Senior IP Clerk (Patent Docketing)
Hybrid Work- on average 3 days/week from our Mississauga office
AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This state-of-the-art hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cutting-edge technology. Situated in a region renowned for its healthcare focus and proximity to top-tier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver life-changing medicines to the world.
Summary:
Protecting our intellectual property is at the core of AstraZeneca’s future success. Join our team as a Senior IP Clerk where you will provide essential and specialized support relating to the filing, procurement, and maintenance of patent applications and patents throughout all phases of US, European, and international patent prosecution. You will be part of a collaborative, close-knit team that takes pride in its meticulous attention to detail and expertise in patent procurement.
Typical Accountabilities:
Responsible for the daily docketing of all patent-related correspondence received from foreign agents, outside counsel, and patent offices worldwide, including the US Patent and Trademark Office and the European Patent Office.
You will also process all outgoing correspondence related to AstraZeneca’s patent portfolio and update our docketing system accordingly.
Maintaining our electronic patent prosecution files in our document management system.
Mentor and train Docketing Coordinators and work on docketing-related projects as required or requested by the IP group.
Essential Skills/Experience:
At least 5 years of patent docketing experience, including US and international patent docketing experience.
Knowledge of US and foreign patent prosecution processes.
Proficiency in industry-standard docketing systems and document management systems.
Knowledge of patent annuity payment processes.
Excellent attention to detail.
Proficiency in Outlook, Adobe, Word, Excel, PowerPoint, and Teams (or similar videoconferencing system).
Ability to work in a paper-free, open-space environment.
Proactive, flexible to change and varying workloads, able to work well under pressure.
Ability to work both independently and within a team environment.
Ability to interact professionally with all levels of the organization.
Ability to foster a positive and energized working environment.
Desirable Skills/Experience:
In-depth knowledge of industry docketing systems.
Knowledge of DeskSite or iManage document management systems.
Familiarity with pharmaceutical patent prosecution, including supplementary protection certificates and patent term extensions.
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Great People want to Work with us! Find out why:
GTAA Top Employer Award for 10 years
Top 100 Employers Award
Canada’s Most Admired Corporate Culture
Learn more about working with us in Canada
View our YouTube channel
Are you interested in working at AZ, apply today!
AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.
Apr 13, 2024
Full time
Senior IP Clerk (Patent Docketing)
Hybrid Work- on average 3 days/week from our Mississauga office
AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This state-of-the-art hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cutting-edge technology. Situated in a region renowned for its healthcare focus and proximity to top-tier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver life-changing medicines to the world.
Summary:
Protecting our intellectual property is at the core of AstraZeneca’s future success. Join our team as a Senior IP Clerk where you will provide essential and specialized support relating to the filing, procurement, and maintenance of patent applications and patents throughout all phases of US, European, and international patent prosecution. You will be part of a collaborative, close-knit team that takes pride in its meticulous attention to detail and expertise in patent procurement.
Typical Accountabilities:
Responsible for the daily docketing of all patent-related correspondence received from foreign agents, outside counsel, and patent offices worldwide, including the US Patent and Trademark Office and the European Patent Office.
You will also process all outgoing correspondence related to AstraZeneca’s patent portfolio and update our docketing system accordingly.
Maintaining our electronic patent prosecution files in our document management system.
Mentor and train Docketing Coordinators and work on docketing-related projects as required or requested by the IP group.
Essential Skills/Experience:
At least 5 years of patent docketing experience, including US and international patent docketing experience.
Knowledge of US and foreign patent prosecution processes.
Proficiency in industry-standard docketing systems and document management systems.
Knowledge of patent annuity payment processes.
Excellent attention to detail.
Proficiency in Outlook, Adobe, Word, Excel, PowerPoint, and Teams (or similar videoconferencing system).
Ability to work in a paper-free, open-space environment.
Proactive, flexible to change and varying workloads, able to work well under pressure.
Ability to work both independently and within a team environment.
Ability to interact professionally with all levels of the organization.
Ability to foster a positive and energized working environment.
Desirable Skills/Experience:
In-depth knowledge of industry docketing systems.
Knowledge of DeskSite or iManage document management systems.
Familiarity with pharmaceutical patent prosecution, including supplementary protection certificates and patent term extensions.
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Great People want to Work with us! Find out why:
GTAA Top Employer Award for 10 years
Top 100 Employers Award
Canada’s Most Admired Corporate Culture
Learn more about working with us in Canada
View our YouTube channel
Are you interested in working at AZ, apply today!
AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Feb 15, 2024
Full time
We are currently seeking a Legal Assistant to join our Toronto office. The successful candidate will independently manage the daily activities of up to four legal professionals n the Commercial Real Estate group. The role has a dual reporting relationship with legal professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position. At Fasken, Success Means • Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community • Working collaboratively – you’re a self starter who values working in a collaborative team based environment • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties • Approaching your work with agility and the willingness to learn and utilise new technology • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues • Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities • Handle all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. • Prepare and maintain a bring-forward system, as well as provide appropriate reminders • Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons) • Liaise with Billing Coordinators for the monthly production of accounts • Ensure all physical and electronic filing is organized and up to date on a regular basis • Delegate tasks to, and coordinating with, other administrative departments • Provide backup coverage in the absence of other assistants • Other duties, as assigned Required Knowledge And Experience • Completion of a post-secondary Legal Assistant or Law Clerk course • A minimum three (3) years’ working experience in area of Commercial Real Estate (large firm experience preferred) • In-depth understanding of business and legal terminology and of commercial real estate • Strong technical skills using MS Office 365 • Experience working with 3E, Intapp, Worksite DMS, Teraview and DocuSign Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Jan 26, 2024
Full time
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices.
Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilize new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons)
Occasional time docket entry
Liaising with Billing Coordinators for the monthly production of accounts
Ensure all physical and electronic filing is organized and up to date on a regular basis
Occasional transcribing digital dictation
Delegating tasks to, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred)
In-depth understanding of business and legal terminology
Advanced understanding of the Rules of Civil Procedure
Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc.
Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Oct 24, 2023
Full time
With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.
We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
What You'll Be Doing:
Prosecutions Support:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring compliance with orders .
Investigations Support:
Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required.
Who You Are:
A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.
What They Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Halifax Regional Municipality
Halifax, Nova Scotia, Canada
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Sep 20, 2023
Full time
A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada Halifax Regional Municipality (HRM) Legal & Legislative Services Business Unit is seeking a Legal Assistant , to become a permanent member of the Legal Services support team. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Solicitor Services (Advisory Services, Corp/Comm &/or Real Property) Reporting operationally to their assigned lawyers and the Prosecution Coordinator & administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality. Responsibilities include but are not limited to: preparation of legal documents & correspondence, dictation transcription; paper & electronic filing; managing correspondence; processing invoices; responding to inquiries and interacting with internal clients, external parties, and the public. Excellent interpersonal and communication skills are essential for this role, as well as broad and thorough knowledge of legal concepts, practices, and principles. DUTIES & RESPONSIBILITIES (may specialize in one or both): Solicitor Services & Real Property
Ability to prepare a broad range of legal documents and correspondence for residential and commercial real estate transactions including, but not limited to, deeds, easements, legal descriptions, HST Certificates, Direction, and Statements of Adjustments & Proceeds, Parcel Description Certification Applications (PDCA) and Applications for Registration (AFRs) as well as final reports
Reviews document packages received from other Business Units for completeness prior to forwarding to solicitor for approval and execution
Tracks closing dates and other deadlines, following up as necessary with assigned lawyer, client(s) and external solicitors
Conducts title searches, sub-searches and PPSA (Personal Property Security Act) searches, as required and acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other business units;
Conducts general and title related property research regarding easements, rights-of-way and property ownership as required
Ensures documents are vault filed with the Clerk’s office, when required
Litigation and Labour
Maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
For a complete description of duties & responsibilities for this position, please email jobs@halifax.ca HRM is committed to reflecting the community it serves and recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. QUALIFICATIONS Education & Experience:
Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of three years’ experience in a legal assistant role with demonstrated performance capabilities. A combination of education and experience will be considered.
Experience preparing real estate closings and title search review will be considered an asset
Experience working with file/document management systems will be considered an asset
Technical /Job Specific Knowledge & Abilities:
Proficiency & expertise in the use of Microsoft Office (Outlook/Word/Excel/PowerPoint), Adobe Acrobat (writer)
Excellent interpersonal & communications skills, both written & verbal
Excellent organizational & problem solving skills
Superior time management skills & the ability to prioritize tasks with minimal supervision
Strong sense of ethics & the ability to handle sensitive & confidential or private information with tact and discretion; knowledge of privacy laws
High level of sound & independent judgment, reasoning, & diplomacy
Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
Strong customer service orientation, ability to deal with lawyers & public under stressful situations
High level of accuracy & attention to detail is required while working within strict timelines
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
Knowledge of legal terminology & ability to draft legal documentation as required
Understanding of legal reference materials, procedures, & legal filing systems
Critical thinking, analysis, & research skills are essential
Resourceful & flexible
Professional, responsive, & positive work attitude is critical
Knowledge of municipal issues, administration & government including council processes & procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Good internet research skills using reputable & authorized sources. Familiarity with Government web-based search tools, including Property Online, Registry of Joint Stock Companies, or caselaw websites, including Quicklaw, CanLII, & WestlawNext, etc. considered as an asset
Security Clearance Requirements: Applicants may be required to complete an employment security screening check Competencies: Values & Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork & Cooperation, Organization & Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: 8:30am-4;30pm Monday – Friday, 35 hours per week. May require occasional overtime based on operational requirements SALARY: Non-union Level 3 $47,630-$65,490 Compensation is commensurate with experience & training WORK LOCATION: CIBC Building, 1809 Barrington Street, 7th Floor, Halifax NS CLOSING DATE: Applications will be received up to 11:59 p.m. on Tuesday,October 3, 2023 and must include a cover letter and resumé During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Are you ready to take the next step in your legal career? Are you skilled with technology and looking for a non-traditional associate role? Do you have experience in corporate law and thrive on supporting corporate transactions? Take your next step and join Osler Works – Transactional as a Legal Analytics Lawyer and be part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver legal services.
This unique non-partnership role will focus on a range of matters including:
Assisting with the oversight of due diligence reviews, including contract review, drafting of due diligence reports for mergers and acquisitions transactions, initial public offerings, financings and real estate matters;
Review of disclosure schedules and any prospectus/offering memorandum markups;
Initiate and set up of due diligence reviews, including scoping the review, working with OWT’s coordinator to set up reviews using our artificial intelligence technology, assigning reviews to lawyers, coordinating reports with specialists and coordinating public searches;
Conducting quality control on due diligence reviews, non-disclosure agreement reviews and trade reports;
Participating in the review of complex minute books in the context of transactions and preparing the minute book reports;
Assisting in the evaluation, selection and implementation of technologies that improve Osler Works - Transactional’s efficiency; and
Assisting with other routine corporate legal work relating to transactions.
This position is ideal for those seeking a bit more flexibility: the successful candidate can be based out of Ottawa, Toronto or even be fully remote within Ontario!
Position Requirements:
Do you have what we’re looking for?
Be called to the Ontario Bar and have at least two years of business law experience
Be bilingual (French and English - considered an asset)
Have corporate law experience, specifically in M&A, Private Equity, and/or Capital Markets
Ideally have prior experience with due diligence, contract analysis and other routine elements of complex transactions
Be proficient using technology and adaptable to change
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date on the clear legal job board.
No agencies or phone calls/emails please.
Aug 11, 2023
Remote
Are you ready to take the next step in your legal career? Are you skilled with technology and looking for a non-traditional associate role? Do you have experience in corporate law and thrive on supporting corporate transactions? Take your next step and join Osler Works – Transactional as a Legal Analytics Lawyer and be part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver legal services.
This unique non-partnership role will focus on a range of matters including:
Assisting with the oversight of due diligence reviews, including contract review, drafting of due diligence reports for mergers and acquisitions transactions, initial public offerings, financings and real estate matters;
Review of disclosure schedules and any prospectus/offering memorandum markups;
Initiate and set up of due diligence reviews, including scoping the review, working with OWT’s coordinator to set up reviews using our artificial intelligence technology, assigning reviews to lawyers, coordinating reports with specialists and coordinating public searches;
Conducting quality control on due diligence reviews, non-disclosure agreement reviews and trade reports;
Participating in the review of complex minute books in the context of transactions and preparing the minute book reports;
Assisting in the evaluation, selection and implementation of technologies that improve Osler Works - Transactional’s efficiency; and
Assisting with other routine corporate legal work relating to transactions.
This position is ideal for those seeking a bit more flexibility: the successful candidate can be based out of Ottawa, Toronto or even be fully remote within Ontario!
Position Requirements:
Do you have what we’re looking for?
Be called to the Ontario Bar and have at least two years of business law experience
Be bilingual (French and English - considered an asset)
Have corporate law experience, specifically in M&A, Private Equity, and/or Capital Markets
Ideally have prior experience with due diligence, contract analysis and other routine elements of complex transactions
Be proficient using technology and adaptable to change
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date on the clear legal job board.
No agencies or phone calls/emails please.
Are you ready to take the next step in your legal career? Are you skilled with technology and looking for a non-traditional associate role? Do you have experience in corporate law and thrive on supporting corporate transactions? Take your next step and join Osler Works – Transactional as a Legal Analytics Lawyer and be part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver legal services. This unique non-partnership role will focus on a range of matters including:
Assisting with the oversight of due diligence reviews, including contract review, drafting of due diligence reports for mergers and acquisitions transactions, initial public offerings, financings and real estate matters;
Review of disclosure schedules and any prospectus/offering memorandum markups;
Initiate and set up of due diligence reviews, including scoping the review, working with OWT’s coordinator to set up reviews using our artificial intelligence technology, assigning reviews to lawyers, coordinating reports with specialists and coordinating public searches;
Conducting quality control on due diligence reviews, non-disclosure agreement reviews and trade reports;
Participating in the review of complex minute books in the context of transactions and preparing the minute book reports;
Assisting in the evaluation, selection and implementation of technologies that improve Osler Works - Transactional’s efficiency; and
Assisting with other routine corporate legal work relating to transactions.
This position is ideal for those seeking a bit more flexibility: the successful candidate can be based out of Ottawa, Toronto or even be fully remote within Ontario! Position Requirements: Do you have what we’re looking for?
Be called to the Ontario Bar and have at least two years of business law experience
Must be bilingual (French and English)
Have corporate law experience, specifically in M&A, Private Equity, and/or Capital Markets
Ideally have prior experience with due diligence, contract analysis and other routine elements of complex transactions
Be proficient using technology and adaptable to change
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date on the clear legal job board. No agencies or phone calls/emails please.
Aug 06, 2023
Full time
Are you ready to take the next step in your legal career? Are you skilled with technology and looking for a non-traditional associate role? Do you have experience in corporate law and thrive on supporting corporate transactions? Take your next step and join Osler Works – Transactional as a Legal Analytics Lawyer and be part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver legal services. This unique non-partnership role will focus on a range of matters including:
Assisting with the oversight of due diligence reviews, including contract review, drafting of due diligence reports for mergers and acquisitions transactions, initial public offerings, financings and real estate matters;
Review of disclosure schedules and any prospectus/offering memorandum markups;
Initiate and set up of due diligence reviews, including scoping the review, working with OWT’s coordinator to set up reviews using our artificial intelligence technology, assigning reviews to lawyers, coordinating reports with specialists and coordinating public searches;
Conducting quality control on due diligence reviews, non-disclosure agreement reviews and trade reports;
Participating in the review of complex minute books in the context of transactions and preparing the minute book reports;
Assisting in the evaluation, selection and implementation of technologies that improve Osler Works - Transactional’s efficiency; and
Assisting with other routine corporate legal work relating to transactions.
This position is ideal for those seeking a bit more flexibility: the successful candidate can be based out of Ottawa, Toronto or even be fully remote within Ontario! Position Requirements: Do you have what we’re looking for?
Be called to the Ontario Bar and have at least two years of business law experience
Must be bilingual (French and English)
Have corporate law experience, specifically in M&A, Private Equity, and/or Capital Markets
Ideally have prior experience with due diligence, contract analysis and other routine elements of complex transactions
Be proficient using technology and adaptable to change
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date on the clear legal job board. No agencies or phone calls/emails please.
Job Description
Ford of Canada is seeking a Law Clerk to join its team at the corporate headquarters in Oakville. The successful candidate will be well organized, have a keen interest and desire to learn and provide proactive key support to our Ford of Canada Legal team.
Responsibilities
Role and responsibilities:
Support General Counsel / Corporate Secretary with respect to corporate secretarial matters including preparing materials for board meetings, scheduling board meetings, maintaining corporate records including minute books, shareholder register, registers of officers and directors, etc. Support filing of annual returns and other filings across Canada.
Issue annual engagement letters and outside counsel procedures to outside firms. Issue retainer letters for individual matters, process budget requests. Retain electronic copies.
Support Legal Counsel with respect to litigation matters including electronic file opening, assigning allegation codes, having engineers assigned to cases, obtaining vehicle reports, preparing budget approvals, maintaining register of significant litigation, dealing with administrative and finance matters, closing files, maintaining electronic files.
Work with billing coordinators at numerous outside counsel firms to set-up eBilling, manage timekeepers, deal with annual rate requests.
Manage and store company contracts in compliance with contract governance process.
Coordinate quarterly and ad hoc corporate insurance reporting, liaising with outside counsel and company Legal Counsel.
Participate in quarterly Litigation / Finance meetings.
Assist lawyers with annual file reviews.
Attend training and assist lawyers with company policies.
Finance tasks such as cheque requests and funds transfers.
Administrative tasks such as scheduling meetings, scanning mail to lawyers, receiving statements of claim.
Qualifications
Basic Qualifications:
3+ years' Corporate or Litigation Law Clerk experience (in a private practice or in-house)
Law Clerk Diploma or equivalent
Preferred Skills and Qualifications:
Excellent organization skills
Proven communication skills
We thank all applicants for their interest, but only those selected for an interview will be contacted.
Ford of Canada is an Equal Opportunity Employer and is committed to a culturally diverse workforce. Accommodations for applicants with disabilities throughout the recruitment, selection and / or assessment processes, where needed, are available upon request. Please inform Human Resources of the nature of any accommodation(s) that you may require.
Candidates for this position must be legally entitled to work in Canada. Ford Motor Company of Canada, Limited does not sponsor work permit applications.
Apr 03, 2023
Full time
Job Description
Ford of Canada is seeking a Law Clerk to join its team at the corporate headquarters in Oakville. The successful candidate will be well organized, have a keen interest and desire to learn and provide proactive key support to our Ford of Canada Legal team.
Responsibilities
Role and responsibilities:
Support General Counsel / Corporate Secretary with respect to corporate secretarial matters including preparing materials for board meetings, scheduling board meetings, maintaining corporate records including minute books, shareholder register, registers of officers and directors, etc. Support filing of annual returns and other filings across Canada.
Issue annual engagement letters and outside counsel procedures to outside firms. Issue retainer letters for individual matters, process budget requests. Retain electronic copies.
Support Legal Counsel with respect to litigation matters including electronic file opening, assigning allegation codes, having engineers assigned to cases, obtaining vehicle reports, preparing budget approvals, maintaining register of significant litigation, dealing with administrative and finance matters, closing files, maintaining electronic files.
Work with billing coordinators at numerous outside counsel firms to set-up eBilling, manage timekeepers, deal with annual rate requests.
Manage and store company contracts in compliance with contract governance process.
Coordinate quarterly and ad hoc corporate insurance reporting, liaising with outside counsel and company Legal Counsel.
Participate in quarterly Litigation / Finance meetings.
Assist lawyers with annual file reviews.
Attend training and assist lawyers with company policies.
Finance tasks such as cheque requests and funds transfers.
Administrative tasks such as scheduling meetings, scanning mail to lawyers, receiving statements of claim.
Qualifications
Basic Qualifications:
3+ years' Corporate or Litigation Law Clerk experience (in a private practice or in-house)
Law Clerk Diploma or equivalent
Preferred Skills and Qualifications:
Excellent organization skills
Proven communication skills
We thank all applicants for their interest, but only those selected for an interview will be contacted.
Ford of Canada is an Equal Opportunity Employer and is committed to a culturally diverse workforce. Accommodations for applicants with disabilities throughout the recruitment, selection and / or assessment processes, where needed, are available upon request. Please inform Human Resources of the nature of any accommodation(s) that you may require.
Candidates for this position must be legally entitled to work in Canada. Ford Motor Company of Canada, Limited does not sponsor work permit applications.
Amnesty International Canada
Toronto, Ontario, Canada
Human Rights Law and Policy Campaigner
Hours: Full-time (37.5 hours/week)
Duration: Permanent
Location: Ottawa or Toronto - Hybrid
Salary: $73,636 per annum
Travel: Some travel required between Ottawa and Toronto office
Deadline: Applications are accepted until 5pm (eastern time) on Wednesday, March 15, 2023
Union: Unifor Local 567
Amnesty International Canadian Section (English Speaking) also known as AICSES is looking for a Human Rights Law and Policy Campaigner to develop and implement AIC’s long-term and annual plans on the application of international human rights law in priority areas, specifically related to the rights of refugees and migrants.
Reporting to the Programs Manager (Campaigns & Advocacy), and working alongside the Secretary General, this role will contribute to the development of Amnesty International’s global policies and in determining whether and how to translate these into AIC advocacy, campaigns, and activities. The successful candidate must bring a lens of anti-racism, anti-oppression, gender mainstreaming, intersectionality, inclusivity, and accessibility to external and internal work, to all interpersonal interactions and in line with any organization policies and protocols. In addition, this role works closely with interns, consultants, legal fellows, or office volunteers, and supports with assigning tasks, advising on their content, and monitoring the work to completion.
WHAT YOU’LL DO
Strategic litigation:
- Support the legal work for the Branch which includes court interventions, helping to liaise with Amnesty’s pro bono lawyers and the International Secretariat in preparing litigation, helping to support Articling students and legal interns, supporting the development of legal strategies, and supporting the drafting of legal documents; if eligibility requirements are met, this role may serve as the Articling Principal - Undertake casework to assist refugee claimants who fall within Amnesty’s mandate and to assist Canadians detailed abroad - Act as primary Branch Liaison with the relevant International Secretariat teams.
Research, Advocacy and Government Engagement:
- Undertake ongoing monitoring and analysis of relevant information from the International Secretariat, the media, relevant Canadian networks and partners, and governments and other official documents, to inform and regularly update campaign plans, specifically related to the rights of refugees and migrants - At times conduct secondary and primary research as an evidence-base for campaigning in support of Operational Plans and branch strategic goals - Monitor the human rights violations experienced by refugees and migrants in Canada, including reviewing parliamentary debates, government statements, media articles and submissions by civil society organizations to United Nations bodies - Lead Amnesty Canada’s advocacy efforts surrounding refugees and migrants, and engage with government representatives, civil society organizations and grassroots activists - Prepare briefings, reports, or submissions in support of key cases and themes in our work on refugees and migrants - Contribute to a government engagement strategy for the campaigns division, participate in meetings with federal, provincial and territorial governments, organize letter writing campaigns targeting government officials, and develop evidence-informed recommendations with rights-holders - Track human rights violations related to refugees and migrants in Canada and draft submissions for international human rights treaty bodies and other human rights mechanisms - Prepare, where necessary, high-level advocacy briefings, reports or submissions in support of key cases and thematic areas of work, amplifying the voices of rights-holders - Serve as an organizational spokesperson in the implementation of the above plans, in terms of preparing issues briefs and appearing before committees of Parliament and the Senate, holding meetings with individuals and groups of interested Members of Parliament and Senators, offering media interviews, speaking to a variety of external audiences, and participating actively in relevant coalitions and networks in Canada and at times internationally
Connecting movements:
- Lead on the Branch’s engagement with rights holders and civil society organizations to develop solidarity on the rights of refugees and migrants, and in support of other strategic litigation cases - Organize events, convene and facilitate coalitions and networks on refugee and migrants’ rights to build solidarity on shared advocacy messages and joint advocacy and mobilization activities.
Engaging the base and mobilizing the public:
- In collaboration with the mobilization division, co-create the development of campaign strategies to mobilize AIC’s membership and members of the public on priority issues as noted above - Identify and develop action opportunities and content for a variety of audiences and methods of engagement, including advising and providing content for the Branch’s website or social media channels - Collaborate with the mobilization and communications teams in developing social media posts, e-actions, open letters, media articles, and blog posts, and contribute to newsletters, e-magazines and other public engagement assets - Engage meaningfully with volunteer structures, including fieldworkers, specialized teams and coordinators, in mobilization campaigns - Develop content for Branch publications, including but not limited to the annual Human Rights Agenda for Canada and Activism Guide - Respond to enquiries from members, the press and the public as needed - Collaborate with the fundraising division, meet with donors, and prepare briefings for volunteers
Other responsibilities:
- As part of the Campaigns Team, prepare an annual draft operational plan and budget for the above-noted job functions. Regularly assess work and expenses against approved plans and budgets - Participate in and support the ongoing monitoring and evaluation of the above-noted areas of work under the direction of the Campaigns Manager and Director of Policy, Advocacy and Communications, and with other staff, Managers or Directors as appropriate - Periodically review the work of interns, fellows, or office volunteers - Ensure that diversity, equity, inclusion (DEI) and anti-oppression principles and practices are regularly considered and integrated into strategic litigation, as well as refugee and migrant rights-related strategies and materials - Ensure that DEI and anti-oppression principles are reflected in day-to-day interactions with colleagues, rightsholders, members, donors, and supporters.
WHAT WE’RE LOOKING FOR IN A CANDIDATE
Amnesty International Canada is seeking an individual who can contribute to the diversity of Amnesty’s workforce and its inclusive, anti-racist and anti-oppressive practices. The successful candidate will meet the following qualifications and competencies.
QUALIFICATIONS
- Current member of the Law Society of Ontario is required; - LL.B. or J.D. degree (or equivalent from another country); - Eligible to serve as an articling principal with the Law Society of Ontario considered an asset; - Undergraduate degree with general or specialized background in human rights; - 3-5 years of equivalent experience and education working with an NGO with campaigning or advocacy focus OR university degree with some general or specialized background in human rights with minimum 2-3 years of experience in a relevant position; - Knowledge of international human rights law and related international bodies, mechanisms and policies, and their application in Canada, particularly in the areas of the rights of refugees and migrants; - Knowledge of core human rights issues related to the rights of refugees and migrants in a broad range of regions and countries; - Knowledge of and relationship with civil society and social justice movements, networks, and stakeholders in relevant areas; - Experience applying an intersectional gender-based (GBA+) lens is an asset; - Knowledge, training and experience in intersectionality, anti-racism, anti-oppression, anti-Black racism, discrimination, and decolonizing practices.
COMPETENCIES
- Ability to think plan and communicate strategically, including advocacy and strategic thinking skills, and ability to collaborate with rights holders, partners, staff and members in developing strategy; - Excellent communication skills necessary to act as a spokesperson for the Branch as appropriate, and work collaboratively with colleagues based in various locations across the country, region and world; - Ability to write accurate and compelling content for a variety of audiences; - Available to travel or work on evenings or weekends; - Strong interpersonal skills including collaboration and consultation as part of a team; - Proven ability to work successfully with a diverse population and in applying anti-racism, anti-oppression, diversity, equity, and inclusion principles; - Proven commitment to self-development in the principles of anti-racism, anti-oppression, diversity, equity and inclusion; - Proven ability to apply an intersectional lens to your work to achieve anti-oppression in practice; - Ability to contribute to the diversity of Amnesty’s workforce and its inclusive, anti-racist and anti-oppressive practices - Passion for Amnesty International’s mission in the protection and promotion of human rights for all people
WHY WORK FOR AMNESTY INTERNATIONAL CANADA?
ABOUT US
Amnesty International is a movement of 10 million ordinary people in more than 150 countries who come together to achieve extraordinary results in defending and promoting human rights. We get discriminatory laws changed and prisoners of conscience released. We’ve helped stop torture, commute death sentences and worked to end violence against women. We are in solidarity with Indigenous peoples demanding that their rights be respected.
OUR COMMITMENT TO ANTI-RACISM, ANTI-OPPRESSION, DIVERSITY, EQUITY & INCLUSION (ARAO-DEI)
Amnesty International Canada is committed to employment equity, actively seeks diversity in the workplace, and welcomes and encourages applications from members of equity seeking groups including women, transgender, non-binary, and LGBTI individuals; First Nations, Metis, and Inuit individuals, persons with disabilities, and members of racialized and marginalized groups. We believe our work is stronger when it benefits from the experience, knowledge and wisdom of people who have faced systemic barriers, and encourage applications from qualified candidates who have lived experience as a member of historically underrepresented communities.
AIC values qualified diverse candidates who bring skills that contribute to our anti-racist and anti-oppression transformational journey. At AIC, employees are expected to contribute to an inclusive environment and bring the knowledge, experience, and ability to incorporate anti-racism, anti-oppression, intersectionality, gender mainstreaming, inclusion, and accessibility practices to external and internal work and to all interpersonal interactions. Click to learn more about our Equity Journey.
WHAT WE OFFER
At Amnesty International Canada, we are passionate about what we do, and we are proud of our achievements as a movement. To compensate our employees for the critical work they undertake, we reward them with an attractive, sector competitive salary and benefits package plus the opportunity to develop professionally.
If you are talented, passionate about human rights and want to use your skills, knowledge, and experience to change the world, we encourage you to join us.
APPLICATION PROCESS
Together with your resume, please forward a 1-page cover letter (250 words maximum) that includes your responses to the following questions:
1. How do you relate to Amnesty International Canada’s mission?
2. How would your skills and experiences (personal and professional) translate into success in this position?
3. What does a commitment to ARAO and DEI mean or look like to you?
Applications must be submitted electronically through out Work With Us careers page.
We thank everyone for their expression of interest-and truly appreciative of the time individuals put into applying-but with the limitation of time only those selected for an interview will be contacted. Amnesty International Canada is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process
Mar 01, 2023
Full time
Human Rights Law and Policy Campaigner
Hours: Full-time (37.5 hours/week)
Duration: Permanent
Location: Ottawa or Toronto - Hybrid
Salary: $73,636 per annum
Travel: Some travel required between Ottawa and Toronto office
Deadline: Applications are accepted until 5pm (eastern time) on Wednesday, March 15, 2023
Union: Unifor Local 567
Amnesty International Canadian Section (English Speaking) also known as AICSES is looking for a Human Rights Law and Policy Campaigner to develop and implement AIC’s long-term and annual plans on the application of international human rights law in priority areas, specifically related to the rights of refugees and migrants.
Reporting to the Programs Manager (Campaigns & Advocacy), and working alongside the Secretary General, this role will contribute to the development of Amnesty International’s global policies and in determining whether and how to translate these into AIC advocacy, campaigns, and activities. The successful candidate must bring a lens of anti-racism, anti-oppression, gender mainstreaming, intersectionality, inclusivity, and accessibility to external and internal work, to all interpersonal interactions and in line with any organization policies and protocols. In addition, this role works closely with interns, consultants, legal fellows, or office volunteers, and supports with assigning tasks, advising on their content, and monitoring the work to completion.
WHAT YOU’LL DO
Strategic litigation:
- Support the legal work for the Branch which includes court interventions, helping to liaise with Amnesty’s pro bono lawyers and the International Secretariat in preparing litigation, helping to support Articling students and legal interns, supporting the development of legal strategies, and supporting the drafting of legal documents; if eligibility requirements are met, this role may serve as the Articling Principal - Undertake casework to assist refugee claimants who fall within Amnesty’s mandate and to assist Canadians detailed abroad - Act as primary Branch Liaison with the relevant International Secretariat teams.
Research, Advocacy and Government Engagement:
- Undertake ongoing monitoring and analysis of relevant information from the International Secretariat, the media, relevant Canadian networks and partners, and governments and other official documents, to inform and regularly update campaign plans, specifically related to the rights of refugees and migrants - At times conduct secondary and primary research as an evidence-base for campaigning in support of Operational Plans and branch strategic goals - Monitor the human rights violations experienced by refugees and migrants in Canada, including reviewing parliamentary debates, government statements, media articles and submissions by civil society organizations to United Nations bodies - Lead Amnesty Canada’s advocacy efforts surrounding refugees and migrants, and engage with government representatives, civil society organizations and grassroots activists - Prepare briefings, reports, or submissions in support of key cases and themes in our work on refugees and migrants - Contribute to a government engagement strategy for the campaigns division, participate in meetings with federal, provincial and territorial governments, organize letter writing campaigns targeting government officials, and develop evidence-informed recommendations with rights-holders - Track human rights violations related to refugees and migrants in Canada and draft submissions for international human rights treaty bodies and other human rights mechanisms - Prepare, where necessary, high-level advocacy briefings, reports or submissions in support of key cases and thematic areas of work, amplifying the voices of rights-holders - Serve as an organizational spokesperson in the implementation of the above plans, in terms of preparing issues briefs and appearing before committees of Parliament and the Senate, holding meetings with individuals and groups of interested Members of Parliament and Senators, offering media interviews, speaking to a variety of external audiences, and participating actively in relevant coalitions and networks in Canada and at times internationally
Connecting movements:
- Lead on the Branch’s engagement with rights holders and civil society organizations to develop solidarity on the rights of refugees and migrants, and in support of other strategic litigation cases - Organize events, convene and facilitate coalitions and networks on refugee and migrants’ rights to build solidarity on shared advocacy messages and joint advocacy and mobilization activities.
Engaging the base and mobilizing the public:
- In collaboration with the mobilization division, co-create the development of campaign strategies to mobilize AIC’s membership and members of the public on priority issues as noted above - Identify and develop action opportunities and content for a variety of audiences and methods of engagement, including advising and providing content for the Branch’s website or social media channels - Collaborate with the mobilization and communications teams in developing social media posts, e-actions, open letters, media articles, and blog posts, and contribute to newsletters, e-magazines and other public engagement assets - Engage meaningfully with volunteer structures, including fieldworkers, specialized teams and coordinators, in mobilization campaigns - Develop content for Branch publications, including but not limited to the annual Human Rights Agenda for Canada and Activism Guide - Respond to enquiries from members, the press and the public as needed - Collaborate with the fundraising division, meet with donors, and prepare briefings for volunteers
Other responsibilities:
- As part of the Campaigns Team, prepare an annual draft operational plan and budget for the above-noted job functions. Regularly assess work and expenses against approved plans and budgets - Participate in and support the ongoing monitoring and evaluation of the above-noted areas of work under the direction of the Campaigns Manager and Director of Policy, Advocacy and Communications, and with other staff, Managers or Directors as appropriate - Periodically review the work of interns, fellows, or office volunteers - Ensure that diversity, equity, inclusion (DEI) and anti-oppression principles and practices are regularly considered and integrated into strategic litigation, as well as refugee and migrant rights-related strategies and materials - Ensure that DEI and anti-oppression principles are reflected in day-to-day interactions with colleagues, rightsholders, members, donors, and supporters.
WHAT WE’RE LOOKING FOR IN A CANDIDATE
Amnesty International Canada is seeking an individual who can contribute to the diversity of Amnesty’s workforce and its inclusive, anti-racist and anti-oppressive practices. The successful candidate will meet the following qualifications and competencies.
QUALIFICATIONS
- Current member of the Law Society of Ontario is required; - LL.B. or J.D. degree (or equivalent from another country); - Eligible to serve as an articling principal with the Law Society of Ontario considered an asset; - Undergraduate degree with general or specialized background in human rights; - 3-5 years of equivalent experience and education working with an NGO with campaigning or advocacy focus OR university degree with some general or specialized background in human rights with minimum 2-3 years of experience in a relevant position; - Knowledge of international human rights law and related international bodies, mechanisms and policies, and their application in Canada, particularly in the areas of the rights of refugees and migrants; - Knowledge of core human rights issues related to the rights of refugees and migrants in a broad range of regions and countries; - Knowledge of and relationship with civil society and social justice movements, networks, and stakeholders in relevant areas; - Experience applying an intersectional gender-based (GBA+) lens is an asset; - Knowledge, training and experience in intersectionality, anti-racism, anti-oppression, anti-Black racism, discrimination, and decolonizing practices.
COMPETENCIES
- Ability to think plan and communicate strategically, including advocacy and strategic thinking skills, and ability to collaborate with rights holders, partners, staff and members in developing strategy; - Excellent communication skills necessary to act as a spokesperson for the Branch as appropriate, and work collaboratively with colleagues based in various locations across the country, region and world; - Ability to write accurate and compelling content for a variety of audiences; - Available to travel or work on evenings or weekends; - Strong interpersonal skills including collaboration and consultation as part of a team; - Proven ability to work successfully with a diverse population and in applying anti-racism, anti-oppression, diversity, equity, and inclusion principles; - Proven commitment to self-development in the principles of anti-racism, anti-oppression, diversity, equity and inclusion; - Proven ability to apply an intersectional lens to your work to achieve anti-oppression in practice; - Ability to contribute to the diversity of Amnesty’s workforce and its inclusive, anti-racist and anti-oppressive practices - Passion for Amnesty International’s mission in the protection and promotion of human rights for all people
WHY WORK FOR AMNESTY INTERNATIONAL CANADA?
ABOUT US
Amnesty International is a movement of 10 million ordinary people in more than 150 countries who come together to achieve extraordinary results in defending and promoting human rights. We get discriminatory laws changed and prisoners of conscience released. We’ve helped stop torture, commute death sentences and worked to end violence against women. We are in solidarity with Indigenous peoples demanding that their rights be respected.
OUR COMMITMENT TO ANTI-RACISM, ANTI-OPPRESSION, DIVERSITY, EQUITY & INCLUSION (ARAO-DEI)
Amnesty International Canada is committed to employment equity, actively seeks diversity in the workplace, and welcomes and encourages applications from members of equity seeking groups including women, transgender, non-binary, and LGBTI individuals; First Nations, Metis, and Inuit individuals, persons with disabilities, and members of racialized and marginalized groups. We believe our work is stronger when it benefits from the experience, knowledge and wisdom of people who have faced systemic barriers, and encourage applications from qualified candidates who have lived experience as a member of historically underrepresented communities.
AIC values qualified diverse candidates who bring skills that contribute to our anti-racist and anti-oppression transformational journey. At AIC, employees are expected to contribute to an inclusive environment and bring the knowledge, experience, and ability to incorporate anti-racism, anti-oppression, intersectionality, gender mainstreaming, inclusion, and accessibility practices to external and internal work and to all interpersonal interactions. Click to learn more about our Equity Journey.
WHAT WE OFFER
At Amnesty International Canada, we are passionate about what we do, and we are proud of our achievements as a movement. To compensate our employees for the critical work they undertake, we reward them with an attractive, sector competitive salary and benefits package plus the opportunity to develop professionally.
If you are talented, passionate about human rights and want to use your skills, knowledge, and experience to change the world, we encourage you to join us.
APPLICATION PROCESS
Together with your resume, please forward a 1-page cover letter (250 words maximum) that includes your responses to the following questions:
1. How do you relate to Amnesty International Canada’s mission?
2. How would your skills and experiences (personal and professional) translate into success in this position?
3. What does a commitment to ARAO and DEI mean or look like to you?
Applications must be submitted electronically through out Work With Us careers page.
We thank everyone for their expression of interest-and truly appreciative of the time individuals put into applying-but with the limitation of time only those selected for an interview will be contacted. Amnesty International Canada is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process