Legal Document Specialist (Evenings & Weekend)

  • Osler, Hoskin & Harcourt LLP
  • Calgary, Alberta, Canada
  • Apr 01, 2019
Full time Legal Assistant Legal Support

Job Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are recruiting for a Legal Document Specialist to provide after-hours technological support. The successful candidate will be responsible for creating and modifying legal documentation, spreadsheets and presentation materials, as well as, troubleshooting documents and providing overflow administrative support to all firm members.

Major Responsibilities and Duties:

  • Assists various legal professionals, legal assistants and administrative staff as required to provide support on technically challenging documentation, and general overflow work including the creation and modification of legal documents, spreadsheets, presentation materials and other documentation.
  • Formats and converts documents in accordance with established Firm standards.
  • Provides technological support / troubleshooting assistance as required for legal professionals and legal assistants to resolve issues with corrupt documents, respond to ‘how to’ questions, and provide document support. This requires attaining and maintaining expert knowledge of various applications.
  • Provides services relating to digital imaging which includes requests for manipulating digital pictures, burning files to CD, compressing electronic files, and scanning.
  • Provides assistant support to clients and visiting LPs.
  • Assists other offices with troubleshooting and document production as required.
Position Requirements


  • Sundays: 10:00 am – 6:00 pm
  • Mondays – Thursdays: 4:00 pm – 11:30 pm

Education and Experience

Legal Assistant program certificate plus at least 5 to 7 years of experience in a professional, service-oriented office environment or an equivalent combination of education, training and experience.

Knowledge and Skills

  • Strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint)
  • Customer service oriented with a positive attitude
  • Excellent interpersonal and communication (written and verbal) skills
  • Excellent attention to detail and well-developed proof-reading skills
  • Organizational and time-management skills in order to multi-task
  • Ability to learn, understand, and adhere to internal office procedures
How To Apply

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. For candidates with disabilities, accommodations are available upon request in all phases of the selection process.

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:

Human Resources
Osler, Hoskin & Harcourt LLP
2500, 450 1st SW
Calgary, Alberta T2P 5H1


No agencies or phone calls please.

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