Davies Ward Phillips & Vineberg LLP
Toronto, Ontario, Canada
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
OntarioMD
Toronto, Ontario, Canada
The Junior Lawyer will provide legal and privacy support for the General Counsel and Chief Privacy Officer. The Junior Lawyer is responsible for drafting and negotiation of legal documents, including contracts, memoranda and correspondence. Development of policy positions, organizing and expediting the flow of work of the General Counsel, contract management and the establishment of electronic databases for contracts. Initiating follow-up actions, carrying out administrative duties, such as executive filing and expenses & attending high-level meetings with the General Counsel. This role will also include, drafting privacy policies and processes, supporting staff engagement on privacy and security, development of best practices and education materials on privacy and security and developing knowledge management systems.
The individual must have demonstrated experience in health law, contract law, privacy compliance and technology law. The ideal candidate for this position is a junior lawyer with a strong and independent work ethic, exceptional research, writing, and problem-solving skills, and who is comfortable working in a fast-paced, dynamic, and technical workplace.
Reporting to the General Counsel & Chief Privacy Officer , the Junior Lawyer is responsible for:
Preparing substantive legal documents and correspondence with limited instruction/direction (letters, contracts, memoranda)
Developing privacy policies and procedures and conducting privacy impact assessments
Conducting and reporting on research in the areas of contract, health, business, and regulatory law;
Preparing legal and policy memoranda;
Providing privacy support to other departments;
Supporting preparation of documents for the Board of Directors;
Evaluating files to review facts and syntax, determine appropriate processes, and plan the steps necessary for the conduct of the file; ensuring critical deadlines are met;
Developing educational and training support on compliance and regulatory practices;
Developing presentations;
Interfacing with stakeholders and various professionals in the legal, technology, and health domains;
Interpreting complex technical language and concepts and adapting these for a legal context;
Exercising initiative and judgment to relieve the General Counsel of administrative detail;
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders;
Conducting and supervising other research;
Delegating tasks to, and coordinating with, other administrative departments;
Providing backup coverage in the absence of other assistants;
Other duties, as assigned.
Requirements that are important to us:
Experience working in a Corporate environment or within Healthcare is required.
Legal experience working in house or in a law firm.
Minimum 2 years post call experience and member of Law Society of Ontario;
Completion of Juris Doctorate.
Experience in developing privacy policies and processes, drafting of data sharing agreements;
Experience in negotiating contracts;
An understanding of contract, privacy law and processes, health care, intellectual property, and business law;
Superior legal research skills and familiarity with Canlii, Westlaw, Quicklaw, or similar.
Excellent computer skills – especially with MS Office 365.
Strong customer service skills and the ability to interact with all levels of staff, members of the public and external agencies.
Strong team player, motivated, helpful and enthusiastic.
Must be thorough, possess an outstanding attention to detail, and have the ability to multitask and work to tight timelines.
Benefits we think you'll like:
Fantastic opportunity to grow within the team and throughout the organization
Professional development and continuous in-house learning opportunities
Fun, friendly and dynamic work environment with a passion for digital health
Competitive salary and bonus program
Exceptional group benefits package paid by the organization
How to Apply:
Interested candidates are invited to apply online through our careers page. Applications will be considered up until July 17, 2023 at 11:59 pm .
For further information, visit our website at www.ontariomd.ca. We regret that only those selected for an interview will be contacted.
OntarioMD is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
All candidates offered a position with OntarioMD from December 3, 2021, onward must be fully vaccinated and provide proof of their vaccination as a condition of employment. OntarioMD will comply with its Human Rights obligations and accommodate employees who are legally entitled to accommodation.
Following the advice of provincial health authorities, to mitigate the risk of the potential spread of COVID-19 and support social distancing, all recruiting activities including interviews and new hire onboarding will be conducted remotely. While we are doing our best to ensure reasonable response times, please expect potential delays during the recruiting process due to the current situation.
OntarioMD does not solicit personal information such as banking information or passport information over social media sites for employment purposes.
The Junior Lawyer will provide legal and privacy support for the General Counsel and Chief Privacy Officer. The Junior Lawyer is responsible for drafting and negotiation of legal documents, including contracts, memoranda and correspondence. Development of policy positions, organizing and expediting the flow of work of the General Counsel, contract management and the establishment of electronic databases for contracts. Initiating follow-up actions, carrying out administrative duties, such as executive filing and expenses & attending high-level meetings with the General Counsel. This role will also include, drafting privacy policies and processes, supporting staff engagement on privacy and security, development of best practices and education materials on privacy and security and developing knowledge management systems.
The individual must have demonstrated experience in health law, contract law, privacy compliance and technology law. The ideal candidate for this position is a junior lawyer with a strong and independent work ethic, exceptional research, writing, and problem-solving skills, and who is comfortable working in a fast-paced, dynamic, and technical workplace.
Reporting to the General Counsel & Chief Privacy Officer , the Junior Lawyer is responsible for:
Preparing substantive legal documents and correspondence with limited instruction/direction (letters, contracts, memoranda)
Developing privacy policies and procedures and conducting privacy impact assessments
Conducting and reporting on research in the areas of contract, health, business, and regulatory law;
Preparing legal and policy memoranda;
Providing privacy support to other departments;
Supporting preparation of documents for the Board of Directors;
Evaluating files to review facts and syntax, determine appropriate processes, and plan the steps necessary for the conduct of the file; ensuring critical deadlines are met;
Developing educational and training support on compliance and regulatory practices;
Developing presentations;
Interfacing with stakeholders and various professionals in the legal, technology, and health domains;
Interpreting complex technical language and concepts and adapting these for a legal context;
Exercising initiative and judgment to relieve the General Counsel of administrative detail;
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders;
Conducting and supervising other research;
Delegating tasks to, and coordinating with, other administrative departments;
Providing backup coverage in the absence of other assistants;
Other duties, as assigned.
Requirements that are important to us:
Experience working in a Corporate environment or within Healthcare is required.
Legal experience working in house or in a law firm.
Minimum 2 years post call experience and member of Law Society of Ontario;
Completion of Juris Doctorate.
Experience in developing privacy policies and processes, drafting of data sharing agreements;
Experience in negotiating contracts;
An understanding of contract, privacy law and processes, health care, intellectual property, and business law;
Superior legal research skills and familiarity with Canlii, Westlaw, Quicklaw, or similar.
Excellent computer skills – especially with MS Office 365.
Strong customer service skills and the ability to interact with all levels of staff, members of the public and external agencies.
Strong team player, motivated, helpful and enthusiastic.
Must be thorough, possess an outstanding attention to detail, and have the ability to multitask and work to tight timelines.
Benefits we think you'll like:
Fantastic opportunity to grow within the team and throughout the organization
Professional development and continuous in-house learning opportunities
Fun, friendly and dynamic work environment with a passion for digital health
Competitive salary and bonus program
Exceptional group benefits package paid by the organization
How to Apply:
Interested candidates are invited to apply online through our careers page. Applications will be considered up until July 17, 2023 at 11:59 pm .
For further information, visit our website at www.ontariomd.ca. We regret that only those selected for an interview will be contacted.
OntarioMD is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
All candidates offered a position with OntarioMD from December 3, 2021, onward must be fully vaccinated and provide proof of their vaccination as a condition of employment. OntarioMD will comply with its Human Rights obligations and accommodate employees who are legally entitled to accommodation.
Following the advice of provincial health authorities, to mitigate the risk of the potential spread of COVID-19 and support social distancing, all recruiting activities including interviews and new hire onboarding will be conducted remotely. While we are doing our best to ensure reasonable response times, please expect potential delays during the recruiting process due to the current situation.
OntarioMD does not solicit personal information such as banking information or passport information over social media sites for employment purposes.