Miller Canfield LLP is a leading international law firm that represents clients throughout Canada, the United States, and overseas.
The Windsor, Ontario office of Miller Canfield LLP is currently seeking to add a Legal Assistant to our team. The successful applicant will work closely with leading lawyers and be involved in all aspects of the litigation practice.
This is an exciting opportunity to work in a fast-paced environment, gain valuable experience in complex litigation matters, and contribute to the success of our team while advancing your legal career. If you are a motivated team player with excellent communication skills and a strong work ethic, we invite you to apply and be part of our dedicated and collaborative team.
Key Requirements
The ideal candidate will have the following qualifications:
· Strong interest in pursuing a career in the legal field, particularly in litigation;
· Excellent organizational skills and attention to detail;
· Proficiency in Microsoft Office applications, particularly Word, Outlook, and Excel;
· Ability to prioritize tasks and manage time effectively in a fast-paced environment;
· Strong written and verbal communication skills;
· Ability to work independently and collaboratively as part of a team;
· Professional demeanor and strong work ethic;
· Previous internship or work experience in a legal setting is a plus, but not required;
· Availability to work part-time hours (e.g., 20-25 hours per week) during regular business hours; and
· Willingness to learn and take on new responsibilities in a supportive and dynamic work environment.
Key Responsibilities
In this role, we will need you to work our team to enhance the litigation practice by:
· Assisting lawyers in all phases of litigation, including drafting legal documents, preparing court filings, and organizing case files;
· Managing and maintaining case calendars, deadlines, and court schedules;
· Assisting in trial preparation, including organizing exhibits, witness lists, and trial binders;
· Communicating with clients, courts, and opposing counsel in a professional and timely manner;
· Providing administrative support, such as scheduling meetings, managing correspondence, handling phone calls, opening files, and running conflict checks;
· Maintaining confidentiality in handling sensitive information;
· Collaborating with team members to ensure efficient and effective case management; and
· Performing other duties as assigned to support the litigation practice.
What You Can Expect From Us
The successful candidate can expect the following:
· Competitive salary and benefits package;
· Opportunities for professional development and advancement within the firm;
· Exposure to diverse and challenging litigation cases;
· Supportive and collaborative work environment;
· Access to cutting-edge legal technology and resources;
· Mentorship from experienced lawyers to enhance your skills and knowledge;
· Work-life balance initiatives to promote well-being and job satisfaction;
· The chance to make a meaningful impact and contribute to our clients' success; and
· A rewarding and fulfilling career in a reputable law firm committed to excellence and client service.
Interviews
If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Qualified candidates are asked to submit their resume and cover letter to our Office Manager, Shannon Kinney at kinney@millercanfield.com by no later than April 5, 2024.
Please note that while we appreciate hearing from all qualified candidates, only those applicants whose experience and expertise match our requirements will be contacted for an interview
Mar 28, 2024
Part time
Miller Canfield LLP is a leading international law firm that represents clients throughout Canada, the United States, and overseas.
The Windsor, Ontario office of Miller Canfield LLP is currently seeking to add a Legal Assistant to our team. The successful applicant will work closely with leading lawyers and be involved in all aspects of the litigation practice.
This is an exciting opportunity to work in a fast-paced environment, gain valuable experience in complex litigation matters, and contribute to the success of our team while advancing your legal career. If you are a motivated team player with excellent communication skills and a strong work ethic, we invite you to apply and be part of our dedicated and collaborative team.
Key Requirements
The ideal candidate will have the following qualifications:
· Strong interest in pursuing a career in the legal field, particularly in litigation;
· Excellent organizational skills and attention to detail;
· Proficiency in Microsoft Office applications, particularly Word, Outlook, and Excel;
· Ability to prioritize tasks and manage time effectively in a fast-paced environment;
· Strong written and verbal communication skills;
· Ability to work independently and collaboratively as part of a team;
· Professional demeanor and strong work ethic;
· Previous internship or work experience in a legal setting is a plus, but not required;
· Availability to work part-time hours (e.g., 20-25 hours per week) during regular business hours; and
· Willingness to learn and take on new responsibilities in a supportive and dynamic work environment.
Key Responsibilities
In this role, we will need you to work our team to enhance the litigation practice by:
· Assisting lawyers in all phases of litigation, including drafting legal documents, preparing court filings, and organizing case files;
· Managing and maintaining case calendars, deadlines, and court schedules;
· Assisting in trial preparation, including organizing exhibits, witness lists, and trial binders;
· Communicating with clients, courts, and opposing counsel in a professional and timely manner;
· Providing administrative support, such as scheduling meetings, managing correspondence, handling phone calls, opening files, and running conflict checks;
· Maintaining confidentiality in handling sensitive information;
· Collaborating with team members to ensure efficient and effective case management; and
· Performing other duties as assigned to support the litigation practice.
What You Can Expect From Us
The successful candidate can expect the following:
· Competitive salary and benefits package;
· Opportunities for professional development and advancement within the firm;
· Exposure to diverse and challenging litigation cases;
· Supportive and collaborative work environment;
· Access to cutting-edge legal technology and resources;
· Mentorship from experienced lawyers to enhance your skills and knowledge;
· Work-life balance initiatives to promote well-being and job satisfaction;
· The chance to make a meaningful impact and contribute to our clients' success; and
· A rewarding and fulfilling career in a reputable law firm committed to excellence and client service.
Interviews
If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Qualified candidates are asked to submit their resume and cover letter to our Office Manager, Shannon Kinney at kinney@millercanfield.com by no later than April 5, 2024.
Please note that while we appreciate hearing from all qualified candidates, only those applicants whose experience and expertise match our requirements will be contacted for an interview
Aviva Trial Lawyers is currently seeking a full-time hybrid legal administrative assistant/paralegal to join our team in our Vancouver office. In this role, you will support one lawyer in the handling of insurance defence litigation matters. You will be responsible for day-to-day file management, and paralegal tasks as required.
Come join our industry-leading team! We offer a fun and challenging work environment with flexibility to work part-time from home.
What you’ll do:
Scheduling meetings, discoveries, court applications and other appearances.
Maintaining your lawyer's calendar and updating the internal database.
Maintaining file organization including a comprehensive “bring forward” system.
Booking travel, including flights, cars and hotels as needed.
Ensuring integrity of information in the internal case management system.
Liaising between counsel, external parties, claims operations and insureds.
Ensuring all appropriate documents and forms are filed with the court in accordance with the Supreme Court Civil Rules .
Preparing and drafting correspondence.
Retaining medical experts including drafting instruction letters, arranging independent medical examinations, preparing medical briefs, as well as retaining non-medical experts.
Preparing and drafting pleadings.
Preparing and following up with requests for productions and undertakings.
Summarizing medical records, wage loss and liability documents.
Providing trial support including preparing and organizing documents and court filings, scheduling witnesses, compiling books of authorities/factums.
What you’ll bring:
Minimum of 5+ years of paralegal and legal assistant experience in an insurance defence or personal injury litigation environment.
Post-secondary accreditation for paralegal or legal assistant or equivalent experience.
Excellent computer skills including experience with MS Word and Outlook.
Proficient in the Supreme Court Civil Rules and Court forms.
Customer-service oriented with superb communication skills.
Proven ability to remain organized.
Attention to detail with a desire to take initiative.
Able to work independently with minimal direction and as part of a team.
Mature work ethic, sense of humour and positive attitude.
What we Offer:
4 weeks’ vacation to start, 5 weeks’ vacation at 5 years.
Comprehensive benefit package including medical, dental and optical.
Pension with option to increase contributions.
Yearly bonus payable from 0-14% of your base pay.
Stock option share plan.
Three paid volunteer days per year.
Support for career development and professional growth.
Hybrid working model.
Salary range: $52,900 - $98,200
Aviva Trial Lawyers and staff are employees of Aviva Canada Inc.
Aviva Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.
Mar 28, 2024
Full time
Aviva Trial Lawyers is currently seeking a full-time hybrid legal administrative assistant/paralegal to join our team in our Vancouver office. In this role, you will support one lawyer in the handling of insurance defence litigation matters. You will be responsible for day-to-day file management, and paralegal tasks as required.
Come join our industry-leading team! We offer a fun and challenging work environment with flexibility to work part-time from home.
What you’ll do:
Scheduling meetings, discoveries, court applications and other appearances.
Maintaining your lawyer's calendar and updating the internal database.
Maintaining file organization including a comprehensive “bring forward” system.
Booking travel, including flights, cars and hotels as needed.
Ensuring integrity of information in the internal case management system.
Liaising between counsel, external parties, claims operations and insureds.
Ensuring all appropriate documents and forms are filed with the court in accordance with the Supreme Court Civil Rules .
Preparing and drafting correspondence.
Retaining medical experts including drafting instruction letters, arranging independent medical examinations, preparing medical briefs, as well as retaining non-medical experts.
Preparing and drafting pleadings.
Preparing and following up with requests for productions and undertakings.
Summarizing medical records, wage loss and liability documents.
Providing trial support including preparing and organizing documents and court filings, scheduling witnesses, compiling books of authorities/factums.
What you’ll bring:
Minimum of 5+ years of paralegal and legal assistant experience in an insurance defence or personal injury litigation environment.
Post-secondary accreditation for paralegal or legal assistant or equivalent experience.
Excellent computer skills including experience with MS Word and Outlook.
Proficient in the Supreme Court Civil Rules and Court forms.
Customer-service oriented with superb communication skills.
Proven ability to remain organized.
Attention to detail with a desire to take initiative.
Able to work independently with minimal direction and as part of a team.
Mature work ethic, sense of humour and positive attitude.
What we Offer:
4 weeks’ vacation to start, 5 weeks’ vacation at 5 years.
Comprehensive benefit package including medical, dental and optical.
Pension with option to increase contributions.
Yearly bonus payable from 0-14% of your base pay.
Stock option share plan.
Three paid volunteer days per year.
Support for career development and professional growth.
Hybrid working model.
Salary range: $52,900 - $98,200
Aviva Trial Lawyers and staff are employees of Aviva Canada Inc.
Aviva Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 26, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Mar 22, 2024
Contract
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Legal Aid was the first legal service for low-income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers, and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide administrative and data-tracking support to the Social Justice team.
Key Responsibilities
Communicate with clients to provide and/or seek information, including scheduling appointments, greeting clients, assisting with forms, gathering required information, tracking applications, files, and other data.
Create, edit, format and type legal documents, correspondence, and other materials for lawyers and community legal workers.
Organize community outreach meetings, in-person and telephone summary advise services, and track as required.
Advise senior law students on preparation of legal documents and on office procedures.
Prepare individual files for billing. Track incoming requests for social justice service, files opened and closed, and other data needed for reporting.
Provide backup administrative support for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience).
Excellent interpersonal and communication (verbal and written) skills.
Strong organizational skills, attention to detail, and the proven ability to multi-task and set priorities.
Proficiency in MS Office Suite.
Assets
Previous experience working in a law office that practices administrative law, family law and/or youth criminal law.
Experience using Legal Files or similar legal management software.
Commissioner of Oaths or eligible for appointment as such.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
Mar 21, 2024
Full time
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Legal Aid was the first legal service for low-income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers, and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide administrative and data-tracking support to the Social Justice team.
Key Responsibilities
Communicate with clients to provide and/or seek information, including scheduling appointments, greeting clients, assisting with forms, gathering required information, tracking applications, files, and other data.
Create, edit, format and type legal documents, correspondence, and other materials for lawyers and community legal workers.
Organize community outreach meetings, in-person and telephone summary advise services, and track as required.
Advise senior law students on preparation of legal documents and on office procedures.
Prepare individual files for billing. Track incoming requests for social justice service, files opened and closed, and other data needed for reporting.
Provide backup administrative support for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience).
Excellent interpersonal and communication (verbal and written) skills.
Strong organizational skills, attention to detail, and the proven ability to multi-task and set priorities.
Proficiency in MS Office Suite.
Assets
Previous experience working in a law office that practices administrative law, family law and/or youth criminal law.
Experience using Legal Files or similar legal management software.
Commissioner of Oaths or eligible for appointment as such.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
Government of Nova Scotia
Truro, Nova Scotia, Canada
Department: Justice
Location: TRURO
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 31-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience. You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality. Assets include:
Knowledge of the various levels of Court
Knowledge of Civil Procedure Rules
Knowledge of provincial government departments and agencies
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Include, but not limited to: - at least 5 years of legal support experience. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
May be required to work overtime on occasion
Typically located in comfortable office environment
Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
At times required to bend and lift file boxes from storage shelving and transport to review area.
Regular need to read and analyze information and significant time focusing on a computer monitor
Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress
The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur
Additional Information
This competition is to fill two (2) Term positions in the Truro Office
Mar 18, 2024
Full time
Department: Justice
Location: TRURO
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 31-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience. You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality. Assets include:
Knowledge of the various levels of Court
Knowledge of Civil Procedure Rules
Knowledge of provincial government departments and agencies
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Include, but not limited to: - at least 5 years of legal support experience. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
May be required to work overtime on occasion
Typically located in comfortable office environment
Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
At times required to bend and lift file boxes from storage shelving and transport to review area.
Regular need to read and analyze information and significant time focusing on a computer monitor
Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress
The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur
Additional Information
This competition is to fill two (2) Term positions in the Truro Office
Nixon Wenger Lawyers LLP
Vernon, British Columbia, Canada
Nixon Wenger LLP is seeking a Paralegal or Legal Assistant to join our team in Vernon BC.
The ideal candidate will require a strong client service focus and must have the ability to work both independently and as part of a team. While you will independently manage files, you will also work closely with a team of lawyers and other support staff to deliver outstanding service to our clients.
We offer employees a positive working environment and encourage a balanced lifestyle. In addition to a competitive salary and vacation entitlement, we have a benefits program that includes paid personal days, wellness initiatives, health & dental benefits, group RRSP and TFSA plan with matching contributions, a social committee with firm-sponsored social events, and professional development assistance.
Base pay offered may vary depending on job-related knowledge, skills, experience, internal and external market equity.
If you have ever considered a move to the Okanagan, Vernon is the perfect destination, surrounded by lakes, world-class golf courses, 20 minutes from beautiful Silver Star Mountain resort, and 30 minutes from Kelowna International Airport. Vernon attracts outdoor enthusiasts, young families, and anyone seeking a higher quality of life with a lower cost of living.
Come join our amazing team!
Mar 12, 2024
Full time
Nixon Wenger LLP is seeking a Paralegal or Legal Assistant to join our team in Vernon BC.
The ideal candidate will require a strong client service focus and must have the ability to work both independently and as part of a team. While you will independently manage files, you will also work closely with a team of lawyers and other support staff to deliver outstanding service to our clients.
We offer employees a positive working environment and encourage a balanced lifestyle. In addition to a competitive salary and vacation entitlement, we have a benefits program that includes paid personal days, wellness initiatives, health & dental benefits, group RRSP and TFSA plan with matching contributions, a social committee with firm-sponsored social events, and professional development assistance.
Base pay offered may vary depending on job-related knowledge, skills, experience, internal and external market equity.
If you have ever considered a move to the Okanagan, Vernon is the perfect destination, surrounded by lakes, world-class golf courses, 20 minutes from beautiful Silver Star Mountain resort, and 30 minutes from Kelowna International Airport. Vernon attracts outdoor enthusiasts, young families, and anyone seeking a higher quality of life with a lower cost of living.
Come join our amazing team!
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting a Legal Assistant, Float to join our Toronto office. The successful candidate will provide both administrative and practice management support to legal professionals in a variety of practice areas. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 08, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting a Legal Assistant, Float to join our Toronto office. The successful candidate will provide both administrative and practice management support to legal professionals in a variety of practice areas. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant, Tax in our Calgary office. The Legal Assistant will proactively provide legal professionals with a high level of support in an effort to improve practice efficiency, including coordinating client-related activities. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will demonstrate initiative and have excellent client service and organizational skills.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 05, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant, Tax in our Calgary office. The Legal Assistant will proactively provide legal professionals with a high level of support in an effort to improve practice efficiency, including coordinating client-related activities. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will demonstrate initiative and have excellent client service and organizational skills.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Nous sommes à la recherche d'un(e) stagiaire motivé(e) et soucieux(se) du détail en tant qu'adjoint(e) juridique pour rejoindre notre équipe. Le/la candidat(e) retenu aura l'occasion d'acquérir une expérience pratique dans un environnement juridique en constante évolution. L'étudiant(e) doit être inscrit à un programme d'études de secrétariat juridique, de secrétariat ou à un programme connexe accrédité et le stage doit faire partie des exigences de son programme pour être admissible.
Pourquoi choisir Stikeman Elliott :
Reconnu comme l’un des Employeurs de choix au Canada depuis 2009;
Environnement de travail inclusif et encourageant;
Expérience pratique dans un environnement juridique dynamique;
Possibilité d’embauche;
Espaces de bureaux bien aménagés avec un agencement soigneusement conçu qui maximise la lumière naturelle et offre des vues sur le centre-ville de Montréal;
Environnement de travail hybride et bureau accessible par métro, bus et train.
Maître de stage : Gestionnaire, Adjoint(e)s juridiques.
Responsabilités clés :
Formater, taper et relire des documents juridiques complexes à l'aide de Word, Excel ou PowerPoint;
Préparer des documents de comparaison;
Éditer la correspondance et d'autres documents juridiques provenant de diverses sources;
Numériser et classer la correspondance et les documents juridiques dans notre système de gestion des documents;
Gérer et organiser les dossiers de manière efficace;
Toute autre tâche administrative juridique.
Formation et qualifications :
Bilinguisme, français et anglais (oral et écrit) compte tenu de la clientèle, des mandats et du rayonnement international du cabinet;
Solides capacités d'organisation et de gestion du temps;
Bonne maîtrise de la suite Microsoft Office;
Capacité à travailler de manière indépendante ou en collaboration au sein d'une équipe;
Exécuter des tâches pour plusieurs personnes simultanément avec un minimum de supervision;
Respecter les délais et s'épanouir dans un environnement en évolution rapide;
Souci du détail, éthique de travail professionnelle et intégrité.
Note : Notre cabinet a mis en place une politique de vaccination contre la COVID-19 qui exige que tous nos membres soient entièrement vaccinés avec un vaccin contre la COVID-19 approuvé par Santé Canada. Nous ne vous demanderons pas de divulguer votre statut vaccinal au cours de l'entrevue. Si un emploi vous est proposé, vous trouverez dans votre offre d'emploi une clause de vaccination qui stipule qu'avant de commencer à travailler pour le cabinet, vous devez être entièrement vacciné contre la COVID-19 et fournir la preuve de vaccination contre la COVID-19 approuvée par Santé Canada. Le cabinet fera des efforts d'accommodement raisonnables si vous ne pouvez pas être vacciné pour des raisons médicales, religieuses ou autres, dans la mesure où cela est permis par les lois sur les droits de la personne applicables.
English
We are seeking a motivated and detail-oriented legal administrative assistant intern to join our team. The successful candidate will have the opportunity to gain hands-on experience in a fast-paced legal environment. The student must be currently enrolled in legal secretarial studies, secretarial studies, or related accredited program and the internship must be part of their program requirement to qualify.
Why choose Stikeman Elliott:
Recognized as one of Canada’s Best Employers since 2009
Supportive and inclusive work environment
Hands-on experience in a dynamic legal environment
Potential for future employment opportunities
Well-appointed office spaces with a carefully designed layout that maximizes natural light and offers views of downtown Montréal
Office accessible by metro, bus, and train
Internship supervisor: Manager, Legal Administrative Assistants
Key responsibilities:
Format, type, and proofread complex legal documents using Word, Excel or PowerPoint
Prepare comparison documents
Edit correspondence and other legal paperwork from diverse sources
Scan and file correspondence and legal documents in our document management system
Manage and organize files efficiently
Any other legal administrative tasks
Education and qualifications:
Bilingual written and spoken (French and English) given the clientele, mandates, and international scope of the firm
Strong organizational and time management abilities
Proficiency in the Microsoft Office suite
Capability to work independently or collaboratively in a team setting
Execute tasks for multiple individuals simultaneously with minimal supervision
Meet deadlines and thrive in a fast-paced environment
Attention to detail, along with a strong professional work ethic and integrity
Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Feb 25, 2024
Full time
Nous sommes à la recherche d'un(e) stagiaire motivé(e) et soucieux(se) du détail en tant qu'adjoint(e) juridique pour rejoindre notre équipe. Le/la candidat(e) retenu aura l'occasion d'acquérir une expérience pratique dans un environnement juridique en constante évolution. L'étudiant(e) doit être inscrit à un programme d'études de secrétariat juridique, de secrétariat ou à un programme connexe accrédité et le stage doit faire partie des exigences de son programme pour être admissible.
Pourquoi choisir Stikeman Elliott :
Reconnu comme l’un des Employeurs de choix au Canada depuis 2009;
Environnement de travail inclusif et encourageant;
Expérience pratique dans un environnement juridique dynamique;
Possibilité d’embauche;
Espaces de bureaux bien aménagés avec un agencement soigneusement conçu qui maximise la lumière naturelle et offre des vues sur le centre-ville de Montréal;
Environnement de travail hybride et bureau accessible par métro, bus et train.
Maître de stage : Gestionnaire, Adjoint(e)s juridiques.
Responsabilités clés :
Formater, taper et relire des documents juridiques complexes à l'aide de Word, Excel ou PowerPoint;
Préparer des documents de comparaison;
Éditer la correspondance et d'autres documents juridiques provenant de diverses sources;
Numériser et classer la correspondance et les documents juridiques dans notre système de gestion des documents;
Gérer et organiser les dossiers de manière efficace;
Toute autre tâche administrative juridique.
Formation et qualifications :
Bilinguisme, français et anglais (oral et écrit) compte tenu de la clientèle, des mandats et du rayonnement international du cabinet;
Solides capacités d'organisation et de gestion du temps;
Bonne maîtrise de la suite Microsoft Office;
Capacité à travailler de manière indépendante ou en collaboration au sein d'une équipe;
Exécuter des tâches pour plusieurs personnes simultanément avec un minimum de supervision;
Respecter les délais et s'épanouir dans un environnement en évolution rapide;
Souci du détail, éthique de travail professionnelle et intégrité.
Note : Notre cabinet a mis en place une politique de vaccination contre la COVID-19 qui exige que tous nos membres soient entièrement vaccinés avec un vaccin contre la COVID-19 approuvé par Santé Canada. Nous ne vous demanderons pas de divulguer votre statut vaccinal au cours de l'entrevue. Si un emploi vous est proposé, vous trouverez dans votre offre d'emploi une clause de vaccination qui stipule qu'avant de commencer à travailler pour le cabinet, vous devez être entièrement vacciné contre la COVID-19 et fournir la preuve de vaccination contre la COVID-19 approuvée par Santé Canada. Le cabinet fera des efforts d'accommodement raisonnables si vous ne pouvez pas être vacciné pour des raisons médicales, religieuses ou autres, dans la mesure où cela est permis par les lois sur les droits de la personne applicables.
English
We are seeking a motivated and detail-oriented legal administrative assistant intern to join our team. The successful candidate will have the opportunity to gain hands-on experience in a fast-paced legal environment. The student must be currently enrolled in legal secretarial studies, secretarial studies, or related accredited program and the internship must be part of their program requirement to qualify.
Why choose Stikeman Elliott:
Recognized as one of Canada’s Best Employers since 2009
Supportive and inclusive work environment
Hands-on experience in a dynamic legal environment
Potential for future employment opportunities
Well-appointed office spaces with a carefully designed layout that maximizes natural light and offers views of downtown Montréal
Office accessible by metro, bus, and train
Internship supervisor: Manager, Legal Administrative Assistants
Key responsibilities:
Format, type, and proofread complex legal documents using Word, Excel or PowerPoint
Prepare comparison documents
Edit correspondence and other legal paperwork from diverse sources
Scan and file correspondence and legal documents in our document management system
Manage and organize files efficiently
Any other legal administrative tasks
Education and qualifications:
Bilingual written and spoken (French and English) given the clientele, mandates, and international scope of the firm
Strong organizational and time management abilities
Proficiency in the Microsoft Office suite
Capability to work independently or collaboratively in a team setting
Execute tasks for multiple individuals simultaneously with minimal supervision
Meet deadlines and thrive in a fast-paced environment
Attention to detail, along with a strong professional work ethic and integrity
Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Be part of the journey!
Come aboard a committed, caring company that needs you!
Why should you join our team? We offer the pride of working for a local company with international reach, with professionals who are passionate about travel! You'll evolve in a stimulating telecommuting environment where team cohesion is paramount. And of course, you'll be able to take advantage of our travel benefits to discover our destinations on board the best leisure airline in North America!
Job Description
The Legal Assistant will assist the Senior Director in her duties and will be responsible for monitoring department files and projects, as well as performing various administrative tasks for the Senior Director and the entire Legal Affairs team.
Responsibilities
Assist in all day-to-day tasks in support of the immediate superior (formatting various documents, typing legal documents, drafting correspondence, contracts, translating documents, presentations, managing the electronic agenda, etc.), making business travel reservations, preparing expense and VISA reports, obtaining payment confirmations from the Finance department when required. Assist the immediate superior on an ad hoc basis with specific projects and requests and provide administrative support to other team members when required.
Assist the immediate superior in the preparation of drafts of demand letters, releases, schedules and other documents required to manage litigation files. Prepare the various documents required to obtain all relevant information in class action and litigation files, as well as assist the immediate superior in gathering information and preparing all requested documents to be sent to the various law firms representing us in these files. Prepare correspondence to insurers to notify them of potential litigation.
Provide rigorous administrative support to the immediate superior in large-scale investigations with regulatory authorities.
Support the immediate superior in the development of the various steps and the preparation of the various documents required in anticipation of the Audit Committee meetings for 2023-2024. Ensure that requests from the president of the Audit Committee and its members are carried out in a timely manner.
Open and file documents (new and in progress) punctually in their respective folders in the electronic legal affairs directory.
Perform all other tasks related to the position.
Qualifications
Recognized studies in legal secretarial or the equivalent or a legal technique.
3 to 5 years of experience in a similar position;
Litigation experience (an asset);
Organizational sense, efficiency, rigour and autonomy;
Ability to work on multiple files while adapting to new priorities and meeting deadlines;
Ability to work individually (with minimum supervision) or in a team;
Essential bilingualism (fluency in oral and written French and English),
Excellent writing and presentation skills;
Discretion, professionalism and resourcefulness;
Excellent knowledge of Outlook, Word, Teams, Excel and PowerPoint;
Knowledge of Spanish (an asset).
Additional Information
Employment Equity
At Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.
Feb 16, 2024
Contract
Be part of the journey!
Come aboard a committed, caring company that needs you!
Why should you join our team? We offer the pride of working for a local company with international reach, with professionals who are passionate about travel! You'll evolve in a stimulating telecommuting environment where team cohesion is paramount. And of course, you'll be able to take advantage of our travel benefits to discover our destinations on board the best leisure airline in North America!
Job Description
The Legal Assistant will assist the Senior Director in her duties and will be responsible for monitoring department files and projects, as well as performing various administrative tasks for the Senior Director and the entire Legal Affairs team.
Responsibilities
Assist in all day-to-day tasks in support of the immediate superior (formatting various documents, typing legal documents, drafting correspondence, contracts, translating documents, presentations, managing the electronic agenda, etc.), making business travel reservations, preparing expense and VISA reports, obtaining payment confirmations from the Finance department when required. Assist the immediate superior on an ad hoc basis with specific projects and requests and provide administrative support to other team members when required.
Assist the immediate superior in the preparation of drafts of demand letters, releases, schedules and other documents required to manage litigation files. Prepare the various documents required to obtain all relevant information in class action and litigation files, as well as assist the immediate superior in gathering information and preparing all requested documents to be sent to the various law firms representing us in these files. Prepare correspondence to insurers to notify them of potential litigation.
Provide rigorous administrative support to the immediate superior in large-scale investigations with regulatory authorities.
Support the immediate superior in the development of the various steps and the preparation of the various documents required in anticipation of the Audit Committee meetings for 2023-2024. Ensure that requests from the president of the Audit Committee and its members are carried out in a timely manner.
Open and file documents (new and in progress) punctually in their respective folders in the electronic legal affairs directory.
Perform all other tasks related to the position.
Qualifications
Recognized studies in legal secretarial or the equivalent or a legal technique.
3 to 5 years of experience in a similar position;
Litigation experience (an asset);
Organizational sense, efficiency, rigour and autonomy;
Ability to work on multiple files while adapting to new priorities and meeting deadlines;
Ability to work individually (with minimum supervision) or in a team;
Essential bilingualism (fluency in oral and written French and English),
Excellent writing and presentation skills;
Discretion, professionalism and resourcefulness;
Excellent knowledge of Outlook, Word, Teams, Excel and PowerPoint;
Knowledge of Spanish (an asset).
Additional Information
Employment Equity
At Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.
At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.
Who are we?
Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We are focused on providing our clients with exceptional service that meets their needs. We offer a positive and professional working environment that demonstrates care and support for our firm members. We also focus on training, and opportunities for mentorship and advancement. Our compensation and benefits program is comprehensive and includes Health, Dental, Disability coverage, Accidental Death & Dismemberment Insurance and EAP resources for you and your family and a Pension Plan.
For additional information about the firm, please visit our website at www.tmlawyers.com.
Role Overview:
Taylor McCaffrey is seeking a Legal Assistant to work closely on a team comprised of a legal assistant and a litigation paralegal who support a group of Litigation and Labour Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including personal injury and medical malpractice, insurance, construction, professional and corporate governance issues and pension law.
Duties and Responsibilities:
Ability to draft correspondence to clients and counsel
Confidence to draft pleadings and legal documents
Dictation – prepare letters, e-mails and court documents
Compiling briefs
Reviewing examinations for discovery transcripts and preparing lists of undertakings
Enter data into Eclipse, and working within Eclipse to edit, organize and compile voluminous Affidavits of Documents
Scheduling internal and external meetings, phone calls, or outlook calendar events
Making necessary bookings, and updating lawyers’ calendars
Entering lawyer time, prepare invoices; general and trust deposits of cheques
Billing (preparing pre-bills for review and making necessary corrections)
Organizing and managing files by scanning and copying documents
Basic knowledge of CanLii and Westlaw to find copies of cases
Monitor phone calls
Documentation and review
Prepares files for hearings
Maintaining files in document management system
Other duties and responsibilities assigned from time to time
Competencies:
Must be customer service driven
Must show initiative to anticipate the needs of lawyers
Be able to work independently and also work effectively as part of a team
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills
Strong computer skills
Ability to multitask in a fast-paced environment and implement projects in a timely manner
Experience with Acumin and Eclipse is considered an asset.
Qualifications:
2 years’ experience is considered an asset, but we welcome applications from post-secondary legal graduates with administrative experience who seek to learn and develop their skills and experience then advance in the firm.
Post-secondary education in Legal Administration.
Experience in the use of MS Office Applications.
Experience in a similar role is an asset.
Schedule:
35 hour work week, 8:30 a.m. – 4:30 p.m.
Job Type:
Full-Time
Qualified candidates can submit their resume and cover letter (including salary expectations) to careers@tmlawyers.com
Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members .
Reasonable accommodations are available during our assessment and selection processes.
We thank all applicants for their interest however only those under consideration will be contacted.
Taylor McCaffrey LLP 2200 – 201 Portage Avenue
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
Feb 10, 2024
Full time
At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.
Who are we?
Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We are focused on providing our clients with exceptional service that meets their needs. We offer a positive and professional working environment that demonstrates care and support for our firm members. We also focus on training, and opportunities for mentorship and advancement. Our compensation and benefits program is comprehensive and includes Health, Dental, Disability coverage, Accidental Death & Dismemberment Insurance and EAP resources for you and your family and a Pension Plan.
For additional information about the firm, please visit our website at www.tmlawyers.com.
Role Overview:
Taylor McCaffrey is seeking a Legal Assistant to work closely on a team comprised of a legal assistant and a litigation paralegal who support a group of Litigation and Labour Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including personal injury and medical malpractice, insurance, construction, professional and corporate governance issues and pension law.
Duties and Responsibilities:
Ability to draft correspondence to clients and counsel
Confidence to draft pleadings and legal documents
Dictation – prepare letters, e-mails and court documents
Compiling briefs
Reviewing examinations for discovery transcripts and preparing lists of undertakings
Enter data into Eclipse, and working within Eclipse to edit, organize and compile voluminous Affidavits of Documents
Scheduling internal and external meetings, phone calls, or outlook calendar events
Making necessary bookings, and updating lawyers’ calendars
Entering lawyer time, prepare invoices; general and trust deposits of cheques
Billing (preparing pre-bills for review and making necessary corrections)
Organizing and managing files by scanning and copying documents
Basic knowledge of CanLii and Westlaw to find copies of cases
Monitor phone calls
Documentation and review
Prepares files for hearings
Maintaining files in document management system
Other duties and responsibilities assigned from time to time
Competencies:
Must be customer service driven
Must show initiative to anticipate the needs of lawyers
Be able to work independently and also work effectively as part of a team
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills
Strong computer skills
Ability to multitask in a fast-paced environment and implement projects in a timely manner
Experience with Acumin and Eclipse is considered an asset.
Qualifications:
2 years’ experience is considered an asset, but we welcome applications from post-secondary legal graduates with administrative experience who seek to learn and develop their skills and experience then advance in the firm.
Post-secondary education in Legal Administration.
Experience in the use of MS Office Applications.
Experience in a similar role is an asset.
Schedule:
35 hour work week, 8:30 a.m. – 4:30 p.m.
Job Type:
Full-Time
Qualified candidates can submit their resume and cover letter (including salary expectations) to careers@tmlawyers.com
Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members .
Reasonable accommodations are available during our assessment and selection processes.
We thank all applicants for their interest however only those under consideration will be contacted.
Taylor McCaffrey LLP 2200 – 201 Portage Avenue
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
Location : Surrey, BC (with hybrid opportunity)
Status: Full-time, Term (until January 17, 2025, or return of the incumbent)
Affiliation: Professional Employees Association (PEA)
Salary range: Based on year of call -$70,931.93 (Yr1) to $141,376.75 (Yr16) + 10% Staff Lawyer Benefit Plan
Competition #: P050-23
Application Deadline: Open until filled
TREDI STATEMENT:
Our commitment to Truth and Reconciliation, Equity, Diversity and Inclusion is ambitious and foundational. It informs everything we do, as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress, and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation and Equity, Diversity and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
We are seeking an experienced lawyer to join our amazing team in Surrey, BC as the Managing Lawyer. This term position presents an excellent opportunity for a lawyer who is passionate about family and child protection law.
The Opportunity
The Parents Legal Centre (PLC) takes a holistic approach to family and child protection law. As the Managing Lawyer, you will oversee an office and lead a team comprising a paralegal/advocate, and administrative legal assistant. Together, you will work to provide advice and representation to PLC clients on family and child protection matters and strive to reach early collaborative resolutions when appropriate. We believe that better outcomes can be achieved when parents receive legal advice and support during the early stages of their family and child protection matters.
The paralegal/advocate helps resolve a parent’s underlying non-legal issues, and the administrative assistant oversees client intake and office administration.
Key responsibilities of the Managing Lawyer include, but aren’t limited to:
Providing advice and representation to PLC clients on family law and child protection matters.
Assessing cases for their suitability to the PLC.
Familiarizing yourself with the non-legal issues clients face and the available resources to address those issues.
Collaborating with director's counsel, social workers, family support workers, family lawyers and other frontline service providers.
Attending collaborative processes, including mediations with clients.
Representing clients in case conferences and court appearances.
Working closely with the PLC team, including managing, supervising, and mentoring staff (paralegal/advocate, and administrative legal assistant).
Overseeing and supporting outreach activities and building relationships with surrounding communities and other service providers.
Ensuring compliance with policies, procedures, and performance metrics, and preparing reports.
Traveling as required to provide services in satellite locations.
Familiarity with practices and procedures at the local Provincial Court is desirable.
Familiarity with local support resources for parents is desirable.
Who We Are
Legal Aid BC (LABC) is a non-profit organization established by the Legal Services Society Act in 1979. Our mission is to provide legal information, advice, and representation services to BC's most vulnerable and marginalized citizens who lack the necessary resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is to see BC’s legal system transformed, by the way LABC represents our clients, into one more equitable and inclusive with a mission to strengthen client-centered legal help for British Columbians experiencing barriers accessing the legal system.
At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of client focus, advancing Truth & Reconciliation, Equity, Diversity, and Inclusion, and change through leadership.
Legal Aid BC is in the early stages of, and committed to a transformative journey of embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community , be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.
To understand why legal aid matters, and our commitments to Truth, Reconciliation, Equity, Diversity and Inclusion, please explore our website.
The Ideal Candidate
You must have a minimum of five (5) years of experience at the Bar in British Columbia or an equivalent level of experience in another Canadian jurisdiction.
A minimum of three (3) years of management/supervisory experience or an equivalent combination of education and experience is required.
Membership or eligibility for membership in the Law Society of British Columbia is necessary.
Experience in relevant areas of law, including family, child protection, poverty law, and criminal law, is preferred.
We Offer
A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including:
Four weeks paid vacation to start that grows the longer you are with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous defined benefit pension plan
Support for training and development
An Employee and Family Assistance program
The opportunity to participate in various Employee programs (Employee Wellness, etc.)
Support for a healthy work/life balance
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
Transit friendly employer for eligible staff to have their commute subsidized
Dog-friendly offices
Dedicated Cultural Leave provisions for Indigenous employees
An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace
For additional information regarding our extensive benefits package, please explore our careers page.
If you are interested in joining us – visit our careers page for the full job posting and apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.
Feb 02, 2024
Full time
Location : Surrey, BC (with hybrid opportunity)
Status: Full-time, Term (until January 17, 2025, or return of the incumbent)
Affiliation: Professional Employees Association (PEA)
Salary range: Based on year of call -$70,931.93 (Yr1) to $141,376.75 (Yr16) + 10% Staff Lawyer Benefit Plan
Competition #: P050-23
Application Deadline: Open until filled
TREDI STATEMENT:
Our commitment to Truth and Reconciliation, Equity, Diversity and Inclusion is ambitious and foundational. It informs everything we do, as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress, and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation and Equity, Diversity and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
We are seeking an experienced lawyer to join our amazing team in Surrey, BC as the Managing Lawyer. This term position presents an excellent opportunity for a lawyer who is passionate about family and child protection law.
The Opportunity
The Parents Legal Centre (PLC) takes a holistic approach to family and child protection law. As the Managing Lawyer, you will oversee an office and lead a team comprising a paralegal/advocate, and administrative legal assistant. Together, you will work to provide advice and representation to PLC clients on family and child protection matters and strive to reach early collaborative resolutions when appropriate. We believe that better outcomes can be achieved when parents receive legal advice and support during the early stages of their family and child protection matters.
The paralegal/advocate helps resolve a parent’s underlying non-legal issues, and the administrative assistant oversees client intake and office administration.
Key responsibilities of the Managing Lawyer include, but aren’t limited to:
Providing advice and representation to PLC clients on family law and child protection matters.
Assessing cases for their suitability to the PLC.
Familiarizing yourself with the non-legal issues clients face and the available resources to address those issues.
Collaborating with director's counsel, social workers, family support workers, family lawyers and other frontline service providers.
Attending collaborative processes, including mediations with clients.
Representing clients in case conferences and court appearances.
Working closely with the PLC team, including managing, supervising, and mentoring staff (paralegal/advocate, and administrative legal assistant).
Overseeing and supporting outreach activities and building relationships with surrounding communities and other service providers.
Ensuring compliance with policies, procedures, and performance metrics, and preparing reports.
Traveling as required to provide services in satellite locations.
Familiarity with practices and procedures at the local Provincial Court is desirable.
Familiarity with local support resources for parents is desirable.
Who We Are
Legal Aid BC (LABC) is a non-profit organization established by the Legal Services Society Act in 1979. Our mission is to provide legal information, advice, and representation services to BC's most vulnerable and marginalized citizens who lack the necessary resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is to see BC’s legal system transformed, by the way LABC represents our clients, into one more equitable and inclusive with a mission to strengthen client-centered legal help for British Columbians experiencing barriers accessing the legal system.
At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of client focus, advancing Truth & Reconciliation, Equity, Diversity, and Inclusion, and change through leadership.
Legal Aid BC is in the early stages of, and committed to a transformative journey of embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community , be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.
To understand why legal aid matters, and our commitments to Truth, Reconciliation, Equity, Diversity and Inclusion, please explore our website.
The Ideal Candidate
You must have a minimum of five (5) years of experience at the Bar in British Columbia or an equivalent level of experience in another Canadian jurisdiction.
A minimum of three (3) years of management/supervisory experience or an equivalent combination of education and experience is required.
Membership or eligibility for membership in the Law Society of British Columbia is necessary.
Experience in relevant areas of law, including family, child protection, poverty law, and criminal law, is preferred.
We Offer
A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including:
Four weeks paid vacation to start that grows the longer you are with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous defined benefit pension plan
Support for training and development
An Employee and Family Assistance program
The opportunity to participate in various Employee programs (Employee Wellness, etc.)
Support for a healthy work/life balance
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
Transit friendly employer for eligible staff to have their commute subsidized
Dog-friendly offices
Dedicated Cultural Leave provisions for Indigenous employees
An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace
For additional information regarding our extensive benefits package, please explore our careers page.
If you are interested in joining us – visit our careers page for the full job posting and apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.
Thompson Rivers University
Kamloops, British Columbia, Canada
MAJOR DUTIES & RESPONSIBILITIES
Creates and maintains student and course records (paper and electronic) primarily through data entry into a student enterprise system; examples include entering admission applications, admission of students to open programs, course registration data and records cleanup.
Responds to student, parent, staff/faculty and community enquiries received by phone, email or in-person and works collaboratively with colleagues to find resolution.
Assists with the creation and maintenance of operating manuals and internal documentation.
Opens and distributes departmental mail.
Maintains knowledge of TRU policies and procedures, especially those relating to academic matters (admissions, registration, graduation, convocation, etc).
Generates standard communication such as, but not limited to, acknowledgement letters, admission offers, follow-up letters, registration data forms, and confirmation of enrolment.
Supports large scale communications for designated office.
Identifies and brings forward potential issues with application, registration and records information.
Generates a variety of reports including prospect, applicant, registration and graduation reports.
Assists with designated office initiatives related to annual enrolment cycles and awareness campaigns.
Provides clerical duties for the designated office.
REPORTS TO As designated by department
QUALIFICATIONS
EDUCATION
Grade 12 plus one year Certificate, i.e., Legal Office Assistant, Medical Office Assistant, Administrative Assistant (or equivalent)
EXPERIENCE
Two years' related experience working in an educational, clinical or legal setting, preferably in a post-secondary institution, including one-year experience with relational data base software, Microsoft Office, and personal information management tools, i.e., Microsoft Outlook
REQUIRED SKILLS, KNOWLEDGE OR ABILITIES
Demonstrated ability to perform word processing and data entry at 45 wpm
Alphanumeric data entry speed of 90 net keys per minute
Demonstrated ability to deal in a positive, courteous and tactful manner with students, faculty, staff and members of the general public in an interculturally sensitive environment
Demonstrated ability to communicate effectively both verbally and in writing
Ability to operate related equipment such as document scanners, printers, photocopiers, and fax machines
Ability to follow established procedures
Ability to accurately enter high volumes of data in a high pressure environment
Ability to recognize errors, verify and correct data or bring errors forward for review
Ability to work in a team environment
Demonstrated ability to deal with difficult customer service situations
Intermediate skills with Word and Excel
Demonstrated ability to run system generated reports
Demonstrated ability to work with enterprise relational databases (e.g. Banner)
WORKING CONDITIONS
Sitting at desk and computer for periods of time
Long periods of customer service, often with individuals who are under stress and/or in distress
Exposure to perfumes and other scent related products on a regular basis
Jan 11, 2024
Full time
MAJOR DUTIES & RESPONSIBILITIES
Creates and maintains student and course records (paper and electronic) primarily through data entry into a student enterprise system; examples include entering admission applications, admission of students to open programs, course registration data and records cleanup.
Responds to student, parent, staff/faculty and community enquiries received by phone, email or in-person and works collaboratively with colleagues to find resolution.
Assists with the creation and maintenance of operating manuals and internal documentation.
Opens and distributes departmental mail.
Maintains knowledge of TRU policies and procedures, especially those relating to academic matters (admissions, registration, graduation, convocation, etc).
Generates standard communication such as, but not limited to, acknowledgement letters, admission offers, follow-up letters, registration data forms, and confirmation of enrolment.
Supports large scale communications for designated office.
Identifies and brings forward potential issues with application, registration and records information.
Generates a variety of reports including prospect, applicant, registration and graduation reports.
Assists with designated office initiatives related to annual enrolment cycles and awareness campaigns.
Provides clerical duties for the designated office.
REPORTS TO As designated by department
QUALIFICATIONS
EDUCATION
Grade 12 plus one year Certificate, i.e., Legal Office Assistant, Medical Office Assistant, Administrative Assistant (or equivalent)
EXPERIENCE
Two years' related experience working in an educational, clinical or legal setting, preferably in a post-secondary institution, including one-year experience with relational data base software, Microsoft Office, and personal information management tools, i.e., Microsoft Outlook
REQUIRED SKILLS, KNOWLEDGE OR ABILITIES
Demonstrated ability to perform word processing and data entry at 45 wpm
Alphanumeric data entry speed of 90 net keys per minute
Demonstrated ability to deal in a positive, courteous and tactful manner with students, faculty, staff and members of the general public in an interculturally sensitive environment
Demonstrated ability to communicate effectively both verbally and in writing
Ability to operate related equipment such as document scanners, printers, photocopiers, and fax machines
Ability to follow established procedures
Ability to accurately enter high volumes of data in a high pressure environment
Ability to recognize errors, verify and correct data or bring errors forward for review
Ability to work in a team environment
Demonstrated ability to deal with difficult customer service situations
Intermediate skills with Word and Excel
Demonstrated ability to run system generated reports
Demonstrated ability to work with enterprise relational databases (e.g. Banner)
WORKING CONDITIONS
Sitting at desk and computer for periods of time
Long periods of customer service, often with individuals who are under stress and/or in distress
Exposure to perfumes and other scent related products on a regular basis
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to join our Corporate/Securities department and invite you to review the job description.
Duties & Responsibilities
Update and revise a variety of often lengthy documents;
Maintain records of all client files, related records and general files;
Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required;
Handle incoming and outgoing mail, answer client telephone calls and general inquiries;
Maintain an efficient file management system;
Input all time entries daily and process all accounts for assigned lawyers;
Open and close client/matter files;
Perform administrative and related duties as assigned and assist others in the department as required;
Perform a variety of routine tasks as well as special projects as required; and
Other duties as required.
Knowledge, Qualities & Experience Required
Minimum of 2 years’ experience in a Legal Administrative Assistant position preferably in the areas of Corporate and/or Securities;
Graduate of an accredited Legal Administrative Assistant program or relevant experience;
Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
Experience with SEDAR filing would be an asset;
Strong attention to detail;
Able to use good judgment and maintain professionalism;
Able to ensure utmost confidentiality and use of discretion at all times;
Dedicated to providing quality service to clients and service beyond expectations;
Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately;
Proven problem-solving skills with the ability to visualize and deliver creative solutions;
Ability to manage multiple internal clients and be adaptable to the needs of each; and
Ability to maintain excellent working relationships with all staff.
Job Types: Full-time, Fixed term contract:
Jan 07, 2024
Full time
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to join our Corporate/Securities department and invite you to review the job description.
Duties & Responsibilities
Update and revise a variety of often lengthy documents;
Maintain records of all client files, related records and general files;
Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required;
Handle incoming and outgoing mail, answer client telephone calls and general inquiries;
Maintain an efficient file management system;
Input all time entries daily and process all accounts for assigned lawyers;
Open and close client/matter files;
Perform administrative and related duties as assigned and assist others in the department as required;
Perform a variety of routine tasks as well as special projects as required; and
Other duties as required.
Knowledge, Qualities & Experience Required
Minimum of 2 years’ experience in a Legal Administrative Assistant position preferably in the areas of Corporate and/or Securities;
Graduate of an accredited Legal Administrative Assistant program or relevant experience;
Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
Experience with SEDAR filing would be an asset;
Strong attention to detail;
Able to use good judgment and maintain professionalism;
Able to ensure utmost confidentiality and use of discretion at all times;
Dedicated to providing quality service to clients and service beyond expectations;
Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately;
Proven problem-solving skills with the ability to visualize and deliver creative solutions;
Ability to manage multiple internal clients and be adaptable to the needs of each; and
Ability to maintain excellent working relationships with all staff.
Job Types: Full-time, Fixed term contract:
TransUnion's Job Applicant Privacy Notice What We'll Bring At TransUnion, we are dedicated to finding ways information can be used to help people make better and smarter decisions. As a trusted provider of global information solutions, our mission is to help people around the world access the opportunities that lead to a higher quality of life, by helping organizations optimize their risk-based decisions and enabling consumers to understand and manage their personal information. Because when people have access to more complete and multidimensional information, they can make more informed decisions and achieve great things. Every day TransUnion offers our employees the tools and resources they need to find ways information can be used in diverse ways. Whether it is helping businesses better manage risk, providing better insights so a consumer can qualify for his first mortgage or working with law enforcement to make neighborhoods safer, we are improving the quality of life for individuals, families, communities, and local economies around the world. What You'll Bring
Bachelor of common law and at least 5-7 years of experience as a lawyer.
Must be a member of the Law Society of Upper Canada. Knowledge and understanding of the following areas of law are recommended: Consumer reporting legislation, PIPEDA and other privacy legislations, strong negotiation skills, contract law and general corporate commercial knowledge.
The candidate must also demonstrate an ability to work in a team environment and with peers and management on all levels of the organization.
Strong organizational and advocacy skills. English written skills and an ability to draft clear and concise documents.
Effectively and efficiently manage multiple, complex, and often conflicting and quickly changing priorities are also a must.
Strong analytic and problem-solving skills are required to successfully manage and complete assignments and coordinate internal and external resources effectively.
Technologically adept and proficiency with the tools of the profession.
Strong negotiation, and analytical skills (i.e., logical thinking, problem solving, and decision-making).
Working knowledge of French preferred.
Impact You'll Make With limited guidance, provides legal services to TransUnion Canada ensuring that business practices, policies and dealings of the corporation meet regulatory requirements and that its operations are within the scope established by law, inclusive of PIPEDA and consumer reporting legislation. The incumbent provides counseling to management regarding changes to the law, interprets and/or prepares legal documents and renders opinions regarding issues faced by TransUnion and its new or existing subsidiaries. The incumbent must have a broad-based knowledge of business-at-large and must rapidly learn the issues they face in order to legally protect the company. Responsible for foreseeing and protecting the company against legal risks and compliance with corporate policies.
Provides counsel, legal support and direction to company on a variety of complex legal matters and matters having a potential significant impact on the company’s business and operations.
Acts as counsel to company in all contractual matters requiring legal review and assistance and provides liaison with senior management when appropriate.
Supports the execution of data governance and privacy initiatives.
Reviews privacy impact assessments of products and services and helps to execute risk mitigation strategies.
Provides prompt and practical advice to senior management on complex contractual matters involving the transfer of personal information and/or technology. Reviews and drafts complex commercial contracts, certificates and related documents and represents the company in contract negotiations.
Responsible for keeping abreast of current legislative developments, particularly with such developments that may have an impact upon company operations.
Works with the other departments on commercial matters, corporate risk analysis and other matters as appropriate.
Provides formal and informal training for internal clients (sales meeting presentations, operations, one-on-one discussions).
Maintains and develop positive and professional working relationships with members of the legal team, internal and external clients and management.
Ensures the Associate General Counsel for Retail Banking is fully briefed on major issues arising in relevant business area and major legislative changes in area of expertise Ensure the Associate General Counsel for Retail Banking is fully briefed on major issues arising in relevant business area and major legislative changes in area of expertise.
Ensures Assistant General Counsel is fully briefed on major issues that arise in relevant business area and major legislative, business, contractual or operational issues that may arise.
Provides support to team initiatives.
Performs other related duties as assigned.
This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week. Accommodation is available, including for applicants with disabilities, in accordance with applicable laws.
Dec 29, 2023
Contract
TransUnion's Job Applicant Privacy Notice What We'll Bring At TransUnion, we are dedicated to finding ways information can be used to help people make better and smarter decisions. As a trusted provider of global information solutions, our mission is to help people around the world access the opportunities that lead to a higher quality of life, by helping organizations optimize their risk-based decisions and enabling consumers to understand and manage their personal information. Because when people have access to more complete and multidimensional information, they can make more informed decisions and achieve great things. Every day TransUnion offers our employees the tools and resources they need to find ways information can be used in diverse ways. Whether it is helping businesses better manage risk, providing better insights so a consumer can qualify for his first mortgage or working with law enforcement to make neighborhoods safer, we are improving the quality of life for individuals, families, communities, and local economies around the world. What You'll Bring
Bachelor of common law and at least 5-7 years of experience as a lawyer.
Must be a member of the Law Society of Upper Canada. Knowledge and understanding of the following areas of law are recommended: Consumer reporting legislation, PIPEDA and other privacy legislations, strong negotiation skills, contract law and general corporate commercial knowledge.
The candidate must also demonstrate an ability to work in a team environment and with peers and management on all levels of the organization.
Strong organizational and advocacy skills. English written skills and an ability to draft clear and concise documents.
Effectively and efficiently manage multiple, complex, and often conflicting and quickly changing priorities are also a must.
Strong analytic and problem-solving skills are required to successfully manage and complete assignments and coordinate internal and external resources effectively.
Technologically adept and proficiency with the tools of the profession.
Strong negotiation, and analytical skills (i.e., logical thinking, problem solving, and decision-making).
Working knowledge of French preferred.
Impact You'll Make With limited guidance, provides legal services to TransUnion Canada ensuring that business practices, policies and dealings of the corporation meet regulatory requirements and that its operations are within the scope established by law, inclusive of PIPEDA and consumer reporting legislation. The incumbent provides counseling to management regarding changes to the law, interprets and/or prepares legal documents and renders opinions regarding issues faced by TransUnion and its new or existing subsidiaries. The incumbent must have a broad-based knowledge of business-at-large and must rapidly learn the issues they face in order to legally protect the company. Responsible for foreseeing and protecting the company against legal risks and compliance with corporate policies.
Provides counsel, legal support and direction to company on a variety of complex legal matters and matters having a potential significant impact on the company’s business and operations.
Acts as counsel to company in all contractual matters requiring legal review and assistance and provides liaison with senior management when appropriate.
Supports the execution of data governance and privacy initiatives.
Reviews privacy impact assessments of products and services and helps to execute risk mitigation strategies.
Provides prompt and practical advice to senior management on complex contractual matters involving the transfer of personal information and/or technology. Reviews and drafts complex commercial contracts, certificates and related documents and represents the company in contract negotiations.
Responsible for keeping abreast of current legislative developments, particularly with such developments that may have an impact upon company operations.
Works with the other departments on commercial matters, corporate risk analysis and other matters as appropriate.
Provides formal and informal training for internal clients (sales meeting presentations, operations, one-on-one discussions).
Maintains and develop positive and professional working relationships with members of the legal team, internal and external clients and management.
Ensures the Associate General Counsel for Retail Banking is fully briefed on major issues arising in relevant business area and major legislative changes in area of expertise Ensure the Associate General Counsel for Retail Banking is fully briefed on major issues arising in relevant business area and major legislative changes in area of expertise.
Ensures Assistant General Counsel is fully briefed on major issues that arise in relevant business area and major legislative, business, contractual or operational issues that may arise.
Provides support to team initiatives.
Performs other related duties as assigned.
This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week. Accommodation is available, including for applicants with disabilities, in accordance with applicable laws.
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment & Labourgroup and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Knowledge, Qualities & Experience Required
Completion of a Legal Administrative Assistant program and 5 years professional office experience preferred;
Experience in litigation;
Understanding and familiarity with administrative tribunal and court procedures;
Proven experience handling a high volume practice;
Strong attention to detail skills;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
Ability to manage multiple internal clients and be adaptable to the needs of each.
Dec 22, 2023
Full time
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment & Labourgroup and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Knowledge, Qualities & Experience Required
Completion of a Legal Administrative Assistant program and 5 years professional office experience preferred;
Experience in litigation;
Understanding and familiarity with administrative tribunal and court procedures;
Proven experience handling a high volume practice;
Strong attention to detail skills;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
Ability to manage multiple internal clients and be adaptable to the needs of each.
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Admin Assistant Director Legal.
The primary role of an Administrative Assistant is to conduct the business support functions of the office of the Director. This includes providing administrative, clinical, organization and secretarial support at the Director level. This role requires daily communication both internally and externally to St. Michael's Hospital. The role also includes facilitating meeting schedules and committee work within the program.
DUTIES & RESPONSIBILITES
Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;
Organizes, maintains and prioritizes schedule of Director;
Plans meetings, projects and conferences;
Coordinate/maintain and organize daily calendars, meetings, room bookings, conference calls, video conferencing, AV support, along with standard administrative functions (printing, couriering, fax, photocopying, scanning, office supplies, AV equipment, etc.).
Types agenda and minutes for all meetings;
Collects and reports statistical information;
Research, compile, assimilate, and prepare confidential and sensitive documents
Performs other clerical duties such as filing: photocopying, faxing, and mailings;
Coordinates and compiles quarterly performance and annual reports for the portfolio;
Acts as the front line contact for internal and external customers who would like to make contact with the Director. Triages issues, and acts to achieve solutions prior to the Director becoming involved;
Assists with recruitment initiatives within the department.
Receive and screen incoming calls and visitors, determine priority status, and make referrals to appropriate staff or provide requested information
Respond to urgent issues in a timely manner, e.g.: critical incidents; staff issues and public relations etc.
Design, development and implementation of documents (flyers, templates, event timeline, charts), formatting forms (chart audits, flowsheets), etc.
Provide secretarial vacation coverage.
Networking people and resources.
Crisis management for Chiefs/Directors as needed, i.e. scheduling conflicts, staff issues/performance, etc.
Monitor upcoming emergency situations and assist in coordinating supports, communicating and implementing processes.
Coordinate correspondence priorities and deadlines.
Manages communication for Managers, Educators, Physicians, Senior Management, Program staff, patients and external public agencies and/or regional programs, etc. that are seeking to contact the Chiefs or Director.
Develop and maintain extensive filing systems, both for hard copy documents and electronic documents as required by the Chiefs or Directors.
Triage calls and correspondence to the appropriate person.
QUALIFICATIONS
Graduate of a recognized Office Administration program or equivalent required;
Five (5) years administrative experience;
Proven experience with various software applications, such as Microsoft Office, Word, Excel, PowerPoint, Outlook and Payroll Systems.
Advanced problem-solving abilities and demonstrated ability to develop systems that create efficient work flow.
Exercise good judgment in a variety of situations; maintain confidences while balancing multiple priorities.
Length of temporary contract - 1 year
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,
you will be required to provide proof of vaccination in Ontario QR Code format.
All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.
Dec 20, 2023
Contract
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Admin Assistant Director Legal.
The primary role of an Administrative Assistant is to conduct the business support functions of the office of the Director. This includes providing administrative, clinical, organization and secretarial support at the Director level. This role requires daily communication both internally and externally to St. Michael's Hospital. The role also includes facilitating meeting schedules and committee work within the program.
DUTIES & RESPONSIBILITES
Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;
Organizes, maintains and prioritizes schedule of Director;
Plans meetings, projects and conferences;
Coordinate/maintain and organize daily calendars, meetings, room bookings, conference calls, video conferencing, AV support, along with standard administrative functions (printing, couriering, fax, photocopying, scanning, office supplies, AV equipment, etc.).
Types agenda and minutes for all meetings;
Collects and reports statistical information;
Research, compile, assimilate, and prepare confidential and sensitive documents
Performs other clerical duties such as filing: photocopying, faxing, and mailings;
Coordinates and compiles quarterly performance and annual reports for the portfolio;
Acts as the front line contact for internal and external customers who would like to make contact with the Director. Triages issues, and acts to achieve solutions prior to the Director becoming involved;
Assists with recruitment initiatives within the department.
Receive and screen incoming calls and visitors, determine priority status, and make referrals to appropriate staff or provide requested information
Respond to urgent issues in a timely manner, e.g.: critical incidents; staff issues and public relations etc.
Design, development and implementation of documents (flyers, templates, event timeline, charts), formatting forms (chart audits, flowsheets), etc.
Provide secretarial vacation coverage.
Networking people and resources.
Crisis management for Chiefs/Directors as needed, i.e. scheduling conflicts, staff issues/performance, etc.
Monitor upcoming emergency situations and assist in coordinating supports, communicating and implementing processes.
Coordinate correspondence priorities and deadlines.
Manages communication for Managers, Educators, Physicians, Senior Management, Program staff, patients and external public agencies and/or regional programs, etc. that are seeking to contact the Chiefs or Director.
Develop and maintain extensive filing systems, both for hard copy documents and electronic documents as required by the Chiefs or Directors.
Triage calls and correspondence to the appropriate person.
QUALIFICATIONS
Graduate of a recognized Office Administration program or equivalent required;
Five (5) years administrative experience;
Proven experience with various software applications, such as Microsoft Office, Word, Excel, PowerPoint, Outlook and Payroll Systems.
Advanced problem-solving abilities and demonstrated ability to develop systems that create efficient work flow.
Exercise good judgment in a variety of situations; maintain confidences while balancing multiple priorities.
Length of temporary contract - 1 year
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,
you will be required to provide proof of vaccination in Ontario QR Code format.
All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
Working within our Advocacy group with a focus on commercial litigation, the Legal Administrative Assistant will perform full legal administrative responsibilities in a confidential nature for one or more professionals.
RESPONSIBILITIES
Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
Working proactively in the day-to-day support of the professional's practice.
Accurately preparing legal documents and correspondence with minimal direction.
Transcribing and typing legal documents and correspondence.
Liaising between the legal professionals and various internal and external individuals and clients.
Managing the professional’s calendar, including travel arrangements.
Preparing expense reports.
Preparing and organizing meeting and briefing materials for the professional.
Preparing litigation documents, including Books of Authorities, Compendium of Argument.
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks
Any other duties as required.
QUALIFICATIONS
Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years in a legal environment. Experience in civil litigation is an asset.
Knowledge of Microsoft Office Suite.
Knowledge of Litigation management programs is an asset.
Experience with the Ontario Superior Court, the Information Privacy Commissioner, the Human Rights Tribunal and/or any health colleges would be an asset.
Ability to multi-task in a fast paced environment.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Strong written, oral and verbal communication skills.
Strong organization and time management skills.
Bilingualism (French/English) is an asset.
Gowling WLG employees benefit from a hybrid work structure.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Dec 19, 2023
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
Working within our Advocacy group with a focus on commercial litigation, the Legal Administrative Assistant will perform full legal administrative responsibilities in a confidential nature for one or more professionals.
RESPONSIBILITIES
Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
Working proactively in the day-to-day support of the professional's practice.
Accurately preparing legal documents and correspondence with minimal direction.
Transcribing and typing legal documents and correspondence.
Liaising between the legal professionals and various internal and external individuals and clients.
Managing the professional’s calendar, including travel arrangements.
Preparing expense reports.
Preparing and organizing meeting and briefing materials for the professional.
Preparing litigation documents, including Books of Authorities, Compendium of Argument.
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks
Any other duties as required.
QUALIFICATIONS
Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years in a legal environment. Experience in civil litigation is an asset.
Knowledge of Microsoft Office Suite.
Knowledge of Litigation management programs is an asset.
Experience with the Ontario Superior Court, the Information Privacy Commissioner, the Human Rights Tribunal and/or any health colleges would be an asset.
Ability to multi-task in a fast paced environment.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Strong written, oral and verbal communication skills.
Strong organization and time management skills.
Bilingualism (French/English) is an asset.
Gowling WLG employees benefit from a hybrid work structure.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Dec 15, 2023
Full time
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.