Toronto Community Housing
Toronto, Ontario, Canada
Job #:
8523
Division:
Operations
Vacancy Type:
Full-time Temporary
Affiliation:
Union: CUPE 79
Contract Length:
1 year and 24 days
Grade:
TCHC 7
# of Vacancies:
1
Salary/Hourly Range:
$42.71 - $46.82 per hour
Hiring range/wage:
$42.71 per hour
Work Details (Days/hours):
35 hours per week, Monday - Friday
Posted Date:
4/5/24
Existing or New:
Existing
Deadline to Apply:
4/19/24
Please Note:
An Eligibility List will be created from this competition and will be in effect for up to six (6) months for future Temporary and Permanent Litigation Clerk positions that may become available.
What we offer
In addition to a competitive salary and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:
Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
Four (4) paid personal days;
Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
Health and dental benefits;
Employee and family assistance program;
Maternity and parental leave top up (93% of base salary);
Training and development programs including tuition reimbursement of $1500 per calendar year;
Fitness membership discount.
Make a difference
Want to help grow our communities? At Toronto Community Housing, we pride ourselves in developing Toronto’s neighbourhoods and helping our residents succeed. We are searching for a dedicated and passionate Litigation Clerk to join our team and help the communities of Toronto thrive! We put our tenants first. We strive to be tenant-focused, collaborative, fair, respectful, accountable, solution driven, and proactive in everything we do.
Reporting to the Manager, Tenancy Management, the Litigation Clerk will build strong internal and external relationships and play an integral part in transforming Toronto Community Housing for the future!
The successful candidate will be extremely organized and able to deal with competing priorities and have excellent communication and time management skills. Your key responsibilities will be to collect rental arrears via legal proceedings at the Landlord and Tenant Board and complete and comply with all associated internal and external processes.
What you’ll do
Secure payment of outstanding rental arrears.
Represent TCHC in termination of tenancy proceedings at the Landlord and Tenant Board.
Assess claims against tenants, and potential claims tenants may have against TCHC, and make recommendations to the Operating Unit Manager or designate about whether to proceed with applications, and how to proceed.
Negotiate terms of settlement with tenants or other parties representing the tenant where appropriate.
Prepare a variety of correspondence including memos, letters, reports, and legal documents to individuals and/or involved parties including requesting payment and indicating further action, if any.
Calculate amounts owing, per diem rates, and note current amounts outstanding. Make payment arrangements.
Follow up on collection of monies owing and maintain records of payments and outstanding balance.
Draft legal and other documentation including Notices of Termination of Tenancy, Applications to Terminate a Tenancy, and affidavits. Prepare return application for Tribunal if necessary including affidavits stating terms of minutes or order breached.
Ensure timely service and filing of all legal documents.
Set court dates, prepare relevant case material, and appear in Landlord and Tenant Board to present the claim. Present argument, evidence, and summation to Adjudicator.
Establish and maintain Landlord and Tenant and other files, and maintain all files in accordance with TCHC policies including document retention policy. Update all files.
Comply with TCHC policies including TCHC eviction prevention protocols.
Defend TCHC against allegations and matters raised by Tenants pursuant to Section 82 and Section 83 of the Residential Tenancies Act, 2006.
Liaise with Landlord and Tenant Board officials, Sheriff’s Office, lawyers, other TCHC departments, witnesses, and takes instructions from internal TCHC clients.
Prepare monthly legal reports, make note of current status, hearing dates, adjournment dates, payments, etc.
Perform clerical functions relating to litigation.
Conduct appropriate legal research on legislation, by-laws, and relevant cases.
What you’ll need
1-3 years of direct experience with the Landlord Tenant Tribunal (LTB)
Working knowledge of the practices and procedures pertaining to securing payment for arrears and other miscellaneous debts owing to TCHC.
Post-secondary degree or diploma in relevant field of study (paralegal, law clerk or similar program), or P1 License with the Law Society of Upper Canada is an asset.
Knowledge of relevant statutes, by-laws, and legislation including the Residential Tenancies Act, 2006, Human Rights Code, and the rent calculation provisions of the Housing Services Act, 2011.
Strong organizational skills to manage and administer a large volume of files and to execute the processing of several ongoing Landlord and Tenant Board cases simultaneously.
Proficiency with computerized business applications including word processing, spreadsheet, presentation, electronic mail, and information databases to prepare correspondence, legal documents, and generate reports.
Advocacy skills to present arguments to a court, board, or tribunal.
Strong analytical skills to assess factors relevant to the case and to determine the appropriate course of action at each step in the process.
Strong verbal and written communication skills to effectively liaise and correspond with involved parties.
Ability to work independently with minimal supervision and also as a member of a team.
What’s next
Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.
Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Note: not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.
Apr 06, 2024
Contract
Job #:
8523
Division:
Operations
Vacancy Type:
Full-time Temporary
Affiliation:
Union: CUPE 79
Contract Length:
1 year and 24 days
Grade:
TCHC 7
# of Vacancies:
1
Salary/Hourly Range:
$42.71 - $46.82 per hour
Hiring range/wage:
$42.71 per hour
Work Details (Days/hours):
35 hours per week, Monday - Friday
Posted Date:
4/5/24
Existing or New:
Existing
Deadline to Apply:
4/19/24
Please Note:
An Eligibility List will be created from this competition and will be in effect for up to six (6) months for future Temporary and Permanent Litigation Clerk positions that may become available.
What we offer
In addition to a competitive salary and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:
Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
Four (4) paid personal days;
Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
Health and dental benefits;
Employee and family assistance program;
Maternity and parental leave top up (93% of base salary);
Training and development programs including tuition reimbursement of $1500 per calendar year;
Fitness membership discount.
Make a difference
Want to help grow our communities? At Toronto Community Housing, we pride ourselves in developing Toronto’s neighbourhoods and helping our residents succeed. We are searching for a dedicated and passionate Litigation Clerk to join our team and help the communities of Toronto thrive! We put our tenants first. We strive to be tenant-focused, collaborative, fair, respectful, accountable, solution driven, and proactive in everything we do.
Reporting to the Manager, Tenancy Management, the Litigation Clerk will build strong internal and external relationships and play an integral part in transforming Toronto Community Housing for the future!
The successful candidate will be extremely organized and able to deal with competing priorities and have excellent communication and time management skills. Your key responsibilities will be to collect rental arrears via legal proceedings at the Landlord and Tenant Board and complete and comply with all associated internal and external processes.
What you’ll do
Secure payment of outstanding rental arrears.
Represent TCHC in termination of tenancy proceedings at the Landlord and Tenant Board.
Assess claims against tenants, and potential claims tenants may have against TCHC, and make recommendations to the Operating Unit Manager or designate about whether to proceed with applications, and how to proceed.
Negotiate terms of settlement with tenants or other parties representing the tenant where appropriate.
Prepare a variety of correspondence including memos, letters, reports, and legal documents to individuals and/or involved parties including requesting payment and indicating further action, if any.
Calculate amounts owing, per diem rates, and note current amounts outstanding. Make payment arrangements.
Follow up on collection of monies owing and maintain records of payments and outstanding balance.
Draft legal and other documentation including Notices of Termination of Tenancy, Applications to Terminate a Tenancy, and affidavits. Prepare return application for Tribunal if necessary including affidavits stating terms of minutes or order breached.
Ensure timely service and filing of all legal documents.
Set court dates, prepare relevant case material, and appear in Landlord and Tenant Board to present the claim. Present argument, evidence, and summation to Adjudicator.
Establish and maintain Landlord and Tenant and other files, and maintain all files in accordance with TCHC policies including document retention policy. Update all files.
Comply with TCHC policies including TCHC eviction prevention protocols.
Defend TCHC against allegations and matters raised by Tenants pursuant to Section 82 and Section 83 of the Residential Tenancies Act, 2006.
Liaise with Landlord and Tenant Board officials, Sheriff’s Office, lawyers, other TCHC departments, witnesses, and takes instructions from internal TCHC clients.
Prepare monthly legal reports, make note of current status, hearing dates, adjournment dates, payments, etc.
Perform clerical functions relating to litigation.
Conduct appropriate legal research on legislation, by-laws, and relevant cases.
What you’ll need
1-3 years of direct experience with the Landlord Tenant Tribunal (LTB)
Working knowledge of the practices and procedures pertaining to securing payment for arrears and other miscellaneous debts owing to TCHC.
Post-secondary degree or diploma in relevant field of study (paralegal, law clerk or similar program), or P1 License with the Law Society of Upper Canada is an asset.
Knowledge of relevant statutes, by-laws, and legislation including the Residential Tenancies Act, 2006, Human Rights Code, and the rent calculation provisions of the Housing Services Act, 2011.
Strong organizational skills to manage and administer a large volume of files and to execute the processing of several ongoing Landlord and Tenant Board cases simultaneously.
Proficiency with computerized business applications including word processing, spreadsheet, presentation, electronic mail, and information databases to prepare correspondence, legal documents, and generate reports.
Advocacy skills to present arguments to a court, board, or tribunal.
Strong analytical skills to assess factors relevant to the case and to determine the appropriate course of action at each step in the process.
Strong verbal and written communication skills to effectively liaise and correspond with involved parties.
Ability to work independently with minimal supervision and also as a member of a team.
What’s next
Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.
Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Note: not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.
How will you contribute?
As Parliamentary Counsel, you will assist the Law Clerk and Parliamentary Counsel of the Senate of Canada in rendering legal services to the Senate, its committees, individual senators and the Senate Administration. Your work will help with the development of a wide variety of initiatives related to advising stakeholders on laws, procedures, customs and usages of Parliament as well as the privileges, immunities and powers of the Senate and its members.
Open to
The general public to staff one (1) determinate position for a period of 21 months in the Office of the Law Clerk and Parliamentary Counsel.
Prerequisites
Possess a law degree from a recognized University;
Be a member in good standing in a Law Society of one of the Provinces or Territories of Canada, or in the Chambre des notaires du Québec;
Minimum of five (5) years of recent experience in legislative drafting or advisory services in at least two of the following subject areas: constitutional law, administrative law, parliamentary law, labour and employment law, contracting and procurement law, or other areas of public law;
Knowledge of the role and mandate of the Senate of Canada and the role of the Office of the Law Clerk and Parliamentary Counsel;
In-depth knowledge of Canadian law and its theories, principles and concepts and the ability to provide strategic legal and policy advice on employment and labour matters, contracting and procurement matters, access to information and privacy, copyright and other legal matters;
Ability to draft legal opinions and other legal documents, including bills and amendments to bills;
Ability to conduct legal research, analyze disparate and complex factual information, and interpret jurisprudence and legislation.
Linguistic Requirements : CCC
Conseiller / Conseillère parlementaire
Votre contribution
En tant que conseiller parlementaire, vous aiderez le légiste et conseiller parlementaire du Sénat du Canada à fournir des services juridiques au Sénat, à ses comités, aux sénateurs et à l’Administration du Sénat. Votre travail contribuera à un large éventail de projets consistant à conseiller des intervenants en matière de droit, de procédures, de pratiques et d’usages du Parlement, et au sujet des privilèges, des immunités et des pouvoirs dont jouissent le Sénat et les sénateurs.
Admissibilité
Ce processus de sélection est ouvert au grand public pour doter un (1) poste de durée déterminée pour une période de 21 mois au sein du Bureau de légiste et conseiller parlementaire.
Conditions préalables
Diplôme en droit d’une université reconnue;
Statut de membre en règle du barreau d’une province ou d’un territoire du Canada ou de la Chambre des notaires du Québec;
Minimum de cinq (5) années d’expérience récente dans la rédaction de textes législatifs ou la prestation de services consultatifs dans au moins deux des domaines suivants : droit constitutionnel, droit administratif, droit parlementaire, droit du travail et de l’emploi, droit des contrats et des marchés publics, ou autres domaines du droit public;
Connaissance du rôle et du mandat du Sénat du Canada ainsi que du rôle du Bureau du légiste et conseiller parlementaire;
Connaissance approfondie du droit canadien et de ses théories, principes et concepts, et capacité de fournir des conseils juridiques et politiques stratégiques sur des questions diverses : emploi et travail, contrats et marchés publics, accès à l’information et protection de la vie privée, droits d’auteur, et autres questions juridiques;
Capacité de rédiger des avis juridiques et d’autres documents de nature juridique, dont des projets de loi et des amendements à des projets de loi;
Capacité d’effectuer des recherches juridiques, d’analyser des données factuelles variées et complexes, et d’interpréter la jurisprudence et les lois.
Mar 31, 2024
Full time
How will you contribute?
As Parliamentary Counsel, you will assist the Law Clerk and Parliamentary Counsel of the Senate of Canada in rendering legal services to the Senate, its committees, individual senators and the Senate Administration. Your work will help with the development of a wide variety of initiatives related to advising stakeholders on laws, procedures, customs and usages of Parliament as well as the privileges, immunities and powers of the Senate and its members.
Open to
The general public to staff one (1) determinate position for a period of 21 months in the Office of the Law Clerk and Parliamentary Counsel.
Prerequisites
Possess a law degree from a recognized University;
Be a member in good standing in a Law Society of one of the Provinces or Territories of Canada, or in the Chambre des notaires du Québec;
Minimum of five (5) years of recent experience in legislative drafting or advisory services in at least two of the following subject areas: constitutional law, administrative law, parliamentary law, labour and employment law, contracting and procurement law, or other areas of public law;
Knowledge of the role and mandate of the Senate of Canada and the role of the Office of the Law Clerk and Parliamentary Counsel;
In-depth knowledge of Canadian law and its theories, principles and concepts and the ability to provide strategic legal and policy advice on employment and labour matters, contracting and procurement matters, access to information and privacy, copyright and other legal matters;
Ability to draft legal opinions and other legal documents, including bills and amendments to bills;
Ability to conduct legal research, analyze disparate and complex factual information, and interpret jurisprudence and legislation.
Linguistic Requirements : CCC
Conseiller / Conseillère parlementaire
Votre contribution
En tant que conseiller parlementaire, vous aiderez le légiste et conseiller parlementaire du Sénat du Canada à fournir des services juridiques au Sénat, à ses comités, aux sénateurs et à l’Administration du Sénat. Votre travail contribuera à un large éventail de projets consistant à conseiller des intervenants en matière de droit, de procédures, de pratiques et d’usages du Parlement, et au sujet des privilèges, des immunités et des pouvoirs dont jouissent le Sénat et les sénateurs.
Admissibilité
Ce processus de sélection est ouvert au grand public pour doter un (1) poste de durée déterminée pour une période de 21 mois au sein du Bureau de légiste et conseiller parlementaire.
Conditions préalables
Diplôme en droit d’une université reconnue;
Statut de membre en règle du barreau d’une province ou d’un territoire du Canada ou de la Chambre des notaires du Québec;
Minimum de cinq (5) années d’expérience récente dans la rédaction de textes législatifs ou la prestation de services consultatifs dans au moins deux des domaines suivants : droit constitutionnel, droit administratif, droit parlementaire, droit du travail et de l’emploi, droit des contrats et des marchés publics, ou autres domaines du droit public;
Connaissance du rôle et du mandat du Sénat du Canada ainsi que du rôle du Bureau du légiste et conseiller parlementaire;
Connaissance approfondie du droit canadien et de ses théories, principes et concepts, et capacité de fournir des conseils juridiques et politiques stratégiques sur des questions diverses : emploi et travail, contrats et marchés publics, accès à l’information et protection de la vie privée, droits d’auteur, et autres questions juridiques;
Capacité de rédiger des avis juridiques et d’autres documents de nature juridique, dont des projets de loi et des amendements à des projets de loi;
Capacité d’effectuer des recherches juridiques, d’analyser des données factuelles variées et complexes, et d’interpréter la jurisprudence et les lois.
Wards Lawyers PC
Lindsay, Kawartha Lakes, ON, Canada
We are looking for a motivated law clerk eager to join a fast paced and busy law firm in Lindsay, Ontario, focusing primarily in the area of Family Law, serving the Lindsay, Peterborough and surrounding area.
We offer one of the largest and most accomplished litigation and dispute resolution teams in the area. We act for clients in virtually every kind of dispute, including:
family law litigation (custody, access, property, support, special claims)
collaborative family law
domestic contracts
family law mediation/arbitration
Qualifications and Skills:
This opportunity is most suited for law clerks with 2 to 3 years of experience that want to gain valuable experience and continue to develop their expertise, while maintaining a work-life balance only available in the City of Kawartha Lakes.
Members of our team must have excellent communication and interpersonal skills, be organized with a high attention to detail and be able to work effectively in a fast-paced, high-volume environment.
Experience using DivorceMate software is required. Experience using document management software is an asset.
Location:
This is an in-person position at our Lindsay, Ontario office. Hybrid work options are available upon the completion of 3 months of employment.
Compensation:
Compensation will be commensurate with experience and/or ability. Group benefits and retirement savings plans are available.
Mar 08, 2024
Full time
We are looking for a motivated law clerk eager to join a fast paced and busy law firm in Lindsay, Ontario, focusing primarily in the area of Family Law, serving the Lindsay, Peterborough and surrounding area.
We offer one of the largest and most accomplished litigation and dispute resolution teams in the area. We act for clients in virtually every kind of dispute, including:
family law litigation (custody, access, property, support, special claims)
collaborative family law
domestic contracts
family law mediation/arbitration
Qualifications and Skills:
This opportunity is most suited for law clerks with 2 to 3 years of experience that want to gain valuable experience and continue to develop their expertise, while maintaining a work-life balance only available in the City of Kawartha Lakes.
Members of our team must have excellent communication and interpersonal skills, be organized with a high attention to detail and be able to work effectively in a fast-paced, high-volume environment.
Experience using DivorceMate software is required. Experience using document management software is an asset.
Location:
This is an in-person position at our Lindsay, Ontario office. Hybrid work options are available upon the completion of 3 months of employment.
Compensation:
Compensation will be commensurate with experience and/or ability. Group benefits and retirement savings plans are available.
Description du poste :
Legal Clerk – Contract Duration: Up to 18 Months
Do you want to broaden your expertise as a law clerk in an innovative retail space? Reporting to the Manager of Legal Innovation, the Legal Clerk will provide confidential legal and administrative support to our in-house Corporate/Commercial Legal Counsel team, as well as administrative support to the Manager of Legal Innovation. You will work with lawyers who provide legal support on a wide range of commercial and corporate matters.
If you are a confident and highly organized self-starter, then this is the role for you!
Oct 17, 2023
Contract
Description du poste :
Legal Clerk – Contract Duration: Up to 18 Months
Do you want to broaden your expertise as a law clerk in an innovative retail space? Reporting to the Manager of Legal Innovation, the Legal Clerk will provide confidential legal and administrative support to our in-house Corporate/Commercial Legal Counsel team, as well as administrative support to the Manager of Legal Innovation. You will work with lawyers who provide legal support on a wide range of commercial and corporate matters.
If you are a confident and highly organized self-starter, then this is the role for you!
Section: Legal Services Division: Legal and Clerk's Services Department: Corporate Services Initial Reporting Location: Tom Davies Square
Job Status: Limited position Affiliation : Inside Unit Estimated Probable Duration : Seven (7) months (may be extended) Hours of Work : 70 hours bi-weekly Shift Work Required : No Range of Pay : Group 9 - $27.90 to $33.01 per hour Development Opportunity Range of Pay: $27.19 to $31.56 per hour. The successful candidate to a development opportunity will be paid at the reduced range until the minimum qualifications have been met.
The start date will follow the selection process.
This position is not eligible to work remotely
This job is being posted as a Development Opportunity . Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Characteristic Duties: Under the general supervision of the Deputy City Solicitor.
Act as Receptionist for the Section; answer and screen calls, respond to general inquiries, provide information to Councillors and staff, direct public to appropriate staff.
Take and transcribe dictation via mechanical recorder and shorthand from the Solicitors.
Draft correspondence and various legal agreements under the supervision of the Solicitors. Prepare by-laws, as required.
Type various reports, agreements, documents and forms, (e.g. appraisals, court documents, confidential reports, mortgages/charges, contracts, etc.), and arrange for their execution and approval by CGS Officials, as required.
Assemble and compile information for the processing and discharging of all agreements, charges/mortgages, etc. and prepare such documents and related correspondence.
Contact and make arrangements with individuals/lawyers to review and explain, as necessary, the various agreements, contracts, mortgages/charges, etc. Arrange for appropriate signatures, calculate fees and issue receipts.
Prepare covering letter to accompany all documentation, as necessary, and refer to appropriate officials for authorization. Prepare reporting letters and circulate to appropriate departments.
Prepare all necessary documentation for agreements, easements, etc. to be forwarded to the Land Registry Office. Ensure that all postponements of charge, etc. are received, for registration at the Land Registry Office. Forward information received from the Land Registry Office to the Clerks Department and other interested departments/individuals/ organizations.
Review regulations and bulletins concerning registration of documents and amendments to legal forms.
Arrange for payout figures of charges/mortgages, agreements, etc. and arrange for the closing of deals at the Land Registry office, (e.g. agreements, charges/mortgages).
Make travel arrangements for the City Solicitor and Section staff; ensure expense claims are processed through the Finance Division.
Schedule appointments, book meetings; assist Section staff during periods of vacation overload and absences.
Attend meetings to take minutes, as required; prepare agendas and minutes for same.
Receive, record, and file mail, log action taken, retrieve appropriate background material in accordance with established procedures.
Develop and maintain filing system for Legal Services Section and maintain a bring forward (BF) system to follow up with staff as required. Maintain attendance records, vacation schedules, travel approval and expense forms, Human Resources and Payroll forms.
Maintain budget statistics for Legal Services Section.
Maintain, order and receive all office supplies in accordance with established procedures.
Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as required.
Qualifications:
Successful completion of Secondary School (Grade XII) Education.
Over two and one-half (2½) years up to and including five (5) years secretarial experience in a Legal Office setting (e.g. Municipal or Private Law Office).
Familiarity with the documentation and procedures required at the Land Registry Office and Court House.
Demonstrate ability in taking and transcribing dictation both by shorthand and mechanical recorder.
Satisfactory keyboarding skills (60 words per minute).
Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software, information input and retrieval).
Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
Excellent use of English; verbally and in writing.
French verbal and written skills an asset.
Satisfactory health, attendance and former employment history.
May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
How To Apply
We must receive your resume before 11:59 p.m. on Thursday, September 14, 2023. For those providing a French language resume, please also include an English version.
Follow the step by step application process.
Ensure you attached a cover letter and resume. Acceptable file types are:
.doc
.docx
.txt
.pdf
.rtf
Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.
Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)
Contact Us: For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca
Sep 10, 2023
Full time
Section: Legal Services Division: Legal and Clerk's Services Department: Corporate Services Initial Reporting Location: Tom Davies Square
Job Status: Limited position Affiliation : Inside Unit Estimated Probable Duration : Seven (7) months (may be extended) Hours of Work : 70 hours bi-weekly Shift Work Required : No Range of Pay : Group 9 - $27.90 to $33.01 per hour Development Opportunity Range of Pay: $27.19 to $31.56 per hour. The successful candidate to a development opportunity will be paid at the reduced range until the minimum qualifications have been met.
The start date will follow the selection process.
This position is not eligible to work remotely
This job is being posted as a Development Opportunity . Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Characteristic Duties: Under the general supervision of the Deputy City Solicitor.
Act as Receptionist for the Section; answer and screen calls, respond to general inquiries, provide information to Councillors and staff, direct public to appropriate staff.
Take and transcribe dictation via mechanical recorder and shorthand from the Solicitors.
Draft correspondence and various legal agreements under the supervision of the Solicitors. Prepare by-laws, as required.
Type various reports, agreements, documents and forms, (e.g. appraisals, court documents, confidential reports, mortgages/charges, contracts, etc.), and arrange for their execution and approval by CGS Officials, as required.
Assemble and compile information for the processing and discharging of all agreements, charges/mortgages, etc. and prepare such documents and related correspondence.
Contact and make arrangements with individuals/lawyers to review and explain, as necessary, the various agreements, contracts, mortgages/charges, etc. Arrange for appropriate signatures, calculate fees and issue receipts.
Prepare covering letter to accompany all documentation, as necessary, and refer to appropriate officials for authorization. Prepare reporting letters and circulate to appropriate departments.
Prepare all necessary documentation for agreements, easements, etc. to be forwarded to the Land Registry Office. Ensure that all postponements of charge, etc. are received, for registration at the Land Registry Office. Forward information received from the Land Registry Office to the Clerks Department and other interested departments/individuals/ organizations.
Review regulations and bulletins concerning registration of documents and amendments to legal forms.
Arrange for payout figures of charges/mortgages, agreements, etc. and arrange for the closing of deals at the Land Registry office, (e.g. agreements, charges/mortgages).
Make travel arrangements for the City Solicitor and Section staff; ensure expense claims are processed through the Finance Division.
Schedule appointments, book meetings; assist Section staff during periods of vacation overload and absences.
Attend meetings to take minutes, as required; prepare agendas and minutes for same.
Receive, record, and file mail, log action taken, retrieve appropriate background material in accordance with established procedures.
Develop and maintain filing system for Legal Services Section and maintain a bring forward (BF) system to follow up with staff as required. Maintain attendance records, vacation schedules, travel approval and expense forms, Human Resources and Payroll forms.
Maintain budget statistics for Legal Services Section.
Maintain, order and receive all office supplies in accordance with established procedures.
Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as required.
Qualifications:
Successful completion of Secondary School (Grade XII) Education.
Over two and one-half (2½) years up to and including five (5) years secretarial experience in a Legal Office setting (e.g. Municipal or Private Law Office).
Familiarity with the documentation and procedures required at the Land Registry Office and Court House.
Demonstrate ability in taking and transcribing dictation both by shorthand and mechanical recorder.
Satisfactory keyboarding skills (60 words per minute).
Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software, information input and retrieval).
Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
Excellent use of English; verbally and in writing.
French verbal and written skills an asset.
Satisfactory health, attendance and former employment history.
May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
How To Apply
We must receive your resume before 11:59 p.m. on Thursday, September 14, 2023. For those providing a French language resume, please also include an English version.
Follow the step by step application process.
Ensure you attached a cover letter and resume. Acceptable file types are:
.doc
.docx
.txt
.pdf
.rtf
Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.
Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)
Contact Us: For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca
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