City of Grande Prairie Grande Prairie, Alberta, Canada
Oct 24, 2020Contract
The Opportunity Reporting to the City Clerk in the Legal Services Department you will have experience working in a past-paced office environment. You will be dynamic, self-motivated person who enjoys working with a team that produces exceptional results. We are a direct support to the organization including our Mayor and Council and maintain a high level of professionalism and accountability. This is a 1 year temporary position. Responsibilities You will be responsible for providing administrative support for the Legal Services department, specifically: Corporate Records Management: File creation, document retention and destruction, distribution and execution for signature Invoice processing (Procurement/Accounts Payable) Processing Department Requests for external legal services Office Administration: general correspondence, procurement of office supplies, research assignments, internal and external inquiries, recycling program and any other duties as required Back-up/Relief Support for the Legislative Services Administrative Assistant Major Projects Support: Municipal Census and Municipal Election You Bring The ideal candidate will possess the following: High School Diploma, plus two years of post secondary education Corporate Records Certification, Office Administration, or Legal Assistant Certification preferred Equivalent experience or education may be considered Skills and Experience Minimum of 2 years working in an office administrative position Able to communicate clearly, tactfully and effectively in person and via electronic technology (telephone/email) Strong interpersonal and communication skills (written and verbal) Advanced proficiency with Microsoft Office Suite and experience with Adobe Pro tools Demonstrate analytical skills, good judgment and decision making ability Able to prioritize workload to meet deadlines and balance multiple projects Accuracy and attention to detail is critical Able to conduct research and contribute to major projects Experience in municipal government including legislative compliance and understanding of the Municipal Government Act is an asset.