If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Mar 22, 2024
Contract
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Contract Administrator with the IT Cloud and Vendor Management Services team, you will work with various partners to manage contracts for Information Technology (IT) goods and services so that The City's business interests are protected. Primary duties include:
Attend vendor negotiations to record and/or formulate terms and conditions.
Prepare and coordinate vendor health checks to proactively manage vendor performance.
Manage software maintenance and subscriptions - negotiations, purchases and renewals.
Review documents and ensure contract compliance and financial commitments are met.
Licensing harvesting and managing vendor portals to support compliance and cost effectiveness.
Communicate with vendors for contract compliance, escalation and/or follow up.
Work with City business units to formulate and/or amend terms and conditions that protect the City's business interests.
Ensure that our partners are aware of The City's procurement, privacy and security policies.
Work with applicable City business units to finalize the completion of legal agreements.
Consult with applicable City business units on procurement strategies.
Negotiate with vendors to ensure timely, accurate, and cost-effective supply and delivery of contract services for Information Technology.
Review and respond to contract queries from business units and vendors.
Qualifications
A completed 2 year diploma in a recognized Legal Assistant Program with courses specific to contract law and business administration.
At least 3 years of work experience in a high-volume contract administration setting including direct experience working with technology licensing agreements.
Intermediate proficiency in the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and telecommunications software (for example: Teams, video conference calling).
Preference will be given to candidates with experience using BMC Remedy, Vendor portals, Oracle/ PeopleSoft Financial & Supply Chain Management (FSCM) including APWorkflow, SAP-Ariba, Enterprise Connect Power BI Dashboards.
Success in this position requires strong communication, organizational skills, and a high attention to detail.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Information Technology
Position Type: 2 Temporary (up to 18 months & 24 months)
Location: 133 6 Avenue SE
Compensation: Pay Grade 8 $35.51 - 47.49 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: April 1, 2024
Job ID #: 309568
Brookfield Asset Management, Inc.
Toronto, Ontario, Canada
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
We are currently seeking a Commercial Leasing Lawyer (office/retail) to join our in-house legal department to work on our assets in eastern Canada. Reporting to the Senior Vice-President, Legal, the ideal candidate will be an individual with strong academic credentials and interpersonal skills.
RESPONSIBILITIES:
Primarily draft, review, negotiate and finalize commercial leasing documentation
Assist with acquisition, sales, development and financing of properties
Review, negotiate and revise operational contracts
Provide accurate and timely legal advice
Control, update, revise and implement standard from lease documents. Responsible to record accurate information in Yardi and lease summaries for deals completed.
Assist with and direct as required the development, implementation and maintenance of Lease Administration tools
Retain, instruct and manage third party providers of legal services
Supervise, assist and mentor as required other team members, such as senior law clerks and lease administrators, including reviewing and approving work
Other duties and responsibilities as may be determined by the Senior Vice-President, Legal
QUALIFICATIONS
SERVICE / PERSONAL SKILLS:
Excellent communication and organizational skills. Must be able to work both in a team environment and independently in a deadline driven environment. Self-motivated, detail orientated with strong initiative, and analytical skills. Multi-tasking, problem solving and prioritization skills are critical to this role.
EXPERIENCE:
3-6 years post call experience in the practice of commercial leasing law (office/retail) in a law firm or inhouse legal department.
EDUCATION/DESIGNATIONS/LICENSES:
Bachelor of Laws or JJD
Member of good standing of the Ontario Bar
TECHNICAL SKILLS:
Advanced Microsoft Word/Outlook. Strong working knowledge of Excel.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
#BPCA
Mar 06, 2024
Full time
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
We are currently seeking a Commercial Leasing Lawyer (office/retail) to join our in-house legal department to work on our assets in eastern Canada. Reporting to the Senior Vice-President, Legal, the ideal candidate will be an individual with strong academic credentials and interpersonal skills.
RESPONSIBILITIES:
Primarily draft, review, negotiate and finalize commercial leasing documentation
Assist with acquisition, sales, development and financing of properties
Review, negotiate and revise operational contracts
Provide accurate and timely legal advice
Control, update, revise and implement standard from lease documents. Responsible to record accurate information in Yardi and lease summaries for deals completed.
Assist with and direct as required the development, implementation and maintenance of Lease Administration tools
Retain, instruct and manage third party providers of legal services
Supervise, assist and mentor as required other team members, such as senior law clerks and lease administrators, including reviewing and approving work
Other duties and responsibilities as may be determined by the Senior Vice-President, Legal
QUALIFICATIONS
SERVICE / PERSONAL SKILLS:
Excellent communication and organizational skills. Must be able to work both in a team environment and independently in a deadline driven environment. Self-motivated, detail orientated with strong initiative, and analytical skills. Multi-tasking, problem solving and prioritization skills are critical to this role.
EXPERIENCE:
3-6 years post call experience in the practice of commercial leasing law (office/retail) in a law firm or inhouse legal department.
EDUCATION/DESIGNATIONS/LICENSES:
Bachelor of Laws or JJD
Member of good standing of the Ontario Bar
TECHNICAL SKILLS:
Advanced Microsoft Word/Outlook. Strong working knowledge of Excel.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
#BPCA
Associate Director, Business/Legal Services
(Remote/ 12-Months Term- Contract)
Want to change the world? At Scouts Canada our Vision is “Canadian youth making a meaningful contribution to creating a better world.” We need passionate people who share our Mission to develop well-rounded youth better prepared for success in the world. Are you someone who is energized by challenging assignments? The assignment: develop our volunteer community, champion safe and dynamic youth-led program quality and enable Scouts to grow its membership in Canada.
Reporting to the Director, Finance Operations and Continuous Improvement. Supervised the Business Services Administrators in the issuance of certificates of insurance & finance administration, supports legal counsel in legal claims and related insurance, manages the BP&P change process.
This role will be remote from your home office, and the candidate can be located anywhere in Canada.
Duties and Responsibilities:
Leadership: Provides coaching and supervision to team of 3 Administrators ensuring the issuance of certificates of insurance are produced in meeting service level commitments. Provides coaching and leadership for group support requests, trailer registration and effective vendor control management. Includes performance management, setting objectives and regular check-ins with team members.
Bylaws, Policies and Procedures: Maintain current file structure via Smartsheet and works to review change requests meet SC expectations. Partners with Marcom to ensure changes flow through effective change management procedures.
Insurance: Support the annual insurance renewal through the collection of relevant documents. Work with team to provide Certificates of Insurance and the maintenance of the COI database for timely entries, obtaining waivers where necessary. Maintain all contracts and agreements, including review of associated risks. Support insurance claims through filing of claims through to settlement including disbursement of payments as required. Ensure list of Approved Activities and Prohibited Activities are kept current.
Finance Administration: Leads finance administration process flows for group support requests including annual reports, issuing of bank authorization letters and vendor control management. Works to ensure an effective streamlined process is in place that focuses on reducing administrative time while also ensuring customer satisfaction and effective communication. Works to ensure effective process in place for receiving, tracking and filing of key contracts and agreements and other sensitive & historical information is in place.
Accessibility: Ensure email address is monitored and responses are timely, escalating as required. Ensure Accessibility plan is current and updated as per legal requirements (including claims)
Legal: Support legal counsel in the collection of documents, insurance notices and database maintenance. Track legal fees for budget adherence and forecasts. Prepare monthly legal updates. Maintain trademark and copyright files.
Competencies Required:
· 2 years’ experience in a supervisory role
· 4-5 years’ experience in a legal administration capacity with familiarity to legal and insurance claims, contract review
· Legal Administration certification is required and or equivalent work experience
· Legal acumen: knowledge and familiarity with legal matters as it relates to insurance claims, processing legal claims, PIPEDA, AODA and provincial legislative requirements relating to accessibility and the ability to review contractual terms.
· Organizational acumen: knowledge and understanding of Scouting program, volunteer requirements and membership data and database to provide context to legal acumen.
· Record Management : Understanding of efficient record management as well as retention of records for historic legal matters.
Working Conditions:
· Home Office environment
· May need to switch priorities to accommodate legal filings during peak periods
· PRC (Police Record Check) and VSS (Vulnerable Sector Check) are required before the start date.
· Mandatory training requirement.
We’ve got you covered:
We offer a comprehensive benefits package that includes a fabulous merchandise discount; an employer-matched retirement plan after one year; extended health, prescription, vision, and dental coverage and more.
If this role excites you, we want to hear from you! Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit with your future career aspirations. We want to learn about you!
Please submit your resume and cover letter by November 24, 2023.
Salary depends on skills and experience. Starting salary is $67,206.91.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. We will be reviewing resumes as they are submitted.
Scouts Canada is committed to equity, diversity, and inclusion in our workplace and in our recruitment processes. We encourage applications from members of all racialized groups, gender identities and sexual orientations, Indigenous persons and, persons with disabilities.
Accessibility and Accommodation: Scouts Canada is committed to developing inclusive, barrier-free selection processes and work environments. Accommodation requests should be made in advance to HR at humanresources@scouts.ca. Information received relating to accommodation measures will be addressed confidentially.
Nov 15, 2023
Full time
Associate Director, Business/Legal Services
(Remote/ 12-Months Term- Contract)
Want to change the world? At Scouts Canada our Vision is “Canadian youth making a meaningful contribution to creating a better world.” We need passionate people who share our Mission to develop well-rounded youth better prepared for success in the world. Are you someone who is energized by challenging assignments? The assignment: develop our volunteer community, champion safe and dynamic youth-led program quality and enable Scouts to grow its membership in Canada.
Reporting to the Director, Finance Operations and Continuous Improvement. Supervised the Business Services Administrators in the issuance of certificates of insurance & finance administration, supports legal counsel in legal claims and related insurance, manages the BP&P change process.
This role will be remote from your home office, and the candidate can be located anywhere in Canada.
Duties and Responsibilities:
Leadership: Provides coaching and supervision to team of 3 Administrators ensuring the issuance of certificates of insurance are produced in meeting service level commitments. Provides coaching and leadership for group support requests, trailer registration and effective vendor control management. Includes performance management, setting objectives and regular check-ins with team members.
Bylaws, Policies and Procedures: Maintain current file structure via Smartsheet and works to review change requests meet SC expectations. Partners with Marcom to ensure changes flow through effective change management procedures.
Insurance: Support the annual insurance renewal through the collection of relevant documents. Work with team to provide Certificates of Insurance and the maintenance of the COI database for timely entries, obtaining waivers where necessary. Maintain all contracts and agreements, including review of associated risks. Support insurance claims through filing of claims through to settlement including disbursement of payments as required. Ensure list of Approved Activities and Prohibited Activities are kept current.
Finance Administration: Leads finance administration process flows for group support requests including annual reports, issuing of bank authorization letters and vendor control management. Works to ensure an effective streamlined process is in place that focuses on reducing administrative time while also ensuring customer satisfaction and effective communication. Works to ensure effective process in place for receiving, tracking and filing of key contracts and agreements and other sensitive & historical information is in place.
Accessibility: Ensure email address is monitored and responses are timely, escalating as required. Ensure Accessibility plan is current and updated as per legal requirements (including claims)
Legal: Support legal counsel in the collection of documents, insurance notices and database maintenance. Track legal fees for budget adherence and forecasts. Prepare monthly legal updates. Maintain trademark and copyright files.
Competencies Required:
· 2 years’ experience in a supervisory role
· 4-5 years’ experience in a legal administration capacity with familiarity to legal and insurance claims, contract review
· Legal Administration certification is required and or equivalent work experience
· Legal acumen: knowledge and familiarity with legal matters as it relates to insurance claims, processing legal claims, PIPEDA, AODA and provincial legislative requirements relating to accessibility and the ability to review contractual terms.
· Organizational acumen: knowledge and understanding of Scouting program, volunteer requirements and membership data and database to provide context to legal acumen.
· Record Management : Understanding of efficient record management as well as retention of records for historic legal matters.
Working Conditions:
· Home Office environment
· May need to switch priorities to accommodate legal filings during peak periods
· PRC (Police Record Check) and VSS (Vulnerable Sector Check) are required before the start date.
· Mandatory training requirement.
We’ve got you covered:
We offer a comprehensive benefits package that includes a fabulous merchandise discount; an employer-matched retirement plan after one year; extended health, prescription, vision, and dental coverage and more.
If this role excites you, we want to hear from you! Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit with your future career aspirations. We want to learn about you!
Please submit your resume and cover letter by November 24, 2023.
Salary depends on skills and experience. Starting salary is $67,206.91.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. We will be reviewing resumes as they are submitted.
Scouts Canada is committed to equity, diversity, and inclusion in our workplace and in our recruitment processes. We encourage applications from members of all racialized groups, gender identities and sexual orientations, Indigenous persons and, persons with disabilities.
Accessibility and Accommodation: Scouts Canada is committed to developing inclusive, barrier-free selection processes and work environments. Accommodation requests should be made in advance to HR at humanresources@scouts.ca. Information received relating to accommodation measures will be addressed confidentially.