Brookfield Asset Management, Inc.
Toronto, Ontario, Canada
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
We are currently seeking a Commercial Leasing Lawyer (office/retail) to join our in-house legal department to work on our assets in eastern Canada. Reporting to the Senior Vice-President, Legal, the ideal candidate will be an individual with strong academic credentials and interpersonal skills.
RESPONSIBILITIES:
Primarily draft, review, negotiate and finalize commercial leasing documentation
Assist with acquisition, sales, development and financing of properties
Review, negotiate and revise operational contracts
Provide accurate and timely legal advice
Control, update, revise and implement standard from lease documents. Responsible to record accurate information in Yardi and lease summaries for deals completed.
Assist with and direct as required the development, implementation and maintenance of Lease Administration tools
Retain, instruct and manage third party providers of legal services
Supervise, assist and mentor as required other team members, such as senior law clerks and lease administrators, including reviewing and approving work
Other duties and responsibilities as may be determined by the Senior Vice-President, Legal
QUALIFICATIONS
SERVICE / PERSONAL SKILLS:
Excellent communication and organizational skills. Must be able to work both in a team environment and independently in a deadline driven environment. Self-motivated, detail orientated with strong initiative, and analytical skills. Multi-tasking, problem solving and prioritization skills are critical to this role.
EXPERIENCE:
3-6 years post call experience in the practice of commercial leasing law (office/retail) in a law firm or inhouse legal department.
EDUCATION/DESIGNATIONS/LICENSES:
Bachelor of Laws or JJD
Member of good standing of the Ontario Bar
TECHNICAL SKILLS:
Advanced Microsoft Word/Outlook. Strong working knowledge of Excel.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
#BPCA
Mar 06, 2024
Full time
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
We are currently seeking a Commercial Leasing Lawyer (office/retail) to join our in-house legal department to work on our assets in eastern Canada. Reporting to the Senior Vice-President, Legal, the ideal candidate will be an individual with strong academic credentials and interpersonal skills.
RESPONSIBILITIES:
Primarily draft, review, negotiate and finalize commercial leasing documentation
Assist with acquisition, sales, development and financing of properties
Review, negotiate and revise operational contracts
Provide accurate and timely legal advice
Control, update, revise and implement standard from lease documents. Responsible to record accurate information in Yardi and lease summaries for deals completed.
Assist with and direct as required the development, implementation and maintenance of Lease Administration tools
Retain, instruct and manage third party providers of legal services
Supervise, assist and mentor as required other team members, such as senior law clerks and lease administrators, including reviewing and approving work
Other duties and responsibilities as may be determined by the Senior Vice-President, Legal
QUALIFICATIONS
SERVICE / PERSONAL SKILLS:
Excellent communication and organizational skills. Must be able to work both in a team environment and independently in a deadline driven environment. Self-motivated, detail orientated with strong initiative, and analytical skills. Multi-tasking, problem solving and prioritization skills are critical to this role.
EXPERIENCE:
3-6 years post call experience in the practice of commercial leasing law (office/retail) in a law firm or inhouse legal department.
EDUCATION/DESIGNATIONS/LICENSES:
Bachelor of Laws or JJD
Member of good standing of the Ontario Bar
TECHNICAL SKILLS:
Advanced Microsoft Word/Outlook. Strong working knowledge of Excel.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
#BPCA
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Feb 15, 2024
Full time
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
48512 - Toronto - Regular - Ongoing Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One! Hydro One Networks Inc. is seeking a Legal Counsel (Litigation) to join our company, reporting to an Assistant General Counsel within the Law Department. This position is a full-time position located at Hydro One’s head office in Toronto, with travel outside head office to attend courts and tribunals in Toronto and throughout Ontario and to meet with various lines of business. Circumstances may require working from home at times. Roles and Responsibilities of the position include, but may not be limited to:
provide support to other lawyers or members in the department and report directly to the Assistant General Counsel
provide support to the General Counsel
prosecute and defend claims independently by and against the company in Ontario courts, in provincial offence matters, and before tribunals
conduct research and provide legal analysis and advice in the areas of general litigation matters, working independently or with senior lawyers or law clerks
draft pleadings, motion materials and facta, as well as pre-trial memorandums, examination for discovery material, mediation memorandums or other legal documents
prepare for and attend examinations for discovery, motions, settlement conferences, hearings, mediations and trials
manage independent carriage of files and/or work on files with senior counsel
assist with legal, business, and strategic advice on litigation, regulatory and other legal matters to the internal lines of business throughout the corporation and its affiliates
assist with review and research of legislation and regulations, as well as regulatory instruments issued by the Ontario Energy Board and other regulators
anticipate client needs and proactively develop solutions to meet them
mentor articling students and law clerks, as appropriate
perform other duties appropriate for the scope of this position or as required by the business needs
Selection Criteria Knowledge, Skills and Abilities Required:
Member in good standing with the Law Society of Ontario
A minimum of 2 years post-call experience as a litigation lawyer in a law firm or in-house legal department
Experience with personal injury and property damage claims is ideal but not mandatory
Able to collaborate and work with other lines of business, including corporate functions (e.g. Regulatory Affairs, Finance, Risk Management and Insurance, Customer Care, Accounts Receivable, and Real Estate), to advise on litigation matters, claims, legal risks, business strategies and other issues related to the company’s businesses
Ability to work independently and as part of various teams
Strong oral advocacy skills
Sound judgment and legal reasoning, strong analytical and problem solving skills
Excellent attention to detail, strong negotiating, drafting, communication and organizational skills
Possess excellent knowledge of Word, Excell, Caselines and Superior Court of Justice document management systems, and the ability to learn Hydro One’s document and records management system
Demonstrated aptitude for developing working relationships with a broad range of professionals and stakeholders at multiple levels
Ability to handle and work with confidential and sensitive information
Note : To apply for this position, please submit your updated resume and a tailored cover letter. Applications without cover letter will not be considered. At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness. We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023. Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered. Deadline: November 27, 2023 In the event you are experiencing difficulties applying to this job please consult our help page here .
Nov 20, 2023
Full time
48512 - Toronto - Regular - Ongoing Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One! Hydro One Networks Inc. is seeking a Legal Counsel (Litigation) to join our company, reporting to an Assistant General Counsel within the Law Department. This position is a full-time position located at Hydro One’s head office in Toronto, with travel outside head office to attend courts and tribunals in Toronto and throughout Ontario and to meet with various lines of business. Circumstances may require working from home at times. Roles and Responsibilities of the position include, but may not be limited to:
provide support to other lawyers or members in the department and report directly to the Assistant General Counsel
provide support to the General Counsel
prosecute and defend claims independently by and against the company in Ontario courts, in provincial offence matters, and before tribunals
conduct research and provide legal analysis and advice in the areas of general litigation matters, working independently or with senior lawyers or law clerks
draft pleadings, motion materials and facta, as well as pre-trial memorandums, examination for discovery material, mediation memorandums or other legal documents
prepare for and attend examinations for discovery, motions, settlement conferences, hearings, mediations and trials
manage independent carriage of files and/or work on files with senior counsel
assist with legal, business, and strategic advice on litigation, regulatory and other legal matters to the internal lines of business throughout the corporation and its affiliates
assist with review and research of legislation and regulations, as well as regulatory instruments issued by the Ontario Energy Board and other regulators
anticipate client needs and proactively develop solutions to meet them
mentor articling students and law clerks, as appropriate
perform other duties appropriate for the scope of this position or as required by the business needs
Selection Criteria Knowledge, Skills and Abilities Required:
Member in good standing with the Law Society of Ontario
A minimum of 2 years post-call experience as a litigation lawyer in a law firm or in-house legal department
Experience with personal injury and property damage claims is ideal but not mandatory
Able to collaborate and work with other lines of business, including corporate functions (e.g. Regulatory Affairs, Finance, Risk Management and Insurance, Customer Care, Accounts Receivable, and Real Estate), to advise on litigation matters, claims, legal risks, business strategies and other issues related to the company’s businesses
Ability to work independently and as part of various teams
Strong oral advocacy skills
Sound judgment and legal reasoning, strong analytical and problem solving skills
Excellent attention to detail, strong negotiating, drafting, communication and organizational skills
Possess excellent knowledge of Word, Excell, Caselines and Superior Court of Justice document management systems, and the ability to learn Hydro One’s document and records management system
Demonstrated aptitude for developing working relationships with a broad range of professionals and stakeholders at multiple levels
Ability to handle and work with confidential and sensitive information
Note : To apply for this position, please submit your updated resume and a tailored cover letter. Applications without cover letter will not be considered. At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness. We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023. Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered. Deadline: November 27, 2023 In the event you are experiencing difficulties applying to this job please consult our help page here .
Halifax Regional Municipality
Halifax, Nova Scotia, Canada
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Sep 20, 2023
Full time
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Managing intake of work, logging incoming work requests and coordinating to meet deadlines
Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations
Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and cross-referencing
Preparing closing books including bookmarking of documents
Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members
Collaborating with and mentoring new team members in person and via Teams screensharing
Assisting with other administrative tasks and assignments
Required Knowledge and Experience
Advanced-level technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset.
Completion of a post-secondary Legal Assistant or Law Clerk course
A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset)
In-depth understanding of business and legal terminology
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted on the legal job board.
NO AGENCIES, PLEASE.
Sep 16, 2023
Full time
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Managing intake of work, logging incoming work requests and coordinating to meet deadlines
Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations
Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and cross-referencing
Preparing closing books including bookmarking of documents
Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members
Collaborating with and mentoring new team members in person and via Teams screensharing
Assisting with other administrative tasks and assignments
Required Knowledge and Experience
Advanced-level technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset.
Completion of a post-secondary Legal Assistant or Law Clerk course
A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset)
In-depth understanding of business and legal terminology
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted on the legal job board.
NO AGENCIES, PLEASE.
OIN OUR TEAM – ALIMENTATION COUCHE-TARD INC. Maybe you’ve stopped by for a coffee, fueled up your car or grabbed something to eat on the go. Then you know what Couche-Tard is all about. Our mission is simple: to make our customers' lives a little easier every day. We’ve grown into a successful global company with over 15,000 stores in 26 countries, serving more than 6 million customers each day. In all, we have more than 120,000 people working at our stores and support offices. Director Legal Affairs, Real Estate Department: Canadian Legal Affairs Location: Toronto, On (305 Milner Avenue) Type: Permanent, Full-time Hybrid: 3 days at the office and 2 days remotely Do you have exceptional communication skills? Are you well versed in commercial real estate and commercial laws? Are you passionate about negotiations? If so, look no further, we have the job for you! Reporting to the Head of Legal Affairs, within our Canadian Legal Affairs department, the Director Legal Affairs, Real Estate will provide daily legal support to different business units within the company. What You Will Do
Draft, negotiate and review various real estate agreements (sale and purchase agreements, transfer of properties, leases, offer to lease, etc.) and commercial agreements;
Conduct survey and title review;
Handle land entitlement, design and construction issues;
Ensure company compliance with contractual agreements, applicable laws and regulations;
Advise on the interpretation of legal documents, applicable laws and regulations in a manner that provides practical legal solutions while properly managing risk to the company;
Provide legal opinions and analysis of possible legal solutions and give recommendations to address and meet business and legal objectives;
Stay informed of changes in applicable laws and regulations, and bring required changes, if need be, to ensure the compliance of the company’s practices with applicable rules;
Interact occasionally with external counsel, advisors, external vendors and business partners, including brokers, buyers/sellers and developers.
Manage Legal Clerk that reports into the role.
What You'll Need
10 years or more of relevant legal experience in commercial real estate matters. This includes, but not limited to: the acquisition and/or leasing of both unimproved land and operating facilities and commercial agreements drafting and negotiation;
Member of the Ontario Bar;
Knowledge of commercial and corporate laws;
Rigour, analytical sense and business acumen;
Ability to work with internal and external contacts and provide professional service on a daily basis;
Excellent communication skills, both verbal and written;
Ability to work under pressure and to effectively manage priorities;
Bilingualism (English & French) is a strong asset.
WHY WORK WITH US Alimentation Couche-Tard has been named one of the "Best Employers in Montreal" for 2023;
Complete benefits packages (medical and dental);
Possibility of enrolling in a pension plan with employer contributions or a stock purchase plan;
Employee discounts in stores and with multiple of our partners;
Paid time off plan including vacation, sick days and personal days;
Work in a collaborative, dynamic and high performing team;
Scholarship program available to the employee and the employee's children.
Mode hybrid.
INTERESTED ? You are only a few clicks away from joining an exceptional company! Those interested in this position should apply on our career site: https://carrieres.couche-tard.com We thank all candidates for their interest in this position; Only selected individuals will be contacted. Couche-Tard attaches great importance to diversity in the workplace and subscribes to the principle of employment equity by encouraging applications from designated groups, namely: women, Aboriginal people, persons with disabilities and members of visible minorities. Alimentation Couche-Tard Inc. (« Couche-Tard ») Couche-Tard is a Canadian company whose shares are listed on the Toronto Stock Exchange (TSX:ATD.A) (TSX:ATD.B). Couche-Tard is a leader in the Canadian convenience store industry. In the United States, it is the largest independent convenience store operator in terms of the number of company-operated stores. In Europe, Couche-Tard is a leader in convenience store and road transportation fuel retail in the Scandinavian countries (Norway, Sweden and Denmark), in the Baltic countries (Estonia, Latvia and Lithuania), as well as in Ireland, and has an important presence in Poland. In addition, under licensing agreements, close to 2,350 stores are operated under the Circle K banner in 15 other countries and territories (Saudi Arabia, Cambodia, Egypt, the United Arab Emirates, Guam, Guatemala, Honduras, Hong Kong, Indonesia, Jamaica, Macau, Mexico, Mongolia, New Zealand and Vietnam). Circle K values diversity in the workplace and encourages applications from the following designated groups: women, aboriginal peoples, persons with disabilities and members of visible minorities. We are committed to providing employment accommodation with the legal job board in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request in all aspects of the selection process. R329010
Jun 16, 2023
Full time
OIN OUR TEAM – ALIMENTATION COUCHE-TARD INC. Maybe you’ve stopped by for a coffee, fueled up your car or grabbed something to eat on the go. Then you know what Couche-Tard is all about. Our mission is simple: to make our customers' lives a little easier every day. We’ve grown into a successful global company with over 15,000 stores in 26 countries, serving more than 6 million customers each day. In all, we have more than 120,000 people working at our stores and support offices. Director Legal Affairs, Real Estate Department: Canadian Legal Affairs Location: Toronto, On (305 Milner Avenue) Type: Permanent, Full-time Hybrid: 3 days at the office and 2 days remotely Do you have exceptional communication skills? Are you well versed in commercial real estate and commercial laws? Are you passionate about negotiations? If so, look no further, we have the job for you! Reporting to the Head of Legal Affairs, within our Canadian Legal Affairs department, the Director Legal Affairs, Real Estate will provide daily legal support to different business units within the company. What You Will Do
Draft, negotiate and review various real estate agreements (sale and purchase agreements, transfer of properties, leases, offer to lease, etc.) and commercial agreements;
Conduct survey and title review;
Handle land entitlement, design and construction issues;
Ensure company compliance with contractual agreements, applicable laws and regulations;
Advise on the interpretation of legal documents, applicable laws and regulations in a manner that provides practical legal solutions while properly managing risk to the company;
Provide legal opinions and analysis of possible legal solutions and give recommendations to address and meet business and legal objectives;
Stay informed of changes in applicable laws and regulations, and bring required changes, if need be, to ensure the compliance of the company’s practices with applicable rules;
Interact occasionally with external counsel, advisors, external vendors and business partners, including brokers, buyers/sellers and developers.
Manage Legal Clerk that reports into the role.
What You'll Need
10 years or more of relevant legal experience in commercial real estate matters. This includes, but not limited to: the acquisition and/or leasing of both unimproved land and operating facilities and commercial agreements drafting and negotiation;
Member of the Ontario Bar;
Knowledge of commercial and corporate laws;
Rigour, analytical sense and business acumen;
Ability to work with internal and external contacts and provide professional service on a daily basis;
Excellent communication skills, both verbal and written;
Ability to work under pressure and to effectively manage priorities;
Bilingualism (English & French) is a strong asset.
WHY WORK WITH US Alimentation Couche-Tard has been named one of the "Best Employers in Montreal" for 2023;
Complete benefits packages (medical and dental);
Possibility of enrolling in a pension plan with employer contributions or a stock purchase plan;
Employee discounts in stores and with multiple of our partners;
Paid time off plan including vacation, sick days and personal days;
Work in a collaborative, dynamic and high performing team;
Scholarship program available to the employee and the employee's children.
Mode hybrid.
INTERESTED ? You are only a few clicks away from joining an exceptional company! Those interested in this position should apply on our career site: https://carrieres.couche-tard.com We thank all candidates for their interest in this position; Only selected individuals will be contacted. Couche-Tard attaches great importance to diversity in the workplace and subscribes to the principle of employment equity by encouraging applications from designated groups, namely: women, Aboriginal people, persons with disabilities and members of visible minorities. Alimentation Couche-Tard Inc. (« Couche-Tard ») Couche-Tard is a Canadian company whose shares are listed on the Toronto Stock Exchange (TSX:ATD.A) (TSX:ATD.B). Couche-Tard is a leader in the Canadian convenience store industry. In the United States, it is the largest independent convenience store operator in terms of the number of company-operated stores. In Europe, Couche-Tard is a leader in convenience store and road transportation fuel retail in the Scandinavian countries (Norway, Sweden and Denmark), in the Baltic countries (Estonia, Latvia and Lithuania), as well as in Ireland, and has an important presence in Poland. In addition, under licensing agreements, close to 2,350 stores are operated under the Circle K banner in 15 other countries and territories (Saudi Arabia, Cambodia, Egypt, the United Arab Emirates, Guam, Guatemala, Honduras, Hong Kong, Indonesia, Jamaica, Macau, Mexico, Mongolia, New Zealand and Vietnam). Circle K values diversity in the workplace and encourages applications from the following designated groups: women, aboriginal peoples, persons with disabilities and members of visible minorities. We are committed to providing employment accommodation with the legal job board in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request in all aspects of the selection process. R329010
Why join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers. Position Scope The primary aspect of this role will be to provide legal support and strategic legal advice on all aspects of leasing within the retail, industrial and office portfolios in the GTA, while also providing assistance to the legal teams that oversee development and construction projects and operational agreements across the Canadian portfolio. The role would also involve managing external legal counsel and liaising with other professional advisors and assisting the Leasing, Asset Management, Operational, Development and Construction teams as required. As a member of this team, you will also be responsible for
Providing legal advice to various internal business units on a variety of legal, regulatory and compliance matters, as well as on-going operational matters, such as contract review, advice on developing issues and legal disputes and litigation, and providing input and advice on internal reports and strategy documents related to the development and construction process
Developing expertise on subject matters that have enterprise-wide scope
Providing legal and business support and supporting cross-functional teams that are developed to support OMERS strategic initiatives
Representing the Oxford Legal Services team in various enterprise-wide legal, regulatory, policy, and compliance issues
Directing external counsel on the preparation and negotiation of documents, and lead teams on specific components of transactions
Mentoring junior law clerks and managers within the legal services team as well as junior members of the various business teams
Developing and building relationships within external law firms and other professional advisors, as well as internally with other legal professionals and business colleagues within Oxford and OMERS
To succeed in this role, you have
Law Degree (LLB) from a Canadian University and be a member in good standing of the Law Society of Ontario
A minimum of 1 to 3 years’ experience in real estate, development, construction and/or commercial leasing in an in-house or mid-sized to large law firm setting
Proficiency of MS Office Suite
Exceptional verbal and written communication skills
Strong interpersonal and communication skills
Must work well under pressure, with the ability to simultaneously work on various priorities, and promote an extreme level of excellence and pride in customer service
Exceptional organizational skills; multi-tasking; ability to self-manage competing priorities; meet tight deadlines and attention to detail and accuracy
Our story Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees. For more information on Oxford, visit www.oxfordproperties.com OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.
Jun 09, 2023
Full time
Why join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers. Position Scope The primary aspect of this role will be to provide legal support and strategic legal advice on all aspects of leasing within the retail, industrial and office portfolios in the GTA, while also providing assistance to the legal teams that oversee development and construction projects and operational agreements across the Canadian portfolio. The role would also involve managing external legal counsel and liaising with other professional advisors and assisting the Leasing, Asset Management, Operational, Development and Construction teams as required. As a member of this team, you will also be responsible for
Providing legal advice to various internal business units on a variety of legal, regulatory and compliance matters, as well as on-going operational matters, such as contract review, advice on developing issues and legal disputes and litigation, and providing input and advice on internal reports and strategy documents related to the development and construction process
Developing expertise on subject matters that have enterprise-wide scope
Providing legal and business support and supporting cross-functional teams that are developed to support OMERS strategic initiatives
Representing the Oxford Legal Services team in various enterprise-wide legal, regulatory, policy, and compliance issues
Directing external counsel on the preparation and negotiation of documents, and lead teams on specific components of transactions
Mentoring junior law clerks and managers within the legal services team as well as junior members of the various business teams
Developing and building relationships within external law firms and other professional advisors, as well as internally with other legal professionals and business colleagues within Oxford and OMERS
To succeed in this role, you have
Law Degree (LLB) from a Canadian University and be a member in good standing of the Law Society of Ontario
A minimum of 1 to 3 years’ experience in real estate, development, construction and/or commercial leasing in an in-house or mid-sized to large law firm setting
Proficiency of MS Office Suite
Exceptional verbal and written communication skills
Strong interpersonal and communication skills
Must work well under pressure, with the ability to simultaneously work on various priorities, and promote an extreme level of excellence and pride in customer service
Exceptional organizational skills; multi-tasking; ability to self-manage competing priorities; meet tight deadlines and attention to detail and accuracy
Our story Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees. For more information on Oxford, visit www.oxfordproperties.com OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Managing intake of work, logging incoming work requests and coordinating to meet deadlines
Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations
Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and cross-referencing
Preparing closing books including bookmarking of documents
Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members
Collaborating with and mentoring new team members in person and via Teams screensharing
Assisting with other administrative tasks and assignments
Required Knowledge and Experience
Advanced-level technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset.
Completion of a post-secondary Legal Assistant or Law Clerk course
A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset)
In-depth understanding of business and legal terminology
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
May 18, 2023
Full time
Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices.
Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Managing intake of work, logging incoming work requests and coordinating to meet deadlines
Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations
Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and cross-referencing
Preparing closing books including bookmarking of documents
Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members
Collaborating with and mentoring new team members in person and via Teams screensharing
Assisting with other administrative tasks and assignments
Required Knowledge and Experience
Advanced-level technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset.
Completion of a post-secondary Legal Assistant or Law Clerk course
A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset)
In-depth understanding of business and legal terminology
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 22, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 11, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 42.5 million square feet of gross leasable area and consists of 529 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant, and largest Unitholder is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.
A commitment to continuous learning and development is a strong part of our culture.
The Legal Assistant will provide high level administrative support to the legal team.
Key responsibilities:
Responsible for calendar management including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, and travel arrangements.
Prepare or modify documents such as legal documents, correspondence, reports, memo’s and emails.
Review and respond to voicemails and emails on behalf of the VP, Legal Counsel.
Handle highly sensitive and confidential matters as part of daily administrative duties.
Prepare and coordinate materials for presentations and meetings (slides, agendas, and minutes).
Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
Coordinate and complete various special projects/assignments as required.
Process invoices, track expenditures and maintain all records related to the department.
Other administrative support such as filing, faxing and photocopying as required.
Support department with administrative needs as required.
Job Qualifications:
Successful completion of a related post-secondary program, i.e., Legal Assistant and/or Law Clerk.
Minimum of 1-2 years legal assistant experience, preferably real estate, would be an asset.
Advanced computer skills - Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
Able to deal with sensitive business information in a confidential and professional manner.
Strong interpersonal skills, as well as professional demeanor. Ability to quickly develop strong working relationships with executives within the business.
Superior organizational and time management skills, with the ability to prioritize and multi task daily activities.
Strong work ethic and a team player.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Feb 26, 2023
Full time
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 42.5 million square feet of gross leasable area and consists of 529 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant, and largest Unitholder is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.
A commitment to continuous learning and development is a strong part of our culture.
The Legal Assistant will provide high level administrative support to the legal team.
Key responsibilities:
Responsible for calendar management including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, and travel arrangements.
Prepare or modify documents such as legal documents, correspondence, reports, memo’s and emails.
Review and respond to voicemails and emails on behalf of the VP, Legal Counsel.
Handle highly sensitive and confidential matters as part of daily administrative duties.
Prepare and coordinate materials for presentations and meetings (slides, agendas, and minutes).
Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
Coordinate and complete various special projects/assignments as required.
Process invoices, track expenditures and maintain all records related to the department.
Other administrative support such as filing, faxing and photocopying as required.
Support department with administrative needs as required.
Job Qualifications:
Successful completion of a related post-secondary program, i.e., Legal Assistant and/or Law Clerk.
Minimum of 1-2 years legal assistant experience, preferably real estate, would be an asset.
Advanced computer skills - Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
Able to deal with sensitive business information in a confidential and professional manner.
Strong interpersonal skills, as well as professional demeanor. Ability to quickly develop strong working relationships with executives within the business.
Superior organizational and time management skills, with the ability to prioritize and multi task daily activities.
Strong work ethic and a team player.
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.