Executive Assistant - Legal

  • Coca-Cola Refreshments
  • Toronto, Ontario, Canada
  • Nov 08, 2018
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Satisfying the world’s thirst is a big job, and we’re proud to do it.

 

If you’re looking for a company where you can do your best work and make millions of people smile a little bit each day, you’ve come to the right place.

 

The world’s best brand wouldn’t be possible without the world’s best employees.

 

Around here, we are all Leaders and brand ambassadors. The Leadership Behaviors we are passionate about are: Driving Innovation, Acting Like an Owner, Collaborating with Key Stakeholders, Inspiring Others, and Developing Self. These are not just words; these are actions that we live by.

 

Happiness comes in many packages.

 

The Executive Assistant – Legal provides confidential administrative support to the VP, General Counsel & Secretary and the broader legal department at Coke Canada. This role requires discretion, confidentiality and a detailed knowledge of the organization’s operations, procedures, and people. The Executive Assistant - Legal advises, supports, assists, coordinates, and collaborates on projects which are highly complex, and involve creation and oversight of support in the Legal team. They will act as link between the VP and managers, staff, outside agencies and the public. They will provide full administrative assistance including scheduling and organizing meetings (including board meetings), preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls and drafting letters and official information releases. The Executive Assistant - Legal will also book travel via the booking system and handle diary management.

 

  • Provides technical, customer relations, and personnel management for major programs and projects
  • Coordinates, tracks and manages work-flow through the Legal department
  • Manages multiple calendars, and organizes complex activities such as company events, corporate meetings and routine meetings of the senior leadership team
  • Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
  • Handles Expense Reports
  • Supports with Calendar and Meeting request, Travel, SAP (Invoice Payments)

 

Administrative Duties:

 

  • Answer and direct telephone calls, and take messages as appropriate
  • Handle confidential correspondence and files
  • Interface with customer and maintain internal and external relationships

 

Position Requirements:

 

  • High School - GED or Diploma, post-secondary education preferred
  • Experience supporting a senior executive in Legal/ Law firm environment
  • Ability to work in English and French is preferred, but not required
  • Experience managing travel logistics

 

Coca-Cola Canada Bottling Limited is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us at 1-888-818-HeRe (4373) or by emailing here@cokecanada.com, please include a description of the specific accommodation you are requesting and a description and location of the position for which you are applying.

 

Coca-Cola Canada Bottling Limited requires applicants to undergo a background verification process prior to commencing employment with the company. Employment with Coca-Cola Canada Bottling Limited is contingent on the satisfactory completion of a pre-employment background check.