Law Clerk

  • WSIB
  • Toronto, Ontario, Canada
  • Oct 01, 2020
Full time Law Clerk

Job Description

The Law Clerk is responsible for independently completing a wide variety of legal and administrative duties for teams practicing various law specialties such as civil litigation (including mass tort asbestos recovery and debt collection), prosecutions, contracts, bankruptcies and insolvencies.

The Law Clerk will perform a triage service, monitor caseloads to ensure critical activities are completed within statutory time limitations, prepare and assemble documents and work with a variety of databases and systems to maintain information and produce analytical reports.

Major Duties & Responsibilities

1. Undertake a range of activities such as:

  • triaging incoming requests for service by identifying, gathering and reviewing pertinent information to prioritize, assign, or refer work
  • gathering information from a variety of sources such as claim files to ascertain the circumstances of the accident, injuries or losses. Ensure availability of information such as case summaries, victim impact statements, lists of investigators/witnesses, and historical files
  • preparing/assisting in the drafting and compilation of legal documents such as affidavits, Statement of Claim/Defence and Demand Letters according to section criteria and the Rules of Civil Procedure. Comply with instructions to amend contracts, consulting agreements and grants etc.; review documents and identify inconsistencies against the approved final draft and consult with Legal Counsel as needed regarding further action required
  • assembling key documents and information in support of pending legal actions. This includes analyzing the relevancy of information, extracting that which is critical in support of the legal action, alerting Legal Counsel/Paralegal of any mitigating factors which may lessen the viability of a case, preparing key documents for issuance to opposing Legal Counsel
  • arranging Examinations for Discovery and medical assessments
  • monitoring all disclosure preparation, review and delivery of documentary and other evidence, which may be of a highly sensitive and confidential nature to defense counsel; tracking and reviewing delivery times and recommending alternate options for timely disclosure responses
  • completing disbursements; processing debt and dividend payments received from workers, employers, representatives and Court Offices
  • approving surplus calculations to ensure proper allocations of funds received and disbursed to employers and if applicable, workers
  • monitor caseloads such as bankruptcy/insolvency to identify training requirements for staff, compilation and documentation of procedures as well as altering management to potential delays/obstacles in processing the work
  • processing payment of agency fees, witness fees etc.

2. Perform a variety of advanced database and system functions within Microsoft Access and other WSIB systems to:

  • enter, gather and summarize information for Legal Counsel/Paralegal to facilitate informed decision making related to matters such as acceptance of settlements
  • search and extract information to identify potential trends or exceptions for further review by management or Legal Counsel
  • prepare a variety of operational reports for Senior Management review, including those that are ad hoc requests
  • present information in specified professional formats
  • reflect current status of claims and accounts (e.g. disbursements received from bankrupt parties or debts repaid by workers).

3. Coordinate own and workload of others by:

  • liaising with court offices to ensure proper scheduling and appearance of Legal Counsel, Prosecutors, witnesses etc.
  • monitoring external agents/retained Legal Counsel from initial retention through to billing. Maintaining relevant records to track service quality
  • maintaining diary of follow-up review dates for Legal Counsel, Senior Prosecutors, Paralegals; monitoring statutory limitation periods
  • keeping abreast of caseload size to ensure appropriate allocation of work.

4. Act as a liaison to arrange court/witness appearances; advise agents of information relevant to a case such as sections of the Act under which the defendant(s) is/are charged, applicable penalty section (s), settlement discussions which may have taken place, and any other matter pertinent to a case. Liaise with WSIB staff in their capacity as court witnesses, external courts administration staff, external agents and legal counsel regarding court attendance, document preparation, delivery and disclosure; workplace parties to relay information.

5. Manage electronic and physical records by:

  • opening and maintaining files to ensure complete and up to date information
  • assisting to secure all executed contracts for the WSIB
  • collaborating with Branch peers and other WSIB areas to ensure proper storage, retention and destruction of records as per established retention schedules.
  • recommending enhancements to systems/processes to improve the efficiency by which information is stored and retrieved.

6. Perform other related duties as assigned or required such as participating in ad hoc committees at a divisional or inter-divisional level to provide input into the development of systems, work processes and procedures and signing as Commissioner of Oaths.

Job Requirements

Education

  • Post secondary diploma up to two years in a Paralegal or Law Clerk program.

Experience

    • Two years prior experience in a legal environment.
 

 

As a precondition of employment, the WSIB will require a prospective candidate to undergo a criminal records name check prior to or at any time following hire.

 


To apply for this position, please submit your application by the closing date noted above.

We appreciate the interest of all candidates. Due to the volumes of applications we receive, we are only able to contact candidates that are selected to move forward in the recruitment process. The WSIB is an equal opportunity employer.

 


The WSIB is an equal opportunity employer and provides accommodation for job applicants in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you are an individual with a disability and you need accommodation in order to apply for this position, please contact talentacquisitioncentre@wsib.on.ca. If you are invited to participate in the assessment process, please provide your accommodation needs at that time. Please be advised that you may be required to provide medical documentation to the WSIB’s Corporate Health Department so that appropriate accommodation can be provided to you throughout the recruitment process.

 


Employees of the WSIB have important ethical responsibilities, including the obligation to place the public interest above personal interests. Job applicants are therefore required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. These may include: political activity, directorship or other outside employment and certain personal relationships (e.g. with existing WSIB employees, clients and/or stakeholders). Please contact TAC if you have any questions about conflict of interest obligations and/ or how to make a disclosure.

Privacy Statement

Personal information will be collected from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997 and will be used by the Talent Acquisition Centre and WSIB hiring parties to assess/validate your qualifications and/or determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, contact the WSIB Privacy Office, 200 Front Street West, Toronto, ON, M5V 3J1 or 416-344-5323 or 1-800-387-0750 extension 5323. Be advised that information related to application status will not be provided.