The City of Surrey
Surrey, British Columbia, Canada
Job description
Reporting to the Purchasing Manager, the Contract Administrator will create and maintain a variety of diverse contracts, as well as approve payments, monitor expenditures against budgets and resolve various non-compliance issues.
Ensuring compliance with terms and conditions by reviewing and checking contracts and supporting documentation for integrity, completeness and accuracy
Ensuring application and administration of the Builder’s Lien Act where applicable
Coordinating contract creation, extension and analysis with Purchasing and Legal staff
Documenting changes and amendments during implementation and execution of contracts
Ensuring appropriate purchasing treatment including levels of indemnification, insurance and bonding certification
Investigating change orders to address budget issues, remedying errors and notifying supervisor of potential cost overrun
Preparing and issuing purchase requisitions and processing payments
Providing guidance and interpretation of corporate policies, procedures and bylaws
Responding to general inquiries from the public, contractors and departments related to payments, provisions, and general administration of contractual matters
Supervising and assigning work of staff performing clerical and administrative support duties
Year-end reporting including general ledger detail reports, accruals and analysis
Maintaining accurate records and preparing information reports
Making ongoing recommendations for operational improvements
Other duties as assigned
The successful candidate will possess high attention to detail, as well as:
Considerable knowledge of purchasing principles, practices and methods, as well as contractual laws and acts, and municipal policies and procedures governing purchasing operations
Knowledge of accounting, including journal, ledgers, trial balance and transactions, and modern record keeping methods and practices
Ability to establish and maintain effective working relationships with a variety of internal and external contacts
Ability to analyze, summarize and communicate information effectively
This role requires Grade 12 supplemented by enrolment in Year 2 of the Supply Chain Management Professional (SCMP) or a related post secondary program. A minimum of 3 years related contract management work experience or an equivalent combination of education and experience may be considered.
Should you be interested in learning more about this opportunity please contact Carol Robinson or forward your resume, a letter of introduction and the names and contact information for three referees, in confidence, to cleartalent@hwest.ca.
We will respond to all who express interest.
Job description
Reporting to the Purchasing Manager, the Contract Administrator will create and maintain a variety of diverse contracts, as well as approve payments, monitor expenditures against budgets and resolve various non-compliance issues.
Ensuring compliance with terms and conditions by reviewing and checking contracts and supporting documentation for integrity, completeness and accuracy
Ensuring application and administration of the Builder’s Lien Act where applicable
Coordinating contract creation, extension and analysis with Purchasing and Legal staff
Documenting changes and amendments during implementation and execution of contracts
Ensuring appropriate purchasing treatment including levels of indemnification, insurance and bonding certification
Investigating change orders to address budget issues, remedying errors and notifying supervisor of potential cost overrun
Preparing and issuing purchase requisitions and processing payments
Providing guidance and interpretation of corporate policies, procedures and bylaws
Responding to general inquiries from the public, contractors and departments related to payments, provisions, and general administration of contractual matters
Supervising and assigning work of staff performing clerical and administrative support duties
Year-end reporting including general ledger detail reports, accruals and analysis
Maintaining accurate records and preparing information reports
Making ongoing recommendations for operational improvements
Other duties as assigned
The successful candidate will possess high attention to detail, as well as:
Considerable knowledge of purchasing principles, practices and methods, as well as contractual laws and acts, and municipal policies and procedures governing purchasing operations
Knowledge of accounting, including journal, ledgers, trial balance and transactions, and modern record keeping methods and practices
Ability to establish and maintain effective working relationships with a variety of internal and external contacts
Ability to analyze, summarize and communicate information effectively
This role requires Grade 12 supplemented by enrolment in Year 2 of the Supply Chain Management Professional (SCMP) or a related post secondary program. A minimum of 3 years related contract management work experience or an equivalent combination of education and experience may be considered.
Should you be interested in learning more about this opportunity please contact Carol Robinson or forward your resume, a letter of introduction and the names and contact information for three referees, in confidence, to cleartalent@hwest.ca.
We will respond to all who express interest.
