Executive Assistant, Legal

  • Loblaw Companies Limited
  • Toronto, Ontario, Canada
  • Feb 05, 2020
Full time Law Clerk Legal Assistant Legal Support Legal Secretary

Job Description

243 Consumers Road, Toronto, Ontario, M2J 4W8


C’est toute une décision que de se joindre à une entreprise. Nous offrons des perspectives d’emploi à des personnes qui, comme vous, sont travaillantes, dynamiques et fiables.


Pourquoi ce role est-il important?

This legal position joins a dynamic team which is part of a larger Legal Department. It requires you to be:

  • Organized – have a good sense of organizing files and daily tasks required by the legal group;
  • Proficient - with drafting and formatting documents;
  • Supportive – interested in providing assistance required by the team in order to support a fast pace and high volume practice that is diversified and reaches different areas and groups of the business;
  • A Constant Learner - who is bright, curious, open to new ideas and interested in our business and into developing new skills when required;
  • Insightful - giving new perspectives and identifying paths beyond the status quo;
  • Engaging - a person who makes connections and builds trust and works in a very collaborative manner;
  • Motivated - determined to pursue excellence, deliver on commitments and achieve success

Company Overview:

Shoppers Drug Mart is one of the most recognized and trusted names in Canadian retailing. The Company is the licensor of full-service retail drug stores operating under the name Shoppers Drug Mart (Pharmaprix in Québec). With over 1,200 Shoppers Drug Mart and Pharmaprix stores operating in prime locations in each province and three territories, the Company is one of the most convenient retailers in Canada.

At Shoppers Drug Mart, we have always remained true to our belief that the root of our success lies with our people. We pride ourselves on the quality and commitment of our employees who thrive on exciting challenges.

Role Overview:

The Legal Assistant will provide administrative assistance within the Corporate Legal Department to support the Lawyers and Law Clerks. The Legal Assistant will be expected to effectively manage daily tasks and prioritize workload in collaboration with the lawyers she/he reports to and in accordance with their instructions, on an ongoing basis, including duties such as drafting simple legal documents, preparing client reports, attending to incoming inquiries as well as other administrative duties as needed.

You will be part of a team of Lawyers and Law Clerks who are customer oriented and dedicated to providing efficient, high quality work in a collaborative and professional manner. A portion of the work will be related to Quebec based matters.

If you have great interpersonal skills, enjoy a collaborative work environment, are able and enjoy managing and organizing a diverse range of legal files (commercial, litigation, etc.), possess proficient computer skills, are detail oriented, and have a positive attitude, then this position may be of interest to you.

Ideally, the candidate will have both law firm and in-house experience. Proficiency in English is required; French is considered an asset.


  • Calendar management including booking meetings, coordinate client appointments and scheduling calls;
  • Revise and format documents including agreements, memos, presentations etc.;
  • First review of invoices from law firms;
  • Arrange for execution of agreements/documents ;
  • Arrange audio/ visual requirements, conference calls, hotel and travel arrangements, catering and meeting logistics;
  • Maintain records/files (including electronic filing through IManage and OpenText)/off-site storage;
  • Effectively manage daily tasks in accordance with priorities;
  • Order supplies required for the department;
  • Assist in maintaining department equipment including printers and photocopiers;
  • General administrative duties and ad hoc projects, such as participation in committees of the organization


  • Post-Secondary education in the form of a Legal Assistant Certificate or Diploma;
  • Minimum 2 years working in a similar environment (law firm and/or in-house) with emphasis on an administrative role;
  • Advanced knowledge of Microsoft Office, knowledge of OpenText and Serengeti will be considered an asset;
  • The ability to multi-task, prioritize and manage multiple deadlines in a fast paced environment in accordance with instructions;
  • Great interpersonal skills and ability to work with people across the organization;
  • High level of accuracy and strong attention to detail;
  • Impeccable interpersonal, presentation, written and verbal communication skills;
  • Strong judgment and problem solving skills;
  • Understand the precautions required when working with sensitive and confidential information;
  • Resourceful and creative individual with the ability to connect the dots in original and insightful ways;
  • Flexibility to learn and adapt in a changing environment.


Comment R é ussir:

Chez Loblaw, nous recherchons toujours des personnes formidables pour continuellement renforcer notre culture. Nous croyons que les gens formidables façonnent nos valeurs, sont authentiques, bâtissent la confiance et créent des liens.

Si cela vous ressemble et que vous êtes ouvert d’esprit, que vous avez une bonne attitude face aux changements et que vous aimez les défis d’un environnement de travail aux détails dynamiques, postulez aujourd’hui.


En outre, nous croyons que la conformité aux lois consiste à faire ce qu'il faut. Le respect de la loi fait partie de notre Code de conduite; il renforce ce que nos clients et nos parties prenantes attendent de nous.


Type d'emploi:

Temps plein



Poste régulier


Loblaw considère que la diversité culturelle du Canada est une source de fierté nationale et un symbole de force. Nous nous sommes donné comme priorité de refléter la diversité croissante du Canada dans les produits que nous vendons, les gens que nous embauchons et notre culture d’entreprise. Des accommodements sont disponibles sur demande pour les postulants et collègues atteints d’un handicap.


Practice Area(s)

Corporate Law