Administrative Assistant 1 (Legal Services)

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

JOB DESCRIPTION
Duties:

We are looking for an enthusiastic self-starter who will assist 5-6 Legal Counsel and will take an
active role in providing administrative support to BC Hydro’s Legal Services team.

In addition to the duties below this role will also play an integral part in our continued transition to
an electronic based records management system and will be part of the internal change
management team supporting this ongoing initiative.

• Provides confidential administrative support to 5-6 Internal Legal Counsel.

• Maintains calendar, manages mail and directs client inquiries for 5-6 internal counsel lawyers

and Manager.

• Maintains/coordinates physical and electronic legal files and follows Records Management

guidelines.

• Informs lawyers and Manager of deadlines/action items and may draft replies for action items/

correspondence.

• Determines and informs lawyers of any non-compliance issues, deadlines and action items to

ensure corporate compliance.

• Participates in the planning and implementation of administrative systems with Legal

Administrative team.

• Administers departmental financial functions for Time and Labour, Expenses On-Line, SAP SES

Processing (Payment of invoices) and ensures Managers and lawyers approve above in
compliance with policies and timelines.

• Manages and coordinates information between

sensitive info.

• Drafts and edits various documents, reports, presentations, etc. for Managers and Lawyers.

• Administers and tracks departmental assets including computers, office equipment and mobile

devices as needed.

Qualifications:

• Completion of Grade 12 with business and/or other professional development courses.

• Two (2) to five (5) years office experience at an Administrative level with strong knowledge of

office practices and procedures.

• Completion of Legal Assistant courses an asset.

• Proficiency in MS Outlook, Word, Excel, SAP, and SharePoint.

• Ability to act independently with a high level of confidentiality, judgment, discretion, and initiative

where needed.

• Good written, oral and interpersonal communications skills

• Knowledge of BC Hydro and its operations/processes an asset.

• Strong team player, with attention to detail, superior organizational skills and excellent

communication skills.

ADDITIONAL INFORMATION

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.
We are here for our customers.
We are one team.
We include everyone.
We act with integrity and respect.
We are forward thinking.

BC Hydro is an equal opportunity employer.

We include everyone. We welcome applications from anyone, including members of visible
minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual
orientations and gender identities, and others with the skills and knowledge to productively
engage with diverse communities.

We are also happy to provide reasonable accommodations throughout the selection process and
while working at BC Hydro. If you require support applying online because you are a person with a
disability, please contact us at Recruitmenthelp@

Flexible work model role definitions
===========================
Our four role types identify the degree of flexibility an employee could have to work from home
based on the type of work they do. The flexibility for an individual job is up to the manager for
each position and the operational requirements. Employees also have the right to work full-time
from the office if they prefer. All of our roles require at least some in-person time.

IBEW/Field – No option to work from home
Resident – Works primarily (4+ days per week) in the office.
Hybrid – May be able to work from home up to 3 days per week.
Remote – Works from home 4+ days per week