Legal Assistant

  • Government of Nova Scotia
  • Halifax, Nova Scotia, Canada
  • Sep 14, 2020
Full time Legal Assistant Legal Support Legal Secretary

Job Description

This is a reposting of competition 26547. Those that have previously applied need not re-apply.

About Us

The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.



With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.


The core functions of the Nova Scotia Public Prosecution Service are to:

  • Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
  • Participate in the development of criminal law and criminal prosecutions policy.
  • Provide advice to police in respect of prosecutions generally or in respect of specific investigations

About Our Opportunity

If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!



As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.

Primary Accountabilities

Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.


In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.

Qualifications and Experience

You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years’ experience working in a legal practice. An acceptable combination of your education and experience will be considered.



As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.



While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.



As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.



Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.



We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.


Include, but not limited to:

    • Bachelor’s Degree in a related field with a certificate/diploma from a Paralegal or Legal Assistant Training program and no years of related experience.
    • A certificate/diploma from a Paralegal or Legal Assistant Training program and a certificate/diploma from a related 2-year program plus 1 years’ experience working in a legal practice
    • A certificate/diploma from a Paralegal or Legal Assistant Training program and a certificate/diploma from a related 1-year program plus 2 years’ experience working in a legal practice
    • 4 years’ experience working in a legal practice of related experience with no formal training


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.