BC Public Service
Victoria, British Columbia, Canada
Posting Title
CLK ST 12R - Legal Assistant
Position Classification
Clerk Stenographer R12
Union
N/A
Work Options
Location
Victoria, BC V9B 6X2 CA (Primary)
Salary Range
$52,803.18 - $59,607.79 annually
Close Date
11/29/2023
Job Type
Regular Full Time
Temporary End Date
3/31/2025
Ministry/Organization
BC Public Service -> Attorney General
Ministry Branch / Division
Legal Services Branch / NATRIL Group
Job Summary
Do you have excellent legal administrative support skills? Are you seeking an opportunity that will allow you to advance in your career path? If so, this is the perfect opportunity to utilize those skills in interesting and diverse areas of law, to build on current skills or to develop new ones, and to perhaps avail yourself of a Pacific Leaders Scholarship to advance your career within the BC Public Service! The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. We are recruiting up to four regular, full time legal administrative assistants and one for a 15 month temporary or auxiliary appointment to join our Natural Resources, Transportation and Indigenous Legal Group (NATRIL Group) team. Specifically, we are looking for exceptional candidates with at least one year of experience working in a legal office environment. You can expect to have in the NATRIL Group a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The NATRIL Group consists of one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. Positions are presently available in the following units: Indigenous Legal Relations, Barrister Unit
One regular, full time position
One 15 month temporary or auxiliary appointment
Indigenous Legal Relations, Solicitor Unit
One regular, full time position
Transportation and Land Unit
Two regular, full time positions
The regular, full time position in the Indigenous Legal Relations, Solicitor Unit is a shared position with the Indigenous Legal Relations, Barrister Unit, while one of the regular, full time positions in the Transportation and Land Unit will be shared with the Resource and Environment Unit. In relation to the two shared legal administrative assistant positions, the successful candidates will be responsible for providing a variety of legal assistant and administrative support tasks. That support will be primarily devoted to file management, including large file closing projects to facilitate the off-siting of inactive and completed files, assisting with electronic file openings and closings, as well as assisting with electronic file management. The successful candidates will be required to provide support to the teams of solicitors and barristers by filing, printing, scanning and photocopying, assembling books for court, filing documents at the courthouse, preparation of correspondence and pleadings, as well as a variety of legal documents, including first drafts of agreements, managing complex solicitor files, managing complex barrister files, maintaining a bring forward system, organizing travel arrangements, preparing expense reports and scheduling meetings, etc. and maintaining databases. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. A high standard in the delivery of legal and administrative support, strong initiative and self-motivation, as well as the ability to work well under pressure are highly valued in this busy work environment. Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required, including working overtime when necessary. The successful candidates will also have a keen attention to detail, as well as exceptional proofreading and editing skills. Good interpersonal skills, and the ability to work independently, as well as the ability to work as a collaborative team player are essential. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Job Requirements:
Secondary school graduation or equivalent.
Successful completion of a Legal Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment.
One (1) year of experience working in a legal office.
Preference may be given to:
Applicants that have successfully completed a Legal Administrative Assistant program from a recognized institution.
Applicants with more than one (1) year of current BC legal administrative assistant experience.
For questions regarding this position, please contact Marsha.Goulet@gov.bc.ca. About this Position: There is currently up to four (4) permanent positions and one (1) temporary position available until March 1, 2025. A permanent appointment may result from this temporary or auxiliary appointment. An eligibility list may be established for future permanent and/or temporary vacancies. Employees of the BC Public Service must be located in BC at the time of employment. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible. Additional Information: CRC - A Criminal Record Check (CRC) will be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Category
Administrative Services, Court and Judicial Services
Nov 17, 2023
Full time
Posting Title
CLK ST 12R - Legal Assistant
Position Classification
Clerk Stenographer R12
Union
N/A
Work Options
Location
Victoria, BC V9B 6X2 CA (Primary)
Salary Range
$52,803.18 - $59,607.79 annually
Close Date
11/29/2023
Job Type
Regular Full Time
Temporary End Date
3/31/2025
Ministry/Organization
BC Public Service -> Attorney General
Ministry Branch / Division
Legal Services Branch / NATRIL Group
Job Summary
Do you have excellent legal administrative support skills? Are you seeking an opportunity that will allow you to advance in your career path? If so, this is the perfect opportunity to utilize those skills in interesting and diverse areas of law, to build on current skills or to develop new ones, and to perhaps avail yourself of a Pacific Leaders Scholarship to advance your career within the BC Public Service! The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. We are recruiting up to four regular, full time legal administrative assistants and one for a 15 month temporary or auxiliary appointment to join our Natural Resources, Transportation and Indigenous Legal Group (NATRIL Group) team. Specifically, we are looking for exceptional candidates with at least one year of experience working in a legal office environment. You can expect to have in the NATRIL Group a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The NATRIL Group consists of one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. Positions are presently available in the following units: Indigenous Legal Relations, Barrister Unit
One regular, full time position
One 15 month temporary or auxiliary appointment
Indigenous Legal Relations, Solicitor Unit
One regular, full time position
Transportation and Land Unit
Two regular, full time positions
The regular, full time position in the Indigenous Legal Relations, Solicitor Unit is a shared position with the Indigenous Legal Relations, Barrister Unit, while one of the regular, full time positions in the Transportation and Land Unit will be shared with the Resource and Environment Unit. In relation to the two shared legal administrative assistant positions, the successful candidates will be responsible for providing a variety of legal assistant and administrative support tasks. That support will be primarily devoted to file management, including large file closing projects to facilitate the off-siting of inactive and completed files, assisting with electronic file openings and closings, as well as assisting with electronic file management. The successful candidates will be required to provide support to the teams of solicitors and barristers by filing, printing, scanning and photocopying, assembling books for court, filing documents at the courthouse, preparation of correspondence and pleadings, as well as a variety of legal documents, including first drafts of agreements, managing complex solicitor files, managing complex barrister files, maintaining a bring forward system, organizing travel arrangements, preparing expense reports and scheduling meetings, etc. and maintaining databases. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. A high standard in the delivery of legal and administrative support, strong initiative and self-motivation, as well as the ability to work well under pressure are highly valued in this busy work environment. Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required, including working overtime when necessary. The successful candidates will also have a keen attention to detail, as well as exceptional proofreading and editing skills. Good interpersonal skills, and the ability to work independently, as well as the ability to work as a collaborative team player are essential. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Job Requirements:
Secondary school graduation or equivalent.
Successful completion of a Legal Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment.
One (1) year of experience working in a legal office.
Preference may be given to:
Applicants that have successfully completed a Legal Administrative Assistant program from a recognized institution.
Applicants with more than one (1) year of current BC legal administrative assistant experience.
For questions regarding this position, please contact Marsha.Goulet@gov.bc.ca. About this Position: There is currently up to four (4) permanent positions and one (1) temporary position available until March 1, 2025. A permanent appointment may result from this temporary or auxiliary appointment. An eligibility list may be established for future permanent and/or temporary vacancies. Employees of the BC Public Service must be located in BC at the time of employment. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible. Additional Information: CRC - A Criminal Record Check (CRC) will be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Category
Administrative Services, Court and Judicial Services
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Oct 24, 2023
Full time
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Overview
If you are a good communicator, proactive, and want to be part of a committed group that provides key services supporting our organization’s strategic goals of improving the health and safety of workplaces across BC, we want to hear from you.
We are looking for Legal Assistants to provide administrative support to lawyers in our Law and Policy department at our head office in Richmond.
We have two permanent opportunities for Legal Assistants for the following departments:
Prohibited Action Complaints: conducts inquiries and prepares decisions concerning complaints made under the Workers Compensation Act when workers exercise health and safety rights.
Litigation and Legal Business Services: conducts litigation in the fields of personal injury, injunction applications, civil investigations, judicial reviews, human rights complaints, and asbestos-related claims. Provides advice and solicitor’s services including contract administration (negotiation, preparation, and enforcement), personal property security and land title transactions, and collections proceedings.
How you’ll make a difference: You’ll ensure WorkSafeBC is serving stakeholders across B.C. effectively
Where you’ll work
WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.
In this role, you’ll work onsite at our Richmond office two to three days per week.
What you'll do
Prohibited Action Complaints:
Provide administrative support to the lawyers on the Prohibited Action Complaints team for the full life cycle of a complaint.
Maintain a case load of diverse files for lawyers by creating and assembling new files, drafting correspondence to parties regarding steps in the process, assembling evidence and submissions, managing referrals to external mediation service providers and sending decisions to parties.
Address telephone inquiries, and routine and technical questions.
Litigation and Legal Business Services:
Provide administrative assistance to the lawyers in Litigation by drafting documents required in various legal proceedings (Notice of Civil Claim, Notice of Claim, Notice of Application, Responses, Affidavits, Notice of Trial, etc.) and various correspondence
Arrange for examinations for discovery, medical examinations, mediations, trial booking, lawyer and worker travel, and coordinate service of various materials and documents via process service
Address telephone inquiries, and routine and technical questions
Maintain a case load of diversified files for lawyers
Maintain a record of expenses incurred by lawyers and arrange for reimbursement
Is this a good fit for you?
We’re looking for people who can:
Independently prioritize, plan, and maintain a heavy and diverse workload within time constraints and strict deadlines, with frequent interruptions, while taking into account policies and procedures.
Communicate accurately and effectively, both orally and in writing, using clear and concise language, while maintaining confidentiality.
Exhibit professionalism and diplomacy with individuals of varied backgrounds, respond tactfully to clients in stressful situations, and respond flexibly to changing priorities.
Gather and analyze information, evaluate alternative solutions, and recommend an appropriate course of action.
Your background and experience
A certificate in legal administrative training
A minimum of two years of experience as a legal administrative assistant, or equivalent experience and training.
Above average Microsoft Word and Excel skills.
A typing speed of 45 words per minute.
A thorough understanding of litigation and/or administrative tribunal practice.
We’ll consider an equivalent combination of education and experience.
Important to know
Before we can finalize any offer of employment, you must:
Successfully meet the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults.
Confirm you’re legally entitled to work in Canada
WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.
Who we are
At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.
Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.
Learn more: Discover who we are.
Our benefits
As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:
Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
3 weeks of vacation in your first year, with regular increases based on years of service
Extensive health care and dental benefits
Optional leave and earned-time-off arrangements
Development opportunities (tuition reimbursement, leadership development, and more)
Learn more: Find out what we offer.
Want to apply?
In addition to your resume, please submit your most up-to-date cover letter .
Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
Please note that we will be starting assessments prior to the closing date.
We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.
Mar 13, 2023
Full time
Overview
If you are a good communicator, proactive, and want to be part of a committed group that provides key services supporting our organization’s strategic goals of improving the health and safety of workplaces across BC, we want to hear from you.
We are looking for Legal Assistants to provide administrative support to lawyers in our Law and Policy department at our head office in Richmond.
We have two permanent opportunities for Legal Assistants for the following departments:
Prohibited Action Complaints: conducts inquiries and prepares decisions concerning complaints made under the Workers Compensation Act when workers exercise health and safety rights.
Litigation and Legal Business Services: conducts litigation in the fields of personal injury, injunction applications, civil investigations, judicial reviews, human rights complaints, and asbestos-related claims. Provides advice and solicitor’s services including contract administration (negotiation, preparation, and enforcement), personal property security and land title transactions, and collections proceedings.
How you’ll make a difference: You’ll ensure WorkSafeBC is serving stakeholders across B.C. effectively
Where you’ll work
WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.
In this role, you’ll work onsite at our Richmond office two to three days per week.
What you'll do
Prohibited Action Complaints:
Provide administrative support to the lawyers on the Prohibited Action Complaints team for the full life cycle of a complaint.
Maintain a case load of diverse files for lawyers by creating and assembling new files, drafting correspondence to parties regarding steps in the process, assembling evidence and submissions, managing referrals to external mediation service providers and sending decisions to parties.
Address telephone inquiries, and routine and technical questions.
Litigation and Legal Business Services:
Provide administrative assistance to the lawyers in Litigation by drafting documents required in various legal proceedings (Notice of Civil Claim, Notice of Claim, Notice of Application, Responses, Affidavits, Notice of Trial, etc.) and various correspondence
Arrange for examinations for discovery, medical examinations, mediations, trial booking, lawyer and worker travel, and coordinate service of various materials and documents via process service
Address telephone inquiries, and routine and technical questions
Maintain a case load of diversified files for lawyers
Maintain a record of expenses incurred by lawyers and arrange for reimbursement
Is this a good fit for you?
We’re looking for people who can:
Independently prioritize, plan, and maintain a heavy and diverse workload within time constraints and strict deadlines, with frequent interruptions, while taking into account policies and procedures.
Communicate accurately and effectively, both orally and in writing, using clear and concise language, while maintaining confidentiality.
Exhibit professionalism and diplomacy with individuals of varied backgrounds, respond tactfully to clients in stressful situations, and respond flexibly to changing priorities.
Gather and analyze information, evaluate alternative solutions, and recommend an appropriate course of action.
Your background and experience
A certificate in legal administrative training
A minimum of two years of experience as a legal administrative assistant, or equivalent experience and training.
Above average Microsoft Word and Excel skills.
A typing speed of 45 words per minute.
A thorough understanding of litigation and/or administrative tribunal practice.
We’ll consider an equivalent combination of education and experience.
Important to know
Before we can finalize any offer of employment, you must:
Successfully meet the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults.
Confirm you’re legally entitled to work in Canada
WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.
Who we are
At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.
Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.
Learn more: Discover who we are.
Our benefits
As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:
Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
3 weeks of vacation in your first year, with regular increases based on years of service
Extensive health care and dental benefits
Optional leave and earned-time-off arrangements
Development opportunities (tuition reimbursement, leadership development, and more)
Learn more: Find out what we offer.
Want to apply?
In addition to your resume, please submit your most up-to-date cover letter .
Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
Please note that we will be starting assessments prior to the closing date.
We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.