Associate Director, Business / Legal Services

Associate Director, Business/Legal Services

(Remote/ 12-Months Term- Contract)

Want to change the world? At Scouts Canada our Vision is “Canadian youth making a meaningful contribution to creating a better world.” We need passionate people who share our Mission to develop well-rounded youth better prepared for success in the world. Are you someone who is energized by challenging assignments? The assignment: develop our volunteer community, champion safe and dynamic youth-led program quality and enable Scouts to grow its membership in Canada.

Reporting to the Director, Finance Operations and Continuous Improvement. Supervised the Business Services Administrators in the issuance of certificates of insurance & finance administration, supports legal counsel in legal claims and related insurance, manages the BP&P change process.

This role will be remote from your home office, and the candidate can be located anywhere in Canada.

Duties and Responsibilities:

Leadership: Provides coaching and supervision to team of 3 Administrators ensuring the issuance of certificates of insurance are produced in meeting service level commitments. Provides coaching and leadership for group support requests, trailer registration and effective vendor control management. Includes performance management, setting objectives and regular check-ins with team members.

Bylaws, Policies and Procedures: Maintain current file structure via Smartsheet and works to review change requests meet SC expectations. Partners with Marcom to ensure changes flow through effective change management procedures.

Insurance: Support the annual insurance renewal through the collection of relevant documents. Work with team to provide Certificates of Insurance and the maintenance of the COI database for timely entries, obtaining waivers where necessary. Maintain all contracts and agreements, including review of associated risks. Support insurance claims through filing of claims through to settlement including disbursement of payments as required. Ensure list of Approved Activities and Prohibited Activities are kept current.

Finance Administration: Leads finance administration process flows for group support requests including annual reports, issuing of bank authorization letters and vendor control management. Works to ensure an effective streamlined process is in place that focuses on reducing administrative time while also ensuring customer satisfaction and effective communication. Works to ensure effective process in place for receiving, tracking and filing of key contracts and agreements and other sensitive & historical information is in place.

Accessibility: Ensure email address is monitored and responses are timely, escalating as required. Ensure Accessibility plan is current and updated as per legal requirements (including claims)

Legal: Support legal counsel in the collection of documents, insurance notices and database maintenance. Track legal fees for budget adherence and forecasts. Prepare monthly legal updates. Maintain trademark and copyright files.

Competencies Required:

· 2 years’ experience in a supervisory role

· 4-5 years’ experience in a legal administration capacity with familiarity to legal and insurance claims, contract review

· Legal Administration certification is required and or equivalent work experience

· Legal acumen: knowledge and familiarity with legal matters as it relates to insurance claims, processing legal claims, PIPEDA, AODA and provincial legislative requirements relating to accessibility and the ability to review contractual terms.

· Organizational acumen: knowledge and understanding of Scouting program, volunteer requirements and membership data and database to provide context to legal acumen.

· Record Management: Understanding of efficient record management as well as retention of records for historic legal matters.

Working Conditions:

· Home Office environment

· May need to switch priorities to accommodate legal filings during peak periods

· PRC (Police Record Check) and VSS (Vulnerable Sector Check) are required before the start date.

· Mandatory training requirement.

We’ve got you covered:

We offer a comprehensive benefits package that includes a fabulous merchandise discount; an employer-matched retirement plan after one year; extended health, prescription, vision, and dental coverage and more.

If this role excites you, we want to hear from you! Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit with your future career aspirations. We want to learn about you!

Please submit your resume and cover letter by November 24, 2023.

Salary depends on skills and experience. Starting salary is $67,206.91.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. We will be reviewing resumes as they are submitted.

Scouts Canada is committed to equity, diversity, and inclusion in our workplace and in our recruitment processes. We encourage applications from members of all racialized groups, gender identities and sexual orientations, Indigenous persons and, persons with disabilities.

Accessibility and Accommodation: Scouts Canada is committed to developing inclusive, barrier-free selection processes and work environments. Accommodation requests should be made in advance to HR at humanresources@scouts.ca. Information received relating to accommodation measures will be addressed confidentially.