City of Ottawa

JOB SUMMARY Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law. You are responsible for providing administrative, secretarial and clerical services to the managers and lawyers within Legal Services. EDUCATION AND EXPERIENCE Completion of 2 year Legal Secretarial program Minimum of 3 years of related legal experience KNOWLEDGE General and legal office procedures and practices, file systems and general office equipment Microsoft Suite (Outlook, Word, Excel, Power Point) City policies and procedures Knowledge of applicable health and safety legislation, including the rights and duties of workers. COMPETENCIES, SKILLS AND ABILITIES Coordinate and prioritize work Communicate effectively with a wide range of staff, clients, developers and external law firms Manage information pertaining to projects and files Maintain a "Bring ForwardTickler" system Compose correspondence Maintain confidentiality Operate word processing equipment, transcriber and other office equipment Arrange meetings and travel Research, compile and summarize data to facilitate preparation of documents and reports Effective interpersonal skills Work independently Use discretion and tact and maintain confidentiality Reliable, thorough and detail-oriented WHAT YOU NEED TO KNOW Language Requirement: English oral, reading, writing You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions. Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.     We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.     The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.     The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.     Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

Requisition ID: 9597 Department: Legal Service: Employment & Labour Law Service Employment Type: 1 Full-time Temporary - Up to 1 year Work Hours: 35.00 hours per week Affiliation: MPE Salary Information: $88,335.52 - $111,718.88 annually (2022 rates of pay) Location: City Hall,110 Laurier Avenue West City: Ottawa, ON Job Category: Legal Services Application Close: 12/09/2023 JOB SUMMARY Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law. Under the guidance of more senior legal counsel, you are responsible for providing a wide range of legal services to City Council, Committees, Departments, local boards and agencies, in one or more of the following areas: Employment law and labour relations focusing on labour arbitrations, Labour Relations Board and Human Rights Tribunal proceedings, pay equity, occupational health and safety, workers’ compensation, wrongful dismissal, litigation and other labour relations and employment law issues generally. You provide legal opinions and policy advice to an assigned client group and are responsible for protecting/advancing the legal interests of the City, advocating and defending corporate positions before the courts and external decision-making bodies. You also provide guidance and mentoring to more junior Legal Counsel, Articling Law Students and Paralegals/Law Clerks in the respective practice area. EDUCATION AND EXPERIENCE Completion of Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) degree (3 year program after first degree). Minimum of 2 years of broad legal experience in the practice of municipal law, as outlined in the Job Summary, which may include experience before civil courts, administrative boards and tribunals, or specific experience directly related to the assigned area of practice. CERTIFICATIONS AND LICENCES Licensed by Law Society of Ontario and called to the Bar of Ontario KNOWLEDGE Knowledge of the Municipal Act 2001 Knowledge of the Code of Professional Conduct of the Law Society of Upper Canada Working knowledge of municipal operations, City organizational structures, and departmental business requirements, complexities, and inter-relationships Working knowledge of the specific legislation, regulations, policies/guidelines and methods/procedures relating to the assigned area of practice Working knowledge of the law of civil procedures and practice before the courts, and or administrative boards or tribunals Working knowledge of the principles, practices, and procedures relating to interviewing, facilitation, negotiation, dispute resolution, and mediation Protocols for developing submissions, briefings, reports Protocols for responding to inquiries, and preparing reports, briefing notes and other communiqués Knowledge of Employee Code of Conduct as well as applicable health and safety legislation, including the rights and duties of workers. COMPETENCIES, SKILLS AND ABILITIES Able to work independently, with minimal direction, and collaboratively with all staff as part of a team Able to professionally represent the City before the courts and or administrative tribunals, and at meetings involving multiple shareholders and the general public Possess leadership and human relations skills to provide ongoing mentoring, training, and coaching to more junior Legal Counsel, Articling Law Students, Paralegals and Law Clerks Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, to manage multiple projects, and to deal effectively with multiple demands, conflicting priorities, pressures and timelines Able to consult with internal corporate clients and provide problem solving advice, opinion and guidance on legal matters Able to undertake research, investigate/define issues, isolate key components of diverse issues, analyze/evaluate/interpret information, present findings and make recommendations Possess articulate and persuasive communication skills and strong influencing/negotiating skills/abilities in order to handle the advisory, adversarial and administrative nature of the work Able to describe legal concepts in readily understandable terms, and provide timely, constructive professional advice/information to all clients to assist in the decision-making process Skilled in composing and writing pleadings, opinions, reports and summaries and other documents for assigned client group Able to write contract language, memoranda, settlement documents, reports and proposals Skilled in public speaking and in preparing/delivering presentations Possess computer literacy in MS Office Suite and the ability to utilize specialized software and internet resources for legal research Able to maintain and secure detailed documentation, records and files Self directed in applying judgement, initiative and creativity to address unique situations Demonstrates leadership capabilities Demonstrates strong interpersonal skills Thorough and attentive to detail Demonstrates tact , diplomacy, political awareness, sound judgement and discretion in protecting the privacy, confidentiality, and security of information Resilient, and able to deal with difficult individuals and situations WHAT YOU NEED TO KNOW Language Requirement: English oral, reading, writing Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.   We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.   The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.   The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.   Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.