Legal Administrative Assistant (Temporary)

  • City of Grande Prairie
  • Grande Prairie, Alberta, Canada
  • Oct 24, 2020
Contract Legal Assistant Legal Support Legal Secretary

Job Description

The Opportunity

Reporting to the City Clerk in the Legal Services Department you will have experience working in a past-paced office environment. You will be dynamic, self-motivated person who enjoys working with a team that produces exceptional results.

We are a direct support to the organization including our Mayor and Council and maintain a high level of professionalism and accountability.

This is a 1 year temporary position.

 

 

Responsibilities

You will be responsible for providing administrative support for the Legal Services department, specifically:

  • Corporate Records Management: File creation, document retention and destruction, distribution and execution for signature
  • Invoice processing (Procurement/Accounts Payable)
  • Processing Department Requests for external legal services
  • Office Administration: general correspondence, procurement of office supplies, research assignments, internal and external inquiries, recycling program and any other duties as required
  • Back-up/Relief Support for the Legislative Services Administrative Assistant
  • Major Projects Support: Municipal Census and Municipal Election

 

 

You Bring

The ideal candidate will possess the following:

  • High School Diploma, plus two years of post secondary education
  • Corporate Records Certification, Office Administration, or Legal Assistant Certification preferred
  • Equivalent experience or education may be considered

Skills and Experience

  • Minimum of 2 years working in an office administrative position
  • Able to communicate clearly, tactfully and effectively in person and via electronic technology (telephone/email)
  • Strong interpersonal and communication skills (written and verbal)
  • Advanced proficiency with Microsoft Office Suite and experience with Adobe Pro tools
  • Demonstrate analytical skills, good judgment and decision making ability
  • Able to prioritize workload to meet deadlines and balance multiple projects
  • Accuracy and attention to detail is critical
  • Able to conduct research and contribute to major projects

Experience in municipal government including legislative compliance and understanding of the Municipal Government Act is an asset.

Practice Area(s)

Municipal law