Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
Apr 19, 2024
Full time
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
McInnes Cooper
Charlottetown, Prince Edward Island, Canada
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment in which you learn every day? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Legal Support Services team in our Charlottetown office for a fourteen (14) month term position. The incumbent will provide high-quality administrative support within our practice groups; working to ensure all clients receive the highest level of service. As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of our practice groups; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and, Challenging yourself and your team every day and having fun while doing so! The successful candidate will possess the following skill set: The ideal candidate will have a Legal Administration or Paralegal diploma or other related education; Minimum three (3) years experience in an administrative role; experience working in Real Property, Corporate Financing, and Wills & Estates law would be considered as an asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. Our team members have access to: Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal (wellness) spending account; Time for you: Including vacation, personal, and sick days. Balancing life: Work from home / Flex work options available for many team members. Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and, Have the opportunity to participate in various teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more! McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process. As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [email protected] or 902.455.8260. We're looking for Core Skills Ability to work in a fast paced environment Adaptable and Flexible Client-focused Organized self-starter Positive Can-do Attitude Strong interpersonal and communication skills A little bit about us McInnes Cooper About MC McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.
Apr 19, 2024
Full time
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment in which you learn every day? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Legal Support Services team in our Charlottetown office for a fourteen (14) month term position. The incumbent will provide high-quality administrative support within our practice groups; working to ensure all clients receive the highest level of service. As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of our practice groups; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and, Challenging yourself and your team every day and having fun while doing so! The successful candidate will possess the following skill set: The ideal candidate will have a Legal Administration or Paralegal diploma or other related education; Minimum three (3) years experience in an administrative role; experience working in Real Property, Corporate Financing, and Wills & Estates law would be considered as an asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. Our team members have access to: Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal (wellness) spending account; Time for you: Including vacation, personal, and sick days. Balancing life: Work from home / Flex work options available for many team members. Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and, Have the opportunity to participate in various teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more! McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process. As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [email protected] or 902.455.8260. We're looking for Core Skills Ability to work in a fast paced environment Adaptable and Flexible Client-focused Organized self-starter Positive Can-do Attitude Strong interpersonal and communication skills A little bit about us McInnes Cooper About MC McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.
Job Description
Hybrid: - Position does not require an employee to be on-site full-time but the general expectation is that the employee be onsite three (3) days a week to the Oshawa and/or Markham offices of General Motors of Canada Company.
What You'll Do:
Work independently and with discretion to delivery timely, best-in-class business, advisory, and legal services in close collaboration with business partners to accomplish their objectives while simultaneously protecting GM’s high standards of legal, ethical and financial integrity.
Responsibilities include:
Maintain electronic filing system and regularly update Team Connect system with matter details and budgets
Assist in drafting and proofreading various documents and communications
Assist with the creation of meeting materials including PowerPoint decks and presentations
Coordinate and schedule meetings, manage calendars, and prepare agendas for lead counsels
Prepare and submit expense reports for lead counsels
Provide general administrative and clerical support including mail distribution
Assist with preparing and filing corporate forms
Coordinate department’s quarterly SOX reporting, Information Lifecycle Management, Litigation Hold Process and Time Keeping
Coordinate department’s Business Continuity/Disaster Recovery Plan
Assist in resolving any administrative problem
Your Skills & Abilities:
A minimum of 2 years of relevant administrative or related experience in professional office setting
Proficiency with MS Office
Ability to work both independently, with minimal supervision, as well as in a team environment
High level of confidentiality and ability to exercise discretion and handle sensitive information
Ability to prioritize and make decisions within scope of assigned authority
High level of organizational, problem solving, and analytical skills
High level of oral and written communication skills
French language proficiency would be an asset but not a requirement
About GM
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.
Why Join Us
We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.
Diversity Information
General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities.
We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.
Equal Employment Opportunity Statement
Accommodation is available for applicants with disabilities. Should you be contacted by General Motors of Canada, please advise if you require accommodation. General Motors of Canada values diversity and is an equal opportunity employer.
Apr 18, 2024
Full time
Job Description
Hybrid: - Position does not require an employee to be on-site full-time but the general expectation is that the employee be onsite three (3) days a week to the Oshawa and/or Markham offices of General Motors of Canada Company.
What You'll Do:
Work independently and with discretion to delivery timely, best-in-class business, advisory, and legal services in close collaboration with business partners to accomplish their objectives while simultaneously protecting GM’s high standards of legal, ethical and financial integrity.
Responsibilities include:
Maintain electronic filing system and regularly update Team Connect system with matter details and budgets
Assist in drafting and proofreading various documents and communications
Assist with the creation of meeting materials including PowerPoint decks and presentations
Coordinate and schedule meetings, manage calendars, and prepare agendas for lead counsels
Prepare and submit expense reports for lead counsels
Provide general administrative and clerical support including mail distribution
Assist with preparing and filing corporate forms
Coordinate department’s quarterly SOX reporting, Information Lifecycle Management, Litigation Hold Process and Time Keeping
Coordinate department’s Business Continuity/Disaster Recovery Plan
Assist in resolving any administrative problem
Your Skills & Abilities:
A minimum of 2 years of relevant administrative or related experience in professional office setting
Proficiency with MS Office
Ability to work both independently, with minimal supervision, as well as in a team environment
High level of confidentiality and ability to exercise discretion and handle sensitive information
Ability to prioritize and make decisions within scope of assigned authority
High level of organizational, problem solving, and analytical skills
High level of oral and written communication skills
French language proficiency would be an asset but not a requirement
About GM
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.
Why Join Us
We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.
Diversity Information
General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities.
We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.
Equal Employment Opportunity Statement
Accommodation is available for applicants with disabilities. Should you be contacted by General Motors of Canada, please advise if you require accommodation. General Motors of Canada values diversity and is an equal opportunity employer.
The Canadian Nurses Protective Society (CNPS)
Ottawa, Ontario, Canada
ABOUT US
The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.
SCOPE OF POSITION
As a Legal Administrative Assistant with the Canadian Nurses Protective Society (CNPS) , you will have the opportunity to leverage your legal experience and training. Working to deliver products and services designed for nurses is personally and professionally rewarding. With CNPS, you will enjoy a dynamic work environment and a rewarding career.
KEY RESPONSIBILITIES:
Legal Administrative Support
Opening & closing legal files, drafting confidential letters, memos to file, records of calls, reports, speeches and other documents from electronic, handwritten and Dictaphone copy.
Organizing and filing paper and electronic information.
Entering information into the database and verifying input.
Handling, coding, and routing invoices and related correspondence.
Assist lawyers with research, case status reports and travel arrangements as required.
General Administrative Support
Assisting with answering incoming telephone calls and emails, assigning incoming requests to CNPS lawyers and other staff, and updating periodicals.
Perform other administrative & general office duties as required.
REQUIREMENTS:
Completion of post-secondary Law program.
3 to 5 years’ experience in legal administrative support.
Highly proficient in MS Word, Excel and Outlook (advanced).
Proficient in data entry.
Available to commute/relocate to Ottawa.
ASSETS:
Experience using customer management systems (CRM) such as Salesforce.
Experience using SharePoint.
Fluency in both English and French, written and oral.
Experience working with health professionals.
Knowledge of medical terminology.
KEY COMPETENCIES:
Exceptional customer service, writing and interpersonal skills.
Highly organized, detail-oriented and the ability to meet tight deadlines.
Comfortable working in a dynamic and collaborative team environment.
Able to multi-task and set priorities day-to-day.
Professional, discreet and self-motivated.
WHY CHOOSE THE CNPS?
Competitive total compensation package, including salary, comprehensive health & wellness benefits, and defined benefit pension plan.
Rewarding work in a dynamic, hard-working, positive team environment.
Vacation allowance and sick leave.
Peer mentoring and leadership opportunities.
Social committee events.
Please submit cover letter and resume to hr@cnps.ca. Your cover letter must clearly indicate your interest and demonstrate how your experience and education relates to this position. Please address your application for the attention of Jennifer Garey, Senior Research Analyst.
We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.
The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Apr 17, 2024
Full time
ABOUT US
The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.
SCOPE OF POSITION
As a Legal Administrative Assistant with the Canadian Nurses Protective Society (CNPS) , you will have the opportunity to leverage your legal experience and training. Working to deliver products and services designed for nurses is personally and professionally rewarding. With CNPS, you will enjoy a dynamic work environment and a rewarding career.
KEY RESPONSIBILITIES:
Legal Administrative Support
Opening & closing legal files, drafting confidential letters, memos to file, records of calls, reports, speeches and other documents from electronic, handwritten and Dictaphone copy.
Organizing and filing paper and electronic information.
Entering information into the database and verifying input.
Handling, coding, and routing invoices and related correspondence.
Assist lawyers with research, case status reports and travel arrangements as required.
General Administrative Support
Assisting with answering incoming telephone calls and emails, assigning incoming requests to CNPS lawyers and other staff, and updating periodicals.
Perform other administrative & general office duties as required.
REQUIREMENTS:
Completion of post-secondary Law program.
3 to 5 years’ experience in legal administrative support.
Highly proficient in MS Word, Excel and Outlook (advanced).
Proficient in data entry.
Available to commute/relocate to Ottawa.
ASSETS:
Experience using customer management systems (CRM) such as Salesforce.
Experience using SharePoint.
Fluency in both English and French, written and oral.
Experience working with health professionals.
Knowledge of medical terminology.
KEY COMPETENCIES:
Exceptional customer service, writing and interpersonal skills.
Highly organized, detail-oriented and the ability to meet tight deadlines.
Comfortable working in a dynamic and collaborative team environment.
Able to multi-task and set priorities day-to-day.
Professional, discreet and self-motivated.
WHY CHOOSE THE CNPS?
Competitive total compensation package, including salary, comprehensive health & wellness benefits, and defined benefit pension plan.
Rewarding work in a dynamic, hard-working, positive team environment.
Vacation allowance and sick leave.
Peer mentoring and leadership opportunities.
Social committee events.
Please submit cover letter and resume to hr@cnps.ca. Your cover letter must clearly indicate your interest and demonstrate how your experience and education relates to this position. Please address your application for the attention of Jennifer Garey, Senior Research Analyst.
We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.
The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Siskinds is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters. Our culture and working style strive to make our clients’ experiences comfortable, reassuring, and productive while delivering excellence in the services we provide.
What are you looking for?
Be part of a cohesive team that promotes collaboration and teamwork
Work in a technologically advanced environment with exposure to many specialized computer applications
Competitive compensation and benefits
Professional development opportunities
Strength of a big firm with the culture of a small firm
Subsidized downtown parking
Working within a state-of-the-art building
Who are we looking for?
We are currently seeking a Legal Assistant for our Business Law Department. This position will require you to provide support to the Business Law Team, one of the largest and most sophisticated in Southwestern Ontario. The successful candidate will support a team of lawyers and law clerks to deliver timely and excellent legal services to our clients.
Post-secondary education in a related field;
0-2 years relevant experience. New grads are welcome to apply;
Above average interpersonal skills;
Strong organizational skills with the ability to be proactive and follow through;
Superior communication skills (both verbal and written);
Detail-oriented;
Ability to multi-task, prioritize, and work to deadlines;
Strong client service skills; and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe).
General tasks
Opening/closing files;
Preparation of accounts;
Organizing and maintaining files;
Scheduling meetings;
Taking cold calls;
Communication with clients; and
General administrative tasks.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line.
Apr 16, 2024
Full time
Siskinds is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters. Our culture and working style strive to make our clients’ experiences comfortable, reassuring, and productive while delivering excellence in the services we provide.
What are you looking for?
Be part of a cohesive team that promotes collaboration and teamwork
Work in a technologically advanced environment with exposure to many specialized computer applications
Competitive compensation and benefits
Professional development opportunities
Strength of a big firm with the culture of a small firm
Subsidized downtown parking
Working within a state-of-the-art building
Who are we looking for?
We are currently seeking a Legal Assistant for our Business Law Department. This position will require you to provide support to the Business Law Team, one of the largest and most sophisticated in Southwestern Ontario. The successful candidate will support a team of lawyers and law clerks to deliver timely and excellent legal services to our clients.
Post-secondary education in a related field;
0-2 years relevant experience. New grads are welcome to apply;
Above average interpersonal skills;
Strong organizational skills with the ability to be proactive and follow through;
Superior communication skills (both verbal and written);
Detail-oriented;
Ability to multi-task, prioritize, and work to deadlines;
Strong client service skills; and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe).
General tasks
Opening/closing files;
Preparation of accounts;
Organizing and maintaining files;
Scheduling meetings;
Taking cold calls;
Communication with clients; and
General administrative tasks.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line.
Job Title: Corporate Manager
Location: Vaughan
Company Description: Our Client is a prestigious law firm specializing in corporate law, dedicated to providing exceptional legal services to our clients. With a commitment to professionalism, integrity, and client satisfaction, they strive to deliver innovative solutions and achieve the best possible outcomes for our clients.
Position Overview: We are currently seeking a dynamic and experienced Corporate Manager to join our team. In this role, you will play a critical role in managing the day-to-day operations of a corporate practice, overseeing administrative tasks, and implementing strategies to enhance efficiency and productivity. This would be an ideal role for an experienced corporate lawyer who wishes to move into a law firm management role, rather than practising.
Key Responsibilities:
Team Leadership: Provide leadership and guidance to the corporate support staff, including law clerks, legal assistants, paralegals, and administrative personnel, ensuring a high level of performance and professionalism.
Client Management: Serve as a primary point of contact for corporate clients, building strong relationships and ensuring their needs are met in a timely and effective manner.
Practice Management: Oversee the management of corporate files and matters, including document preparation, filing, and maintenance, to ensure compliance with firm policies and procedures.
Financial Management: Monitor and manage the financial performance of the corporate practice, including budgeting, billing, and collections, to ensure profitability and fiscal responsibility.
Business Development: Collaborate with firm leadership to develop and implement strategies for business development and client retention, identifying opportunities for growth and expansion within the corporate practice.
Process Improvement: Continuously assess and streamline internal processes and workflows to optimize efficiency and productivity, leveraging technology and best practices to drive innovation.
Compliance and Risk Management: Ensure compliance with regulatory requirements and industry standards, identifying and mitigating potential risks to the firm and its clients.
Qualifications:
Law Degree is preferred.
Experience in a management role within a law firm or corporate environment, with a strong understanding of corporate law and practice.
Demonstrated leadership ability with the proven capacity to motivate and manage a team effectively.
Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels.
Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and practice management software.
Knowledge of legal industry trends, business development strategies, and regulatory requirements.
Benefits:
Competitive salary and benefits package, commensurate with experience.
Opportunities for professional development and career advancement within the firm.
Supportive and collaborative work environment with a focus on work-life balance.
Exposure to high-profile corporate clients and complex legal matters.
Application Process: If you are a strategic thinker with a passion for corporate law and proven leadership experience, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you!
Contact: Ben@Cartelinc.com
Apr 15, 2024
Full time
Job Title: Corporate Manager
Location: Vaughan
Company Description: Our Client is a prestigious law firm specializing in corporate law, dedicated to providing exceptional legal services to our clients. With a commitment to professionalism, integrity, and client satisfaction, they strive to deliver innovative solutions and achieve the best possible outcomes for our clients.
Position Overview: We are currently seeking a dynamic and experienced Corporate Manager to join our team. In this role, you will play a critical role in managing the day-to-day operations of a corporate practice, overseeing administrative tasks, and implementing strategies to enhance efficiency and productivity. This would be an ideal role for an experienced corporate lawyer who wishes to move into a law firm management role, rather than practising.
Key Responsibilities:
Team Leadership: Provide leadership and guidance to the corporate support staff, including law clerks, legal assistants, paralegals, and administrative personnel, ensuring a high level of performance and professionalism.
Client Management: Serve as a primary point of contact for corporate clients, building strong relationships and ensuring their needs are met in a timely and effective manner.
Practice Management: Oversee the management of corporate files and matters, including document preparation, filing, and maintenance, to ensure compliance with firm policies and procedures.
Financial Management: Monitor and manage the financial performance of the corporate practice, including budgeting, billing, and collections, to ensure profitability and fiscal responsibility.
Business Development: Collaborate with firm leadership to develop and implement strategies for business development and client retention, identifying opportunities for growth and expansion within the corporate practice.
Process Improvement: Continuously assess and streamline internal processes and workflows to optimize efficiency and productivity, leveraging technology and best practices to drive innovation.
Compliance and Risk Management: Ensure compliance with regulatory requirements and industry standards, identifying and mitigating potential risks to the firm and its clients.
Qualifications:
Law Degree is preferred.
Experience in a management role within a law firm or corporate environment, with a strong understanding of corporate law and practice.
Demonstrated leadership ability with the proven capacity to motivate and manage a team effectively.
Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues at all levels.
Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and practice management software.
Knowledge of legal industry trends, business development strategies, and regulatory requirements.
Benefits:
Competitive salary and benefits package, commensurate with experience.
Opportunities for professional development and career advancement within the firm.
Supportive and collaborative work environment with a focus on work-life balance.
Exposure to high-profile corporate clients and complex legal matters.
Application Process: If you are a strategic thinker with a passion for corporate law and proven leadership experience, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you!
Contact: Ben@Cartelinc.com
Job Category: Administration
Location: Saskatoon
Work Contract: Reg Full-Time (K1)
At Cameco we understand the value of a diverse workforce and we embrace, encourage and support workplace inclusion and diversity. New ideas, perspectives, experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of the communities we operate in. Our vision is to create a culture where inclusion is the goal, and a diverse and representative workforce is our measure of success. Cameco is committed to providing an inclusive selection process, free from systemic barriers. support employment equity and encourage all members of underrepresented groups (i.e., women, Indigenous peoples, persons with disabilities and members of racialized groups/visible minorities) to voluntarily disclose. Cameco welcomes applicants from all backgrounds, abilities, and experiences to apply.
About Us
Cameco is one of the largest global providers of the uranium fuel needed to energize a clean-air world. Utilities around the world rely on our nuclear fuel products to generate safe, reliable, emissions-free nuclear power. Cameco’s corporate office is based in Saskatoon. We have mining operations and projects in northern Saskatchewan, Kazakhstan, the United States and Australia. We are also a leading supplier of uranium refining, conversion, and fuel manufacturing services from our operations in Ontario.
The Role
You will demonstrate administrative competencies to the highest level and provide first-class administrative support and services to Cameco’s in-house legal team, consisting of one or more lawyers.
In this role, you will:
Set up and maintain physical and electronic files
Manage email and calendars
Review and proofread documents and correspondence
Support meetings, including scheduling, catering and technical support
Organize travel arrangements, and prepare and process expense claims
Draft correspondence, agreements, legal documents and presentations
Perform other general administrative duties and responsibilities, as required
Required:
Legal Administrative diploma
Five years of legal administrative support experience
Detail-oriented and highly organized
Strong proof-reading and grammar skills
Strong interpersonal and communication skills
Ability to work independently, manage large workloads, keep deadlines and take direction
Proficiency with Microsoft Office 365 applications, specifically Outlook, MS Word, PowerPoint, Excel and Teams
Experience working with and understanding of legal agreements, business contracts, and corporate records
Knowledge of corporations, corporate structures and governance
Recommended:
Experience with transcribing digital dictation
Understanding of bookkeeping and accounts payable processes
Cameco is proud to offer a competitive total reward package which includes:
Competitive compensation program with base and variable pay
Flexible health, drug, dental, and vision plan with a health spending and personal spending account
Fixed benefits including employee and dependant life, AD&D, disability benefits and paid vacation leave
Employee & Family Assistance Programs
RRSP and RPP matching program
Career development opportunities
Cameco is an employment equity employer and aims to achieve gender parity, and as such, preference will be given to qualified members of equity groups. We are strengthened by the diverse backgrounds of experiences and encourage applicants with various levels of expertise to apply, as equivalent combination of education and work experience are considered.
Apr 09, 2024
Full time
Job Category: Administration
Location: Saskatoon
Work Contract: Reg Full-Time (K1)
At Cameco we understand the value of a diverse workforce and we embrace, encourage and support workplace inclusion and diversity. New ideas, perspectives, experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of the communities we operate in. Our vision is to create a culture where inclusion is the goal, and a diverse and representative workforce is our measure of success. Cameco is committed to providing an inclusive selection process, free from systemic barriers. support employment equity and encourage all members of underrepresented groups (i.e., women, Indigenous peoples, persons with disabilities and members of racialized groups/visible minorities) to voluntarily disclose. Cameco welcomes applicants from all backgrounds, abilities, and experiences to apply.
About Us
Cameco is one of the largest global providers of the uranium fuel needed to energize a clean-air world. Utilities around the world rely on our nuclear fuel products to generate safe, reliable, emissions-free nuclear power. Cameco’s corporate office is based in Saskatoon. We have mining operations and projects in northern Saskatchewan, Kazakhstan, the United States and Australia. We are also a leading supplier of uranium refining, conversion, and fuel manufacturing services from our operations in Ontario.
The Role
You will demonstrate administrative competencies to the highest level and provide first-class administrative support and services to Cameco’s in-house legal team, consisting of one or more lawyers.
In this role, you will:
Set up and maintain physical and electronic files
Manage email and calendars
Review and proofread documents and correspondence
Support meetings, including scheduling, catering and technical support
Organize travel arrangements, and prepare and process expense claims
Draft correspondence, agreements, legal documents and presentations
Perform other general administrative duties and responsibilities, as required
Required:
Legal Administrative diploma
Five years of legal administrative support experience
Detail-oriented and highly organized
Strong proof-reading and grammar skills
Strong interpersonal and communication skills
Ability to work independently, manage large workloads, keep deadlines and take direction
Proficiency with Microsoft Office 365 applications, specifically Outlook, MS Word, PowerPoint, Excel and Teams
Experience working with and understanding of legal agreements, business contracts, and corporate records
Knowledge of corporations, corporate structures and governance
Recommended:
Experience with transcribing digital dictation
Understanding of bookkeeping and accounts payable processes
Cameco is proud to offer a competitive total reward package which includes:
Competitive compensation program with base and variable pay
Flexible health, drug, dental, and vision plan with a health spending and personal spending account
Fixed benefits including employee and dependant life, AD&D, disability benefits and paid vacation leave
Employee & Family Assistance Programs
RRSP and RPP matching program
Career development opportunities
Cameco is an employment equity employer and aims to achieve gender parity, and as such, preference will be given to qualified members of equity groups. We are strengthened by the diverse backgrounds of experiences and encourage applicants with various levels of expertise to apply, as equivalent combination of education and work experience are considered.
Global Conflicts Lawyer- Permanent
Dentons is currently recruiting for a Global Conflicts Lawyer who will be responsible for assisting with the review, identification and resolution of potential conflicts issues with respect to clients, matters, and new business under applicable rules of professional responsibility and the Firm’s global policies. The role will work closely with members across the Firm’s Global Business Acceptance Department.
Why Dentons is different
The legal profession is changing rapidly and Dentons is leading the way in advancing change for the benefit of clients. We are driven to challenge the status quo, delivering consistent and uncompromising quality and value to our clients in new and innovative ways. With over 20,000 individuals in more than 179 offices the opportunity is huge .
Dentons continues to receive external awards and recognition, including for our continued international expansion over the last 12 months; for ground-breaking innovation through the development of Nextlaw Labs and Nextlaw Global Referral Network; and for success in advising clients across multiple regions. Dentons is also a leader on the Acritas Global Elite Brand Index and a BTI Client Service 30 Award winner.
Primary Responsibilities
Work with Global Head of Conflicts, Global Business Acceptance Manager and others in department leadership to assist with conflict checking new clients and matters across a range of different jurisdictions.
Utilize available internal and external databases and other such resources to supplement analysis and assist with decision making
Communicate with Partners, and other lawyers and professionals to follow up on and address all potential conflicts of interest
Prepare on as needed basis waiver/consent language, engagement letters or other such documentation for Partner review and/or submission to clients
Proactively communicate with department leadership on complex conflicts questions and other compliance issues
Support on general conflict issues that may arise in any jurisdiction
Assisting with information barriers and document security management as needed
Assist with training firm Legal Administrative Assistants, lawyers and business services staff in understanding the firm's new matter intake, conflicts, Anti Money Laundering, and other compliance procedures
Undertake various related special projects as required
Involved in leading business clearances across Dentons offices
Other duties as may be assigned to fully meet the requirements of the position
Review and provide thorough and timely analysis of all new business in order to identify ethical and business conflicts of interest
Maintain thorough, accurate and current records of all conflicts resolutions in order to ensure integrity of the database and assist in identification and clearing of future conflicts of interest and general matter management.
Requirements
About You
Business international level of English – both written and oral;
Highly collaborative and able to work in a global environment, accommodating the different time zones.
Particularly strong written communication skills;
Particularly strong organizational skills and the ability to manage numerous requests;
Significant experience and a proven track record in/as:
You will possess:
Knowledge of Intapp conflict checking, ethical wall and business intake software a plus.
Be a team player, able to work effectively at all levels of an organization with the ability to influence others to move toward consensus
Understanding and experience of business continuity requirements and implementations
Drive out decisions and recommendations;
Able to demonstrate excellent customer/client facing skills;
Has commercial awareness and understands the business value required from IT investments;
Methodical approach to work with a strong focus on accuracy, attention to details, consistency and quality.
Able to work under pressure to tight project deadlines and can adapt to differing demands, prioritizing tasks where appropriate and ensuring complete 'follow through' on operational issues;
Demonstrated ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulation or government law
Strong legal research skills
Can carry out all responsibilities in a way that supports the practices values and promotes its equal opportunities and diversity principles.
Adept in responding to challenges and issues as they arise;
Able to thrive working under pressure, and be able to multi-task;
Extensive experience of working with layers of engagement and approval;
Impeccable attention to detail and ability to work with a wide variety of people and projects in a collective and collaborative manner.
Stay current with recent research and thinking on ethics and conflicts best practices and rules across jurisdictions in which the firm has offices. Maintain a sophisticated, relevant base of knowledge in these areas
Qualified lawyer, minimum 3 years of practice experience
Prior experience working with law firms or corporate legal departments
Independent, pro-active way of working.
Able to effectively negotiate with and influence colleagues and others to achieve a successful outcome;
Strong problem solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution;
Can demonstrate initiative and the ability to be proactive, anticipating needs;
Able to make decisions and remain calm while under pressure
Essential Qualifications / Experience: Qualified lawyer, minimum 3 years of practice experience, Prior experience working with law firms or corporate legal departments
Benefits
Diversity & Inclusion
Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Equal Opportunities
Dentons is committed to providing equal opportunities for all.
Reward and Recognition
Remuneration and benefits package will reflect the successful candidates experience and country where hired.
Apr 09, 2024
Remote
Global Conflicts Lawyer- Permanent
Dentons is currently recruiting for a Global Conflicts Lawyer who will be responsible for assisting with the review, identification and resolution of potential conflicts issues with respect to clients, matters, and new business under applicable rules of professional responsibility and the Firm’s global policies. The role will work closely with members across the Firm’s Global Business Acceptance Department.
Why Dentons is different
The legal profession is changing rapidly and Dentons is leading the way in advancing change for the benefit of clients. We are driven to challenge the status quo, delivering consistent and uncompromising quality and value to our clients in new and innovative ways. With over 20,000 individuals in more than 179 offices the opportunity is huge .
Dentons continues to receive external awards and recognition, including for our continued international expansion over the last 12 months; for ground-breaking innovation through the development of Nextlaw Labs and Nextlaw Global Referral Network; and for success in advising clients across multiple regions. Dentons is also a leader on the Acritas Global Elite Brand Index and a BTI Client Service 30 Award winner.
Primary Responsibilities
Work with Global Head of Conflicts, Global Business Acceptance Manager and others in department leadership to assist with conflict checking new clients and matters across a range of different jurisdictions.
Utilize available internal and external databases and other such resources to supplement analysis and assist with decision making
Communicate with Partners, and other lawyers and professionals to follow up on and address all potential conflicts of interest
Prepare on as needed basis waiver/consent language, engagement letters or other such documentation for Partner review and/or submission to clients
Proactively communicate with department leadership on complex conflicts questions and other compliance issues
Support on general conflict issues that may arise in any jurisdiction
Assisting with information barriers and document security management as needed
Assist with training firm Legal Administrative Assistants, lawyers and business services staff in understanding the firm's new matter intake, conflicts, Anti Money Laundering, and other compliance procedures
Undertake various related special projects as required
Involved in leading business clearances across Dentons offices
Other duties as may be assigned to fully meet the requirements of the position
Review and provide thorough and timely analysis of all new business in order to identify ethical and business conflicts of interest
Maintain thorough, accurate and current records of all conflicts resolutions in order to ensure integrity of the database and assist in identification and clearing of future conflicts of interest and general matter management.
Requirements
About You
Business international level of English – both written and oral;
Highly collaborative and able to work in a global environment, accommodating the different time zones.
Particularly strong written communication skills;
Particularly strong organizational skills and the ability to manage numerous requests;
Significant experience and a proven track record in/as:
You will possess:
Knowledge of Intapp conflict checking, ethical wall and business intake software a plus.
Be a team player, able to work effectively at all levels of an organization with the ability to influence others to move toward consensus
Understanding and experience of business continuity requirements and implementations
Drive out decisions and recommendations;
Able to demonstrate excellent customer/client facing skills;
Has commercial awareness and understands the business value required from IT investments;
Methodical approach to work with a strong focus on accuracy, attention to details, consistency and quality.
Able to work under pressure to tight project deadlines and can adapt to differing demands, prioritizing tasks where appropriate and ensuring complete 'follow through' on operational issues;
Demonstrated ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulation or government law
Strong legal research skills
Can carry out all responsibilities in a way that supports the practices values and promotes its equal opportunities and diversity principles.
Adept in responding to challenges and issues as they arise;
Able to thrive working under pressure, and be able to multi-task;
Extensive experience of working with layers of engagement and approval;
Impeccable attention to detail and ability to work with a wide variety of people and projects in a collective and collaborative manner.
Stay current with recent research and thinking on ethics and conflicts best practices and rules across jurisdictions in which the firm has offices. Maintain a sophisticated, relevant base of knowledge in these areas
Qualified lawyer, minimum 3 years of practice experience
Prior experience working with law firms or corporate legal departments
Independent, pro-active way of working.
Able to effectively negotiate with and influence colleagues and others to achieve a successful outcome;
Strong problem solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution;
Can demonstrate initiative and the ability to be proactive, anticipating needs;
Able to make decisions and remain calm while under pressure
Essential Qualifications / Experience: Qualified lawyer, minimum 3 years of practice experience, Prior experience working with law firms or corporate legal departments
Benefits
Diversity & Inclusion
Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Equal Opportunities
Dentons is committed to providing equal opportunities for all.
Reward and Recognition
Remuneration and benefits package will reflect the successful candidates experience and country where hired.
Position Summary
The Member Services team is looking for a student legal research assistant to perform data analysis and research related to the membership services in the legal profession, and various administrative and clerical tasks to support our offices. Reporting to the Manager, Membership Services, the incumbent will undertake a variety of activities in the office ranging from researching member profiles to basic database clean-up tasks, and inbox monitoring. The incumbent must be reliable and familiar with office equipment and procedures. This is a contract summer student position from May 15, 2024, to August 15, 2024.
Location
66 Slater Street, Suite 1200 Ottawa, ON
Languages
The CBA delivers services in both of Canada’s official languages. Fluent bilingual skills, both written and oral, are considered an asset.
Annual Salary
$33,766.20 per year ($19.24 per hour)
Responsibilities
Collect, enter, verify, manage, analyze, and report on data related to member profiles.
Collect data in various legal sectors and follow consistent research methodologies related to membership services.
Analyze data collected about its application and impacts to:
Membership
Governance
Advocacy
Communications
Convert findings into plain language summaries:
Compile reports, findings, and policy briefs
Share outcomes with Directors and members of leadership
Participate in remote (virtual) meetings as required.
Other duties as required.
Qualifications
Education
Completion of secondary school or equivalent.
Currently enrolled in an existing post-secondary institution in a related field or a new graduate from a legal curriculum.
Skills and Abilities
Ability to research and analyze data.
Ability to scrutinize the integrity of research and data collected.
Ability to maintain confidentiality with Member Services.
Ability to work in a team-oriented environment.
Ability to take direction, work independently, and plan, organize, and prioritize workloads.
Excellent client service skills with strong interpersonal and communication skills.
Basic computer skills and applications.
Working knowledge of Word, Excel, and Outlook.
Keen eye for detail.
Interested applicants must submit a cover letter and resumé.
We sincerely thank all applicants for their interest; however, we will only contact those under consideration. All applicants are encouraged to join the CBA Talent Community which establishes a list that may be considered for similar positions of various tenures.
The CBA is committed to the principles of equity, diversity, and inclusion in its learning, work environments, and in its operations. We encourage applications from traditionally marginalized groups. We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this obligation, the CBA will make appropriate accommodations available upon request. Please inform the CBA, in advance, of the need for accommodation(s) during the recruitment and selection process to ensure your equal participation. Requests can be made by email to hr (@) cba.org
No Agency Please.
Apr 05, 2024
Contract
Position Summary
The Member Services team is looking for a student legal research assistant to perform data analysis and research related to the membership services in the legal profession, and various administrative and clerical tasks to support our offices. Reporting to the Manager, Membership Services, the incumbent will undertake a variety of activities in the office ranging from researching member profiles to basic database clean-up tasks, and inbox monitoring. The incumbent must be reliable and familiar with office equipment and procedures. This is a contract summer student position from May 15, 2024, to August 15, 2024.
Location
66 Slater Street, Suite 1200 Ottawa, ON
Languages
The CBA delivers services in both of Canada’s official languages. Fluent bilingual skills, both written and oral, are considered an asset.
Annual Salary
$33,766.20 per year ($19.24 per hour)
Responsibilities
Collect, enter, verify, manage, analyze, and report on data related to member profiles.
Collect data in various legal sectors and follow consistent research methodologies related to membership services.
Analyze data collected about its application and impacts to:
Membership
Governance
Advocacy
Communications
Convert findings into plain language summaries:
Compile reports, findings, and policy briefs
Share outcomes with Directors and members of leadership
Participate in remote (virtual) meetings as required.
Other duties as required.
Qualifications
Education
Completion of secondary school or equivalent.
Currently enrolled in an existing post-secondary institution in a related field or a new graduate from a legal curriculum.
Skills and Abilities
Ability to research and analyze data.
Ability to scrutinize the integrity of research and data collected.
Ability to maintain confidentiality with Member Services.
Ability to work in a team-oriented environment.
Ability to take direction, work independently, and plan, organize, and prioritize workloads.
Excellent client service skills with strong interpersonal and communication skills.
Basic computer skills and applications.
Working knowledge of Word, Excel, and Outlook.
Keen eye for detail.
Interested applicants must submit a cover letter and resumé.
We sincerely thank all applicants for their interest; however, we will only contact those under consideration. All applicants are encouraged to join the CBA Talent Community which establishes a list that may be considered for similar positions of various tenures.
The CBA is committed to the principles of equity, diversity, and inclusion in its learning, work environments, and in its operations. We encourage applications from traditionally marginalized groups. We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this obligation, the CBA will make appropriate accommodations available upon request. Please inform the CBA, in advance, of the need for accommodation(s) during the recruitment and selection process to ensure your equal participation. Requests can be made by email to hr (@) cba.org
No Agency Please.
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Mar 22, 2024
Contract
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Creating, editing and formatting a variety of legal documents and presentations
Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing
Converting electronic documents from one format to another
Comparing documents (Word, Excel and other formats)
Proofreading a variety of legal documents
Finalizing closing documents
Preparing closing books
Assisting with compilation of motion materials and other court-related documents
Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc.
Mentoring new team members
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience
Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC
Strong attention to detail
Strong communication skills
Diversity and Inclusion
At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Mar 21, 2024
Full time
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Creating, editing and formatting a variety of legal documents and presentations
Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing
Converting electronic documents from one format to another
Comparing documents (Word, Excel and other formats)
Proofreading a variety of legal documents
Finalizing closing documents
Preparing closing books
Assisting with compilation of motion materials and other court-related documents
Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc.
Mentoring new team members
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience
Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC
Strong attention to detail
Strong communication skills
Diversity and Inclusion
At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Legal Aid was the first legal service for low-income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers, and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide administrative and data-tracking support to the Social Justice team.
Key Responsibilities
Communicate with clients to provide and/or seek information, including scheduling appointments, greeting clients, assisting with forms, gathering required information, tracking applications, files, and other data.
Create, edit, format and type legal documents, correspondence, and other materials for lawyers and community legal workers.
Organize community outreach meetings, in-person and telephone summary advise services, and track as required.
Advise senior law students on preparation of legal documents and on office procedures.
Prepare individual files for billing. Track incoming requests for social justice service, files opened and closed, and other data needed for reporting.
Provide backup administrative support for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience).
Excellent interpersonal and communication (verbal and written) skills.
Strong organizational skills, attention to detail, and the proven ability to multi-task and set priorities.
Proficiency in MS Office Suite.
Assets
Previous experience working in a law office that practices administrative law, family law and/or youth criminal law.
Experience using Legal Files or similar legal management software.
Commissioner of Oaths or eligible for appointment as such.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
Mar 21, 2024
Full time
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Legal Aid was the first legal service for low-income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers, and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide administrative and data-tracking support to the Social Justice team.
Key Responsibilities
Communicate with clients to provide and/or seek information, including scheduling appointments, greeting clients, assisting with forms, gathering required information, tracking applications, files, and other data.
Create, edit, format and type legal documents, correspondence, and other materials for lawyers and community legal workers.
Organize community outreach meetings, in-person and telephone summary advise services, and track as required.
Advise senior law students on preparation of legal documents and on office procedures.
Prepare individual files for billing. Track incoming requests for social justice service, files opened and closed, and other data needed for reporting.
Provide backup administrative support for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience).
Excellent interpersonal and communication (verbal and written) skills.
Strong organizational skills, attention to detail, and the proven ability to multi-task and set priorities.
Proficiency in MS Office Suite.
Assets
Previous experience working in a law office that practices administrative law, family law and/or youth criminal law.
Experience using Legal Files or similar legal management software.
Commissioner of Oaths or eligible for appointment as such.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Adaptability
Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
Government of Nova Scotia
Truro, Nova Scotia, Canada
Department: Justice
Location: TRURO
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 31-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience. You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality. Assets include:
Knowledge of the various levels of Court
Knowledge of Civil Procedure Rules
Knowledge of provincial government departments and agencies
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Include, but not limited to: - at least 5 years of legal support experience. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
May be required to work overtime on occasion
Typically located in comfortable office environment
Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
At times required to bend and lift file boxes from storage shelving and transport to review area.
Regular need to read and analyze information and significant time focusing on a computer monitor
Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress
The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur
Additional Information
This competition is to fill two (2) Term positions in the Truro Office
Mar 18, 2024
Full time
Department: Justice
Location: TRURO
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 31-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience. You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality. Assets include:
Knowledge of the various levels of Court
Knowledge of Civil Procedure Rules
Knowledge of provincial government departments and agencies
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Include, but not limited to: - at least 5 years of legal support experience. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
May be required to work overtime on occasion
Typically located in comfortable office environment
Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
At times required to bend and lift file boxes from storage shelving and transport to review area.
Regular need to read and analyze information and significant time focusing on a computer monitor
Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress
The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur
Additional Information
This competition is to fill two (2) Term positions in the Truro Office
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting a Legal Assistant to provide support to a 4 on 1 share in our Advocacy Law Group. This role requires a candidate who has a high attention to detail and is knowledge of Automated Civil Litigation (ACL).
The successful candidate will be responsible for:
Apply proofreading and editing skills to documents and correspondence.
Prepare initial legal documents including statements of claim, statements of defence, factum and other legal precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Obtain information and instructions from clients and forwarding to lawyer.
Assist in the organization and management of lawyers’ practice, i.e., opening files, filing, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Assembly of affidavits, motion records and books of authorities.
Draft of basic pleadings.
Coordinate with court offices regarding trial and motions bookings and related court material filings.
Draft cover/service letters and coordinating delivery of documents, if applicable.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with Case Lines
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent - Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
Mar 14, 2024
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting a Legal Assistant to provide support to a 4 on 1 share in our Advocacy Law Group. This role requires a candidate who has a high attention to detail and is knowledge of Automated Civil Litigation (ACL).
The successful candidate will be responsible for:
Apply proofreading and editing skills to documents and correspondence.
Prepare initial legal documents including statements of claim, statements of defence, factum and other legal precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Obtain information and instructions from clients and forwarding to lawyer.
Assist in the organization and management of lawyers’ practice, i.e., opening files, filing, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Assembly of affidavits, motion records and books of authorities.
Draft of basic pleadings.
Coordinate with court offices regarding trial and motions bookings and related court material filings.
Draft cover/service letters and coordinating delivery of documents, if applicable.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with Case Lines
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent - Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
The City of Red Deer is currently recruiting for a Legal and Legislative Services Administrative Assistant to fill a temporary part-time position. This position provides professional administrative support to the Legal & Legislative Services Department. This position is responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality, and discretion. The primary focus of this position is supporting City’s Policy program, City’s Privacy and Access program and Corporate Contract Inventory System.
As our preferred candidate, you will have:
Two-year diploma from a recognized school in Office Administration, Business Administration or equivalent.
Two years of progressive responsible as an administrative assistant or office administration.
Knowledge of procedures, policies, bylaws, Municipal Government Act, Freedom of Information and Privacy Act, and political systems
Excellent knowledge of Microsoft Word, Excel and Outlook
Ability to work independently and prioritize responsibilities and workload efficiently
Demonstrated ability to manage all tasks and meet deadlines consistently
Ability to focus on completing tasks with frequent interruptions
Ability to handle sensitive and confidential information
Experience with contract management processes, including execution requirements
Excellent verbal and written communication skills
Commissioner for Oaths, or ability to obtain
Affiliation:
Canadian Union of Public Employees, Local 417
Remuneration:
$28.04 to $29.69 per hour
Hours of Work:
Up to 75 hours biweekly as scheduled; Monday to Friday, some evening and weekend work may be required when needed.
Additional Information:
The term of this position is anticipated to be three (3) months with the possibility of an extension.
We thank you for your application. Only those selected for an interview will be contacted.
Mar 14, 2024
Full time
The City of Red Deer is currently recruiting for a Legal and Legislative Services Administrative Assistant to fill a temporary part-time position. This position provides professional administrative support to the Legal & Legislative Services Department. This position is responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality, and discretion. The primary focus of this position is supporting City’s Policy program, City’s Privacy and Access program and Corporate Contract Inventory System.
As our preferred candidate, you will have:
Two-year diploma from a recognized school in Office Administration, Business Administration or equivalent.
Two years of progressive responsible as an administrative assistant or office administration.
Knowledge of procedures, policies, bylaws, Municipal Government Act, Freedom of Information and Privacy Act, and political systems
Excellent knowledge of Microsoft Word, Excel and Outlook
Ability to work independently and prioritize responsibilities and workload efficiently
Demonstrated ability to manage all tasks and meet deadlines consistently
Ability to focus on completing tasks with frequent interruptions
Ability to handle sensitive and confidential information
Experience with contract management processes, including execution requirements
Excellent verbal and written communication skills
Commissioner for Oaths, or ability to obtain
Affiliation:
Canadian Union of Public Employees, Local 417
Remuneration:
$28.04 to $29.69 per hour
Hours of Work:
Up to 75 hours biweekly as scheduled; Monday to Friday, some evening and weekend work may be required when needed.
Additional Information:
The term of this position is anticipated to be three (3) months with the possibility of an extension.
We thank you for your application. Only those selected for an interview will be contacted.
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
OPPORTUNITY
Gowling WLG’s Calgary office is currently seeking two motivated Associate Lawyers with 1-4 years of commercial litigation experience to join its dynamic Advocacy Group. The candidate will work closely with strong teammates, senior advocates and great mentors to provide exceptional service.
The ideal candidate must have proven client management skills, strong analytical, communication, and drafting skills, and be prepared to engage in a team environment on challenging work with our clients.
If you are a junior or mid-level associate looking for a great opportunity, this could be the career move for you.
APPLICATION DETAILS
Interested candidates should forward their resumes, including academic records, in confidence via the career page on our website.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Feb 27, 2024
Full time
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
OPPORTUNITY
Gowling WLG’s Calgary office is currently seeking two motivated Associate Lawyers with 1-4 years of commercial litigation experience to join its dynamic Advocacy Group. The candidate will work closely with strong teammates, senior advocates and great mentors to provide exceptional service.
The ideal candidate must have proven client management skills, strong analytical, communication, and drafting skills, and be prepared to engage in a team environment on challenging work with our clients.
If you are a junior or mid-level associate looking for a great opportunity, this could be the career move for you.
APPLICATION DETAILS
Interested candidates should forward their resumes, including academic records, in confidence via the career page on our website.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Feb 15, 2024
Full time
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Stringam LLP is recruiting for a Legal Assistant - Wills & Estates | Lethbridge, Alberta
Stringam LLP is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to providing the very best legal services.
With offices located in Grande Prairie, Lethbridge, Medicine Hat, Beaverlodge, Brooks, Fort McMurray, Taber, Raymond and Swift Current, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury.
Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law.
The Opportunity:
We are looking for an exceptional individual to take charge of the challenging role of Legal Assistant with a focus on Wills & Estates in our Lethbridge office.
Responsibilities include:
Preparing documents, such as Wills, Enduring Powers of Attorney, Personal Directives, applications to Court for Grants of Probate and Administration, as well as Adult Guardianship and Trusteeship, and others related to Estate management and record keeping, Estate accounting, Releases and distributions of assets
Taking in client and Estates information, opening and organizing files, preparing initial drafts of letters, documents and spreadsheets, following up on matters with clients, beneficiaries, Court, Land Title Office, banks and others
Responding knowledgeably and appropriately to incoming inquiries
Qualifications:
Knowledge of the nature and purpose of Wills and other Estate planning methods, the nature, purpose, procedure and documents relating to Probate, Administration and the management of Estates of deceased persons, and other related, complex matters
Ability to utilize critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Ability to quickly learn new concepts, terminology and procedures
Meticulous attention to detail, accuracy and consistent quality of work
Exceptional organizational, time management and file management skills
Ability to communicate clearly both verbally and in writing; excellent skill in composition, grammar and spelling
Professional demeanor including an ability to manage all incoming telephone inquiries, working well with colleagues, lawyers, external clients and outside providers
Professional level Microsoft Word skills, intermediate Excel skills
Completion of an accredited legal assistant or paralegal diploma program with a minimum of one (1) year of experience in a Wills & Estates practice
Compensation & Hours:
Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 4:30 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits.
To apply please send a cover letter and resume to the attention of Kenny Davey, while quoting the job title in the subject line at hr@stringam.ca. All applications will be held in strict confidence. Stringam is an equal opportunity employer.
Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.
Feb 04, 2024
Full time
Stringam LLP is recruiting for a Legal Assistant - Wills & Estates | Lethbridge, Alberta
Stringam LLP is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to providing the very best legal services.
With offices located in Grande Prairie, Lethbridge, Medicine Hat, Beaverlodge, Brooks, Fort McMurray, Taber, Raymond and Swift Current, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury.
Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law.
The Opportunity:
We are looking for an exceptional individual to take charge of the challenging role of Legal Assistant with a focus on Wills & Estates in our Lethbridge office.
Responsibilities include:
Preparing documents, such as Wills, Enduring Powers of Attorney, Personal Directives, applications to Court for Grants of Probate and Administration, as well as Adult Guardianship and Trusteeship, and others related to Estate management and record keeping, Estate accounting, Releases and distributions of assets
Taking in client and Estates information, opening and organizing files, preparing initial drafts of letters, documents and spreadsheets, following up on matters with clients, beneficiaries, Court, Land Title Office, banks and others
Responding knowledgeably and appropriately to incoming inquiries
Qualifications:
Knowledge of the nature and purpose of Wills and other Estate planning methods, the nature, purpose, procedure and documents relating to Probate, Administration and the management of Estates of deceased persons, and other related, complex matters
Ability to utilize critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Ability to quickly learn new concepts, terminology and procedures
Meticulous attention to detail, accuracy and consistent quality of work
Exceptional organizational, time management and file management skills
Ability to communicate clearly both verbally and in writing; excellent skill in composition, grammar and spelling
Professional demeanor including an ability to manage all incoming telephone inquiries, working well with colleagues, lawyers, external clients and outside providers
Professional level Microsoft Word skills, intermediate Excel skills
Completion of an accredited legal assistant or paralegal diploma program with a minimum of one (1) year of experience in a Wills & Estates practice
Compensation & Hours:
Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 4:30 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits.
To apply please send a cover letter and resume to the attention of Kenny Davey, while quoting the job title in the subject line at hr@stringam.ca. All applications will be held in strict confidence. Stringam is an equal opportunity employer.
Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.
Location : Surrey, BC (with hybrid opportunity)
Status: Full-time, Term (until January 17, 2025, or return of the incumbent)
Affiliation: Professional Employees Association (PEA)
Salary range: Based on year of call -$70,931.93 (Yr1) to $141,376.75 (Yr16) + 10% Staff Lawyer Benefit Plan
Competition #: P050-23
Application Deadline: Open until filled
TREDI STATEMENT:
Our commitment to Truth and Reconciliation, Equity, Diversity and Inclusion is ambitious and foundational. It informs everything we do, as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress, and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation and Equity, Diversity and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
We are seeking an experienced lawyer to join our amazing team in Surrey, BC as the Managing Lawyer. This term position presents an excellent opportunity for a lawyer who is passionate about family and child protection law.
The Opportunity
The Parents Legal Centre (PLC) takes a holistic approach to family and child protection law. As the Managing Lawyer, you will oversee an office and lead a team comprising a paralegal/advocate, and administrative legal assistant. Together, you will work to provide advice and representation to PLC clients on family and child protection matters and strive to reach early collaborative resolutions when appropriate. We believe that better outcomes can be achieved when parents receive legal advice and support during the early stages of their family and child protection matters.
The paralegal/advocate helps resolve a parent’s underlying non-legal issues, and the administrative assistant oversees client intake and office administration.
Key responsibilities of the Managing Lawyer include, but aren’t limited to:
Providing advice and representation to PLC clients on family law and child protection matters.
Assessing cases for their suitability to the PLC.
Familiarizing yourself with the non-legal issues clients face and the available resources to address those issues.
Collaborating with director's counsel, social workers, family support workers, family lawyers and other frontline service providers.
Attending collaborative processes, including mediations with clients.
Representing clients in case conferences and court appearances.
Working closely with the PLC team, including managing, supervising, and mentoring staff (paralegal/advocate, and administrative legal assistant).
Overseeing and supporting outreach activities and building relationships with surrounding communities and other service providers.
Ensuring compliance with policies, procedures, and performance metrics, and preparing reports.
Traveling as required to provide services in satellite locations.
Familiarity with practices and procedures at the local Provincial Court is desirable.
Familiarity with local support resources for parents is desirable.
Who We Are
Legal Aid BC (LABC) is a non-profit organization established by the Legal Services Society Act in 1979. Our mission is to provide legal information, advice, and representation services to BC's most vulnerable and marginalized citizens who lack the necessary resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is to see BC’s legal system transformed, by the way LABC represents our clients, into one more equitable and inclusive with a mission to strengthen client-centered legal help for British Columbians experiencing barriers accessing the legal system.
At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of client focus, advancing Truth & Reconciliation, Equity, Diversity, and Inclusion, and change through leadership.
Legal Aid BC is in the early stages of, and committed to a transformative journey of embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community , be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.
To understand why legal aid matters, and our commitments to Truth, Reconciliation, Equity, Diversity and Inclusion, please explore our website.
The Ideal Candidate
You must have a minimum of five (5) years of experience at the Bar in British Columbia or an equivalent level of experience in another Canadian jurisdiction.
A minimum of three (3) years of management/supervisory experience or an equivalent combination of education and experience is required.
Membership or eligibility for membership in the Law Society of British Columbia is necessary.
Experience in relevant areas of law, including family, child protection, poverty law, and criminal law, is preferred.
We Offer
A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including:
Four weeks paid vacation to start that grows the longer you are with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous defined benefit pension plan
Support for training and development
An Employee and Family Assistance program
The opportunity to participate in various Employee programs (Employee Wellness, etc.)
Support for a healthy work/life balance
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
Transit friendly employer for eligible staff to have their commute subsidized
Dog-friendly offices
Dedicated Cultural Leave provisions for Indigenous employees
An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace
For additional information regarding our extensive benefits package, please explore our careers page.
If you are interested in joining us – visit our careers page for the full job posting and apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.
Feb 02, 2024
Full time
Location : Surrey, BC (with hybrid opportunity)
Status: Full-time, Term (until January 17, 2025, or return of the incumbent)
Affiliation: Professional Employees Association (PEA)
Salary range: Based on year of call -$70,931.93 (Yr1) to $141,376.75 (Yr16) + 10% Staff Lawyer Benefit Plan
Competition #: P050-23
Application Deadline: Open until filled
TREDI STATEMENT:
Our commitment to Truth and Reconciliation, Equity, Diversity and Inclusion is ambitious and foundational. It informs everything we do, as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress, and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation and Equity, Diversity and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
We are seeking an experienced lawyer to join our amazing team in Surrey, BC as the Managing Lawyer. This term position presents an excellent opportunity for a lawyer who is passionate about family and child protection law.
The Opportunity
The Parents Legal Centre (PLC) takes a holistic approach to family and child protection law. As the Managing Lawyer, you will oversee an office and lead a team comprising a paralegal/advocate, and administrative legal assistant. Together, you will work to provide advice and representation to PLC clients on family and child protection matters and strive to reach early collaborative resolutions when appropriate. We believe that better outcomes can be achieved when parents receive legal advice and support during the early stages of their family and child protection matters.
The paralegal/advocate helps resolve a parent’s underlying non-legal issues, and the administrative assistant oversees client intake and office administration.
Key responsibilities of the Managing Lawyer include, but aren’t limited to:
Providing advice and representation to PLC clients on family law and child protection matters.
Assessing cases for their suitability to the PLC.
Familiarizing yourself with the non-legal issues clients face and the available resources to address those issues.
Collaborating with director's counsel, social workers, family support workers, family lawyers and other frontline service providers.
Attending collaborative processes, including mediations with clients.
Representing clients in case conferences and court appearances.
Working closely with the PLC team, including managing, supervising, and mentoring staff (paralegal/advocate, and administrative legal assistant).
Overseeing and supporting outreach activities and building relationships with surrounding communities and other service providers.
Ensuring compliance with policies, procedures, and performance metrics, and preparing reports.
Traveling as required to provide services in satellite locations.
Familiarity with practices and procedures at the local Provincial Court is desirable.
Familiarity with local support resources for parents is desirable.
Who We Are
Legal Aid BC (LABC) is a non-profit organization established by the Legal Services Society Act in 1979. Our mission is to provide legal information, advice, and representation services to BC's most vulnerable and marginalized citizens who lack the necessary resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is to see BC’s legal system transformed, by the way LABC represents our clients, into one more equitable and inclusive with a mission to strengthen client-centered legal help for British Columbians experiencing barriers accessing the legal system.
At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of client focus, advancing Truth & Reconciliation, Equity, Diversity, and Inclusion, and change through leadership.
Legal Aid BC is in the early stages of, and committed to a transformative journey of embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community , be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.
To understand why legal aid matters, and our commitments to Truth, Reconciliation, Equity, Diversity and Inclusion, please explore our website.
The Ideal Candidate
You must have a minimum of five (5) years of experience at the Bar in British Columbia or an equivalent level of experience in another Canadian jurisdiction.
A minimum of three (3) years of management/supervisory experience or an equivalent combination of education and experience is required.
Membership or eligibility for membership in the Law Society of British Columbia is necessary.
Experience in relevant areas of law, including family, child protection, poverty law, and criminal law, is preferred.
We Offer
A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including:
Four weeks paid vacation to start that grows the longer you are with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous defined benefit pension plan
Support for training and development
An Employee and Family Assistance program
The opportunity to participate in various Employee programs (Employee Wellness, etc.)
Support for a healthy work/life balance
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
Transit friendly employer for eligible staff to have their commute subsidized
Dog-friendly offices
Dedicated Cultural Leave provisions for Indigenous employees
An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace
For additional information regarding our extensive benefits package, please explore our careers page.
If you are interested in joining us – visit our careers page for the full job posting and apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Jan 26, 2024
Full time
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.