Administrative Assistant - Legal

  • Fortis BC
  • Surrey, British Columbia, Canada
  • Jan 23, 2020
Full time Law Clerk Legal Assistant

Job Description

Reporting to the Director, Legal Services, this position works with a team of lawyers, who primarily do solicitor/corporate work, and other legal administrative staff
Responsibilities
 
Key Accountabilities:   The position requires the candidate to:  
  • Have the ability to handle simultaneous jobs quickly, accurately and efficiently;
  • Have high attention to detail;
  • Exercise discretion and sound judgment in communication with the FortisBC group of companies’ business owners;
  • Abide by the guidelines set by the department for document preparation and dissemination;
  • Maintain all matters in a strictly confidential manner;
  • Show initiative and strives for constant improvement;
  • Be a quick learner who can work independently with minimal instruction and supervision; and
  • Have a positive attitude and ability to resolve conflicts in a professional manner.
  The primary responsibilities are:  
  • Performing administrative duties such as:
    o entering lawyer’s time;
    o booking and organizing meetings;
    o opening files and filing;
    o maintaining filing and bring forward system; and
    o making business travel and related arrangements.
  • Coding and ensuring timely payment of department invoices and expenses;
  • Accruing for work in progress and unpaid invoices;
  • Maintaining the legal library collection and updates;
  • Preparing and formatting documents such as contracts, procurement packages and correspondence;
  • Performing company and land searches and limited legal research; and
  • Responding to general business owner needs in the FortisBC group of companies.

Requirements   Education and Experience:  
  • Completion of an Administrative Assistant Certificate from a recognized post-secondary institution with 2-5 years’ experience as an administrative assistant or secretary in a law firm or company, or an equivalent combination of education, training and experience.
  Technical Competencies:  
  • Knowledge of company organization, structure, business processes, etc.
  • Demonstrated ability to communicate effectively both verbally and in writing
  • Strong software application skills including MS Office Word, Excel, and PowerPoint
  • Strong organizational and interpersonal skills with a proven record as a team player
  • Well organized and willing to take initiative
  • Demonstrated ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
  • Demonstrated ability to interact with all levels of internal and external contacts in a professional, clear and courteous manner in order to represent the interests of others
  • Demonstrated ability to prioritize tasks and complete assignments in a manner that optimizes departmental effectiveness
  • Demonstrated ability to multitask and be flexible in order to meet operational demands
  • Demonstrated ability to work within demanding work schedules including tight timeframes
  • Posting jobs on the clear legal job board in Canada
   

 

Practice Area(s)

Legal Secretary