Legal Assistant

  • Government of Manitoba
  • Winnipeg, Manitoba, Canada
  • Jun 12, 2019
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Y3 Administrative Secretary 3

Term/full-time

Two (2) Term/Full-Time Positions available

Manitoba Justice

Office of the Public Guardian and Trustee of MB, Consumer Protection

Winnipeg MB

Advertisement Number: 35368

Salary(s):   AY3 $1,576.88 - $1,802.35 bi-weekly

Closing Date:   June 24, 2019

The Manitoba government recognizes the importance of building an exemplary civil service that is inclusive and reflective of the population it serves. We encourage applicants to voluntarily self-declare in the cover letter, resumé or application if they are from any of the following employment equity groups: women, Indigenous people, visible minorities, and persons with disabilities.

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Office of the Public Guardian and Trustee of Manitoba (PGT) is a provincial government Special Operating Agency that manages the affairs of Manitobans who are unable to do so themselves and have no one else willing or able to act, as well as administer the estates of individuals residing in Manitoba who have died and who have no one else to act as administrator or executor. The PGT also manages trust money on behalf of individuals under the age of 18 as well as those who are under a legal disability. In addition, the PGT manages the personal and financial affairs of individuals who are incompetent to make independent decisions or who are vulnerable adults. 

Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Satisfactory Criminal Record Check

Qualifications:
Essential:

  • Extensive experience performing a full range of administrative support duties, such as typing, searching for and providing information, entering data, maintaining electronic and manual filing systems and reception duties
  • Extensive experience providing support for real estate transactions
  • Superior written communication skills with experience drafting, proofreading/editing legal documents such as Applications, Affidavits and Orders and managing correspondence such as (but not limited to) letters, memos, forms
  • Ability to pay attention to detail and ensure accuracy of work
  • Excellent organizational and time management skills with the ability to work in a high pressure and time sensitive environment to meet conflicting deadlines
  • Ability to take initiative and work independently with minimal supervision
  • Excellent verbal communication skills with the ability to speak in a clear and concise manner
  • Excellent interpersonal skills including the ability to interact effectively with senior managers, other departmental staff, clients, external agencies and their representatives, and the general public
  • Ability to work co-operatively and constructively as part of a team
  • Computer experience with Microsoft Office (including Word, Excel and Outlook) or equivalent applications


Desired:

  • Successful completion of a recognized legal secretarial/administrative assistant training program

 

Duties:
Perform all duties related to opening and closing files, preparing correspondence, organizing files in a prescribed manner, maintaining a diarization system for each lawyer and Chief Financial Officer, composes/reply to routine and non-routine correspondence on own initiative, as required, provide accurate typing/word processing services, including proofreading, format, layout, and modification of grammar. In respect of correspondence and legal documentation, deal with routine matters and provide information concerning office practices and policies, make referrals to appropriate authorities as required, maintain knowledge of office policies and procedures, establish work priorities/methods using initiative and independent judgment, maintain time records and prepare legal bills, uncomplicated legal documents and filing documents in the Courts, pay routine ongoing invoices/bills.  Maintains/updates computer screens, independently prepares commonly used forms and documents, cheque requisitions, journals and status changes for the accounting system, update Excel spreadsheets re: investments, verify investment contracts. Review monthly investment adjustments, maintain records for Employee Security Access, dealing with clients/public, either in person or by telephone politely and efficiently, performs reception duties including providing lunch hour and other backup to the receptionist on a rotation basis, perform other duties, as required, provide support for real estate transactions including preparation of all real estate documentation and performs other duties as required.

Apply to:

Advertisement # 35368 Service Centre 1 Human Resource Services 1130-405 Broadway Winnipeg, MB , R3C 3L6 Phone:  204-945-3204 Fax: 204-948-7373 Email: govjobs@gov.mb.ca

 

Please be advised that job competitions may be grieved and appealed. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.