Legal Administrative Assistant -Litigation (1 year contract)

  • Gowling WLG
  • Waterloo, Ontario, Canada
  • Nov 22, 2019
Contract Legal Assistant Legal Support Legal Secretary

Job Description


At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it with the clear legal job board, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.




We are currently seeking a Legal Administrative Assistant to work within our Litigation Group of our Waterloo Region office.




    • Organize and expedite the flow of work through the professional’s office, initiating follow-up action.
    • Prepare legal documents with directions according to general precedents or instructions from professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
    • Liaise between the professional’s various internal and external contacts, groups and clients at all levels.
    • Manage the bring forward or diary system/database to ensure important dates/deadlines are met.
    • Prepare special reports, which may include gathering and summarizing data.
    • Exercise initiative and judgement to relieve the professional of administrative detail.
    • Create, monitor and maintain client files for better file management and client service.
    • Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.




    • A minimum of 2 years as a Legal Administrative Assistant.
    • Excellent interpersonal and communication skills.
    • Produce a high quality and quantity of work product, occasionally under tight timelines.
    • Knowledge of Microsoft Office suite.
    • Able to prioritize and redefine priorities when necessary.
    • Handle stress in a business-like manner.
    • Strong work ethic, excellent attention to detail, highly organized and proactive.
    • Capacity to work independently as well as in a team environment.
    • Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.



Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

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