Administrative Assistant - Legal

  • TC Energy
  • Calgary, Alberta, Canada
  • Nov 04, 2023
Full time Legal Assistant Legal Secretary

Job Description

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!   Posting Close Date: November 10, 2023   The Opportunity This position is available in Corporate Secretarial and Finance Law. This role is responsible for a full range of legal administrative duties and supporting multiple lawyers and paralegals in Corporate Secretarial and Finance Law.   What you'll do
  • Assisting with the preparation of legal documents, including certificates of incumbency, disclosure documents such as Annual Information Forms and Management Information Circulars, resolutions, agreements, legal entity organizational charts, correspondence and reports
  • Manage debt covenant compliance program with oversight from lawyers
  • Managing all forms of information using department and Company document management processes, such as Diligent, iManage and Workiva
  • Collaborate with team colleagues to establish internal team administrative processes
  • Providing administrative support, including scheduling meetings and appointments, ordering supplies, time recording, preparing expense reports for lawyers
  • Handling confidential information in a professional manner
  • Manage forms of external legal retainers and provide analysis, input and reports on matters relating to external legal services using legal-specific systems
  • Other duties as required.
  Minimum Qualifications
  • Grade 12 education required; post-secondary education and/or legal secretarial training
  • Minimum 6+ years administrative assistant or related experience
  • Advanced computer skills (Word, Excel, PowerPoint)
  • Adaptable and able to learn news systems and processes
  • Ability to work occasional overtime, with the possibility of frequent overtime in January and February.
  Preferred Qualifications
  • CORES Level 1 or willingness to obtain this designation
  • Experience with Workiva and the WDesk platform
  • Excellent proofreading skills and attention to detail
  • Demonstrated ability to quickly and efficiently learn new technology and systems
  • Ability to work both independently and as part of the team including supporting others, as required
  • Ability to build relationships and work collaboratively and effectively with internal stakeholders
  • Resourceful and genuinely interested in assisting and problem solving
  • Ability to adapt to changing priorities and to find solutions that meet varying needs
  • Effective communicator; can communicate at all levels of the organization
  • Proven ability to deal with confidential information and materials
  • Superior organization skills with the ability to build, maintain and manage filing systems
  • Demonstrated ability to handle a high volume of email documentation and filing.
  To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid   About our business   TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
TC Energy is an equal opportunity employer.
  Learn more   Visit us at and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.   Thank you for choosing TC Energy in your career search.  
  • Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
  • Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
  • All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
  • TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting