York Region Newmarket, Ontario, Canada
Mar 27, 2019Full time
Reporting to the Senior Associate Counsel, provides confidential, legal and administrative support, including drafting or preparing correspondence, and legal documents, with an emphasis on real estate and expropriations as well as administrative and management of legal practice. MAJOR RESPONSIBILITIES Drafts and/or prepares bylaws, agreements, contracts, statements, affidavits, corporate searches, correspondence, documentation pertaining to real estate law and expropriations, as assigned. Administers and processes legal documents and ensures security, insurance requirements and authorization within the limitation period are met to protect the legal and financial interests of the Region; arranges for signature, execution and registration of documents and agreements. Assists in drafting and in the preparation of confidential correspondence, documents and reports. Maintains filing system, precedents etc. and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management (Versatile). Produces and distributes documents, ensuring security and confidentiality of information. Ensures receipt and appropriate distribution of Regional fees and charge monies. Acts as the communications link between Counsel staff and cross-department staff, politicians, outside agencies and the public. Participates in meetings, staff committees and work groups as assigned. Provides back-up coverage, as required, during the absences of other Legal Assistants. QUALIFICATIONS Successful completion of a post secondary education in a Legal Assistant Program or equivalent approved combination of education and experience. Minimum of five (5) years legal administrative experience in a private or public law practice. Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices related to real estate and expropriations. Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability. Computer literacy utilizing MS Office software applications and Quicklaw and TimeMatters. Demonstrated ability to research/investigate issues and resolve problems. Organizational skills and ability to assess priorities, work independently to meet required deadlines with conflicting demands and changing priorities. Ability to maintain confidentiality, and exercise good judgement and discretion in dealing with confidential information and/or responding to inquiries. Ability to work outside normal business hours as required. HOW TO APPLY Please apply online by March 27, 2019 at 4:30 p.m. We thank all candidates for their interest, however only those selected for an interview will be contacted via email.