Legal Assistant

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is currently seeking an experienced Legal Assistant to join the Office of Legal Counsel. The Legal Assistant will primarily support the efforts of the Legal Counsel who is responsible for the Vice-President (Research and International)’s portfolio, as well as to the Legal Office generally. The Legal Assistant will be responsible for providing a broad range of coordination and administrative support services including: opening, organization and prioritization of files; facilitation of communications with other related University faculties and units, as well as other parties; editing, and/or formatting of various types of agreements and other related duties, as required.

The Legal Assistant must be amenable to varying work arrangements relating to the University’s approach to remote work environments and its response to public health and safety matters.

The qualifications and experience we’re looking for:

- Successful completion of a legal secretarial program of studies required.

- Minimum of two (2) years of legal office experience required, five (5) years of experience preferred.

- General understanding of the University, its structure, and its activities an asset.

- An understanding of the University's policies and procedures an asset.

- An acceptable equivalent combination of education and experience may be considered.

- Strong and accurate keyboarding skills required.

- Strong skills with Microsoft Office products required.

- Strong interpersonal and communication skills, both verbal and written required.

- A sharp attention to detail required.

- Strong organizational skills required.

- Strong prioritization skills required.

- Project management skills required.

- Event management skills required.

- Good skills with a variety of office equipment required.

- Strong general office skills required.

- Ability to work in a highly confidential environment required.

- Ability to exercise good independent judgment and action required.

- Ability to present a professional image, and display tact and diplomacy in all dealings required.

- Ability to present a strong customer service focus; required.

- Ability to adapt to and learn new systems and technologies required.

- Ability to adapt to changing work and priorities required.

- Ability to work under pressure required.

-Ability to adjust and work efficiently in differing work environments - either from home or on University campus, based on direction by University leadership.

- Satisfactory work record, including satisfactory attendance and punctuality, is required

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=23672

Closing Date: October 11, 2022

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.