Assistant to the General Counsel

  • Concordia University
  • Montreal, Quebec, Canada
  • Sep 16, 2022
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Position Number: 50000352 / P5825 
Department: Office of the University Secretariat
Grade: GR09
Campus: Sir George Williams (Downtown)

 

Salary: $61,914 - $71,797 per annum 
Union/Association/HR Policy: ACUMAE

 

Posting deadline: September 28, 2022

 

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

 

 

SCOPE
Reporting to the Secretary-General and General Counsel, the incumbent provides legal, administrative, and logistical support to the Secretary-General and General Counsel. In addition, the incumbent also performs administrative duties for the Director as well as the Legal Counsels in support of the Secretary-General and General Counsel’s mandates.

 

PRIMARY RESPONSIBILITIES

  • Manage the agenda of the Secretary-General and General Counsel as well as the Director and Legal Counsels as required
  • Handle confidential and sensitive incoming correspondence addressed to the Secretary-General and General Counsel, Director and Legal Counsels; bring non-routine matters to the attention of the Secretary-General and General Counsel, the Director or Administrative Coordinator as required
  • Ensure the Secretary-General and General Counsel is properly briefed and prepared for all meetings by creating and maintaining, in consultation with the Director and the Administrative Coordinator
  • Compose and proofread a variety of correspondence and documents (French and English) for the Secretary-General and General Counsel including creation, compilation and analysis of data and information in preparation of external and internal correspondence.
  • Identify and assess the different aspects of documents and emails in order to properly manage the Secretary-General and General Counsel’s files according to the University’s classification and retention rules.
  • Perform financial administrative duties for the Office including the preparing, processing and tracking of expense reports, invoices and related budget-related documentation.
  • Perform legal administrative duties for the Legal Counsels in support of the Secretary-General and General Counsel’s mandates, when required. This includes preparing, proofreading or formatting drafts of demand letters, waivers, agreements, legal proceedings and contracts in both French and in English to ensure compliance with legal procedures and appropriate grammatical usage.
  • Brief the Secretary-General and General Counsel, Director and Administrative Coordinator as required to ensure that appropriate action or follow-up. 
  • Liaise with internal and external bodies, individuals and groups of which the Secretary-General and General Counsel and the Director are members. Such liaison would include issues of sensitivity and high confidentiality.  
  • Perform other duties as required by the Secretary-General and General Counsel in support of the unit.

 

REQUIREMENTS

  • Diploma of College Studies (3-year technical DEC) in Office Technology or in a field pertinent to the primary responsibilities and four to seven years of relevant experience.
  • Very good knowledge (Level 5) of spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
  • Ability to work in Windows environment; good knowledge (Intermediate level) of Word and of Excel; basic knowledge of PowerPoint, Outlook, and electronic mail systems.
  • Diligent attention to detail.
  • Superior ability to maintain a high degree of professionalism and discretion.
  • Excellent organizational skills.
  • Ability to exercise the highest degree of discretion and confidentiality.
  • Excellent analytical skills.
  • Excellent interpersonal skills.
  • Self-motivated and able to work autonomously as well as part of a larger team.
  • Ability to handle multiple projects effectively.

 

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.


Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.


IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtiá:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.