PROFILE
Ideal candidate will possess a recognized Legal Assistant Diploma or Certificate and have 3 + years of legal experience. 5 + years Secretarial and Administrative support experience will also be considered.
QUALIFICATIONS
- Advanced computer skills
- Pro-active and self-sufficient
- Excellent organizational skills with strong attention to detail
- Strong analytical skills and problem solving with minimal supervision
- Ability to prioritize effectively and handle high pressure deadlines
- Exceptional multi-tasker
- Proficiency in MS Office required
PRIMARY RESPONSIBILITIES
- answer the telephone, schedule appointments, questionings and meetings, greet visitors and handle administrative and business details
- supporting local and remote lawyer practices
- prepare, draft and revise legal documents
- develop and maintain client relationships
- transcribe correspondence and legal documents from digital recordings or handwritten notes
- manage lawyers diaries and update electronic calendar
- review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries
- review and proofread outgoing documents to ensure they are correct and comply with legal procedures
- access and use online legal resources
- operate office equipment such as voice mail messaging systems, photocopying machines and computer scanning equipment
- handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
- perform general office duties as required