Administrative Assistant, Law Practice Program

  • University of Ottawa
  • Ottawa, Ontario, Canada
  • Mar 01, 2018
Contract Legal Assistant Legal Support Legal Secretary

Job Description

Position Purpose

Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP).

The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario.
The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers.
The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French.

Essential Qualifications

High School Diploma; completion of postsecondary training in office administration preferred
Minimum of two years office administration experience, specifically data entry
Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills
Strong organizational, problem solving, and time management skills
Superior accuracy and attention to detail
Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software
Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests)
Ability to work independently, solve problems and show initiative.
Ability to interact appropriately with the public.

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

Practice Area(s)

Legal Administrative Assistant