Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise.
Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.
Role Designation: Hybrid 1-2 days in Office
Benefits to joining Allstate
Flexible Work Arrangements
Employee discounts (15% on auto and property insurance, plus many other products and services)
Good Office program (receive up to 400$ back after purchasing office equipment)
Student Loan Payment Matching Program for Government Student loans
Comprehensive Retirement Savings Program with employer matched contributions
Annual Wellness allowance to support employees with improving health and wellbeing
Personal reflection day
Tuition Reimbursement
Working within the community and giving back!
Our team is growing and we are actively looking to hire Managing Lawyer.
The Managing Lawyer is accountable for supporting the achievement of Allstate Canada Group’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units. This position represents insured and the company in the defence of bodily injury and property damage, and accident benefit claims. The managing lawyer is responsible for managing the Associate and Intermediate lawyers.
Accountabilities:
Supervise direct reports of Associate and Intermediate Lawyers
Write and conduct performance reviews of team members, including checkpoints and Performance Evaluation plans
Provide coaching and support to team members
Perform work quality reviews
Work as part of management team with Director and VP
Contact claims (initial litigation plan, recurring minimum 90 day contact, strategy conferences, etc)
Review all documentary evidence
Prepare witnesses and clients for depositions, arbitrations, mediations and trials including expert witnesses
Conduct examinations for discovery and examinations under oath and prepares summary documents
Prepare for and conduct court appearances
Conduct settlement/dispositive proceedings (i.e. mediation, arbitration, etc)
Try and/or arbitrate cases and prepare motions and summary documents
Draft post-trial motions
Prepare for and participate in appeals
Provide legal opinions to claims clients
Assist other trial lawyers with court cases
Participate in business process reviews with claims clients
Supervisory/People Management:
Creates a productive and supportive work environment of highly engaged employees
Ensures understanding of business objectives, results, processes, etc. with direct reports
Manages Lawyers and effectively uses performance management to improve and/or reward employee performance
Effectively coaches and provide development/career guidance for direct reports
Administers company Human Resources policies
Budget Management Skills
Project management skills
Able to interact with all levels of personnel and supervise/oversee the work of lawyers
Works with employees on professional development and business acumen
Exercises discretion and maintains confidentiality of sensitive information
Demonstrates ethics and integrity
Legal Advice and Counseling:
Perform due diligence; gather all relevant facts and documents; collaborate with law clerks, paralegals and/or other lawyers in due diligence
Research and determine applicable and pertinent laws, statutes, regulations, rules, and other legal authority; identify legal issues
Monitor and review new laws, regulations, and case law; identify and summarize relevant issues; Collaborate with other areas of Law & Regulation department; proactively provide advice and counsel to business unit on the impact of new laws on business
Provide advice and/or legal approval related to company documents, policy, practices, and procedures
Drafting and Negotiation:
Draft, review and/or negotiate basic matters
Draft and/or review routine correspondence and communications
Business Knowledge and Acumen:
Respond to claims inquiries
Gather facts from client to understand goals and objectives client intends to achieve from action
Play a lead role in working with senior management to development and implement change
Rely on employees own business knowledge to influence strategy/practices
Determine if/how business processes/practices need to be modified and work with client implement change
Collaborate and align regarding strategy determination, action planning, and communication with client, business units
Project Management:
Provide portfolio management of employee’s projects; nurture coordination and collaboration between legal teams with Law & Regulation and with business clients, as appropriate; search for an implement cooperation between teams
Interpersonal/Communication/Management:
Attend committee meetings, as appropriate
Participate and prepare for meetings with external parties
Participate in meeting with senior management team
Participate in relevant external industry groups
Develop employees through stretch projects/assignments
Qualifications:
Education or equivalent working experience: Law Degree
Experience: Minimum 5-7 years experience insurance defence is preferred
Proficient skills/abilities/experiences in the following areas: legal knowledge, business knowledge, issue management, analytical skills, influencing others, coaching and development, self development, and productivity
Advanced knowledge of professional standards, methods and concepts and the ability to direct functional strategy
Possesses a juris doctorate and is a member of the Law Society of Ontario (or other provinces as required)
10+ years related experience
Computer skills, including MS Office Suite, used in or related to the tasks performed
Exercises discretion and maintains confidentiality of sensitive information
Demonstrates ethics and integrity
Has relevant experience with a reputable law firm or an in-house legal department for a mid- to large-sized organization
Insurance industry experience preferred
Able to manage a team and work through others to complete projects
Works with employees on professional development and business acumen
Ability to interact with all levels of personnel/oversee the work of more junior resources
Project management skills
Able to manage a team and work through projects
Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation please let us know and we will work with you to meet your needs.
Dec 19, 2023
Hybrid
Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise.
Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.
Role Designation: Hybrid 1-2 days in Office
Benefits to joining Allstate
Flexible Work Arrangements
Employee discounts (15% on auto and property insurance, plus many other products and services)
Good Office program (receive up to 400$ back after purchasing office equipment)
Student Loan Payment Matching Program for Government Student loans
Comprehensive Retirement Savings Program with employer matched contributions
Annual Wellness allowance to support employees with improving health and wellbeing
Personal reflection day
Tuition Reimbursement
Working within the community and giving back!
Our team is growing and we are actively looking to hire Managing Lawyer.
The Managing Lawyer is accountable for supporting the achievement of Allstate Canada Group’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units. This position represents insured and the company in the defence of bodily injury and property damage, and accident benefit claims. The managing lawyer is responsible for managing the Associate and Intermediate lawyers.
Accountabilities:
Supervise direct reports of Associate and Intermediate Lawyers
Write and conduct performance reviews of team members, including checkpoints and Performance Evaluation plans
Provide coaching and support to team members
Perform work quality reviews
Work as part of management team with Director and VP
Contact claims (initial litigation plan, recurring minimum 90 day contact, strategy conferences, etc)
Review all documentary evidence
Prepare witnesses and clients for depositions, arbitrations, mediations and trials including expert witnesses
Conduct examinations for discovery and examinations under oath and prepares summary documents
Prepare for and conduct court appearances
Conduct settlement/dispositive proceedings (i.e. mediation, arbitration, etc)
Try and/or arbitrate cases and prepare motions and summary documents
Draft post-trial motions
Prepare for and participate in appeals
Provide legal opinions to claims clients
Assist other trial lawyers with court cases
Participate in business process reviews with claims clients
Supervisory/People Management:
Creates a productive and supportive work environment of highly engaged employees
Ensures understanding of business objectives, results, processes, etc. with direct reports
Manages Lawyers and effectively uses performance management to improve and/or reward employee performance
Effectively coaches and provide development/career guidance for direct reports
Administers company Human Resources policies
Budget Management Skills
Project management skills
Able to interact with all levels of personnel and supervise/oversee the work of lawyers
Works with employees on professional development and business acumen
Exercises discretion and maintains confidentiality of sensitive information
Demonstrates ethics and integrity
Legal Advice and Counseling:
Perform due diligence; gather all relevant facts and documents; collaborate with law clerks, paralegals and/or other lawyers in due diligence
Research and determine applicable and pertinent laws, statutes, regulations, rules, and other legal authority; identify legal issues
Monitor and review new laws, regulations, and case law; identify and summarize relevant issues; Collaborate with other areas of Law & Regulation department; proactively provide advice and counsel to business unit on the impact of new laws on business
Provide advice and/or legal approval related to company documents, policy, practices, and procedures
Drafting and Negotiation:
Draft, review and/or negotiate basic matters
Draft and/or review routine correspondence and communications
Business Knowledge and Acumen:
Respond to claims inquiries
Gather facts from client to understand goals and objectives client intends to achieve from action
Play a lead role in working with senior management to development and implement change
Rely on employees own business knowledge to influence strategy/practices
Determine if/how business processes/practices need to be modified and work with client implement change
Collaborate and align regarding strategy determination, action planning, and communication with client, business units
Project Management:
Provide portfolio management of employee’s projects; nurture coordination and collaboration between legal teams with Law & Regulation and with business clients, as appropriate; search for an implement cooperation between teams
Interpersonal/Communication/Management:
Attend committee meetings, as appropriate
Participate and prepare for meetings with external parties
Participate in meeting with senior management team
Participate in relevant external industry groups
Develop employees through stretch projects/assignments
Qualifications:
Education or equivalent working experience: Law Degree
Experience: Minimum 5-7 years experience insurance defence is preferred
Proficient skills/abilities/experiences in the following areas: legal knowledge, business knowledge, issue management, analytical skills, influencing others, coaching and development, self development, and productivity
Advanced knowledge of professional standards, methods and concepts and the ability to direct functional strategy
Possesses a juris doctorate and is a member of the Law Society of Ontario (or other provinces as required)
10+ years related experience
Computer skills, including MS Office Suite, used in or related to the tasks performed
Exercises discretion and maintains confidentiality of sensitive information
Demonstrates ethics and integrity
Has relevant experience with a reputable law firm or an in-house legal department for a mid- to large-sized organization
Insurance industry experience preferred
Able to manage a team and work through others to complete projects
Works with employees on professional development and business acumen
Ability to interact with all levels of personnel/oversee the work of more junior resources
Project management skills
Able to manage a team and work through projects
Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation please let us know and we will work with you to meet your needs.
Halifax Regional Municipality
Halifax, Nova Scotia, Canada
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Sep 20, 2023
Full time
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Requisition ID: 9597 Department: Legal Service: Employment & Labour Law Service Employment Type: 1 Full-time Temporary - Up to 1 year Work Hours: 35.00 hours per week Affiliation: MPE Salary Information: $88,335.52 - $111,718.88 annually (2022 rates of pay) Location: City Hall,110 Laurier Avenue West City: Ottawa, ON Job Category: Legal Services Application Close: 12/09/2023
JOB SUMMARY
Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law.
Under the guidance of more senior legal counsel, you are responsible for providing a wide range of legal services to City Council, Committees, Departments, local boards and agencies, in one or more of the following areas: Employment law and labour relations focusing on labour arbitrations, Labour Relations Board and Human Rights Tribunal proceedings, pay equity, occupational health and safety, workers’ compensation, wrongful dismissal, litigation and other labour relations and employment law issues generally.
You provide legal opinions and policy advice to an assigned client group and are responsible for protecting/advancing the legal interests of the City, advocating and defending corporate positions before the courts and external decision-making bodies. You also provide guidance and mentoring to more junior Legal Counsel, Articling Law Students and Paralegals/Law Clerks in the respective practice area.
EDUCATION AND EXPERIENCE
Completion of Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) degree (3 year program after first degree).
Minimum of 2 years of broad legal experience in the practice of municipal law, as outlined in the Job Summary, which may include experience before civil courts, administrative boards and tribunals, or specific experience directly related to the assigned area of practice.
CERTIFICATIONS AND LICENCES
Licensed by Law Society of Ontario and called to the Bar of Ontario
KNOWLEDGE
Knowledge of the Municipal Act 2001
Knowledge of the Code of Professional Conduct of the Law Society of Upper Canada
Working knowledge of municipal operations, City organizational structures, and departmental business requirements, complexities, and inter-relationships
Working knowledge of the specific legislation, regulations, policies/guidelines and methods/procedures relating to the assigned area of practice
Working knowledge of the law of civil procedures and practice before the courts, and or administrative boards or tribunals
Working knowledge of the principles, practices, and procedures relating to interviewing, facilitation, negotiation, dispute resolution, and mediation
Protocols for developing submissions, briefings, reports
Protocols for responding to inquiries, and preparing reports, briefing notes and other communiqués
Knowledge of Employee Code of Conduct as well as applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
Able to work independently, with minimal direction, and collaboratively with all staff as part of a team
Able to professionally represent the City before the courts and or administrative tribunals, and at meetings involving multiple shareholders and the general public
Possess leadership and human relations skills to provide ongoing mentoring, training, and coaching to more junior Legal Counsel, Articling Law Students, Paralegals and Law Clerks
Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, to manage multiple projects, and to deal effectively with multiple demands, conflicting priorities, pressures and timelines
Able to consult with internal corporate clients and provide problem solving advice, opinion and guidance on legal matters
Able to undertake research, investigate/define issues, isolate key components of diverse issues, analyze/evaluate/interpret information, present findings and make recommendations
Possess articulate and persuasive communication skills and strong influencing/negotiating skills/abilities in order to handle the advisory, adversarial and administrative nature of the work
Able to describe legal concepts in readily understandable terms, and provide timely, constructive professional advice/information to all clients to assist in the decision-making process
Skilled in composing and writing pleadings, opinions, reports and summaries and other documents for assigned client group
Able to write contract language, memoranda, settlement documents, reports and proposals
Skilled in public speaking and in preparing/delivering presentations
Possess computer literacy in MS Office Suite and the ability to utilize specialized software and internet resources for legal research
Able to maintain and secure detailed documentation, records and files
Self directed in applying judgement, initiative and creativity to address unique situations
Demonstrates leadership capabilities
Demonstrates strong interpersonal skills
Thorough and attentive to detail
Demonstrates tact , diplomacy, political awareness, sound judgement and discretion in protecting the privacy, confidentiality, and security of information
Resilient, and able to deal with difficult individuals and situations
WHAT YOU NEED TO KNOW
Language Requirement: English oral, reading, writing
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.
Aug 30, 2023
Full time
Requisition ID: 9597 Department: Legal Service: Employment & Labour Law Service Employment Type: 1 Full-time Temporary - Up to 1 year Work Hours: 35.00 hours per week Affiliation: MPE Salary Information: $88,335.52 - $111,718.88 annually (2022 rates of pay) Location: City Hall,110 Laurier Avenue West City: Ottawa, ON Job Category: Legal Services Application Close: 12/09/2023
JOB SUMMARY
Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law.
Under the guidance of more senior legal counsel, you are responsible for providing a wide range of legal services to City Council, Committees, Departments, local boards and agencies, in one or more of the following areas: Employment law and labour relations focusing on labour arbitrations, Labour Relations Board and Human Rights Tribunal proceedings, pay equity, occupational health and safety, workers’ compensation, wrongful dismissal, litigation and other labour relations and employment law issues generally.
You provide legal opinions and policy advice to an assigned client group and are responsible for protecting/advancing the legal interests of the City, advocating and defending corporate positions before the courts and external decision-making bodies. You also provide guidance and mentoring to more junior Legal Counsel, Articling Law Students and Paralegals/Law Clerks in the respective practice area.
EDUCATION AND EXPERIENCE
Completion of Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) degree (3 year program after first degree).
Minimum of 2 years of broad legal experience in the practice of municipal law, as outlined in the Job Summary, which may include experience before civil courts, administrative boards and tribunals, or specific experience directly related to the assigned area of practice.
CERTIFICATIONS AND LICENCES
Licensed by Law Society of Ontario and called to the Bar of Ontario
KNOWLEDGE
Knowledge of the Municipal Act 2001
Knowledge of the Code of Professional Conduct of the Law Society of Upper Canada
Working knowledge of municipal operations, City organizational structures, and departmental business requirements, complexities, and inter-relationships
Working knowledge of the specific legislation, regulations, policies/guidelines and methods/procedures relating to the assigned area of practice
Working knowledge of the law of civil procedures and practice before the courts, and or administrative boards or tribunals
Working knowledge of the principles, practices, and procedures relating to interviewing, facilitation, negotiation, dispute resolution, and mediation
Protocols for developing submissions, briefings, reports
Protocols for responding to inquiries, and preparing reports, briefing notes and other communiqués
Knowledge of Employee Code of Conduct as well as applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
Able to work independently, with minimal direction, and collaboratively with all staff as part of a team
Able to professionally represent the City before the courts and or administrative tribunals, and at meetings involving multiple shareholders and the general public
Possess leadership and human relations skills to provide ongoing mentoring, training, and coaching to more junior Legal Counsel, Articling Law Students, Paralegals and Law Clerks
Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, to manage multiple projects, and to deal effectively with multiple demands, conflicting priorities, pressures and timelines
Able to consult with internal corporate clients and provide problem solving advice, opinion and guidance on legal matters
Able to undertake research, investigate/define issues, isolate key components of diverse issues, analyze/evaluate/interpret information, present findings and make recommendations
Possess articulate and persuasive communication skills and strong influencing/negotiating skills/abilities in order to handle the advisory, adversarial and administrative nature of the work
Able to describe legal concepts in readily understandable terms, and provide timely, constructive professional advice/information to all clients to assist in the decision-making process
Skilled in composing and writing pleadings, opinions, reports and summaries and other documents for assigned client group
Able to write contract language, memoranda, settlement documents, reports and proposals
Skilled in public speaking and in preparing/delivering presentations
Possess computer literacy in MS Office Suite and the ability to utilize specialized software and internet resources for legal research
Able to maintain and secure detailed documentation, records and files
Self directed in applying judgement, initiative and creativity to address unique situations
Demonstrates leadership capabilities
Demonstrates strong interpersonal skills
Thorough and attentive to detail
Demonstrates tact , diplomacy, political awareness, sound judgement and discretion in protecting the privacy, confidentiality, and security of information
Resilient, and able to deal with difficult individuals and situations
WHAT YOU NEED TO KNOW
Language Requirement: English oral, reading, writing
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.
Downtown Toronto Our outstanding client, known for being a great place to work and its high quality legal work is in need of a Legal Assistant to support a partner and associate in the municipal group for a 12 month full time contract. The possibility for this role to be extended to 18 months or even become a full time permanent role exists. Responsibilities Prepare and edit both legal and non-legal documentation as required Monitor and maintain tickler system Organize and coordinate large files Plan detailed travel itineraries Transcribe dicta Responsibility for all lobbyist filings, as well as CPD reporting Willingness to assist with personal items Produce the highest quality of work with keen attention to detail Handle daily administrative details Manage duties related to accounting docketing, monthly billing and expenses Accountable for all work assigned which include arranging meetings, calendar management. Requirements Five years’ previous experience as a Legal Assistant preferably with some knowledge of Municipal or Land Use Planning Law and Litigation Successful completion of a related post-secondary program in a legal assistant, law clerk or executive assistant program Handle time pressure situations and stress of multiple demands Skills Microsoft 365 suite of applications Knowledge of the Rules of Practice and Procedure of the Ontario Land Tribunal and Toronto Local Appeal Body or a willingness to learn would be an asset Knowledge of the Rules of Civil Procedure an asset Strong verbal and written communication Ability to problem solve Good judgement and decision making Strong interpersonal skills Interested candidates should apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd. Click to Apply
May 29, 2023
Full time
Downtown Toronto Our outstanding client, known for being a great place to work and its high quality legal work is in need of a Legal Assistant to support a partner and associate in the municipal group for a 12 month full time contract. The possibility for this role to be extended to 18 months or even become a full time permanent role exists. Responsibilities Prepare and edit both legal and non-legal documentation as required Monitor and maintain tickler system Organize and coordinate large files Plan detailed travel itineraries Transcribe dicta Responsibility for all lobbyist filings, as well as CPD reporting Willingness to assist with personal items Produce the highest quality of work with keen attention to detail Handle daily administrative details Manage duties related to accounting docketing, monthly billing and expenses Accountable for all work assigned which include arranging meetings, calendar management. Requirements Five years’ previous experience as a Legal Assistant preferably with some knowledge of Municipal or Land Use Planning Law and Litigation Successful completion of a related post-secondary program in a legal assistant, law clerk or executive assistant program Handle time pressure situations and stress of multiple demands Skills Microsoft 365 suite of applications Knowledge of the Rules of Practice and Procedure of the Ontario Land Tribunal and Toronto Local Appeal Body or a willingness to learn would be an asset Knowledge of the Rules of Civil Procedure an asset Strong verbal and written communication Ability to problem solve Good judgement and decision making Strong interpersonal skills Interested candidates should apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd. Click to Apply
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 22, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Mar 11, 2023
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY The L egal Assistant role within our Real Estate department supporting the Land Use Planning and Development practice requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Real Estate practice and also possess proven abilities to proactively support the management of the practice, including client relationship management. The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.
RESPONSIBILITIES
Practice management, including proactively managing lawyers’ workflow and billings.
Dealing with various commercial real estate transactions including acquisitions, dispositions, financing and joint venture structures.
Drafting/preparing documents for real estate transactions, including, closing books and due diligence.
Preparing Real Estate registration documents.
Dealing with and responding to client inquiries and conducting follow up as required.
Assist with opening, maintaining and putting away files, in conjunction with administrative assistants in the group.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
Maintaining and organizing files with a robust follow up system.
Preparing cheque requisitions and expense reports.
Updating and maintaining client/matter lists.
Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
Actively support the Legal Support Team in accordance with the firm’s standards and best practices
Other duties as assigned.
REQUIREMENTS
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Minimum of 5 years solid work experience in a legal environment with exposure to commercial real estate transactions.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Minimum 50 wpm typing speed.
Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Able to work independently in a fast-paced, team-oriented environment.
Must have seasoned problem solving skills, the ability to work with little instruction or supervision and be highly motivated.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
WHAT WE OFFER
Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program
Opportunities for professional growth
Short and long term disability insurance
Subsidized fitness program
Various social events and activities throughout the year
We thank all applicant, however, only those selected for an interview will be contacted
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.