Legal Assistant

  • Government of Nova Scotia
  • Halifax, Nova Scotia, Canada
  • Nov 24, 2021
Full time Legal Assistant Legal Support

Job Description

Department: Public Prosecution Service

Location: Halifax/Dartmouth

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 12/7/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.


With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.


The core functions of the Nova Scotia Public Prosecution Service are to:


  • Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
  • Participate in the development of criminal law and criminal prosecutions policy.
  • Provide advice to police in respect of prosecutions generally or in respect of specific investigations.


For more information on the Public Prosecution Service please visit the following link:


About Our Opportunity


If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!


As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.


Primary Accountabilities


Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.


In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.


Qualifications and Experience


You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years of experience working in a legal practice. An acceptable combination of your education and experience will be considered.


As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.


While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.


As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.


Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.




Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
  • May be required to work overtime on occasion
  • Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
  • Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
  • Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
  • You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
  • You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
  • Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment


Additional Information


This is a Term employment opportunity with an anticipated end date of July 2023. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. This opportunity will work out of the Halifax and/or Dartmouth offices.


On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths.
  • Department Specific Flexible working schedules.



Pay Grade: CL 21

Salary Range: $1,719.83 - $1,917.08 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


      Province of Nova Scotia