Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 26, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Creating, editing and formatting a variety of legal documents and presentations
Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing
Converting electronic documents from one format to another
Comparing documents (Word, Excel and other formats)
Proofreading a variety of legal documents
Finalizing closing documents
Preparing closing books
Assisting with compilation of motion materials and other court-related documents
Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc.
Mentoring new team members
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience
Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC
Strong attention to detail
Strong communication skills
Diversity and Inclusion
At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Mar 21, 2024
Full time
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Creating, editing and formatting a variety of legal documents and presentations
Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing
Converting electronic documents from one format to another
Comparing documents (Word, Excel and other formats)
Proofreading a variety of legal documents
Finalizing closing documents
Preparing closing books
Assisting with compilation of motion materials and other court-related documents
Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc.
Mentoring new team members
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience
Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC
Strong attention to detail
Strong communication skills
Diversity and Inclusion
At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting a Legal Assistant to provide support to a 4 on 1 share in our Advocacy Law Group. This role requires a candidate who has a high attention to detail and is knowledge of Automated Civil Litigation (ACL).
The successful candidate will be responsible for:
Apply proofreading and editing skills to documents and correspondence.
Prepare initial legal documents including statements of claim, statements of defence, factum and other legal precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Obtain information and instructions from clients and forwarding to lawyer.
Assist in the organization and management of lawyers’ practice, i.e., opening files, filing, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Assembly of affidavits, motion records and books of authorities.
Draft of basic pleadings.
Coordinate with court offices regarding trial and motions bookings and related court material filings.
Draft cover/service letters and coordinating delivery of documents, if applicable.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with Case Lines
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent - Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
Mar 14, 2024
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting a Legal Assistant to provide support to a 4 on 1 share in our Advocacy Law Group. This role requires a candidate who has a high attention to detail and is knowledge of Automated Civil Litigation (ACL).
The successful candidate will be responsible for:
Apply proofreading and editing skills to documents and correspondence.
Prepare initial legal documents including statements of claim, statements of defence, factum and other legal precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Obtain information and instructions from clients and forwarding to lawyer.
Assist in the organization and management of lawyers’ practice, i.e., opening files, filing, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Assembly of affidavits, motion records and books of authorities.
Draft of basic pleadings.
Coordinate with court offices regarding trial and motions bookings and related court material filings.
Draft cover/service letters and coordinating delivery of documents, if applicable.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with Case Lines
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent - Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting a Legal Assistant, Float to join our Toronto office. The successful candidate will provide both administrative and practice management support to legal professionals in a variety of practice areas. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 08, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting a Legal Assistant, Float to join our Toronto office. The successful candidate will provide both administrative and practice management support to legal professionals in a variety of practice areas. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant, Tax in our Calgary office. The Legal Assistant will proactively provide legal professionals with a high level of support in an effort to improve practice efficiency, including coordinating client-related activities. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will demonstrate initiative and have excellent client service and organizational skills.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Mar 05, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant, Tax in our Calgary office. The Legal Assistant will proactively provide legal professionals with a high level of support in an effort to improve practice efficiency, including coordinating client-related activities. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will demonstrate initiative and have excellent client service and organizational skills.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Feb 15, 2024
Full time
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Jan 26, 2024
Full time
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Sector: Legal / Legal Assistant / Student Job / Full-time / Hybrid / Toronto / 12 months / Starting: May
Supporting the Executive Legal Secretary, the primary objective of the Legal Assistant is to provide support for the four (4) lawyers in the Toronto legal department. They will assist all members of the department in organizing, planning and controlling administrative duties.
Responsibilities:
Preparing, editing, sending written communications;
Drafting and serving legal documents, including Statements of Defence, Affidavits of Documents, Motion Records, and filing them with the court;
Conducting limited legal research;
Filing/updating Galexy, the legal department’s database;
Paying invoices;
Coordinating and scheduling meetings, courses and programs;
Handling phone calls and messages for lawyers when required;
Processing/distributing incoming mail;
Making travel arrangements;
Being the department’s main administrative support during Executive Legal Secretary’s vacations.
Qualifications:
Student currently in college or university, available 7.5 - 15 hours per week during the school year and full time in the summer (37.5hrs);
Ability to work both independently and under pressure in terms of tight deadlines;
Strong attention to detail, ability to maintain confidentiality, good organization skills;
Ability to communicate clearly and concisely;
Intermediate computer and word processing skills, including the Microsoft Office Suite software;
Interest in law considered an asset;
Willing to go at the office once in a while.
This offer appeals to you and you would like to be part of a dynamic team? Don't wait any longer and apply now!
Company Overview
About
iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.
With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.
At iA, we’re invested in you.
Our commitment to Diversity and Inclusion
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.
Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.
Jan 12, 2024
Contract
Sector: Legal / Legal Assistant / Student Job / Full-time / Hybrid / Toronto / 12 months / Starting: May
Supporting the Executive Legal Secretary, the primary objective of the Legal Assistant is to provide support for the four (4) lawyers in the Toronto legal department. They will assist all members of the department in organizing, planning and controlling administrative duties.
Responsibilities:
Preparing, editing, sending written communications;
Drafting and serving legal documents, including Statements of Defence, Affidavits of Documents, Motion Records, and filing them with the court;
Conducting limited legal research;
Filing/updating Galexy, the legal department’s database;
Paying invoices;
Coordinating and scheduling meetings, courses and programs;
Handling phone calls and messages for lawyers when required;
Processing/distributing incoming mail;
Making travel arrangements;
Being the department’s main administrative support during Executive Legal Secretary’s vacations.
Qualifications:
Student currently in college or university, available 7.5 - 15 hours per week during the school year and full time in the summer (37.5hrs);
Ability to work both independently and under pressure in terms of tight deadlines;
Strong attention to detail, ability to maintain confidentiality, good organization skills;
Ability to communicate clearly and concisely;
Intermediate computer and word processing skills, including the Microsoft Office Suite software;
Interest in law considered an asset;
Willing to go at the office once in a while.
This offer appeals to you and you would like to be part of a dynamic team? Don't wait any longer and apply now!
Company Overview
About
iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.
With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.
At iA, we’re invested in you.
Our commitment to Diversity and Inclusion
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.
Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.
Canadian Media Producers Association (CMPA)
Toronto, Ontario, Canada
BILINGUAL MEDICAL-LEGAL ASSISTANT
CONTRIBUTING TO THE CMPA
Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College and hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance.
POSITION OVERVIEW
The Medical-Legal Assistant (MLA) provides high quality administrative support to Physician Advisors in the Medico-legal Services’ (MLS) department. Specifically, the MLA assists the Physician Advisors in the effective and efficient management/monitoring, review and maintenance of medical legal case files and ultimately, in the delivery of core services to CMPA members. The MLA plays a key role in ensuring that CMPA medical legal files and various other types of records are created and/or maintained in an accurate, appropriate and timely fashion. Key activities include transcription, document editing, and electronic document review and management, document analysis and data capture, and outgoing calls to members. Information of a highly confidential and sensitive nature is involved and the work must be performed in a discrete, accurate and efficient manner. The job is performed in a team environment and within the scope of the Association's policies and procedures.
POSITION ACTIVITIES
Provide high-quality administrative support to the Physician Advisors and Senior Physician Advisors
Prioritize case management workload (i.e. transcription, editing, legal correspondence, case file maintenance).
Transcribe and/or edit dictations with medical terminology.
Collaborate with Legal Case Administrators (LCA) on administrative maintenance for all civil legal cases.
Cross-departmental collaboration with on the management of all files.
Manage most correspondence received from members and law firms.
Initiate appropriate letters to provincial counsel regarding changes to key file information.
Contact members, via phone or email, as required or requested by Physician Advisors.
Contribute to special projects and other duties as required (e.g. updating procedures, testing, working groups, etc.)
EDUCATION AND EXPERIENCE
Diploma or certificate program (2-3 years) in a related field such as Office Administration.
4 to 6 years’ experience working in a medical office or similar setting.
Advanced knowledge of medical terminology. Basic knowledge of legal terminology is an asset.
Training and/or work related experience in editing/proof reading
Experience transcribing medical texts via dictaphone or dictation software
Experience working in reception and/or a call centre is an asset
SKILLS AND ABILITIES
Bilingualism in French and English is mandatory.
Advanced editing/proof reading skills.
Ability to quickly and accurately, transcribe and edit medical legal dictations and enter data into a database.
Ability to exercise judgement and handle highly confidential information with discretion.
Advanced computer skills; knowledge of word processing software, electronic scheduling system, electronic file management software and databases required; knowledge of dictation software an asset.
Advanced organizational skills with ability to multi-task essential.
Well-developed interpersonal skills with ability to work in a team environment essential.
Good telephone manner. Diplomacy, professionalism, discretion.
Data entry experience.
Typing 50 words per minute
POSTING DETAILS
Job details: Regular Full-Time
Salary range: $56,700 to $65,800– this role is classified as a level 6
Location: Fully Remote Job. You can work from a home-based office anywhere in the provinces of Ontario and Québec. If you prefer to work in an office setting and are located within commuting distance, you can choose to work out of the CMPA’s office located in Ottawa, Ontario.
Skill assessment: selected candidates may be required to complete a skill assessment
Application deadline: January 23, 2024 4:00pm EST
The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know.
Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives.
We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.
Jan 09, 2024
Full time
BILINGUAL MEDICAL-LEGAL ASSISTANT
CONTRIBUTING TO THE CMPA
Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College and hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance.
POSITION OVERVIEW
The Medical-Legal Assistant (MLA) provides high quality administrative support to Physician Advisors in the Medico-legal Services’ (MLS) department. Specifically, the MLA assists the Physician Advisors in the effective and efficient management/monitoring, review and maintenance of medical legal case files and ultimately, in the delivery of core services to CMPA members. The MLA plays a key role in ensuring that CMPA medical legal files and various other types of records are created and/or maintained in an accurate, appropriate and timely fashion. Key activities include transcription, document editing, and electronic document review and management, document analysis and data capture, and outgoing calls to members. Information of a highly confidential and sensitive nature is involved and the work must be performed in a discrete, accurate and efficient manner. The job is performed in a team environment and within the scope of the Association's policies and procedures.
POSITION ACTIVITIES
Provide high-quality administrative support to the Physician Advisors and Senior Physician Advisors
Prioritize case management workload (i.e. transcription, editing, legal correspondence, case file maintenance).
Transcribe and/or edit dictations with medical terminology.
Collaborate with Legal Case Administrators (LCA) on administrative maintenance for all civil legal cases.
Cross-departmental collaboration with on the management of all files.
Manage most correspondence received from members and law firms.
Initiate appropriate letters to provincial counsel regarding changes to key file information.
Contact members, via phone or email, as required or requested by Physician Advisors.
Contribute to special projects and other duties as required (e.g. updating procedures, testing, working groups, etc.)
EDUCATION AND EXPERIENCE
Diploma or certificate program (2-3 years) in a related field such as Office Administration.
4 to 6 years’ experience working in a medical office or similar setting.
Advanced knowledge of medical terminology. Basic knowledge of legal terminology is an asset.
Training and/or work related experience in editing/proof reading
Experience transcribing medical texts via dictaphone or dictation software
Experience working in reception and/or a call centre is an asset
SKILLS AND ABILITIES
Bilingualism in French and English is mandatory.
Advanced editing/proof reading skills.
Ability to quickly and accurately, transcribe and edit medical legal dictations and enter data into a database.
Ability to exercise judgement and handle highly confidential information with discretion.
Advanced computer skills; knowledge of word processing software, electronic scheduling system, electronic file management software and databases required; knowledge of dictation software an asset.
Advanced organizational skills with ability to multi-task essential.
Well-developed interpersonal skills with ability to work in a team environment essential.
Good telephone manner. Diplomacy, professionalism, discretion.
Data entry experience.
Typing 50 words per minute
POSTING DETAILS
Job details: Regular Full-Time
Salary range: $56,700 to $65,800– this role is classified as a level 6
Location: Fully Remote Job. You can work from a home-based office anywhere in the provinces of Ontario and Québec. If you prefer to work in an office setting and are located within commuting distance, you can choose to work out of the CMPA’s office located in Ottawa, Ontario.
Skill assessment: selected candidates may be required to complete a skill assessment
Application deadline: January 23, 2024 4:00pm EST
The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know.
Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives.
We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.
Cassels Brock & Blackwell
Vancouver, British Columbia, Canada
About Us:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Vancouver office is currently recruiting for a Legal Assistant in our Advocacy Department with an emphasis on Intellectual Property, Trademarks and IP Litigation providing a variety of routine legal and administrative duties to lawyers within the group including preparation of legal documents and correspondence.
The successful candidate will be responsible for:
Preparing intellectual property documents from written, oral and taped instructions and precedents.
Drafting routine correspondence on behalf of lawyers, applying proofreading and editing skills to documents and correspondence.
Entering dockets and preparing accounts.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of matters in office.
Coordinating and monitoring administrative functions to ensure completion of work accurately and within established time frames.
Assembling information and maintaining records of lawyers’ and/or firm’s involvement with conferences, organizations and client development initiatives.
Provide support to other lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 5 years legal assistant experience, ideally specializing in IP, Trademarks and Litigation or other role requiring multi-tasking of numerous files and tasks.
Knowledge and familiarly with Kofax/Adobe, ACL, iPro/Eclipse, Titan File.
Proficient in MS Office 365 with strong computer skills in Microsoft Word, Excel and PowerPoint
Strong administrative and organizational skills as well as above average attention to detail.
Ability to work under pressure, be flexible and adapt to changing situations easily.
Ability to juggle multiple priorities, meet deadlines and exhibit sound judgment.
Exceptional communication skills.
Ability to work with minimal supervision, as well as part of a team.
Jan 07, 2024
Full time
About Us:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Vancouver office is currently recruiting for a Legal Assistant in our Advocacy Department with an emphasis on Intellectual Property, Trademarks and IP Litigation providing a variety of routine legal and administrative duties to lawyers within the group including preparation of legal documents and correspondence.
The successful candidate will be responsible for:
Preparing intellectual property documents from written, oral and taped instructions and precedents.
Drafting routine correspondence on behalf of lawyers, applying proofreading and editing skills to documents and correspondence.
Entering dockets and preparing accounts.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of matters in office.
Coordinating and monitoring administrative functions to ensure completion of work accurately and within established time frames.
Assembling information and maintaining records of lawyers’ and/or firm’s involvement with conferences, organizations and client development initiatives.
Provide support to other lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 5 years legal assistant experience, ideally specializing in IP, Trademarks and Litigation or other role requiring multi-tasking of numerous files and tasks.
Knowledge and familiarly with Kofax/Adobe, ACL, iPro/Eclipse, Titan File.
Proficient in MS Office 365 with strong computer skills in Microsoft Word, Excel and PowerPoint
Strong administrative and organizational skills as well as above average attention to detail.
Ability to work under pressure, be flexible and adapt to changing situations easily.
Ability to juggle multiple priorities, meet deadlines and exhibit sound judgment.
Exceptional communication skills.
Ability to work with minimal supervision, as well as part of a team.
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment & Labourgroup and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Knowledge, Qualities & Experience Required
Completion of a Legal Administrative Assistant program and 5 years professional office experience preferred;
Experience in litigation;
Understanding and familiarity with administrative tribunal and court procedures;
Proven experience handling a high volume practice;
Strong attention to detail skills;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
Ability to manage multiple internal clients and be adaptable to the needs of each.
Dec 22, 2023
Full time
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment & Labourgroup and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Knowledge, Qualities & Experience Required
Completion of a Legal Administrative Assistant program and 5 years professional office experience preferred;
Experience in litigation;
Understanding and familiarity with administrative tribunal and court procedures;
Proven experience handling a high volume practice;
Strong attention to detail skills;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
Ability to manage multiple internal clients and be adaptable to the needs of each.
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Admin Assistant Director Legal.
The primary role of an Administrative Assistant is to conduct the business support functions of the office of the Director. This includes providing administrative, clinical, organization and secretarial support at the Director level. This role requires daily communication both internally and externally to St. Michael's Hospital. The role also includes facilitating meeting schedules and committee work within the program.
DUTIES & RESPONSIBILITES
Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;
Organizes, maintains and prioritizes schedule of Director;
Plans meetings, projects and conferences;
Coordinate/maintain and organize daily calendars, meetings, room bookings, conference calls, video conferencing, AV support, along with standard administrative functions (printing, couriering, fax, photocopying, scanning, office supplies, AV equipment, etc.).
Types agenda and minutes for all meetings;
Collects and reports statistical information;
Research, compile, assimilate, and prepare confidential and sensitive documents
Performs other clerical duties such as filing: photocopying, faxing, and mailings;
Coordinates and compiles quarterly performance and annual reports for the portfolio;
Acts as the front line contact for internal and external customers who would like to make contact with the Director. Triages issues, and acts to achieve solutions prior to the Director becoming involved;
Assists with recruitment initiatives within the department.
Receive and screen incoming calls and visitors, determine priority status, and make referrals to appropriate staff or provide requested information
Respond to urgent issues in a timely manner, e.g.: critical incidents; staff issues and public relations etc.
Design, development and implementation of documents (flyers, templates, event timeline, charts), formatting forms (chart audits, flowsheets), etc.
Provide secretarial vacation coverage.
Networking people and resources.
Crisis management for Chiefs/Directors as needed, i.e. scheduling conflicts, staff issues/performance, etc.
Monitor upcoming emergency situations and assist in coordinating supports, communicating and implementing processes.
Coordinate correspondence priorities and deadlines.
Manages communication for Managers, Educators, Physicians, Senior Management, Program staff, patients and external public agencies and/or regional programs, etc. that are seeking to contact the Chiefs or Director.
Develop and maintain extensive filing systems, both for hard copy documents and electronic documents as required by the Chiefs or Directors.
Triage calls and correspondence to the appropriate person.
QUALIFICATIONS
Graduate of a recognized Office Administration program or equivalent required;
Five (5) years administrative experience;
Proven experience with various software applications, such as Microsoft Office, Word, Excel, PowerPoint, Outlook and Payroll Systems.
Advanced problem-solving abilities and demonstrated ability to develop systems that create efficient work flow.
Exercise good judgment in a variety of situations; maintain confidences while balancing multiple priorities.
Length of temporary contract - 1 year
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,
you will be required to provide proof of vaccination in Ontario QR Code format.
All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.
Dec 20, 2023
Contract
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Admin Assistant Director Legal.
The primary role of an Administrative Assistant is to conduct the business support functions of the office of the Director. This includes providing administrative, clinical, organization and secretarial support at the Director level. This role requires daily communication both internally and externally to St. Michael's Hospital. The role also includes facilitating meeting schedules and committee work within the program.
DUTIES & RESPONSIBILITES
Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;
Organizes, maintains and prioritizes schedule of Director;
Plans meetings, projects and conferences;
Coordinate/maintain and organize daily calendars, meetings, room bookings, conference calls, video conferencing, AV support, along with standard administrative functions (printing, couriering, fax, photocopying, scanning, office supplies, AV equipment, etc.).
Types agenda and minutes for all meetings;
Collects and reports statistical information;
Research, compile, assimilate, and prepare confidential and sensitive documents
Performs other clerical duties such as filing: photocopying, faxing, and mailings;
Coordinates and compiles quarterly performance and annual reports for the portfolio;
Acts as the front line contact for internal and external customers who would like to make contact with the Director. Triages issues, and acts to achieve solutions prior to the Director becoming involved;
Assists with recruitment initiatives within the department.
Receive and screen incoming calls and visitors, determine priority status, and make referrals to appropriate staff or provide requested information
Respond to urgent issues in a timely manner, e.g.: critical incidents; staff issues and public relations etc.
Design, development and implementation of documents (flyers, templates, event timeline, charts), formatting forms (chart audits, flowsheets), etc.
Provide secretarial vacation coverage.
Networking people and resources.
Crisis management for Chiefs/Directors as needed, i.e. scheduling conflicts, staff issues/performance, etc.
Monitor upcoming emergency situations and assist in coordinating supports, communicating and implementing processes.
Coordinate correspondence priorities and deadlines.
Manages communication for Managers, Educators, Physicians, Senior Management, Program staff, patients and external public agencies and/or regional programs, etc. that are seeking to contact the Chiefs or Director.
Develop and maintain extensive filing systems, both for hard copy documents and electronic documents as required by the Chiefs or Directors.
Triage calls and correspondence to the appropriate person.
QUALIFICATIONS
Graduate of a recognized Office Administration program or equivalent required;
Five (5) years administrative experience;
Proven experience with various software applications, such as Microsoft Office, Word, Excel, PowerPoint, Outlook and Payroll Systems.
Advanced problem-solving abilities and demonstrated ability to develop systems that create efficient work flow.
Exercise good judgment in a variety of situations; maintain confidences while balancing multiple priorities.
Length of temporary contract - 1 year
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,
you will be required to provide proof of vaccination in Ontario QR Code format.
All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Dec 15, 2023
Full time
Why become an Fogler, Rubinoff ("FR") team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy— physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Corporate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Corporate Practice Group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 3 years' legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
Handling all administrative duties (email and calendar management, arranging meetings, etc.);
Maintain lawyer files/records system;
Communicate with clients and third parties;
Providing backup coverage for others;
Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
Perform routine clerical, administrative and general office duties.
Qualifications:
Minimum of 3 years' experience as a Corporate Legal Assistant;
Legal Administration and/or Law Clerk Diploma preferred;
Solid understanding of business and legal terminology;
Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
Familiarity with Aderant accounting software an asset;
Excellent oral and written communication skills;
Client-service oriented;
Ability to work within a team environment and independently;
Excellent organizational and time management skills; and
Conscientious with strong attention to detail.
Want to join our FR team?
Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Chicago Title Insurance Company
Toronto, Ontario, Canada
For over 70 years, Chicago Title has proudly provided security for Canada’s real estate transactions. When it comes to peace of mind, no detail is too small to overlook. From offering better value than anywhere else, and unmatched customer care, we will safeguard the real estate industry, one property at a time. Owned by Fidelity National Financial, North America’s largest title insurer, we are an industry leader in title insurance solutions, customer service, and real estate technology. Our focused, Canadian-based organization lets us respond quickly to our clients’ needs. We’re not just in the title insurance business, we’re in the client success business.
We put the customer first, listening carefully to hear your unique needs and provide creative solutions. We strive for results, providing world-class products and services while continually innovating to improve what we offer. We never rest, nurturing our workforce to be the top tier in the industry, letting our clients experience peace of mind. With our continued growth in Canada, we are seeking Junior Legal Administrative Assistant on a contract basis.
Primary Responsibilities:
Communicate with internal and external clients through various channels
Maintain new and existing client relations, while providing exceptional customer service, including interacting with clients, answering client’s inquiries, taking and following up on title insurance orders and effectively handling client concerns.
Identify and assess client needs to achieve satisfaction
Handle client complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution
Ability to deal with difficult clients, de-escalate and diffuse challenging situations and successfully resolve customer issues in a diplomatic and professional manner
Other duties as required or assigned
Qualifications
Proven customer service experience
Strong phone contact handling skills and active listening
Highly professional with a customer service focus
Strong analytical skills and the ability to problem-solve with minimal direction
Strong written and oral communication skills
Excellent multi-tasking, organizational and time management skills, including attention to detail and the ability to set priorities and meet deadlines
Real estate experience in a law firm and/or title insurance environment
Knowledge and understanding of both commercial and residential real estate practices
Flexible, team player that works well under pressure with minimal supervision, in order to meet tight deadlines
Strong computer skills including thorough knowledge of Microsoft Office, Teraview, Conveyancer, econveyance
Must be available to work varied shifts including evenings
Willing to work overtime when required
French is an asset
Benefits
Competitive Compensation Package
Comprehensive Group Benefits Plan (Health and Dental)
RRSP Program
Employee Stock Purchase Plan
Vacation and Personal Care days
Recognition for years of service
Annual Corporate Awards recognition
As an employee of Chicago Title, you will have the satisfaction of working in a progressive and diverse organization. Together, we are a cohesive unit working towards one common purpose. We encourage a positive team based atmosphere where every employee knows their efforts are making a difference. With a transparent business approach, every employee is aware of the direction of the company and accepts accountability for their actions. Providing our employees with a nurturing environment and opportunities to grow and excel is one of our top priorities. We pride ourselves on fostering a fair and respectful environment that encourages employees to pursue their career goals. Our employees are passionate about providing the products, solutions and expertise our clients need for their success – and ours. Promotion and hiring from within are important trademarks of the Chicago Title way!
Disclaimer:
Chicago Title is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in our selection process are available upon request.
Job Type: Fixed term contract
Benefits:
Casual dress
Disability insurance
Employee assistance program
Employee stock purchase plan
Vision care
Wellness program
Dec 09, 2023
Remote
For over 70 years, Chicago Title has proudly provided security for Canada’s real estate transactions. When it comes to peace of mind, no detail is too small to overlook. From offering better value than anywhere else, and unmatched customer care, we will safeguard the real estate industry, one property at a time. Owned by Fidelity National Financial, North America’s largest title insurer, we are an industry leader in title insurance solutions, customer service, and real estate technology. Our focused, Canadian-based organization lets us respond quickly to our clients’ needs. We’re not just in the title insurance business, we’re in the client success business.
We put the customer first, listening carefully to hear your unique needs and provide creative solutions. We strive for results, providing world-class products and services while continually innovating to improve what we offer. We never rest, nurturing our workforce to be the top tier in the industry, letting our clients experience peace of mind. With our continued growth in Canada, we are seeking Junior Legal Administrative Assistant on a contract basis.
Primary Responsibilities:
Communicate with internal and external clients through various channels
Maintain new and existing client relations, while providing exceptional customer service, including interacting with clients, answering client’s inquiries, taking and following up on title insurance orders and effectively handling client concerns.
Identify and assess client needs to achieve satisfaction
Handle client complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution
Ability to deal with difficult clients, de-escalate and diffuse challenging situations and successfully resolve customer issues in a diplomatic and professional manner
Other duties as required or assigned
Qualifications
Proven customer service experience
Strong phone contact handling skills and active listening
Highly professional with a customer service focus
Strong analytical skills and the ability to problem-solve with minimal direction
Strong written and oral communication skills
Excellent multi-tasking, organizational and time management skills, including attention to detail and the ability to set priorities and meet deadlines
Real estate experience in a law firm and/or title insurance environment
Knowledge and understanding of both commercial and residential real estate practices
Flexible, team player that works well under pressure with minimal supervision, in order to meet tight deadlines
Strong computer skills including thorough knowledge of Microsoft Office, Teraview, Conveyancer, econveyance
Must be available to work varied shifts including evenings
Willing to work overtime when required
French is an asset
Benefits
Competitive Compensation Package
Comprehensive Group Benefits Plan (Health and Dental)
RRSP Program
Employee Stock Purchase Plan
Vacation and Personal Care days
Recognition for years of service
Annual Corporate Awards recognition
As an employee of Chicago Title, you will have the satisfaction of working in a progressive and diverse organization. Together, we are a cohesive unit working towards one common purpose. We encourage a positive team based atmosphere where every employee knows their efforts are making a difference. With a transparent business approach, every employee is aware of the direction of the company and accepts accountability for their actions. Providing our employees with a nurturing environment and opportunities to grow and excel is one of our top priorities. We pride ourselves on fostering a fair and respectful environment that encourages employees to pursue their career goals. Our employees are passionate about providing the products, solutions and expertise our clients need for their success – and ours. Promotion and hiring from within are important trademarks of the Chicago Title way!
Disclaimer:
Chicago Title is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in our selection process are available upon request.
Job Type: Fixed term contract
Benefits:
Casual dress
Disability insurance
Employee assistance program
Employee stock purchase plan
Vision care
Wellness program
Date Posted - November 30, 2023 Req ID: 35208
Faculty/Division: School of Management Department: School of Management Campus: St. George (Downtown)
Description: a) Assist in grading course deliverables, including assignments tests; b) invigilate tests (midterm/exam) as required; c) holds tutorials and office hours, if required; d) other duties as assigned. Qualification: Candidate has completed LL.B./J.D. degree and preferably a member of the Law Society of Ontario. Familiarity with Ontario core legal concepts/topics. Preference given to those with prior TA experience in this and/or equivalent course. Previous experience is the more relevant criterion than the need to acquire experience in respect of this posted position.
Class Schedule: Courses may be online or in-person depending on the circumstances, so candidates must be available and comfortable with both. Sessional Dates of appointment : January 1,2024 - April 30, 2024
Salary:
The minimum hourly rate shall be:
September 1, 2020
$46.92 plus 4% vacation pay
September 1, 2021
$48.79 plus 4% vacation pay
September 1, 2022
$50.74 plus 4% vacation pay
September 1, 2023
$52.26 plus 4% vacation pay
NOTES:
This job is posted in accordance with the CUPE 3902 Unit 3 Collective Agreement.
It is understood that some announcements of vacancies are tentative, pending final course determinations and enrolment.
Policies
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
Candidates who are members of Indigenous, Black, racialized and LGBTQ2S+ communities, persons with disabilities, and other equity seeking groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the position.
The University of Toronto invites all qualified applicants to make application.
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca. During employment, to request accommodation from the University, contact the supervisor or department chair and/or Health & Wellbeing Programs & Services at hwb@utoronto.ca. For more information about accommodations at U of T, please visit our Accommodation webpage.
All jobs are posted in accordance with the CUPE 3902 Unit 1 Collective Agreement. It is understood that some announcements of vacancies are tentative, pending final course determinations and enrollment.
Duties of this position shall be performed at the campus on which the position is located. Where the duties are intended to be performed at another location, such other location will be specified in the posting.
Positions posted here are open to Graduate Students in the School of Graduate Studies, Postdoctoral Fellows and Undergraduate Students in the University of Toronto.
Preference in hiring shall be given to Graduate Students enrolled in the School of Graduate Studies of the University of Toronto or those who have made application to be enrolled in the School of Graduate Studies of the University of Toronto.
The hiring criteria for Teaching Assistant positions are academic qualifications, the need to acquire experience, previous experience, and previous satisfactory employment under the provisions of this collective agreement.
Application Procedure:
For detailed information on the application procedure go to http://www-2.rotman.utoronto.ca/employment/tapositions/ Applications for EACH course must be accompanied by a current resume and application form. Please use the space provided to briefly outline why you are applying to this course.
Please direct any questions regarding the application process to rotman.aahiring@rotman@utoronto.ca . Applications will not be accepted at this email address.
To apply for this position, you must be signed in to your account. Please visit the U of T website to register for account if you do not have one.
Dec 04, 2023
Contract
Date Posted - November 30, 2023 Req ID: 35208
Faculty/Division: School of Management Department: School of Management Campus: St. George (Downtown)
Description: a) Assist in grading course deliverables, including assignments tests; b) invigilate tests (midterm/exam) as required; c) holds tutorials and office hours, if required; d) other duties as assigned. Qualification: Candidate has completed LL.B./J.D. degree and preferably a member of the Law Society of Ontario. Familiarity with Ontario core legal concepts/topics. Preference given to those with prior TA experience in this and/or equivalent course. Previous experience is the more relevant criterion than the need to acquire experience in respect of this posted position.
Class Schedule: Courses may be online or in-person depending on the circumstances, so candidates must be available and comfortable with both. Sessional Dates of appointment : January 1,2024 - April 30, 2024
Salary:
The minimum hourly rate shall be:
September 1, 2020
$46.92 plus 4% vacation pay
September 1, 2021
$48.79 plus 4% vacation pay
September 1, 2022
$50.74 plus 4% vacation pay
September 1, 2023
$52.26 plus 4% vacation pay
NOTES:
This job is posted in accordance with the CUPE 3902 Unit 3 Collective Agreement.
It is understood that some announcements of vacancies are tentative, pending final course determinations and enrolment.
Policies
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
Candidates who are members of Indigenous, Black, racialized and LGBTQ2S+ communities, persons with disabilities, and other equity seeking groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the position.
The University of Toronto invites all qualified applicants to make application.
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca. During employment, to request accommodation from the University, contact the supervisor or department chair and/or Health & Wellbeing Programs & Services at hwb@utoronto.ca. For more information about accommodations at U of T, please visit our Accommodation webpage.
All jobs are posted in accordance with the CUPE 3902 Unit 1 Collective Agreement. It is understood that some announcements of vacancies are tentative, pending final course determinations and enrollment.
Duties of this position shall be performed at the campus on which the position is located. Where the duties are intended to be performed at another location, such other location will be specified in the posting.
Positions posted here are open to Graduate Students in the School of Graduate Studies, Postdoctoral Fellows and Undergraduate Students in the University of Toronto.
Preference in hiring shall be given to Graduate Students enrolled in the School of Graduate Studies of the University of Toronto or those who have made application to be enrolled in the School of Graduate Studies of the University of Toronto.
The hiring criteria for Teaching Assistant positions are academic qualifications, the need to acquire experience, previous experience, and previous satisfactory employment under the provisions of this collective agreement.
Application Procedure:
For detailed information on the application procedure go to http://www-2.rotman.utoronto.ca/employment/tapositions/ Applications for EACH course must be accompanied by a current resume and application form. Please use the space provided to briefly outline why you are applying to this course.
Please direct any questions regarding the application process to rotman.aahiring@rotman@utoronto.ca . Applications will not be accepted at this email address.
To apply for this position, you must be signed in to your account. Please visit the U of T website to register for account if you do not have one.
The Canadian Vice President & Assistant General Counsel will provide leadership, legal expertise and business guidance to Aramark’s business units and functional support teams in Canada. Legal and business support will be provided to sales, operations, human resources, finance, marketing and information technology teams.
The Canadian VP & Assistant General Counsel has a dotted line reporting relationship with the Canadian President and CEO, is a member of the Canadian Leadership Team and a trusted advisor to senior leadership. The position has two direct reports and is based in Mississauga, supporting business across the country.
At present, we are operating under a hybrid work model, with 3 days per week in office and 2 days per week remote.
RESPONSIBILITIES:
Lead, supervise and support Canadian legal department lawyers. Ensure timely, effective and professional legal support provided to the business and functional support teams. Liaise with other country lawyer leads and report to US Legal leadership as required. Manage department budget.
Review, draft and negotiate a wide variety of contracts, including complex client agreements, subcontractor agreement and vendor agreements, as well as amendments thereto. Improve contract management system as applicable.
Review and assist the business in preparing responses to requests for proposals, including legal review memoranda to identify risk issues and provide recommended solutions to minimize legal/business/financial risk.
Responsible for compliance initiatives and programs in Canada, including role of Chief Privacy Officer. This includes analyzing corporate processes, contract requirements and business unit activities to ensure compliance with appropriate laws, regulations, corporate policies (especially Business Conduct Policy, Gifts & Entertainment Policy and Contract Administration Policy) and business unit procedures.
Provide contract interpretation counsel and business law advice as required, including helping negotiate contract disputes. Engage and supervise outside counsel as required for any subject-matter-expert support. Examples: litigation, privacy, intellectual property, mergers & acquisitions, corporate records, government investigations, joint venture agreements.
QUALIFICATIONS
J.D./LL.B
At least 7+ years of relevant legal experience with the Key Responsibilities, from a top law firm or sophisticated in-house legal department. Prior experience managing a legal team preferred.
Licensed by the Law Society of Ontario.
Fluency in French an asset.
Employment Law experience an asset.
Ability to work independently and handle multiple projects and deadlines simultaneously in a fast-paced environment.
Excellent oral communication and drafting skills.
Established professional ethics and integrity.
Excellent client-service skills, particularly with senior executives.
Established leadership and executive presence through logical, assertive and creative problem solving.
Nov 25, 2023
Full time
The Canadian Vice President & Assistant General Counsel will provide leadership, legal expertise and business guidance to Aramark’s business units and functional support teams in Canada. Legal and business support will be provided to sales, operations, human resources, finance, marketing and information technology teams.
The Canadian VP & Assistant General Counsel has a dotted line reporting relationship with the Canadian President and CEO, is a member of the Canadian Leadership Team and a trusted advisor to senior leadership. The position has two direct reports and is based in Mississauga, supporting business across the country.
At present, we are operating under a hybrid work model, with 3 days per week in office and 2 days per week remote.
RESPONSIBILITIES:
Lead, supervise and support Canadian legal department lawyers. Ensure timely, effective and professional legal support provided to the business and functional support teams. Liaise with other country lawyer leads and report to US Legal leadership as required. Manage department budget.
Review, draft and negotiate a wide variety of contracts, including complex client agreements, subcontractor agreement and vendor agreements, as well as amendments thereto. Improve contract management system as applicable.
Review and assist the business in preparing responses to requests for proposals, including legal review memoranda to identify risk issues and provide recommended solutions to minimize legal/business/financial risk.
Responsible for compliance initiatives and programs in Canada, including role of Chief Privacy Officer. This includes analyzing corporate processes, contract requirements and business unit activities to ensure compliance with appropriate laws, regulations, corporate policies (especially Business Conduct Policy, Gifts & Entertainment Policy and Contract Administration Policy) and business unit procedures.
Provide contract interpretation counsel and business law advice as required, including helping negotiate contract disputes. Engage and supervise outside counsel as required for any subject-matter-expert support. Examples: litigation, privacy, intellectual property, mergers & acquisitions, corporate records, government investigations, joint venture agreements.
QUALIFICATIONS
J.D./LL.B
At least 7+ years of relevant legal experience with the Key Responsibilities, from a top law firm or sophisticated in-house legal department. Prior experience managing a legal team preferred.
Licensed by the Law Society of Ontario.
Fluency in French an asset.
Employment Law experience an asset.
Ability to work independently and handle multiple projects and deadlines simultaneously in a fast-paced environment.
Excellent oral communication and drafting skills.
Established professional ethics and integrity.
Excellent client-service skills, particularly with senior executives.
Established leadership and executive presence through logical, assertive and creative problem solving.
48512 - Toronto - Regular - Ongoing Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One! Hydro One Networks Inc. is seeking a Legal Counsel (Litigation) to join our company, reporting to an Assistant General Counsel within the Law Department. This position is a full-time position located at Hydro One’s head office in Toronto, with travel outside head office to attend courts and tribunals in Toronto and throughout Ontario and to meet with various lines of business. Circumstances may require working from home at times. Roles and Responsibilities of the position include, but may not be limited to:
provide support to other lawyers or members in the department and report directly to the Assistant General Counsel
provide support to the General Counsel
prosecute and defend claims independently by and against the company in Ontario courts, in provincial offence matters, and before tribunals
conduct research and provide legal analysis and advice in the areas of general litigation matters, working independently or with senior lawyers or law clerks
draft pleadings, motion materials and facta, as well as pre-trial memorandums, examination for discovery material, mediation memorandums or other legal documents
prepare for and attend examinations for discovery, motions, settlement conferences, hearings, mediations and trials
manage independent carriage of files and/or work on files with senior counsel
assist with legal, business, and strategic advice on litigation, regulatory and other legal matters to the internal lines of business throughout the corporation and its affiliates
assist with review and research of legislation and regulations, as well as regulatory instruments issued by the Ontario Energy Board and other regulators
anticipate client needs and proactively develop solutions to meet them
mentor articling students and law clerks, as appropriate
perform other duties appropriate for the scope of this position or as required by the business needs
Selection Criteria Knowledge, Skills and Abilities Required:
Member in good standing with the Law Society of Ontario
A minimum of 2 years post-call experience as a litigation lawyer in a law firm or in-house legal department
Experience with personal injury and property damage claims is ideal but not mandatory
Able to collaborate and work with other lines of business, including corporate functions (e.g. Regulatory Affairs, Finance, Risk Management and Insurance, Customer Care, Accounts Receivable, and Real Estate), to advise on litigation matters, claims, legal risks, business strategies and other issues related to the company’s businesses
Ability to work independently and as part of various teams
Strong oral advocacy skills
Sound judgment and legal reasoning, strong analytical and problem solving skills
Excellent attention to detail, strong negotiating, drafting, communication and organizational skills
Possess excellent knowledge of Word, Excell, Caselines and Superior Court of Justice document management systems, and the ability to learn Hydro One’s document and records management system
Demonstrated aptitude for developing working relationships with a broad range of professionals and stakeholders at multiple levels
Ability to handle and work with confidential and sensitive information
Note : To apply for this position, please submit your updated resume and a tailored cover letter. Applications without cover letter will not be considered. At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness. We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023. Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered. Deadline: November 27, 2023 In the event you are experiencing difficulties applying to this job please consult our help page here .
Nov 20, 2023
Full time
48512 - Toronto - Regular - Ongoing Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One! Hydro One Networks Inc. is seeking a Legal Counsel (Litigation) to join our company, reporting to an Assistant General Counsel within the Law Department. This position is a full-time position located at Hydro One’s head office in Toronto, with travel outside head office to attend courts and tribunals in Toronto and throughout Ontario and to meet with various lines of business. Circumstances may require working from home at times. Roles and Responsibilities of the position include, but may not be limited to:
provide support to other lawyers or members in the department and report directly to the Assistant General Counsel
provide support to the General Counsel
prosecute and defend claims independently by and against the company in Ontario courts, in provincial offence matters, and before tribunals
conduct research and provide legal analysis and advice in the areas of general litigation matters, working independently or with senior lawyers or law clerks
draft pleadings, motion materials and facta, as well as pre-trial memorandums, examination for discovery material, mediation memorandums or other legal documents
prepare for and attend examinations for discovery, motions, settlement conferences, hearings, mediations and trials
manage independent carriage of files and/or work on files with senior counsel
assist with legal, business, and strategic advice on litigation, regulatory and other legal matters to the internal lines of business throughout the corporation and its affiliates
assist with review and research of legislation and regulations, as well as regulatory instruments issued by the Ontario Energy Board and other regulators
anticipate client needs and proactively develop solutions to meet them
mentor articling students and law clerks, as appropriate
perform other duties appropriate for the scope of this position or as required by the business needs
Selection Criteria Knowledge, Skills and Abilities Required:
Member in good standing with the Law Society of Ontario
A minimum of 2 years post-call experience as a litigation lawyer in a law firm or in-house legal department
Experience with personal injury and property damage claims is ideal but not mandatory
Able to collaborate and work with other lines of business, including corporate functions (e.g. Regulatory Affairs, Finance, Risk Management and Insurance, Customer Care, Accounts Receivable, and Real Estate), to advise on litigation matters, claims, legal risks, business strategies and other issues related to the company’s businesses
Ability to work independently and as part of various teams
Strong oral advocacy skills
Sound judgment and legal reasoning, strong analytical and problem solving skills
Excellent attention to detail, strong negotiating, drafting, communication and organizational skills
Possess excellent knowledge of Word, Excell, Caselines and Superior Court of Justice document management systems, and the ability to learn Hydro One’s document and records management system
Demonstrated aptitude for developing working relationships with a broad range of professionals and stakeholders at multiple levels
Ability to handle and work with confidential and sensitive information
Note : To apply for this position, please submit your updated resume and a tailored cover letter. Applications without cover letter will not be considered. At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness. We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023. Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered. Deadline: November 27, 2023 In the event you are experiencing difficulties applying to this job please consult our help page here .
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
BDO Law LLP is looking for a Legal Administrative Assistant to join the team and own the following responsibilities:
Provide support to Partners and staff within the firm
Assist with file management, including but not limited to file opening (conduct independence checks and legal conflict checks, attend to file openings, draft engagement letters, and attend to file closings) coordinate execution packages and signatures on closing, draft reporting letters, prepare closing books etc.
Ensure all documents and deliverables are proofread and edited prior to being sent to clients
Assist with monthly billing records, including but not limited to weekly docketing and billings and collections
Client interaction to support information requests and follow-ups
Assemble information and/or documentation as required based on the needs of the assigned team member
Draft basic requests and communication for submission to tax authorities
Prepare various reports as requested by the team
How do we define success for your role?
You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration
You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains, and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 5â
¯years of experience in administrative work. Prior experience in professional services is an asset
If you are bilingual in French and English, it will be considered a very strong asset
You have excellent knowledge of Microsoft Office Suite
You are comfortable working in a deadline-driven work setting and dealing with confidential information
You demonstrate teamwork, professionalism, integrity, and a high degree of attention to detail
You have excellent organizational skills Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2023 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Diversity Equity and Inclusion Officer , we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us .
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page .
#LI-ES
Oct 30, 2023
Full time
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
BDO Law LLP is looking for a Legal Administrative Assistant to join the team and own the following responsibilities:
Provide support to Partners and staff within the firm
Assist with file management, including but not limited to file opening (conduct independence checks and legal conflict checks, attend to file openings, draft engagement letters, and attend to file closings) coordinate execution packages and signatures on closing, draft reporting letters, prepare closing books etc.
Ensure all documents and deliverables are proofread and edited prior to being sent to clients
Assist with monthly billing records, including but not limited to weekly docketing and billings and collections
Client interaction to support information requests and follow-ups
Assemble information and/or documentation as required based on the needs of the assigned team member
Draft basic requests and communication for submission to tax authorities
Prepare various reports as requested by the team
How do we define success for your role?
You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration
You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains, and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 5â
¯years of experience in administrative work. Prior experience in professional services is an asset
If you are bilingual in French and English, it will be considered a very strong asset
You have excellent knowledge of Microsoft Office Suite
You are comfortable working in a deadline-driven work setting and dealing with confidential information
You demonstrate teamwork, professionalism, integrity, and a high degree of attention to detail
You have excellent organizational skills Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2023 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Diversity Equity and Inclusion Officer , we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us .
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page .
#LI-ES
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Oct 24, 2023
Full time
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
48331 - Toronto - Regular - Ongoing
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
Assistant Law Clerk
General Accountabilities:
Provide support to one Assistant General Counsel, two litigation lawyers, and one employment/labour lawyer
Assist in the coordination and scheduling of meetings, court hearings, mediations and discoveries
Managing calendars and deadlines
Drafting, serving and filing legal documents
Coordinating and instructing process servers
Expense reporting
Maintaining a physical and electronic filing system
Ability to work independently at times as well as in a team environment.
Specific Accountabilities:
Drafting legal documents, including but not limited to pleadings, motions, briefs and routine correspondence with the use of templates, where available.
Prepare, maintain and file documentation as required
Supporting investigations in the defence or prosecution of cases against the company
Opening and closing files
Provide overall administrative support.
Other duties as required
Selection Criteria/ Essential Knowledge :
Proficient in Microsoft Office Applications including Microsoft Outlook, Word, Excel, and PowerPoint
Good working knowledge of Caselines
Proficiency with the Rules of Civil Procedure
Ability to multi-task and manage priorities to meet deadlines
Minimum 5 years’ experience working as a Law Clerk or similar roles
Completion of a Law Clerk Diploma is an asset
Essential Competencies
Requires a high proficiency in English grammar to prepare concise and effective correspondence, legal documents, briefs, and other court materials
Excellent organizational skills and the ability to redefine priorities when necessary.
Ability to work in a collaborative manner within the department and with staff in other departments is essential.
Strong attention to detail to be able to analyze legal documents for accuracy.
Ability to handle sensitive or private information
Ability to work in a fast-paced environment with a high sense of urgency.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: October 30, 2023
In the event you are experiencing difficulties applying to this job please consult our help page here.
Job Segment: Law, Telecom, Telecommunications, Administrative Assistant, Clerical, Legal, Technology, Administrative, legal job board
Oct 16, 2023
Full time
48331 - Toronto - Regular - Ongoing
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
Assistant Law Clerk
General Accountabilities:
Provide support to one Assistant General Counsel, two litigation lawyers, and one employment/labour lawyer
Assist in the coordination and scheduling of meetings, court hearings, mediations and discoveries
Managing calendars and deadlines
Drafting, serving and filing legal documents
Coordinating and instructing process servers
Expense reporting
Maintaining a physical and electronic filing system
Ability to work independently at times as well as in a team environment.
Specific Accountabilities:
Drafting legal documents, including but not limited to pleadings, motions, briefs and routine correspondence with the use of templates, where available.
Prepare, maintain and file documentation as required
Supporting investigations in the defence or prosecution of cases against the company
Opening and closing files
Provide overall administrative support.
Other duties as required
Selection Criteria/ Essential Knowledge :
Proficient in Microsoft Office Applications including Microsoft Outlook, Word, Excel, and PowerPoint
Good working knowledge of Caselines
Proficiency with the Rules of Civil Procedure
Ability to multi-task and manage priorities to meet deadlines
Minimum 5 years’ experience working as a Law Clerk or similar roles
Completion of a Law Clerk Diploma is an asset
Essential Competencies
Requires a high proficiency in English grammar to prepare concise and effective correspondence, legal documents, briefs, and other court materials
Excellent organizational skills and the ability to redefine priorities when necessary.
Ability to work in a collaborative manner within the department and with staff in other departments is essential.
Strong attention to detail to be able to analyze legal documents for accuracy.
Ability to handle sensitive or private information
Ability to work in a fast-paced environment with a high sense of urgency.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: October 30, 2023
In the event you are experiencing difficulties applying to this job please consult our help page here.
Job Segment: Law, Telecom, Telecommunications, Administrative Assistant, Clerical, Legal, Technology, Administrative, legal job board