Legal Assistant

  • Bird Construction
  • Mississauga, Ontario, Canada
  • Jan 24, 2023
Full time Legal Assistant Legal Support

Job Description

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way. Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.   Reporting to the Chief Legal Officer, the Legal Assistant is accountable for providing administrative support to the company’s Legal and Risk Management team. This position offers an opportunity to learn and grow your career within the legal field.

This position is based in the Mississauga, ON office.   Responsibilities
  • Providing administrative and general office support to the Legal & Risk Management team.
  • Arranging travel schedules, as required.
  • Calendar management and coordinating Legal & Risk Management team meetings.
  • Assisting in the preparation and editing of legal documents and reports.
  • Preparing legal documents and maintaining electronic files.
  • Handling accounting and billing matters including processing of invoices and preparation of expense reports.
  • Managing and maintaining the LawVu database, the Company’s matter and contract management software.
  • Handling incoming and outgoing correspondence.
  What We Are Looking For
  • Completion of post-secondary program in business/legal administration or equivalent combination of education and experience
  • Experience in fast paced legal environment is an asset
  • Experience in the construction industry is an asset, however not a requirement
  • Strong understanding of legal reference materials, procedures, and filing systems
  • Strong computer skills using a wide variety of software including Microsoft Office products (Outlook, Word, Excel and PowerPoint)
  • Knowledge of LawVu or contract management software is an asset
  • Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
  • Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
  • Ability to forge, grow and maintain positive relationships with multiple groups
  • Strong written and oral communication skills
  • Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
  • Ability to work within tight deadlines and prioritization of work to achieve them
  • Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
  We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.   We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.   We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.   We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.   We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.