Legal Clerk 5 (Judicial Assistant)

  • Government of Nova Scotia
  • Halifax, Nova Scotia, Canada
  • Nov 23, 2017
Full time Law Clerk Judicial Court Staff

Job Description

Competition # 6484


Clerk 5 (Judicial Assistant), Permanent, HALIFAX




Posting Closing Date: 11/24/2017


Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify, on your application form, cover letter, or on your resume.




The Clerk coordinates and manages court hearings held in all levels of Court and provides confidential secretarial, administrative and organizational support to the Judiciary. The successful candidate will act in the role of the Clerk of the Court in all Courts, including jury sitting and performs judicial and quasi-judicial duties as a Justice of the Peace. This position may be required to perform duties in Court Administration.


The clerk, at the Judge’s direction, will draft and prepare complex orders arising from court hearings in conjunction with reviewing and applying relevant acts, statutes, policies and procedures to all court documentation.


Duties include recording and transcribing all court proceedings by means of electronic recording equipment. Some travel and overtime may be required.




Two years' related post-secondary education plus five years' related experience with exposure to the Legal/Justice environment; or an acceptable equivalent. For this position, experience and competency in keyboarding, word processing and other standard computer applications are required.


The successful candidate will possess excellent proofreading, spelling and grammar skills. The clerk must have superior organizational abilities, strong prioritization skills and the ability to complete a variety of tasks quickly, accurately and with attention to detail while under pressure to meet tight deadlines. The incumbent must be detail-oriented and able to work independently and as part of a team.


The clerk must be fair and impartial to all clients and all duties must be completed with a high degree of confidentiality, as well as sensitivity, tact and discretion. The successful candidate will possess excellent interpersonal and communication skills in order to deal with difficult people in complex and stressful situations.


The successful candidate must have demonstrated understanding and knowledge of the Rules and Statutes that govern the Courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology. In conjunction with legal research skills, the clerk will demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.


Transcribing skills, training and/or experience in mediation and non-conflict resolution and bilingualism, with oral and written skills in English and French would be considered assets.


Candidates may be required to obtain training in Firearms Safety in relation to handling evidence and/or may be required to successfully complete the Nova Scotia Certified Transcribers qualification.


Special Statement


This position will require an enhanced level of security screening for external applicants.


As part of the screening and selection process, a test will be administered.


Pay Grade: CL 24


Salary Range: $1,871.00 - $2,038.00 Bi-Weekly


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union. Applicants applying for this opportunity must clearly indicate in their covering letter or resume that he/she is currently a Nova Scotia Government Civil Service Employee and a member of the NSGEU and include their Employee ID. Failure to do so means that your application will not be given first consideration and will only be included if external applications are pursued. Your Employee Self-Serve access will allow you to confirm what your employment status and ID number are prior to applying for this restricted position.


External applicants and current casual Nova Scotia Government employees will only be considered if there are no qualified Nova Scotia Government Civil Service NSGEU bargaining unit candidates.


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer or will result in termination of your employment.


We thank all applicants for their interest, however, only those selected for an interview will be contacted.


For questions or concerns, please contact