Legal Documentation

  • First National
  • Toronto, Ontario, Canada
  • Jul 30, 2020
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Working together to be our best!

First National is Canada’s largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988. Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members. Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard work and teamwork, First National team members are supported to lead, learn and grow.

If you are ready to join First National’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story.

We are hiring an Administrator-MBBS, Legal Documentation!
Reporting To: Manager, Residential Administration
Full-Time/Part- Time: Full-time
Posting Date: July 28, 2020
Closing Date: August 11, 2020
Hours of Work: 8:30 a.m. – 5:00 p.m.
Office Location: Downtown Toronto Great location! Steps away from the main public transit station

What we offer:
Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

  • Eligibility for benefits is dependent on the terms of employment

The Opportunity:
The Administrator is responsible for obtaining, scanning, reviewing and processing solicitor final reports in addition to:

  • Follow 90 day follow up procedure in order to obtain final report package from solicitor
  • Follow up with solicitors via phone, e-mail and fax regarding mortgage amendments and Final Reports
  • Review fax/mail/e-mail and follow up on outstanding items to complete Final Report
  • Ensure registered documents are correct and request amendments as necessary
  • Update Merlin with Final Report and Registration details
  • Scan documentation from solictors to Merlin and update Workflow accordingly
  • Ensure workflow on Merlin is up to date and update a minimum of 60 files per day
  • Complete special projects as assigned by Management

The Requirements Needed:

  • Post secondary education and/or equivalent work experience preferred
  • Previous administrative experience is an asset
  • Strong attention to detail
  • Highly organized with the ability to multi-tast
  • Demonstrated ability to work quickly and in a timely matter
  • Desmontrated ability to work under pressure and maintain a calm focus during hectic periods
  • Demonstrated ability to contribute and meet team goals and objectives

Why join First National?

  • Bright open concept office environment
  • Large kitchens with coffee and latte maker to enjoy at no cost
  • Supportive teamwork focus environment
  • Collaborative entrepreneurial spirit
  • Opportunities to give back to the communities and work through events focused on a variety of charities
  • Ongoing social event throughout the year
  • Extensive training programs to set our employees up for success

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation or any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at

We would like to thank all applications for their interest, but only candidates selected for an interview will be contacted.