Sr Corporate & Secretary Paralegal

  • Pembina
  • Calgary, Alberta, Canada
  • Mar 24, 2023
Hybrid Paralegal

Job Description


Due to an expansion of the resourcing of the Corporate Secretarial and Board support functions within the organization, Pembina Pipeline Corporation is currently seeking a Senior Paralegal, Securities & Corporate with corporate and securities experience to be a key support to the Legal Department. Depending on the qualifications of the successful candidate, the title and role may vary slightly. Our Legal Services Unit supports career development and growth opportunities for their team.

The Senior Paralegal, Securities & Corporate will report to an Associate General Counsel within Pembina's Legal Services Unit and work in an administrative team of four providing support to the legal team. The successful candidate will be responsible for securities regulatory filings, corporate secretarial support and effectively organizing the administration activities of the legal team. The Senior Paralegal, Securities & Corporate will collaborate with a variety of people and job functions, within the organization and externally, to complete the responsibilities of this position. The Senior Paralegal, Securities & Corporate will be a key support of Pembina’s corporate governance processes and therefore must have exceptional communication skills and professionalism.

The Senior Paralegal, Securities & Corporate is required to analyze and anticipate the needs of the legal team and the Board. The ability to work independently and take initiative is essential, and familiarity with securities filings and timing will be an asset.


Specific responsibilities include, but are not limited to:

  • Scheduling and assisting with the planning of Board and Committee meetings;
  • Working with management to prepare Board and Committee meeting agendas;
  • Assembly, preparation and distribution of Board and Committee meeting packages;
  • Maintenance of directors’ portal, including the currency of materials;
  • Minute book maintenance, preparation and filing of minutes, resolutions, returns, certificates, registers, amending documents, and other minute book materials and database maintenance;
  • Coordinating the update of the governance section of Pembina's website;
  • Preparation and filing of SEDI reports, TSX forms and the coordination of SEDAR filings;
  • Assisting with director onboarding;
  • Assisting with annual meeting matters;
  • Providing exemplary corporate administrative support for the legal group;
  • Editing, proofreading, drafting and formatting correspondence, legal agreements, monthly reports and/or various presentations;
  • Providing support to Pembina's legal team on various matters;
  • Other duties as required from time to time by the legal team;
  • Expectation of complete confidentiality on all business matters; and,
  • Supporting and participating in an Inclusive & Diverse workplace.

Job Qualifications

  • 10+ years’ experience, with securities, corporate secretarial and/or paralegal experience;
  • Legal Assistant or Paralegal Diploma or equivalent;
  • Working knowledge of insider trading filings, NYSE and TSX filings is an asset;
  • Professionalism, discretion and strong interpersonal and telephone skills;
  • Must have intermediate to advanced computer skills including all Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. SAP, FileNet and Diligent will be considered assets;
  • Able to quickly modify work priorities to meet unexpected and sometimes competing deadlines; and
  • Practical, detail oriented, flexible and dedicated team player who is also capable of working independently.

We offer competitive compensation; including base plus incentive bonus, pension & savings plans, health benefits, employee development programs to support personal development and career progression and, a hybrid work arrangement, in an environment that is equitable, diverse, and inclusive.


inal candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

No agency calls please.

Pembina Pipeline Corporation is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

For more than 65 years, Pembina has safely and reliably served North America’s energy industry, delivering oil, natural gas and natural gas liquids production to North American markets.

Powering Pembina's growth are our smart, creative and energetic people who allow us to remain a disciplined and responsible energy transportation and service provider and a trusted member in our communities.

Our expectations are high and our rewards reflect this: We treat our people well – whether it’s through our compensation package, community engagement or volunteer opportunities.

Pembina provides everything you could want in an employer. We are a proud recipient of Canada’s Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2022) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.