Cox & Palmer

Corporate Legal Assistant | Saint John, NB Are you an organized and detail-oriented professional looking to join a reputable law firm? Our firm is a leading full-service legal practice in Atlantic Canada, recognized for delivering top-tier legal solutions. We take pride in fostering a collaborative and supportive work environment where our team members thrive. We are currently seeking a Corporate Legal Assistant to join our Saint John office on a full-time, permanent basis. The ideal candidate is a proactive team player with a strong work ethic and a passion for client service. Key Responsibilities: Manage and maintain accurate client records and administrative files Draft legal documents, agreements, and correspondence with precision Assist with corporate reorganizations, incorporations, and maintaining corporate minute books Handle share and asset transactions, and file corporate documents using entity management software Conduct corporate due diligence searches (e.g., Bank Act, Bankruptcy and Insolvency Act, Workers’ Compensation Board, Labour Standards) Obtain certificates of good standing and corporate registry documents Perform Personal Property Security Act (PPSA) searches and filings, including registrations, amendments, and discharges Prioritize tasks effectively to meet deadlines while maintaining accuracy What You Bring: Strong command of English (spoken and written) Minimum of 2 years’ experience as a corporate legal assistant A Legal Assistant or Paralegal diploma is an asset Proficiency in Microsoft Office and legal software applications Excellent attention to detail, analytical thinking, and problem-solving skills Strong organizational and time management abilities Ability to work independently and within a team What We Offer: 100% employer-paid health and dental benefits (individual or family coverage) Retirement savings plans with employer-matching contributions Employee & Family Assistance Program (EFAP) for support and wellness Health & Wellness programs including personalized resources Personal Spending Allowance (PSA) and casual dress policy Corporate discounts on gym memberships, insurance, hotels, and car rentals Generous vacation, sick leave, and personal time allowances How to Apply: This opportunity will remain open until the position is filled. Interested candidates should submit a resume and cover letter to: NB Human Resources NBCareers@coxandpalmer.com We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. We are seeking a permanent, full-time experienced Legal Assistant to join our Fredericton office to provide legal administrative support to lawyers in the Labour and Employment practice group. SUMMARY OF RESPONSIBILITIES Accurate electronic and physical maintenance of client and administrative files; Draft legal documents and correspondence; Verbal and written communication with clients; Meet deadlines, ability to multi-task and prioritize incoming requests; Proofread, data entry, and document production; Establish and maintain a calendar and reminder system; and Other related duties, performed with a high degree of detail and accuracy. SKILLS & QUALIFICATIONS Spoken and written proficiency in English is required; Legal Assistant or Paralegal diploma from a recognized post-secondary institution is considered an asset; Above average proficiency in Microsoft applications and typing skills; and Detail oriented, strong organizational and time management skills. Cox & Palmer provides a competitive salary and comprehensive benefits: 100% Employer paid premiums for individual or family health and dental benefits; Pension with matching employer contribution and Tax-Free Savings Account (TFSA) program; Employee & Family Assistance Program (EFAP); Health & Wellness programs including customized online resource platforms and more; Personal Spending Allowance (PSA) Corporate rates on gym memberships, home/auto insurance, hotel and car rentals; “Casual Dress” policy; and Vacation, sick, and personal time allowances. APPLY This position will remain posted until successfully filled. Please click Apply Now to apply. Please submit a resume and covering letter to: NB Human Resources NBCareers@coxandpalmer.com We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. EQUITY, DIVERSITY & INCLUSION We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations. Applicants from these equity-priority groups may self-identify in their application. We are currently looking for a Legal Assistant to support our Halifax Office. SUMMARY OF RESPONSIBILITIES Accurate preparation of correspondence and legal documents; Processing large volumes of documents, with ability to use technology to store and organize emails and files diligently; Meeting deadlines, and ability to multi-task and reprioritize as needed; Processing daily emails, phone messages and time sheets; Maintaining detailed and accurate client and administrative files; Calendar maintenance, scheduling and organizing meetings, and assisting with client meetings; Communicating in a professional manner with lawyers and team members; Providing overflow support and help to other assistants as time allows; Other duties as assigned. SKILLS & QUALIFICATIONS Minimum of 1-3 years’ administrative experience in a legal environment, with experience in Labour & Employment; Preference is given to those with related paralegal/legal assistant formal education; Strong competency in the usage of MS Office (particularly Word and Excel), paired with superior typing and dicta-transcription skills; Strong verbal and written communication skills with a demonstrated ability to provide superior customer service; Excellent analytical skills with attention to detail, coupled with strong organizational and time management skills; Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and formatting errors); The ability to work independently, follow instructions with minimal supervision and take initiative; The willingness to learn and contribute to the team. APPLY If this sounds like you, please apply online by submitting your resume and a cover letter explaining how your experience and skills can help us achieve our mission. This position will remain posted until successfully filled. Please click Apply Now to apply.   We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. We are seeking a permanent, full-time experienced Legal Assistant to join our Fredericton office to provide legal administrative support to lawyers in the Labour and Employment practice group. SUMMARY OF RESPONSIBILITIES Accurate electronic and physical maintenance of client and administrative files; Draft legal documents and correspondence; Verbal and written communication with clients; Meet deadlines, ability to multi-task and prioritize incoming requests; Proofread, data entry, and document production; Establish and maintain a calendar and reminder system; and Other related duties, performed with a high degree of detail and accuracy. SKILLS & QUALIFICATIONS Spoken and written proficiency in English is required; Legal Assistant or Paralegal diploma from a recognized post-secondary institution is considered an asset; Above average proficiency in Microsoft applications and typing skills; and Detail oriented, strong organizational and time management skills. Cox & Palmer provides a competitive salary and comprehensive benefits: 100% Employer paid premiums for individual or family health and dental benefits; Pension with matching employer contribution and Tax-Free Savings Account (TFSA) program; Employee & Family Assistance Program (EFAP); Health & Wellness programs including customized online resource platforms and more; Personal Spending Allowance (PSA) Corporate rates on gym memberships, home/auto insurance, hotel and car rentals; “Casual Dress” policy; and Vacation, sick, and personal time allowances. APPLY The deadline to apply is Please click Apply Now to apply. Please submit a resume and covering letter to: NB Human Resources NBCareers@coxandpalmer.com We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. We are seeking a permanent, full-time experienced Litigation Legal Assistant to join our Moncton office to provide legal administrative support to lawyers in the Litigation practice group. SUMMARY OF RESPONSIBILITIES Review and organize documents; Data entry and coding documents in document management system; Cross reference documents for discoveries, motions and/or trial exhibits; Utilize computer technology in an efficient and productive manner; General office and clerical duties, including billable and non-billable functions; Keep a daily calendar with a list of tasks; Scheduling and bookings with respect to Discoveries, i.e. booking hotel rooms, conference rooms and scheduling court reports; Drafting of letters with respect to filing pleadings and forwarding monthly accounts; Providing monthly list of billable files and reviewing for typos prior to submitting to accounting; and Other duties as required. SKILLS & QUALIFICATIONS Spoken and written proficiency in English is required; 4-5 years of experience working as a litigation legal assistant; Legal Assistant or Paralegal diploma from a recognized post-secondary institution is considered an asset; Above average proficiency in Microsoft applications and typing skills; and Detail oriented, strong organizational and time management skills. Cox & Palmer provides a competitive salary and comprehensive benefits: 100% Employer paid premiums for individual or family health and dental benefits; Pension with matching employer contribution and Tax-Free Savings Account (TFSA) program; Employee & Family Assistance Program (EFAP); Health & Wellness programs including customized online resource platforms and more; Personal Spending Allowance (PSA) Corporate rates on gym memberships, home/auto insurance, hotel and car rentals; “Casual Dress” policy; and Vacation, sick, and personal time allowances.     APPLY The deadline to apply is February 29, 2024 Please click Apply Now to apply. Please submit a resume and covering letter to: NB Human Resources We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted