Legal File Clerk

  • City of Edmonton
  • Edmonton, Alberta, Canada
  • Jul 18, 2019
Full time Law Clerk Legal Assistant Legal Support Legal Secretary

Job Description

Job Number

: 36876 Are you interested in law? If you thrive in a team environment where your attention to detail and customer service skills are key, come join us as a Legal File Clerk.  
As a member of the Law Branch administrative support team you will provide general administrative support for lawyers, paralegals and legal assistants.  
In this role you will:
  • Manage complex and diverse files assigned by lawyers of various areas of legal practice; open, close, update and maintain files (electronic and paper)
  • Print, photocopy and transcribe correspondence, documents and other important items required for official record
  • Ensure documentation is on file in an organized and timely manner
  • Prepare files for closing in consultation with the appropriate lawyer and legal assistant
  • Create factums, binders and other forms of documents for lawyers
  • Scan documents into various electronic databases and photocopy and compile documents for various legal purposes such as production of records, disclosure packages and briefs
  • Create cheque requisitions including necessary follow-up
  • Maintain legal library, including managing the loan process
  • Enter data into Google Docs, Google Sheets, Word, Excel, FINES, BETS and iVos including transcription from hand-written copies
  • Create miscellaneous forms, letters (using mail-merges), labels and envelopes, prepare inter-departmental memos and establish follow-up systems to ensure response or escalation
  • Provide Law Branch reception coverage
  • Additional related duties as required

Qualifications

:
  • Completed Grade 12 including business subjects related to word and information processing OR completed appropriate administrative certificate program
  • 2 years diversified word and information processing and administrative experience, within a legal environment; preferably experience working in the areas of Civil Litigation and Administrative Law
  • Knowledge and understanding of various legal documents and process and preparation of those documents
  • Working knowledge of Microsoft Office and Google Applications and the ability to learn in-house software applications and programs quickly; experience with FINES and BETS is an asset
  • Proficient and accurate typing skills including spelling, grammar and punctuation
  • Ability to work quickly and calmly in the face of deadlines with a high attention to detail and accuracy
  • High level of organization with the ability to understand and manage multiple tasks with different priority levels from multiple lawyers
  • Excellent communication, interpersonal, customer service, organization and time management skills, as well as the ability to work both independently and closely with a team
  • Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
 
We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.  
Up to 1 temporary, full-time position for up to 11 months  
Hours of Work: 33.75 hours per week  
Salary: $23.664 - $29.385 (Hourly)

Practice Area(s)

law clerk

Experience

2+ years