If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Mar 22, 2024
Contract
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Venture outside the ordinary - TMX Careers The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team. Ready to be part of the action? Now Hiring - Administrator, Legal & Estates (12 Months Contract) The Legal and Estates Administrator is responsible for ensuring that legal documentation supporting estate and legal transfers is in good order Key Responsibilities:
Assist with requests/enquiries which may include extensive research of various kinds of current and historical records.
Update status of each request/enquiry on the tracking system as the file progresses.
Identify and inform the Supervisor of complaints as well as trends and opportunities to improve service levels, apparent by the nature and number of enquiries.
Develop a thorough knowledge and understanding of the services offered by clients to their security holders and keep up-to-date on circumstances which affect the security holders especially security transfer requirements.
Maintain and provide monthly statistics for fee and performance reporting purposes.
Ensure compliance with policies, procedures and regulatory requirements.
Other duties and responsibilities as assigned.
Must Have(s)
College diploma or university degree in business and/or finance, or equivalent experience
1 to 3 years experience in a similar administrative role
Proficient in Microsoft Office & Google suite
Onsite in the Toronto office 5 days/week
Nice to Have(s)
Financial services industry experience would be an asset
Bilingual English/French
In the market for… Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success. Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work. Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy. Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth. Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to live a #TMXceptionalLife? Apply now. TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.
Apr 01, 2023
Full time
Venture outside the ordinary - TMX Careers The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team. Ready to be part of the action? Now Hiring - Administrator, Legal & Estates (12 Months Contract) The Legal and Estates Administrator is responsible for ensuring that legal documentation supporting estate and legal transfers is in good order Key Responsibilities:
Assist with requests/enquiries which may include extensive research of various kinds of current and historical records.
Update status of each request/enquiry on the tracking system as the file progresses.
Identify and inform the Supervisor of complaints as well as trends and opportunities to improve service levels, apparent by the nature and number of enquiries.
Develop a thorough knowledge and understanding of the services offered by clients to their security holders and keep up-to-date on circumstances which affect the security holders especially security transfer requirements.
Maintain and provide monthly statistics for fee and performance reporting purposes.
Ensure compliance with policies, procedures and regulatory requirements.
Other duties and responsibilities as assigned.
Must Have(s)
College diploma or university degree in business and/or finance, or equivalent experience
1 to 3 years experience in a similar administrative role
Proficient in Microsoft Office & Google suite
Onsite in the Toronto office 5 days/week
Nice to Have(s)
Financial services industry experience would be an asset
Bilingual English/French
In the market for… Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success. Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work. Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy. Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth. Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to live a #TMXceptionalLife? Apply now. TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 42.5 million square feet of gross leasable area and consists of 529 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant, and largest Unitholder is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.
A commitment to continuous learning and development is a strong part of our culture.
The Legal Assistant will provide high level administrative support to the legal team.
Key responsibilities:
Responsible for calendar management including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, and travel arrangements.
Prepare or modify documents such as legal documents, correspondence, reports, memo’s and emails.
Review and respond to voicemails and emails on behalf of the VP, Legal Counsel.
Handle highly sensitive and confidential matters as part of daily administrative duties.
Prepare and coordinate materials for presentations and meetings (slides, agendas, and minutes).
Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
Coordinate and complete various special projects/assignments as required.
Process invoices, track expenditures and maintain all records related to the department.
Other administrative support such as filing, faxing and photocopying as required.
Support department with administrative needs as required.
Job Qualifications:
Successful completion of a related post-secondary program, i.e., Legal Assistant and/or Law Clerk.
Minimum of 1-2 years legal assistant experience, preferably real estate, would be an asset.
Advanced computer skills - Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
Able to deal with sensitive business information in a confidential and professional manner.
Strong interpersonal skills, as well as professional demeanor. Ability to quickly develop strong working relationships with executives within the business.
Superior organizational and time management skills, with the ability to prioritize and multi task daily activities.
Strong work ethic and a team player.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Feb 26, 2023
Full time
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 42.5 million square feet of gross leasable area and consists of 529 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant, and largest Unitholder is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.
A commitment to continuous learning and development is a strong part of our culture.
The Legal Assistant will provide high level administrative support to the legal team.
Key responsibilities:
Responsible for calendar management including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, and travel arrangements.
Prepare or modify documents such as legal documents, correspondence, reports, memo’s and emails.
Review and respond to voicemails and emails on behalf of the VP, Legal Counsel.
Handle highly sensitive and confidential matters as part of daily administrative duties.
Prepare and coordinate materials for presentations and meetings (slides, agendas, and minutes).
Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
Coordinate and complete various special projects/assignments as required.
Process invoices, track expenditures and maintain all records related to the department.
Other administrative support such as filing, faxing and photocopying as required.
Support department with administrative needs as required.
Job Qualifications:
Successful completion of a related post-secondary program, i.e., Legal Assistant and/or Law Clerk.
Minimum of 1-2 years legal assistant experience, preferably real estate, would be an asset.
Advanced computer skills - Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
Able to deal with sensitive business information in a confidential and professional manner.
Strong interpersonal skills, as well as professional demeanor. Ability to quickly develop strong working relationships with executives within the business.
Superior organizational and time management skills, with the ability to prioritize and multi task daily activities.
Strong work ethic and a team player.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.