Legal Assistant

  • Air Canada
  • Dorval, Quebec, Canada
  • Oct 28, 2022
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Full Job Description


Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

About Air Canada and the Law and International Affairs Branch

Air Canada is the largest provider of scheduled passenger services in the Canadian market, the Canada-U.S. transborder market, and in the international market to and from Canada. In 2021, together with our regional partners, we operated flights to 154 direct destinations on six continents.

In October 2021, our company was recognized for our people, products, and services at the 2021 Skytrax World Airline Awards with honours for: Best Airline Staff in North America and Best Airline Staff in Canada among others. We were also recognized by Mediacorp Canada Inc. as one of Canada's Best Diversity Employers and ranked among the 50 Most Engaged Workplaces™ with recognition as one of the 'Elite8' companies within the 2021 Achievers 50 Most Engaged Workplaces.

We have an innovative and passionate team of over 50 legal and compliance professionals and support staff that continues to earn the respect and confidence of its internal clients, participating as true business partners to support Air Canada's strategic objectives. When you join Air Canada and its Law and International Affairs Branch, you'll become a vital part of a team of driven professionals that aim to be "World Class" in everything we do.


We are looking for a Legal assistant to support our experienced and specialized Labour and Employment Team in Montreal. Candidates should have between two to five years' experience in supporting a diverse labour and employment or litigation practice, including in supporting lawyers and paralegals involved in representing employers before tribunals and governmental authorities, advising on strategic corporate initiatives, supporting collective bargaining and supporting internal investigations. The successful candidate will be joining a team of experienced labour and employment law lawyers, paralegals and support staff. The successful candidate will be responsible for various tasks related to labour and employment law matters, including:

  • Preparing correspondence, proceedings and materials to be used by counsel in hearings.

  • Communicating with clients, witnesses, opposing counsel and tribunals regarding scheduling and other routine matters.

  • Preparing workflow reports and updating data in file management systems

  • Making arrangements for counsel to attend hearings.

  • Filing, both electronic and hard copy, of matter materials.

  • Processing invoices, expense claims, tribunal awards and settlements.

  • Ensuring timely delivery of materials to be filed with tribunals or opposing counsel

  • Responding to routine requests for information and documentation from internal clients.

  • Coordinating input form clients on materials prepared by counsel.

  • Creating, maintaining and updating the tools and templates used by the Labour and Employment team.


  • Two to five years of experience supporting a labour and employment or litigation practice in a law firm or in a large, corporate environment.

  • Strong communication skills, both verbal and written, in English and French. A writing sample may be requested.

  • Strong customer service skills.

  • An evidenced facility with Adobe, Microsoft Word, Excel, PowerPoint and Outlook, QuickLaw and other online legal research tools.

Personal Attributes

  • Desire and ability to pursue continuous learning.

  • Willingness to ask questions and to seek information as needed to complete projects and tasks.

  • Strong attention to detail and rigorous.

  • Strong organizational skills and ability to prioritize.

  • Strong time management skills, including the ability to work independently and to work on several projects simultaneously.

  • Project management skills, including the ability to adhere to strict project deadlines while being flexible as necessary in response to changes and delays.

  • Ability to establish and maintain effective working relations with others, ability to work as a team member and to interact successfully with people at all levels of the organization, including attorneys, clients and outside counsel.

  • Demonstrated professionalism, discretion and the ability to handle confidential information.

  • Drive for results and urgency and motivation towards achievement.

  • Fast and efficient work habits.

  • Capacity to work under pressure, displaying composure in stressful situations.

  • Tenacity and resilience to persevere towards goals, despite challenges and obstacles, maintaining enthusiasm through to the attainment of the goals.

  • Integrity, including a strong work ethic is assumed. A successful candidate will be one who takes pride in his or her role as a representative of Canada's international airline.

Conditions of Employment:

  • Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.

Linguistic Requirements

Bilingual (English and French).

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.