Legal Assistant

Job Requisition ID: 34356

Ministry: Justice & Solicitor General

Location: Calgary & CaRRRO (Calgary Rural Regional Response Office)

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary (3 Position)

Scope: Open Competition

Closing Date: October 28, 2022

Classification: Subsidiary 01B 3625 Legal Administration 2

About Us

The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime, working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.

Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at:

Role

Are you looking for a great opportunity to provide administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? ACPS has an exciting opportunity for two (3) Temporary Legal Assistant position at both CaRRRO and Calgary Crown Office.

As a Legal Assistant your key responsibilities will include:

• Drafting, preparing, processing and filing routine court documents as required.
• Preparing and organizing trial books and exhibit books.
• Preparing and organizing file materials from electronic sources to trial files.
• Preparing and processing documentation required for search warrant extensions.
• Scheduling witness interviews that may involve attending and taking notes for Crown Prosecutors.
• Scheduling and organizing witness travel arragements.
• Making arrangements for Police Officers and other witnesses via CCTV applications.
• Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
• Liaising with policing and other agencies to ensure that subpoenas have been served.
• Participating in legal research at the direction of Crown Prosecutors.
• Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal e-file (CReF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
• Working within the office procedures to track and maintain file integrity.
• Maintaining Crown Prosecutors’ diarizing system.
• Other office duties as required.

The ideal candidate will possess:

• Proficiency in Microsoft Office Suite.
• Excellent oral and written communication skills.
• Strong problem solving skills.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to work with stakeholders in a professional manner.
• Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal, Office Administration or Criminology plus a minimum of one year progressively responsible related experience such as Legal Assistant, Office Administration working in a legal administrative role within an office setting.

Equivalencies considered:

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education

Please outline your experience as it relates to the qualifications in detail in your cover letter.

Required

• Experience working with Microsoft Office (Word, Excel, Outlook, Adobe) is required.

Assets

• Experience working with JOIN and/ PRISM would be an asset.
• Experience working in any legal environment specializing in Criminal law is preferred.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

• Build Collaborative Environments to manage relationships in order to work towards a common goal.
• Agility to quickly adapt to changing priorities and to respond with effective decisions.
• Creative Problem Solving to be proactive in identifying solutions and focusing on continuous improvement.
• Systems Thinking to recognize the broader impact of your work and to be able to understand broader goals.
• Develop Networks to proactively build networks, connect and build trust in relationships with different stakeholders.
• Develop self and others by commiting to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others
• If you are interested in a unique career path that makes a difference in the lives of others, apply today!

Salary

$2,017.62 to $2,480.72 bi-weekly.

• This competition may be used to fill current and future vacancies across government at the same or lower classification.

Notes

Hours of work per week: 36.25 hours/week

In - Person Interview is required for qualified candidates who meets the minimum requirement.


Please outline your experience as it relates to the qualifications in detail in your cover letter

Final candidates will be asked to undergo a Security Screening.

What we offer:

• Comprehensive benefits plan:
• Pension plan:
• Professional learning and development
• Positive workplace culture and work-life balance
• Accessible career consulting services
• Links and information on what the GoA has to offer to prospective employees.
• Working for the Alberta Public Service –
• Pension plans:
  • Public Service Pension Plan (PSPP) –
  • Management Employees Pension Plan (MEPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

Candidates are required to apply for a job online. Please visit

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Krystyna Gruszka at Krystyna.Gruszka@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check