We currently have an opening for an Evening Legal Assistant (Document Support). This position requires a client-serviced individual who can produce large volumes of high quality work under tight deadlines. The successful candidate will have exceptional technical skills (able to work with corrupt/damaged documents) and the ability to work both independently as well as in a team environment. In addition, the incumbent must be detail and results oriented, with superior proofreading and organizational skills.
If you are a self-starter who shows strong initiative, then this may be the position for you!
Hours of Work: 5:00 p.m. - 12:30 a.m.; Monday to Friday.
Position Requirements
Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint), be a team player, have a positive attitude and professional image, and possess a minimum of 1 years of experience in a similar role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:
Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666
Dec 11, 2018
Full time
We currently have an opening for an Evening Legal Assistant (Document Support). This position requires a client-serviced individual who can produce large volumes of high quality work under tight deadlines. The successful candidate will have exceptional technical skills (able to work with corrupt/damaged documents) and the ability to work both independently as well as in a team environment. In addition, the incumbent must be detail and results oriented, with superior proofreading and organizational skills.
If you are a self-starter who shows strong initiative, then this may be the position for you!
Hours of Work: 5:00 p.m. - 12:30 a.m.; Monday to Friday.
Position Requirements
Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint), be a team player, have a positive attitude and professional image, and possess a minimum of 1 years of experience in a similar role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:
Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666
RESPONSIBILITIES
Documents
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Litigation
Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
Preparing basic court pleadings or other courtroom visuals.
Coordinating service and filing of proceedings with agencies and courts.
Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
File and Time Management
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
Working with Finance to coordinate new Client and Matter openings (KYC);
Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
QUALIFICATIONS
Legal Assistant Diploma or equivalent.
Minimum 5 years of experience as a litigation legal assistant.
In-depth knowledge of legal terminology, court rules and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Qualified candidates are invited to submit their resume to:
E-mail : recruit@mccarthy.ca
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
Dec 05, 2018
Full time
RESPONSIBILITIES
Documents
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Litigation
Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
Preparing basic court pleadings or other courtroom visuals.
Coordinating service and filing of proceedings with agencies and courts.
Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
File and Time Management
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
Working with Finance to coordinate new Client and Matter openings (KYC);
Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
QUALIFICATIONS
Legal Assistant Diploma or equivalent.
Minimum 5 years of experience as a litigation legal assistant.
In-depth knowledge of legal terminology, court rules and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Qualified candidates are invited to submit their resume to:
E-mail : recruit@mccarthy.ca
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
L’équipe
Norton Rose Fulbright Canada est à la recherche d’une personne désirant à titre de réserviste de soir à son bureau de Montréal.
Le rôle
Le ou la réserviste de soir effectue du travail à partir des réservations prises dans la journée. Il ou elle peut avoir à travailler pour une ou plusieurs personnes dans la même soirée.
Principales tâches
Créer, mettre en pages et modifier des documents (Word, Excel, PowerPoint) à partir de dictées ou de documents manuscrits
S’acquitter de toute autre tâche connexe au travail de soutien administratif (photocopies, étiquettes, mises à jour, etc.)
Les compétences et l’expérience requises
Excellente connaissance des fonctions avancées des logiciels Word, Excel et PowerPoint
Excellente maîtrise du français et de l’anglais (oral et écrit)
Très grande autonomie, esprit d’initiative et rapidité d’exécution
Polyvalence et souplesse
Dec 04, 2018
Full time
L’équipe
Norton Rose Fulbright Canada est à la recherche d’une personne désirant à titre de réserviste de soir à son bureau de Montréal.
Le rôle
Le ou la réserviste de soir effectue du travail à partir des réservations prises dans la journée. Il ou elle peut avoir à travailler pour une ou plusieurs personnes dans la même soirée.
Principales tâches
Créer, mettre en pages et modifier des documents (Word, Excel, PowerPoint) à partir de dictées ou de documents manuscrits
S’acquitter de toute autre tâche connexe au travail de soutien administratif (photocopies, étiquettes, mises à jour, etc.)
Les compétences et l’expérience requises
Excellente connaissance des fonctions avancées des logiciels Word, Excel et PowerPoint
Excellente maîtrise du français et de l’anglais (oral et écrit)
Très grande autonomie, esprit d’initiative et rapidité d’exécution
Polyvalence et souplesse
Government of Saskatchewan
Regina, Saskatchewan, Canada
Judicial Assistant
Regina Court of Queen’s Bench
Temporary Position (18 months)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Regina Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench go to http://www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting, issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgments and fiats, and co-ordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures, and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court. Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction, exhibit exceptional organizations, verbal and written communication skills, and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Salary: $3878 - $5046 per month
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : M - Monthly Out of Scope
Number of Openings : 1
Dec 01, 2018
Full time
Judicial Assistant
Regina Court of Queen’s Bench
Temporary Position (18 months)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Regina Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench go to http://www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting, issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgments and fiats, and co-ordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures, and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court. Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction, exhibit exceptional organizations, verbal and written communication skills, and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Salary: $3878 - $5046 per month
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : M - Monthly Out of Scope
Number of Openings : 1
Bennett Jones LLP
Vancouver, British Columbia, Canada
Vancouver - Corporate/Securities Paralegal
Bennett Jones is seeking an experienced Corporate/Securities Paralegal. The candidate should have intermediate level skills including SEDAR filings, AGMs, drafting and revising documents required for a variety of securities transactions. The individual must be knowledgeable of the securities regulatory framework; rules, procedures and documents required for a variety of securities transactions such as public and private equity and debt financings; offering documents, annual and special general meetings and proxy related materials; stock option plans and stock option grants; corporate organization and reorganization among other transactions.
Apply to:
Human Resources Bennett Jones Services Limited Partnership Suite 2200 – 1055 West Hastings Street Vancouver, BC V6E 2E9 E-mail: hrvancouver@bennettjones.com
Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found.
Nov 29, 2018
Full time
Vancouver - Corporate/Securities Paralegal
Bennett Jones is seeking an experienced Corporate/Securities Paralegal. The candidate should have intermediate level skills including SEDAR filings, AGMs, drafting and revising documents required for a variety of securities transactions. The individual must be knowledgeable of the securities regulatory framework; rules, procedures and documents required for a variety of securities transactions such as public and private equity and debt financings; offering documents, annual and special general meetings and proxy related materials; stock option plans and stock option grants; corporate organization and reorganization among other transactions.
Apply to:
Human Resources Bennett Jones Services Limited Partnership Suite 2200 – 1055 West Hastings Street Vancouver, BC V6E 2E9 E-mail: hrvancouver@bennettjones.com
Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found.
Toronto - Assistant to the Chief Administrative Officer
Summary:
The Assistant to the Chief Administrative Officer (CAO) will provide administrative assistance and support for the CAO by effectively taking direction to complete a wide variety of administrative tasks and projects, and proactively anticipate current and future requirements. The Assistant to the CAO will perform a wide variety of multifaceted and confidential administrative, analytical and research duties. Duties performed will require considerable confidentiality, attention to detail and independent judgment.
Essential Functions:
Provide full scope support and assistance to the CAO
Manage scheduling and calendar and ensure the execution of required logistics including travel arrangements, meeting planning, conferences, presentation preparation, meeting documentation and materials, meeting follow up, etc.
Establish strong and positive working relations with both internal and external contacts
Conduct a wide variety of research and provide analysis and interpretation as well as develop and understand reports including compiling and interpreting data from across the firm
Develop and manage administrative processes and operational procedures
Draft, prepare and manage confidential correspondence, organizational charts and spreadsheets
Prepare and reconcile expense accounts, multiple credit card statements and other financial records, and liaise with Accounting as required
Assist with onboarding and off boarding processes, including liaising with departing lawyers on file transition issues
Review, edit and proof a wide range of documents, reports and communication pieces
Plan and organize staff training and development events and charitable activities
Provide back-up support on Reception desk and oversee activities in the Client Centre as required
Perform other duties as assigned
Qualifications:
The ideal candidate will have a minimum of 3 years of administrative experience supporting senior level management, preferably gained in a professional services environment
Positive team player and the ability to work at a high level of professionalism with a variety of team members and stakeholders
Ability to handle confidential and sensitive material with discretion and diplomacy
Proactive problem solver and responsive to shifting requirements
Proven research, analytical, problem-solving skills
The ability to work in a demanding and fast-paced environment with competing priorities
Impeccable proofreading, grammar skills and attention to detail
Strong organizational, project coordination and time management skills
Proficiency in Word, Excel and Visio is required
Flexibility to work overtime as required
Apply to:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
Nov 26, 2018
Full time
Toronto - Assistant to the Chief Administrative Officer
Summary:
The Assistant to the Chief Administrative Officer (CAO) will provide administrative assistance and support for the CAO by effectively taking direction to complete a wide variety of administrative tasks and projects, and proactively anticipate current and future requirements. The Assistant to the CAO will perform a wide variety of multifaceted and confidential administrative, analytical and research duties. Duties performed will require considerable confidentiality, attention to detail and independent judgment.
Essential Functions:
Provide full scope support and assistance to the CAO
Manage scheduling and calendar and ensure the execution of required logistics including travel arrangements, meeting planning, conferences, presentation preparation, meeting documentation and materials, meeting follow up, etc.
Establish strong and positive working relations with both internal and external contacts
Conduct a wide variety of research and provide analysis and interpretation as well as develop and understand reports including compiling and interpreting data from across the firm
Develop and manage administrative processes and operational procedures
Draft, prepare and manage confidential correspondence, organizational charts and spreadsheets
Prepare and reconcile expense accounts, multiple credit card statements and other financial records, and liaise with Accounting as required
Assist with onboarding and off boarding processes, including liaising with departing lawyers on file transition issues
Review, edit and proof a wide range of documents, reports and communication pieces
Plan and organize staff training and development events and charitable activities
Provide back-up support on Reception desk and oversee activities in the Client Centre as required
Perform other duties as assigned
Qualifications:
The ideal candidate will have a minimum of 3 years of administrative experience supporting senior level management, preferably gained in a professional services environment
Positive team player and the ability to work at a high level of professionalism with a variety of team members and stakeholders
Ability to handle confidential and sensitive material with discretion and diplomacy
Proactive problem solver and responsive to shifting requirements
Proven research, analytical, problem-solving skills
The ability to work in a demanding and fast-paced environment with competing priorities
Impeccable proofreading, grammar skills and attention to detail
Strong organizational, project coordination and time management skills
Proficiency in Word, Excel and Visio is required
Flexibility to work overtime as required
Apply to:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
Lawson Lundell LLP
Vancouver, British Columbia, Canada
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010, and our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Lawson Lundell LLP is seeking a Junior Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Accounting Department. This role would be a great opportunity for a new graduate or a Junior Administrative Assistant. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Daily and Trust Bank runs
File Opening and Closing
Data and Cost Entry
General Filing
Perform other related duties as required or assigned
Qualifications
Minimum of 1 year experience in a professional environment (deliveries desk/mailroom or reception) is an asset
Proficient in Microsoft Office
Outstanding interpersonal and customer service skills
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Ability to work independently as well as part of a team
Pro-active and service oriented approach is a must
High School Diploma or equivalent
Excellent verbal and written communication skills
If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Kristi Smitas, Human Resources Coordinator.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Nov 26, 2018
Full time
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010, and our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Lawson Lundell LLP is seeking a Junior Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Accounting Department. This role would be a great opportunity for a new graduate or a Junior Administrative Assistant. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Daily and Trust Bank runs
File Opening and Closing
Data and Cost Entry
General Filing
Perform other related duties as required or assigned
Qualifications
Minimum of 1 year experience in a professional environment (deliveries desk/mailroom or reception) is an asset
Proficient in Microsoft Office
Outstanding interpersonal and customer service skills
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Ability to work independently as well as part of a team
Pro-active and service oriented approach is a must
High School Diploma or equivalent
Excellent verbal and written communication skills
If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Kristi Smitas, Human Resources Coordinator.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Come join a talented group of professionals dedicated to the administration of justice. The Calgary Court of Queen's Bench Judicial has a Departmental Opportunity. Court Coordinators are senior frontline representatives of the Court and Alberta Justice, supporting the Judiciary, counsel, and litigants in the Alberta Justice system. You will be responsible for managing all administrative functions relating to scheduling and coordination of Half Day Special Chambers hearings, one hour Family Law Specials, Emergency Protection Order Reviews (with Viva Voce) and other scheduling duties as required. You will also provide back-up to the other Court Coordinator positions. Your excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise. You will ensure proper compliance with legislation, rules, practice notes and notices to the profession, while at the same time assisting in the efficient scheduling of trials and various other matters before the court. You will have daily contact with the judiciary, lawyers, court personnel, unrepresented accused, litigants and the public. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during and subsequent to court proceedings. Competencies for these positions include: good communication and judgment, time management skills, attention to detail, punctuality, multi-tasking, ability to work independently and without supervision, conflict management, dependability, professionalism, diplomacy and a good working knowledge of criminal or civil procedures and practices. The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta. For more information about the Alberta Public Service Competency Model, go to: http://www.psc.alberta.ca/Practitioners/?file=learning/apscompetencies/titlepage&cf=
Qualifications
- Two-year diploma in a related field and a minimum of 5 years progressively responsible related experience. Successful completion of the Queen's Bench Paralegal Course is an asset.
- Equivalencies will be considered - Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
Competencies
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies Please include the critical competencies with examples of how they relate to the role being recruited to, a list of the competencies are below to assist you in this Agility;
Drive for Results;
Develop Self and Others;
Build Collaborative Environments;
Develop Networks;
Systems Thinking;
Creative Problem Solving.
Nov 26, 2018
Full time
Come join a talented group of professionals dedicated to the administration of justice. The Calgary Court of Queen's Bench Judicial has a Departmental Opportunity. Court Coordinators are senior frontline representatives of the Court and Alberta Justice, supporting the Judiciary, counsel, and litigants in the Alberta Justice system. You will be responsible for managing all administrative functions relating to scheduling and coordination of Half Day Special Chambers hearings, one hour Family Law Specials, Emergency Protection Order Reviews (with Viva Voce) and other scheduling duties as required. You will also provide back-up to the other Court Coordinator positions. Your excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise. You will ensure proper compliance with legislation, rules, practice notes and notices to the profession, while at the same time assisting in the efficient scheduling of trials and various other matters before the court. You will have daily contact with the judiciary, lawyers, court personnel, unrepresented accused, litigants and the public. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during and subsequent to court proceedings. Competencies for these positions include: good communication and judgment, time management skills, attention to detail, punctuality, multi-tasking, ability to work independently and without supervision, conflict management, dependability, professionalism, diplomacy and a good working knowledge of criminal or civil procedures and practices. The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta. For more information about the Alberta Public Service Competency Model, go to: http://www.psc.alberta.ca/Practitioners/?file=learning/apscompetencies/titlepage&cf=
Qualifications
- Two-year diploma in a related field and a minimum of 5 years progressively responsible related experience. Successful completion of the Queen's Bench Paralegal Course is an asset.
- Equivalencies will be considered - Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
Competencies
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies Please include the critical competencies with examples of how they relate to the role being recruited to, a list of the competencies are below to assist you in this Agility;
Drive for Results;
Develop Self and Others;
Build Collaborative Environments;
Develop Networks;
Systems Thinking;
Creative Problem Solving.
Legal Assistant Clerk Stenographer R11 Currently 1 Regular Full Time position available in Vancouver and 1 Regular Full Time available in Richmond. An eligibility list may be established for future opportunities in Vancouver, Richmond and North Vancouver. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgementand initiative to this specialized role
The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. BC Prosecution Service prosecuteoffences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager, District Administrator or Deputy Director, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Maureen.Wiekenkamp@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent.
Successful completion of a recognized Legal Assistant certificate/Paralegal program, OR a combination of 4 years of education, training, and administrative support/clerical experience.
One year of experience working in a legal office OR a minimum 3 months of recent experience working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service. Preference may be given to those with experience within the last two years.
Preference may be given to one or more of the following areas:
Completion of a Legal Assistant certificate or a Paralegal program.
One year of recent experience ( within the last two years ) working in a legal office as a Legal Assistant OR a minimum of 3 months of recent experience ( within the last two years) working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service.
Recent ( within the last two years ) experience working as a Legal Assistant in the criminal law field and/or the Justice Sector.
Provisos:
Some travel may be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required. APPLICATION REQUIREMENTS:
Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Online Questionnaire: YES - As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.
Nov 20, 2018
Full time
Legal Assistant Clerk Stenographer R11 Currently 1 Regular Full Time position available in Vancouver and 1 Regular Full Time available in Richmond. An eligibility list may be established for future opportunities in Vancouver, Richmond and North Vancouver. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgementand initiative to this specialized role
The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. BC Prosecution Service prosecuteoffences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager, District Administrator or Deputy Director, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Maureen.Wiekenkamp@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent.
Successful completion of a recognized Legal Assistant certificate/Paralegal program, OR a combination of 4 years of education, training, and administrative support/clerical experience.
One year of experience working in a legal office OR a minimum 3 months of recent experience working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service. Preference may be given to those with experience within the last two years.
Preference may be given to one or more of the following areas:
Completion of a Legal Assistant certificate or a Paralegal program.
One year of recent experience ( within the last two years ) working in a legal office as a Legal Assistant OR a minimum of 3 months of recent experience ( within the last two years) working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service.
Recent ( within the last two years ) experience working as a Legal Assistant in the criminal law field and/or the Justice Sector.
Provisos:
Some travel may be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required. APPLICATION REQUIREMENTS:
Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Online Questionnaire: YES - As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.
About Us
The Public Prosecution Service is responsible for the prosecution of offences under the Criminal Code and Provincial Statutes and undertakes inquiries pursuant to the Fatality Investigations Act.
The Nova Scotia Public Prosecution Service prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.
Cases are handled by lawyers called Crown Attorneys. About 80 Crown Attorneys across the province handle about 40,000 cases each year in Nova Scotia.
About Our Opportunity
Under the direction of two or more lawyers, the Legal Assistant provides high quality, specialized legal administrative assistance and file management support.
As our Legal Assistant, you will provide support to lawyers who are assigned files in areas of Crown law such as: administrative decision making, regulatory enforcement, government finance, privacy and information access.
This role requires strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You must be able to perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting.
Duties include, but are not limited to: preparing correspondence, presentations and documents from handwritten material and dicta/digital dictation, organizing and maintaining files, answering phones, e-mails and responding to inquiries from internal and external clients and the public, scheduling meetings and booking boardrooms, mail duty, making travel arrangements and preparing travel expenses, occasional reception coverage and working in a team environment providing coverage for others within the division.
About You
You possess a certificate/diploma from a Paralegal Training program or Legal Assistant program, as well as 3 years related experience working in a legal practice. An acceptable combination of training and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management systems.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses, and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills, and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement, and problem-solving skills.
Other Considerations
Your knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Nov 12, 2018
Full time
About Us
The Public Prosecution Service is responsible for the prosecution of offences under the Criminal Code and Provincial Statutes and undertakes inquiries pursuant to the Fatality Investigations Act.
The Nova Scotia Public Prosecution Service prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.
Cases are handled by lawyers called Crown Attorneys. About 80 Crown Attorneys across the province handle about 40,000 cases each year in Nova Scotia.
About Our Opportunity
Under the direction of two or more lawyers, the Legal Assistant provides high quality, specialized legal administrative assistance and file management support.
As our Legal Assistant, you will provide support to lawyers who are assigned files in areas of Crown law such as: administrative decision making, regulatory enforcement, government finance, privacy and information access.
This role requires strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You must be able to perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting.
Duties include, but are not limited to: preparing correspondence, presentations and documents from handwritten material and dicta/digital dictation, organizing and maintaining files, answering phones, e-mails and responding to inquiries from internal and external clients and the public, scheduling meetings and booking boardrooms, mail duty, making travel arrangements and preparing travel expenses, occasional reception coverage and working in a team environment providing coverage for others within the division.
About You
You possess a certificate/diploma from a Paralegal Training program or Legal Assistant program, as well as 3 years related experience working in a legal practice. An acceptable combination of training and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management systems.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses, and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills, and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement, and problem-solving skills.
Other Considerations
Your knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Satisfying the world’s thirst is a big job, and we’re proud to do it.
If you’re looking for a company where you can do your best work and make millions of people smile a little bit each day, you’ve come to the right place.
The world’s best brand wouldn’t be possible without the world’s best employees.
Around here, we are all Leaders and brand ambassadors. The Leadership Behaviors we are passionate about are: Driving Innovation, Acting Like an Owner, Collaborating with Key Stakeholders, Inspiring Others, and Developing Self. These are not just words; these are actions that we live by.
Happiness comes in many packages.
The Executive Assistant – Legal provides confidential administrative support to the VP, General Counsel & Secretary and the broader legal department at Coke Canada. This role requires discretion, confidentiality and a detailed knowledge of the organization’s operations, procedures, and people. The Executive Assistant - Legal advises, supports, assists, coordinates, and collaborates on projects which are highly complex, and involve creation and oversight of support in the Legal team. They will act as link between the VP and managers, staff, outside agencies and the public. They will provide full administrative assistance including scheduling and organizing meetings (including board meetings), preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls and drafting letters and official information releases. The Executive Assistant - Legal will also book travel via the booking system and handle diary management.
Provides technical, customer relations, and personnel management for major programs and projects
Coordinates, tracks and manages work-flow through the Legal department
Manages multiple calendars, and organizes complex activities such as company events, corporate meetings and routine meetings of the senior leadership team
Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
Handles Expense Reports
Supports with Calendar and Meeting request, Travel, SAP (Invoice Payments)
Administrative Duties:
Answer and direct telephone calls, and take messages as appropriate
Handle confidential correspondence and files
Interface with customer and maintain internal and external relationships
Position Requirements:
High School - GED or Diploma, post-secondary education preferred
Experience supporting a senior executive in Legal/ Law firm environment
Ability to work in English and French is preferred, but not required
Experience managing travel logistics
Coca-Cola Canada Bottling Limited is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us at 1-888-818-HeRe (4373) or by emailing here@cokecanada.com, please include a description of the specific accommodation you are requesting and a description and location of the position for which you are applying.
Coca-Cola Canada Bottling Limited requires applicants to undergo a background verification process prior to commencing employment with the company. Employment with Coca-Cola Canada Bottling Limited is contingent on the satisfactory completion of a pre-employment background check.
Nov 08, 2018
Full time
Satisfying the world’s thirst is a big job, and we’re proud to do it.
If you’re looking for a company where you can do your best work and make millions of people smile a little bit each day, you’ve come to the right place.
The world’s best brand wouldn’t be possible without the world’s best employees.
Around here, we are all Leaders and brand ambassadors. The Leadership Behaviors we are passionate about are: Driving Innovation, Acting Like an Owner, Collaborating with Key Stakeholders, Inspiring Others, and Developing Self. These are not just words; these are actions that we live by.
Happiness comes in many packages.
The Executive Assistant – Legal provides confidential administrative support to the VP, General Counsel & Secretary and the broader legal department at Coke Canada. This role requires discretion, confidentiality and a detailed knowledge of the organization’s operations, procedures, and people. The Executive Assistant - Legal advises, supports, assists, coordinates, and collaborates on projects which are highly complex, and involve creation and oversight of support in the Legal team. They will act as link between the VP and managers, staff, outside agencies and the public. They will provide full administrative assistance including scheduling and organizing meetings (including board meetings), preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls and drafting letters and official information releases. The Executive Assistant - Legal will also book travel via the booking system and handle diary management.
Provides technical, customer relations, and personnel management for major programs and projects
Coordinates, tracks and manages work-flow through the Legal department
Manages multiple calendars, and organizes complex activities such as company events, corporate meetings and routine meetings of the senior leadership team
Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
Handles Expense Reports
Supports with Calendar and Meeting request, Travel, SAP (Invoice Payments)
Administrative Duties:
Answer and direct telephone calls, and take messages as appropriate
Handle confidential correspondence and files
Interface with customer and maintain internal and external relationships
Position Requirements:
High School - GED or Diploma, post-secondary education preferred
Experience supporting a senior executive in Legal/ Law firm environment
Ability to work in English and French is preferred, but not required
Experience managing travel logistics
Coca-Cola Canada Bottling Limited is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us at 1-888-818-HeRe (4373) or by emailing here@cokecanada.com, please include a description of the specific accommodation you are requesting and a description and location of the position for which you are applying.
Coca-Cola Canada Bottling Limited requires applicants to undergo a background verification process prior to commencing employment with the company. Employment with Coca-Cola Canada Bottling Limited is contingent on the satisfactory completion of a pre-employment background check.
BC Public Service
Victoria, British Columbia, Canada
Job Summary
Junior Legal Secretary CLERK Stenographer 9
1 Position available Position available in Victoria This position is Full Time
Contribute to the administration of justice in a diverse legal environment
Under the supervision of the Legal Office Manager, this position provides administrative assistance to the Paralegals and Legal Counsel in the Victoria and Vancouver offices.
Legal Services Branch provides legal advice and services to fulfill the Attorney General’s role as official legal advisor to government. The Branch is responsible for performing a central agency role to ensure the administration of public affairs is in accordance with the law; prepares and advises on new legislation and regulations; advises ministries on all matters of law and coordinates conduct of all litigation for or against the Crown or any ministry. Legal Services Branch also operates the Ministry Library that maintains the central law collection and a province wide legal reference service for government. The Branch functions within an organizational model that allows lawyers to practice law. Branch management responsibilities, including administration, finance, information technology, ad-hoc counsel contract management, communications and the library are concentrated in the Management and Administrative Services Division. Lawyers who serve similar clients or practice in similar areas of law work together in organizational clusters that are free from administrative responsibilities. The Branch uses a private enterprise service delivery model under which new or enhanced legal services are provided to client ministries on a base budget recovery basis.
Within the Legal Services Branch, the lawyers of the Barristers Division represent government in all levels of court, before tribunals and at inquests. They also provide both written and oral legal advice on government operations, legislation and potential lawsuits. The Civil Litigation Group is divided between Victoria and Vancouver. The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more. With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact sonia.mckinnon@gov.bc.ca . D O NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Must have some post-secondary school education or higher in a related field (law, legal services, administration, etc.)
Preference may be given to applicants with a certificate, diploma or higher in a related field, (law, legal services, administration, ect.)
Three (3) or more years of experience working in an office environment.
Preference may be given to candidates with experience working in a legal office environment.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
APPLICATION REQUIREMENTS Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire - YES (COMPREHENSIVE) As part of the application process you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive Questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
Oct 31, 2018
Full time
Job Summary
Junior Legal Secretary CLERK Stenographer 9
1 Position available Position available in Victoria This position is Full Time
Contribute to the administration of justice in a diverse legal environment
Under the supervision of the Legal Office Manager, this position provides administrative assistance to the Paralegals and Legal Counsel in the Victoria and Vancouver offices.
Legal Services Branch provides legal advice and services to fulfill the Attorney General’s role as official legal advisor to government. The Branch is responsible for performing a central agency role to ensure the administration of public affairs is in accordance with the law; prepares and advises on new legislation and regulations; advises ministries on all matters of law and coordinates conduct of all litigation for or against the Crown or any ministry. Legal Services Branch also operates the Ministry Library that maintains the central law collection and a province wide legal reference service for government. The Branch functions within an organizational model that allows lawyers to practice law. Branch management responsibilities, including administration, finance, information technology, ad-hoc counsel contract management, communications and the library are concentrated in the Management and Administrative Services Division. Lawyers who serve similar clients or practice in similar areas of law work together in organizational clusters that are free from administrative responsibilities. The Branch uses a private enterprise service delivery model under which new or enhanced legal services are provided to client ministries on a base budget recovery basis.
Within the Legal Services Branch, the lawyers of the Barristers Division represent government in all levels of court, before tribunals and at inquests. They also provide both written and oral legal advice on government operations, legislation and potential lawsuits. The Civil Litigation Group is divided between Victoria and Vancouver. The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more. With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact sonia.mckinnon@gov.bc.ca . D O NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Must have some post-secondary school education or higher in a related field (law, legal services, administration, etc.)
Preference may be given to applicants with a certificate, diploma or higher in a related field, (law, legal services, administration, ect.)
Three (3) or more years of experience working in an office environment.
Preference may be given to candidates with experience working in a legal office environment.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
APPLICATION REQUIREMENTS Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire - YES (COMPREHENSIVE) As part of the application process you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive Questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
Lightspeed is currently seeking a dynamic and hardworking Legal Assistant to support its Legal Department. The successful candidate will provide critical administrative support on a range of legal matters. You must be trustworthy, have the ability to think analytically, possess strong attention to detail and be able to prioritize and multitask. If you are a meticulous and articulate legal administrator who loves and thrives in fast-paced working environments, this may be the position for you. Now we get to brag about us: Lightspeed provides retailers and restaurateurs the simplest way to build, manage, and grow their business while crafting a better customer experience. Lightspeed empowers small business owners with a complete overview of their business in one place - more than 50,000 businesses processing over $15 billion in transactions annually use Lightspeed's mobile Point of Sale software ( https://www.lightspeedhq.com/pos/retail/ ) and eCommerce platform to manage inventory, customer preferences, sales, and analytics to get a complete overview of their business in one place. Founded in 2005 with offices in Canada, USA, and Europe, Lightspeed has received one of the largest funding for a Canadian tech company which has us well positioned to become Canada's next great technology success story. We're passionate about enabling people to do their best work. Come work with us and find out what you can do. Primary Responsibilities:
Reviewing contracts and managing the contract database
Carrying out legal research and organizing data
Drafting and reviewing legal documentation, proofreading documents
Investigation and fact checking
General legal and non-legal administrative duties and special projects
Improve compliance procedures and internal policies
Requirements:
2 - 4 years of relevant experience
Excellent attention to detail
Reliable and dependable
Possess excellent oral and written communication skills in English and French
Ability to prioritize effectively and work with tight deadlines
Be a self-starter who is capable of working independently
Strong willingness to learn and grow Legal knowledge
Proficiency with Word, Excel and Powerpoint
Assets:
Experience in both corporate environments and private firms
Experience working within a global corporate environment
Familiarity with the software industry
And the rest? In addition to the perks you see in the Careers page, you'll get access to:
Flexible working hours - No punch in no punch out!
Brand new office in a castle, one of the best development centres in Montreal
An environment that encourages initiatives and leadership
Tech talks - Sharing is caring : )
Happy hour every Friday afternoon
Birthday treats every month - 375 people in Montreal, that's a lot of cakes!
Fun activities with your teammates - be part of the Lightspeed family
Work with highly skilled people
A direct strategic influence on the future of retail!
Oct 25, 2018
Full time
Lightspeed is currently seeking a dynamic and hardworking Legal Assistant to support its Legal Department. The successful candidate will provide critical administrative support on a range of legal matters. You must be trustworthy, have the ability to think analytically, possess strong attention to detail and be able to prioritize and multitask. If you are a meticulous and articulate legal administrator who loves and thrives in fast-paced working environments, this may be the position for you. Now we get to brag about us: Lightspeed provides retailers and restaurateurs the simplest way to build, manage, and grow their business while crafting a better customer experience. Lightspeed empowers small business owners with a complete overview of their business in one place - more than 50,000 businesses processing over $15 billion in transactions annually use Lightspeed's mobile Point of Sale software ( https://www.lightspeedhq.com/pos/retail/ ) and eCommerce platform to manage inventory, customer preferences, sales, and analytics to get a complete overview of their business in one place. Founded in 2005 with offices in Canada, USA, and Europe, Lightspeed has received one of the largest funding for a Canadian tech company which has us well positioned to become Canada's next great technology success story. We're passionate about enabling people to do their best work. Come work with us and find out what you can do. Primary Responsibilities:
Reviewing contracts and managing the contract database
Carrying out legal research and organizing data
Drafting and reviewing legal documentation, proofreading documents
Investigation and fact checking
General legal and non-legal administrative duties and special projects
Improve compliance procedures and internal policies
Requirements:
2 - 4 years of relevant experience
Excellent attention to detail
Reliable and dependable
Possess excellent oral and written communication skills in English and French
Ability to prioritize effectively and work with tight deadlines
Be a self-starter who is capable of working independently
Strong willingness to learn and grow Legal knowledge
Proficiency with Word, Excel and Powerpoint
Assets:
Experience in both corporate environments and private firms
Experience working within a global corporate environment
Familiarity with the software industry
And the rest? In addition to the perks you see in the Careers page, you'll get access to:
Flexible working hours - No punch in no punch out!
Brand new office in a castle, one of the best development centres in Montreal
An environment that encourages initiatives and leadership
Tech talks - Sharing is caring : )
Happy hour every Friday afternoon
Birthday treats every month - 375 people in Montreal, that's a lot of cakes!
Fun activities with your teammates - be part of the Lightspeed family
Work with highly skilled people
A direct strategic influence on the future of retail!
Cassels Brock & Blackwell LLP
Vancouver, British Columbia, Canada
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Vancouver office is currently recruiting for a Legal Administrative Assistant in our Business Law Department, providing a variety of routine legal and administrative duties to one Partner and one Associate focusing primarily on corporate, business, mergers and acquisitions, mining and securities law.
The successful candidate will be responsible for, but not limited to:
Preparing legal documents from written and oral instructions and precedents in both corporate and securities law.
Administration of private placement, AGM, regulatory filings, etc. for corporations including drafting and filing Reports of Exempt Distribution.
SEDAR filings of news releases, material change reports, early warning reports and interim and annual financials for clients.
Drafting routine correspondence on behalf of lawyers.
Entering dockets and preparing accounts.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyers.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of office matters.
Providing support to lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
Post secondary diploma or certificate in legal administration.
A minimum of 3 years previous legal administrative assistant experience in corporate and securities.
Proficient in Microsoft Office 2007 with advanced skills in Word, Excel and PowerPoint.
Familiar with TSX resources, SEDAR and SEDI is an asset.
Superior organizational skills and above-average attention to detail.
Excellent interpersonal skills and ability to work collaboratively with both internal and external clients.
Able to work under pressure, be flexible and adapt to changing situations easily.
Able to juggle multiple priorities, meet deadlines and exhibit sound judgment all with minimal supervision.
Please respond, in confidence to: Jacqueline Myers Human Resources Coordinator Cassels Brock & Blackwell LLP e-mail: jmyers@casselsbrock.com
Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes
Oct 04, 2018
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Vancouver office is currently recruiting for a Legal Administrative Assistant in our Business Law Department, providing a variety of routine legal and administrative duties to one Partner and one Associate focusing primarily on corporate, business, mergers and acquisitions, mining and securities law.
The successful candidate will be responsible for, but not limited to:
Preparing legal documents from written and oral instructions and precedents in both corporate and securities law.
Administration of private placement, AGM, regulatory filings, etc. for corporations including drafting and filing Reports of Exempt Distribution.
SEDAR filings of news releases, material change reports, early warning reports and interim and annual financials for clients.
Drafting routine correspondence on behalf of lawyers.
Entering dockets and preparing accounts.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyers.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of office matters.
Providing support to lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
Post secondary diploma or certificate in legal administration.
A minimum of 3 years previous legal administrative assistant experience in corporate and securities.
Proficient in Microsoft Office 2007 with advanced skills in Word, Excel and PowerPoint.
Familiar with TSX resources, SEDAR and SEDI is an asset.
Superior organizational skills and above-average attention to detail.
Excellent interpersonal skills and ability to work collaboratively with both internal and external clients.
Able to work under pressure, be flexible and adapt to changing situations easily.
Able to juggle multiple priorities, meet deadlines and exhibit sound judgment all with minimal supervision.
Please respond, in confidence to: Jacqueline Myers Human Resources Coordinator Cassels Brock & Blackwell LLP e-mail: jmyers@casselsbrock.com
Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes
Government of Saskatchewan
Regina, Saskatchewan, Canada
Employment Type : SGEU Term 9 months or more
Location(s)
: SK--Regina and Area-Regina
Ministry
: 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.
As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders. You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.
Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.
You will also be required to cover some court sittings in your home location. This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment. You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.
The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.
Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented. The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.
Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.
To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Sep 28, 2018
Contract
Employment Type : SGEU Term 9 months or more
Location(s)
: SK--Regina and Area-Regina
Ministry
: 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.
As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders. You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.
Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.
You will also be required to cover some court sittings in your home location. This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment. You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.
The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.
Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented. The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.
Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.
To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Blakes inSource, a division of Blake, Cassels & Graydon LLP, is seeking staff lawyers on fixed term contracts (with the possibility of a permanent position) in the Ottawa office.
Blakes inSource is an alternative service delivery model, designed to serve clients in innovative and efficient ways. The work done by Blakes inSource typically includes document review work, due diligence, commercial contract review and legislative updates. The staff lawyers work closely with the Partners and Associates at Blake, Cassels & Graydon LLP to provide excellent customer service to our clients.
Job Requirements:
Called to the Bar of Ontario
Licensed by the Law Society of Upper Canada
Prior document review and/or due diligence experience an asset, but not required
Corporate Commercial law experience an asset
Detail orientation with ability to multi-task
For more information on Blakes inSource, please visit our website at www.blakes.com .
Please visit https://joinblakes.com/careers/ for details on how to submit your application.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities, and cultures.
The Firm provides accommodation for applicants with disabilities during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.
Sep 18, 2018
Contract
Blakes inSource, a division of Blake, Cassels & Graydon LLP, is seeking staff lawyers on fixed term contracts (with the possibility of a permanent position) in the Ottawa office.
Blakes inSource is an alternative service delivery model, designed to serve clients in innovative and efficient ways. The work done by Blakes inSource typically includes document review work, due diligence, commercial contract review and legislative updates. The staff lawyers work closely with the Partners and Associates at Blake, Cassels & Graydon LLP to provide excellent customer service to our clients.
Job Requirements:
Called to the Bar of Ontario
Licensed by the Law Society of Upper Canada
Prior document review and/or due diligence experience an asset, but not required
Corporate Commercial law experience an asset
Detail orientation with ability to multi-task
For more information on Blakes inSource, please visit our website at www.blakes.com .
Please visit https://joinblakes.com/careers/ for details on how to submit your application.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities, and cultures.
The Firm provides accommodation for applicants with disabilities during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.
Job Description
We are immediately looking for an Immigration Coordinator to join our Immigration Law group to support on daily clerical and administrative activities. You will be part of a busy, fast paced and ever changing environment. We need proactive individuals who are effective communicators, have proven written and proofreading skills as well as a high attention to detail. Your keen interest in the Immigration field is highly welcomed. Role and Responsibilities Immigration:
Assist the Law Group with administrative tasks as required.
Research the appropriate legal documents required for the application process and prepare instruction document lists accordingly.
Prepare and/or review all collected forms and documents for accuracy and consistency.
Assist with obtaining legal documents (birth certificates, police clearances etc).
Manage files for the cancellation of work permits.
Prepare supporting documents (letters, application forms etc.)
Make trips to various consulates to submit and/or pick up documents.
Manage and co-ordinate the legalization of documents.
Conduct all work within established time standards.
Handle a high volume of immigration-related matters.
Develop an informative communication stream with immigration administrators/lawyers.
Any duties assigned by the Immigration Administrator/lead lawyer.
Administration:
Ensure that all client correspondence, documents and relevant data fields are recorded in internal database.
Collect invoices, annotate billing codes, and submit to Global Team billing upon receipt.
Send files to billing once the immigration process is complete.
Filing, faxing, photocopying and mailing/courier.
Any other administrative responsibilities as required.
At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. Skills & Qualifications Required Experience:
A minimum of 3 - 5 years of immigration experience
College or University degree.
Writing in a legal work environment an asset.
Required Skills:
Time management skills are critical.
Ability to demonstrate analytical and problem solving skills within a fast-paced environment.
Meticulous attention to detail and accuracy.
Ability to multi-task and meet aggressive deadlines.
Strong organizational and computer skills.
Excellent verbal and written English communication skills.
Computer proficient in Microsoft Word and Excel.
Ability to locate and research information efficiently, to use it effectively, and to evaluate the quality of the information.
Ability to work with minimal supervision.
Highly motivated.
Ability to communicate responsibly and promote effective working relationships.
Knowledge of immigration practices and procedures an asset.
Client oriented focus.Multiple language skills an asset (particularly French, German, or Mandarin speaking abilities).
Why Choose KPMG? Making the right career choice is important, finding the right company is essential. Watch this video to see the type of people that thrive at KPMG.
Our Values, The KPMG Way
We lead by example | We work together | We respect the individual We seek the facts and provide insight | We are open and honest in our communication We are committed to our communities | Above all, we act with integrity
KPMG is an equal opportunity employer and values diversity in its workforce. KPMG encourages applications from all qualified individuals and will accommodate applicants’ disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process , please contact the HR Shared Service Centre by email at cafmcdnhrsthotline@kpmg.ca or by phone at 416-777-8002 or toll free 1-888-466-4778 (Option 1). KPMG will consult with all applicants with disabilities who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.
Sep 10, 2018
Full time
Job Description
We are immediately looking for an Immigration Coordinator to join our Immigration Law group to support on daily clerical and administrative activities. You will be part of a busy, fast paced and ever changing environment. We need proactive individuals who are effective communicators, have proven written and proofreading skills as well as a high attention to detail. Your keen interest in the Immigration field is highly welcomed. Role and Responsibilities Immigration:
Assist the Law Group with administrative tasks as required.
Research the appropriate legal documents required for the application process and prepare instruction document lists accordingly.
Prepare and/or review all collected forms and documents for accuracy and consistency.
Assist with obtaining legal documents (birth certificates, police clearances etc).
Manage files for the cancellation of work permits.
Prepare supporting documents (letters, application forms etc.)
Make trips to various consulates to submit and/or pick up documents.
Manage and co-ordinate the legalization of documents.
Conduct all work within established time standards.
Handle a high volume of immigration-related matters.
Develop an informative communication stream with immigration administrators/lawyers.
Any duties assigned by the Immigration Administrator/lead lawyer.
Administration:
Ensure that all client correspondence, documents and relevant data fields are recorded in internal database.
Collect invoices, annotate billing codes, and submit to Global Team billing upon receipt.
Send files to billing once the immigration process is complete.
Filing, faxing, photocopying and mailing/courier.
Any other administrative responsibilities as required.
At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. Skills & Qualifications Required Experience:
A minimum of 3 - 5 years of immigration experience
College or University degree.
Writing in a legal work environment an asset.
Required Skills:
Time management skills are critical.
Ability to demonstrate analytical and problem solving skills within a fast-paced environment.
Meticulous attention to detail and accuracy.
Ability to multi-task and meet aggressive deadlines.
Strong organizational and computer skills.
Excellent verbal and written English communication skills.
Computer proficient in Microsoft Word and Excel.
Ability to locate and research information efficiently, to use it effectively, and to evaluate the quality of the information.
Ability to work with minimal supervision.
Highly motivated.
Ability to communicate responsibly and promote effective working relationships.
Knowledge of immigration practices and procedures an asset.
Client oriented focus.Multiple language skills an asset (particularly French, German, or Mandarin speaking abilities).
Why Choose KPMG? Making the right career choice is important, finding the right company is essential. Watch this video to see the type of people that thrive at KPMG.
Our Values, The KPMG Way
We lead by example | We work together | We respect the individual We seek the facts and provide insight | We are open and honest in our communication We are committed to our communities | Above all, we act with integrity
KPMG is an equal opportunity employer and values diversity in its workforce. KPMG encourages applications from all qualified individuals and will accommodate applicants’ disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process , please contact the HR Shared Service Centre by email at cafmcdnhrsthotline@kpmg.ca or by phone at 416-777-8002 or toll free 1-888-466-4778 (Option 1). KPMG will consult with all applicants with disabilities who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant’s individual accessibility needs.
Whitelaw Twining LLP 675-333 7th Avenue S.W. Calgary, AB T2P 2Z1 www.whitelawtwining.com
The history of Whitelaw Twining is all about progressive thinking. The firm was founded in 1979 and for more than 35 years we have been providing innovative legal solutions for local, national and international businesses, domestic and international insurance companies and individuals from all walks of life. We are dedicated to all types of litigation and advocacy, with a strong emphasis on dispute resolution.
Our strength is the hard work and passion of our lawyers who focus on the delivery of superior results in a cost-effective manner. Every legal problem we encounter provides us with an opportunity to reach beyond the standard litigation protocols for a creative solution that makes a difference. These solutions combine an enduring commitment to the law and the legal profession with an understanding that our goal is to achieve the best result in the shortest time at a reasonable cost. Our firm prides itself on its professional yet fun working environment that encourages team and social interaction between staff and lawyers.
We are currently looking for a Legal Administrative Assistant to join our Calgary team . This is an position for an ambitious professional with 3+ years of post-certificate experience gained at a reputable law firm. The successful candidate must have strong references and be a team player.
Responsibilities:
· Prepare and draft various correspondence and documents (including dicta-typing and copy-typing)
· Draft standard letters, documents briefs and pleadings
· Set trials, discoveries, etc. and prepare required documentation
· Interact with clients by phone and in person
· Set appointments for clients
· Maintain filing system including a bring-forward system
· Sort incoming mail and prepare outgoing mail
· General Office Manager duties (25% of role)
· Perform other related duties as required
Qualifications:
· Graduate of a Legal Administrative Assistant program
· Minimum 3 years of experience as a Legal Administrative Assistant in a litigation practice in Alberta
· Excellent English oral and written skills
· Professional manner in communication with clients
· Strong administration and organization skills
· Able to draft standard correspondence and documents with minimal supervision
· Able to work independently and as part of a team
· Able to multi-task and prioritize work
While we thank all applicants, only those selected for interviews will be contacted. No phone calls please.
Applications must be submitted online at: https://wtca.bamboohr.co.uk/jobs/view.php?id=10
Aug 02, 2018
Full time
Whitelaw Twining LLP 675-333 7th Avenue S.W. Calgary, AB T2P 2Z1 www.whitelawtwining.com
The history of Whitelaw Twining is all about progressive thinking. The firm was founded in 1979 and for more than 35 years we have been providing innovative legal solutions for local, national and international businesses, domestic and international insurance companies and individuals from all walks of life. We are dedicated to all types of litigation and advocacy, with a strong emphasis on dispute resolution.
Our strength is the hard work and passion of our lawyers who focus on the delivery of superior results in a cost-effective manner. Every legal problem we encounter provides us with an opportunity to reach beyond the standard litigation protocols for a creative solution that makes a difference. These solutions combine an enduring commitment to the law and the legal profession with an understanding that our goal is to achieve the best result in the shortest time at a reasonable cost. Our firm prides itself on its professional yet fun working environment that encourages team and social interaction between staff and lawyers.
We are currently looking for a Legal Administrative Assistant to join our Calgary team . This is an position for an ambitious professional with 3+ years of post-certificate experience gained at a reputable law firm. The successful candidate must have strong references and be a team player.
Responsibilities:
· Prepare and draft various correspondence and documents (including dicta-typing and copy-typing)
· Draft standard letters, documents briefs and pleadings
· Set trials, discoveries, etc. and prepare required documentation
· Interact with clients by phone and in person
· Set appointments for clients
· Maintain filing system including a bring-forward system
· Sort incoming mail and prepare outgoing mail
· General Office Manager duties (25% of role)
· Perform other related duties as required
Qualifications:
· Graduate of a Legal Administrative Assistant program
· Minimum 3 years of experience as a Legal Administrative Assistant in a litigation practice in Alberta
· Excellent English oral and written skills
· Professional manner in communication with clients
· Strong administration and organization skills
· Able to draft standard correspondence and documents with minimal supervision
· Able to work independently and as part of a team
· Able to multi-task and prioritize work
While we thank all applicants, only those selected for interviews will be contacted. No phone calls please.
Applications must be submitted online at: https://wtca.bamboohr.co.uk/jobs/view.php?id=10
Reporting:
This position will report directly to the Manager, Sales and Legal.
Key Responsibilities:
• Coordinate new internal housing sales files from conditional stage to release to construction, including filing, scanning and photocopying as required;
• Oversee and monitor internal lot inventory data and sale information into inventory systems including reconciliations as required;
• Assist in pricing of all external/internal lot inventories and execution of sales strategies and lot purchase programs;
• Market intelligence support;
• Assist in development of annual land continuity schedule;
• Coordinate transfer documentation including preparation of lot payout, cash to close statements, ANHW registrations and customer possession packages;
• Act as Hopewell communication liaison for builder area managers, accounting representatives and lawyers;
• Support of internal Regional Sales Managers and Sales teams as required;
• Attend and participate in weekly sales and team meetings, as required;
• Provide coverage for admin staff who are sick or out of the office;
• Other duties and responsibilities as assigned.
Requirements:
• 2 + years working within the residential housing industry;
• Diploma or Degree in Business Administration would be preferred;
• Previous experience with NewStar Enterprises and Lotworks is considered an asset;
• Proficient with Microsoft Office applications;
• Must be able to follow direction and work with little supervision;
• Team player with strong written and verbal communication;
• Excellent attention to detail;
• Excellent organizational and time management skills in meeting deadlines.
Working Conditions:
Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm. Work may require occasional weekends and/or evenings.
Jun 08, 2018
Full time
Reporting:
This position will report directly to the Manager, Sales and Legal.
Key Responsibilities:
• Coordinate new internal housing sales files from conditional stage to release to construction, including filing, scanning and photocopying as required;
• Oversee and monitor internal lot inventory data and sale information into inventory systems including reconciliations as required;
• Assist in pricing of all external/internal lot inventories and execution of sales strategies and lot purchase programs;
• Market intelligence support;
• Assist in development of annual land continuity schedule;
• Coordinate transfer documentation including preparation of lot payout, cash to close statements, ANHW registrations and customer possession packages;
• Act as Hopewell communication liaison for builder area managers, accounting representatives and lawyers;
• Support of internal Regional Sales Managers and Sales teams as required;
• Attend and participate in weekly sales and team meetings, as required;
• Provide coverage for admin staff who are sick or out of the office;
• Other duties and responsibilities as assigned.
Requirements:
• 2 + years working within the residential housing industry;
• Diploma or Degree in Business Administration would be preferred;
• Previous experience with NewStar Enterprises and Lotworks is considered an asset;
• Proficient with Microsoft Office applications;
• Must be able to follow direction and work with little supervision;
• Team player with strong written and verbal communication;
• Excellent attention to detail;
• Excellent organizational and time management skills in meeting deadlines.
Working Conditions:
Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm. Work may require occasional weekends and/or evenings.
Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of over 500 Canadians with a vision for the world: Life in all its fullness for every child. You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good: For Children. For Change. For Life.
Full-time permanent - Working 4 days a week Job Description:
Reporting to General Counsel, the Administrative Assistant, Legal will assist and facilitate in all matters related to the proper functioning of the Legal Services Department, including providing a high level of administrative support, high attention to detail and possess strong communications skills. The candidate must be proactive and strategic in her/his thinking, and able to work in a fast-paced environment with restrictive timelines. • Schedules and organizes meetings and appointments on behalf of General Counsel • Reviews and verifies legal invoices from external legal counsel and process same • Manages e-mails, responds, delegates and files as required • Provides assistance in drafting and typing of correspondence and legal documentation • Maintains department files, both hard and soft copies • Photocopies,maintains filing, maintains the Legal Services directories and data bases • Books travel • Manages the procurement and contract processes for the department • Responds to incoming calls and voicemail messages • Books conference and Webex calls and coordinates schedules and other details with the participants • Processes incoming mail for the department • Creates PowerPoint presentations for the Legal Team • Conducts research as needed • Manages highly confidential matters and acts with discretion • Prepares materials and binders for meetings or legal files • Manages special projects and events • Assists in budgeting process • Other duties as required for proper functioning of the Legal Services Department
Job Requirements:
• Graduate of a legal secretary/ legal administrative assistant community college program • 5-7 years of experience working in a legal/administrative assistant role. • Superior organizational and communication skills, • Strong focus on attention to detail, • Excellent ability to prioritize and resolve problems. • Possess a strong professional demeanor, a positive attitude, and capacity to work well independently and with a team. • Proficient on MS Word, Excel and PowerPoint.
Application Deadline: March 27, 2018
We bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world - and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.
Apr 08, 2018
Part time
Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of over 500 Canadians with a vision for the world: Life in all its fullness for every child. You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good: For Children. For Change. For Life.
Full-time permanent - Working 4 days a week Job Description:
Reporting to General Counsel, the Administrative Assistant, Legal will assist and facilitate in all matters related to the proper functioning of the Legal Services Department, including providing a high level of administrative support, high attention to detail and possess strong communications skills. The candidate must be proactive and strategic in her/his thinking, and able to work in a fast-paced environment with restrictive timelines. • Schedules and organizes meetings and appointments on behalf of General Counsel • Reviews and verifies legal invoices from external legal counsel and process same • Manages e-mails, responds, delegates and files as required • Provides assistance in drafting and typing of correspondence and legal documentation • Maintains department files, both hard and soft copies • Photocopies,maintains filing, maintains the Legal Services directories and data bases • Books travel • Manages the procurement and contract processes for the department • Responds to incoming calls and voicemail messages • Books conference and Webex calls and coordinates schedules and other details with the participants • Processes incoming mail for the department • Creates PowerPoint presentations for the Legal Team • Conducts research as needed • Manages highly confidential matters and acts with discretion • Prepares materials and binders for meetings or legal files • Manages special projects and events • Assists in budgeting process • Other duties as required for proper functioning of the Legal Services Department
Job Requirements:
• Graduate of a legal secretary/ legal administrative assistant community college program • 5-7 years of experience working in a legal/administrative assistant role. • Superior organizational and communication skills, • Strong focus on attention to detail, • Excellent ability to prioritize and resolve problems. • Possess a strong professional demeanor, a positive attitude, and capacity to work well independently and with a team. • Proficient on MS Word, Excel and PowerPoint.
Application Deadline: March 27, 2018
We bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world - and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.
Healthy, productive, and engaged employees drive organizational performance and success. Morneau Shepell’s Employee Support Solutions (ESS) is comprised of industry-leading programs and services that work together to deliver a unique and holistic Total Health Solution to our clients, helping them engage their people. Morneau Shepell is also the largest Employee and Family Assistance Program (EFAP) provider in the world. Confidential professional support is available to employees and family members in-person and telephonically, as well as digitally through E-Counselling, Video Counselling, First Chat (online chat), and our My EAP mobile device application, to help resolve work, health, and life challenges. Our award winning innovations and technology help to ensure that our support solutions are available anytime, anywhere.
Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within Morneau Shepell to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. The successful candidate for this role will be fluently Bilingual and capable of managing all responsibilities, and associated communication (verbal and written) in both English and French.
The duties and responsibilities of a Contract Administrator include the following:
Contract Generation
Generates Contract Agreements and Letters for new and existing Employee Support Solutions customers using the appropriate templates, as well as creating customized Contract Agreements and Letters as required.
Generates Contracts in web-based Client Management database.
Ensures the quality, accuracy and formatting of the documents, and updates Contract Summaries upon renewal.
Distributes Contract Summary and Renewal Checklists to stakeholders for processing upon client approval.
Monitors progress of contract preparation and delivery.
Conducts Q/A of contracts received prepared by other team members for accuracy.
Database Updates
Maintains client database records, updates/corrects database for new contracts.
Posts all e-mail updates to Contract Summary, contracts and communications in Client Folders and forwards instruction and information to the appropriate parties (i.e. Finance, Account Management, Business Development, etc.)
Tracking and Reporting
Records each stage of the renewal by date as completed on the appropriate report and/or database.
Updates and maintains the accuracy of the master report for all renewal contracts.
Other
Maintains data integrity and consistent quality in all tasks performed.
Participates in meetings and liaise with other departments as required or deemed necessary.
Provides backup support to other Contract Administration team members as required and/or requested.
Supports other Administrators generating New Contracts, Cover Letters for new ESS accounts using the appropriate templates.
Succeeding as a Contract Administrator will require the following core qualifications and skills:
Bilingual fluency in English and French is an asset.
University Degree or College Diploma required, Business Administration or Legal educational background preferred.
1-2 years of related experience in a corporate environment required.
EFAP & Human Resources industry experience an asset.
Excellent verbal and written communication skills required.
Excellent multi-tasking and prioritization skills required.
Superior interpersonal skills required.
Advanced knowledge of MS Sharepoint, and MS Office (specifically Excel) required.
Intermediate knowledge of web-based database applications preferred.
You are comfortable working in a fast-paced environment, able to handle a wide variety of projects, and are a dedicated and flexible team player with a high energy level and solid organizational skills.
Morneau Shepell
Morneau Shepell is in the business of helping organizations help their people because we believe that engaged people are the driving force for society. Every day, the expertise of our almost 4,000 employees is recognized as essential to the financial security, health, and productivity of our clients and their people.
We're always looking for talented professionals and strategic leaders who will listen and work together with colleagues and clients to form long-term relationships, and to deliver integrative solutions that fit.
As we continue to grow, we're presently engaging with exceptional candidates interested in a range of exciting career opportunities. At www.morneaushepell.com you can explore our careers page to learn more about the solutions we deliver and the great people who help us do it. Follow us on LinkedIn and Twitter (Morneau_Shepell, Shepell).
We are thankful for your interest, but unfortunately, we can only personally connect with those selected for an interview.
Mar 08, 2018
Full time
Healthy, productive, and engaged employees drive organizational performance and success. Morneau Shepell’s Employee Support Solutions (ESS) is comprised of industry-leading programs and services that work together to deliver a unique and holistic Total Health Solution to our clients, helping them engage their people. Morneau Shepell is also the largest Employee and Family Assistance Program (EFAP) provider in the world. Confidential professional support is available to employees and family members in-person and telephonically, as well as digitally through E-Counselling, Video Counselling, First Chat (online chat), and our My EAP mobile device application, to help resolve work, health, and life challenges. Our award winning innovations and technology help to ensure that our support solutions are available anytime, anywhere.
Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within Morneau Shepell to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. The successful candidate for this role will be fluently Bilingual and capable of managing all responsibilities, and associated communication (verbal and written) in both English and French.
The duties and responsibilities of a Contract Administrator include the following:
Contract Generation
Generates Contract Agreements and Letters for new and existing Employee Support Solutions customers using the appropriate templates, as well as creating customized Contract Agreements and Letters as required.
Generates Contracts in web-based Client Management database.
Ensures the quality, accuracy and formatting of the documents, and updates Contract Summaries upon renewal.
Distributes Contract Summary and Renewal Checklists to stakeholders for processing upon client approval.
Monitors progress of contract preparation and delivery.
Conducts Q/A of contracts received prepared by other team members for accuracy.
Database Updates
Maintains client database records, updates/corrects database for new contracts.
Posts all e-mail updates to Contract Summary, contracts and communications in Client Folders and forwards instruction and information to the appropriate parties (i.e. Finance, Account Management, Business Development, etc.)
Tracking and Reporting
Records each stage of the renewal by date as completed on the appropriate report and/or database.
Updates and maintains the accuracy of the master report for all renewal contracts.
Other
Maintains data integrity and consistent quality in all tasks performed.
Participates in meetings and liaise with other departments as required or deemed necessary.
Provides backup support to other Contract Administration team members as required and/or requested.
Supports other Administrators generating New Contracts, Cover Letters for new ESS accounts using the appropriate templates.
Succeeding as a Contract Administrator will require the following core qualifications and skills:
Bilingual fluency in English and French is an asset.
University Degree or College Diploma required, Business Administration or Legal educational background preferred.
1-2 years of related experience in a corporate environment required.
EFAP & Human Resources industry experience an asset.
Excellent verbal and written communication skills required.
Excellent multi-tasking and prioritization skills required.
Superior interpersonal skills required.
Advanced knowledge of MS Sharepoint, and MS Office (specifically Excel) required.
Intermediate knowledge of web-based database applications preferred.
You are comfortable working in a fast-paced environment, able to handle a wide variety of projects, and are a dedicated and flexible team player with a high energy level and solid organizational skills.
Morneau Shepell
Morneau Shepell is in the business of helping organizations help their people because we believe that engaged people are the driving force for society. Every day, the expertise of our almost 4,000 employees is recognized as essential to the financial security, health, and productivity of our clients and their people.
We're always looking for talented professionals and strategic leaders who will listen and work together with colleagues and clients to form long-term relationships, and to deliver integrative solutions that fit.
As we continue to grow, we're presently engaging with exceptional candidates interested in a range of exciting career opportunities. At www.morneaushepell.com you can explore our careers page to learn more about the solutions we deliver and the great people who help us do it. Follow us on LinkedIn and Twitter (Morneau_Shepell, Shepell).
We are thankful for your interest, but unfortunately, we can only personally connect with those selected for an interview.
Position Purpose
Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP). The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario. The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers. The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French.
Essential Qualifications
High School Diploma; completion of postsecondary training in office administration preferred Minimum of two years office administration experience, specifically data entry Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills Strong organizational, problem solving, and time management skills Superior accuracy and attention to detail Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests) Ability to work independently, solve problems and show initiative. Ability to interact appropriately with the public.
Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
Note
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
Mar 01, 2018
Contract
Position Purpose
Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP). The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario. The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers. The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French.
Essential Qualifications
High School Diploma; completion of postsecondary training in office administration preferred Minimum of two years office administration experience, specifically data entry Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills Strong organizational, problem solving, and time management skills Superior accuracy and attention to detail Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests) Ability to work independently, solve problems and show initiative. Ability to interact appropriately with the public.
Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
Note
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
McCarthy Tétrault is currently seeking a Director of Education to join our dynamic national Professional Resources team. This position can be based in any of our regional offices. Reporting directly to the Chief Professional Resources Officer, the Director of Education will be a strategic partner to lead, develop and implement the education curricula and program development for our lawyers, paraprofessionals and law students. The role involves working with various stakeholders, developing, assessing, enhancing and delivering high-quality legal and business education using a variety of methods and formats. This is an exciting opportunity for someone looking to assume a professional resources leadership role managing a team of educational specialists and playing an integral role in the development and success of our firm. The primary responsibilities include the following:
RESPONSIBILITIES
Education Curricula/Program Development for our Lawyers, Paraprofessionals and Students
Leading the on-going development of Firm-wide and practice group education curricula and programming for both legal and non-legal skill development, including consideration of best teaching methods and materials
Researching methods for more active learning as well as e-learning and integrating them into the delivery of the various curricula
Working with the Chief Professional Resources Officer (CPRO) and National Leader, Practices (NLP) and other relevant stakeholders including Practice Group Leaders, members of regional Professional Resources Committees and other functional areas within the Firm on education strategy and curricula development
Working with CLE partners on all aspects of legal education at Firm-wide and practice group levels for our professionals, including setting program priorities, identifying scope and frequency of delivery of content, selecting program faculty, and identifying appropriate audiences
Working with relevant stakeholders, assessing and hiring outside faculty for in-house programs (as necessary) and working with them to customize programs to the Firm’s requirements and standards
Coaching in-house faculty on course design, training and presentation skills/effectiveness
Mandatory Continuing Professional Development (MCPD) Compliance
Understanding the MCPD requirements of each Law Society where we have offices and the Barreau du Quebec
Ensuring our lawyers can meet their requirements through a variety of Firm programs.
Supervising the Education Specialists ensuring they are:
Providing guidance and oversight of MCPD eligibility in each Region of various programs developed and delivered to our lawyers
Providing fulsome and timely reporting instructions to our lawyers as appropriate for each Region
Continuing Professional Development (CPD)/Education for our Clients
Working with the Director, Clients & Markets and the Clients & Markets Team, co-lead the Client CPD Program for audiences of multiple clients with a focus on enabling clients to meet all of their MCPD requirements in specified regions including providing the following:
Guidance on the requirements for accreditation of programs and other requirements under provincial regulatory continuing education regimes in each of British Columbia, Ontario and Quebec;
Input about programs that qualify for professionalism CPD credits required by the Law Society of Ontario and ‘client care’ or ‘ethics’ education hours required the Law Society of British Columbia
Descriptions of MCPD accreditation for use in invitations and marketing materials in advance of programs, and reporting instructions and certificates of attendance sent to clients post program
Supervising the work of the Client Education Specialist related to the following:
Tracking and reporting of all Client CPD programs (multi-client and single-client)
Regular ‘value’ reporting about Client CPD programs delivered to Bank clients and other priority clients as identified by Client Team Leaders
Supporting the delivery of single-client programs to Banks and other priority clients
Functional Area Management
Managing, coaching and mentoring, and evaluating direct reports, including setting annual objectives, regularly liaising on progress and conducting performance reviews
Managing and continuing to develop and implement our Learning Management System (viLMS) or such other tracking/reporting system as might evolve to support all aspects of the delivery of the Education Portfolio to our lawyers, students and paraprofessionals
Ensuring the McCarthy Tétrault Advance ™ brand is applied on all work products including notices, invitations, agendas, reports, charts and outlines and being pro-active in identifying opportunities to include same in the work of others in the Professional Resources Group
Leading and collaborating with members of the Education Team in the application of project management principles to all aspects of Team’s work with a view to contributing to ongoing efficiencies and consistencies in such work
Assessing the effectiveness of and contributing to the ongoing development of all protocols, workflows, templates and tracking systems
Participating and collaborating with CPRO, Senior Directors and Directors in the Professional Resources Group’s initiatives and projects, and with other MT Services groups on Firm projects, as requested
Identifying and assuming responsibility for annual projects to continue to advance the Firm’s professional development/education agenda
Managing the budget for the Education functional area
Reporting annually to CPRO and NLP on metrics and status of all education deliverables with recommendations for priorities for the following year
QUALIFICATIONS
LLB combined with 10 years’ related experience including a combination of practice experience and leadership professional development in a professional services firm. Experience in a law firm with responsibility for building and delivering curricula and programming is preferred
Experience working with and influencing senior internal clients (legal professionals and leadership)
Experience managing teams effectively across offices with the ability to create enthusiasm and cooperation within a team setting
Excellent managerial and communication skills, including the ability to motivate and manage lawyers and staff
Prior experience using an integrative and influencing approach to develop and implement programs that support and advance the business objectives of the organization
Client service mindset and experience working with, and presenting to, executive-level clients
Ability to handle an extensive workload with competing priorities and deadlines.
Excellent interpersonal, oral and written communication skills
Strong strategy development, critical thinking, creativity, and business and political acumen
Strong ability to anticipate and solve problems as they arise and implement conflict resolution in a constantly changing environment
French language skills (written & verbal) an asset
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
Job Type: Permanent
Feb 28, 2018
Full time
McCarthy Tétrault is currently seeking a Director of Education to join our dynamic national Professional Resources team. This position can be based in any of our regional offices. Reporting directly to the Chief Professional Resources Officer, the Director of Education will be a strategic partner to lead, develop and implement the education curricula and program development for our lawyers, paraprofessionals and law students. The role involves working with various stakeholders, developing, assessing, enhancing and delivering high-quality legal and business education using a variety of methods and formats. This is an exciting opportunity for someone looking to assume a professional resources leadership role managing a team of educational specialists and playing an integral role in the development and success of our firm. The primary responsibilities include the following:
RESPONSIBILITIES
Education Curricula/Program Development for our Lawyers, Paraprofessionals and Students
Leading the on-going development of Firm-wide and practice group education curricula and programming for both legal and non-legal skill development, including consideration of best teaching methods and materials
Researching methods for more active learning as well as e-learning and integrating them into the delivery of the various curricula
Working with the Chief Professional Resources Officer (CPRO) and National Leader, Practices (NLP) and other relevant stakeholders including Practice Group Leaders, members of regional Professional Resources Committees and other functional areas within the Firm on education strategy and curricula development
Working with CLE partners on all aspects of legal education at Firm-wide and practice group levels for our professionals, including setting program priorities, identifying scope and frequency of delivery of content, selecting program faculty, and identifying appropriate audiences
Working with relevant stakeholders, assessing and hiring outside faculty for in-house programs (as necessary) and working with them to customize programs to the Firm’s requirements and standards
Coaching in-house faculty on course design, training and presentation skills/effectiveness
Mandatory Continuing Professional Development (MCPD) Compliance
Understanding the MCPD requirements of each Law Society where we have offices and the Barreau du Quebec
Ensuring our lawyers can meet their requirements through a variety of Firm programs.
Supervising the Education Specialists ensuring they are:
Providing guidance and oversight of MCPD eligibility in each Region of various programs developed and delivered to our lawyers
Providing fulsome and timely reporting instructions to our lawyers as appropriate for each Region
Continuing Professional Development (CPD)/Education for our Clients
Working with the Director, Clients & Markets and the Clients & Markets Team, co-lead the Client CPD Program for audiences of multiple clients with a focus on enabling clients to meet all of their MCPD requirements in specified regions including providing the following:
Guidance on the requirements for accreditation of programs and other requirements under provincial regulatory continuing education regimes in each of British Columbia, Ontario and Quebec;
Input about programs that qualify for professionalism CPD credits required by the Law Society of Ontario and ‘client care’ or ‘ethics’ education hours required the Law Society of British Columbia
Descriptions of MCPD accreditation for use in invitations and marketing materials in advance of programs, and reporting instructions and certificates of attendance sent to clients post program
Supervising the work of the Client Education Specialist related to the following:
Tracking and reporting of all Client CPD programs (multi-client and single-client)
Regular ‘value’ reporting about Client CPD programs delivered to Bank clients and other priority clients as identified by Client Team Leaders
Supporting the delivery of single-client programs to Banks and other priority clients
Functional Area Management
Managing, coaching and mentoring, and evaluating direct reports, including setting annual objectives, regularly liaising on progress and conducting performance reviews
Managing and continuing to develop and implement our Learning Management System (viLMS) or such other tracking/reporting system as might evolve to support all aspects of the delivery of the Education Portfolio to our lawyers, students and paraprofessionals
Ensuring the McCarthy Tétrault Advance ™ brand is applied on all work products including notices, invitations, agendas, reports, charts and outlines and being pro-active in identifying opportunities to include same in the work of others in the Professional Resources Group
Leading and collaborating with members of the Education Team in the application of project management principles to all aspects of Team’s work with a view to contributing to ongoing efficiencies and consistencies in such work
Assessing the effectiveness of and contributing to the ongoing development of all protocols, workflows, templates and tracking systems
Participating and collaborating with CPRO, Senior Directors and Directors in the Professional Resources Group’s initiatives and projects, and with other MT Services groups on Firm projects, as requested
Identifying and assuming responsibility for annual projects to continue to advance the Firm’s professional development/education agenda
Managing the budget for the Education functional area
Reporting annually to CPRO and NLP on metrics and status of all education deliverables with recommendations for priorities for the following year
QUALIFICATIONS
LLB combined with 10 years’ related experience including a combination of practice experience and leadership professional development in a professional services firm. Experience in a law firm with responsibility for building and delivering curricula and programming is preferred
Experience working with and influencing senior internal clients (legal professionals and leadership)
Experience managing teams effectively across offices with the ability to create enthusiasm and cooperation within a team setting
Excellent managerial and communication skills, including the ability to motivate and manage lawyers and staff
Prior experience using an integrative and influencing approach to develop and implement programs that support and advance the business objectives of the organization
Client service mindset and experience working with, and presenting to, executive-level clients
Ability to handle an extensive workload with competing priorities and deadlines.
Excellent interpersonal, oral and written communication skills
Strong strategy development, critical thinking, creativity, and business and political acumen
Strong ability to anticipate and solve problems as they arise and implement conflict resolution in a constantly changing environment
French language skills (written & verbal) an asset
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
Job Type: Permanent
Cass & Bishop is a growing law firm that has been proudly serving the Halton and Hamilton region since 1958. Practice areas include Real Estate (residential and commercial), Business Law, and Estate Law. The firm takes pride in fostering a positive and modern work environment. We employ approximately 25 people. The firm is conveniently located just off the QEW, between two major highway exits, in the heart of Burlington's business district.
The law firm of Cass & Bishop has 1 position available in the corporate department.
Important : If you are unfamiliar or have no experience with any of the items listed below, please list the items in your cover letter. Note that unlisted items will be considered familiar to the applicant to the extent that training will not be required for those items.
Corporate Legal Assistant
Job Summary
Corporate Legal Assistant is an important position at our firm. The firm provides essential services to corporate clients, ranging from entrepreneurs to large corporations. As a Corporate Legal Assistant you will work closely with corporate lawyers, the corporate manager, and other legal assistants to serve clients. Daily tasks depend on the mixture of legal services required by corporate clients.
Other reasons to apply:
Central location (60 km from Toronto, 20 km from Hamilton, and close to many recreational areas and less expensive housing markets)
Competitive salary
Quarterly incentive pay
Health benefits
Corporate health club menbership for employees and family members
Flexible work schedules
Modern offices and technology
Work-from-home capability for some positions and experience levels
Teamwork approach between lawyers, clerks, and assistants
Staff of approximately 25 people and growing
Human resource management focused on fairness and low turnover
Team building events
Required Education / Experience
Applicants need to meet at least one of the following minimum requirements to be considered for this position:
Two years previous employment at a law firm or legal organization without a post-secondary degree/diploma in the legal field
One year of experience working at law firm or legal organization with a post-secondary degree/diploma in the legal field
Detailed Job Description
Daily Tasks
Reviewing and printing emails from the corporate manager and lawyers with respect to files in progress and incoming files
Updating the corporate task list
Communicating with the corporate manager on the progress of current files and discussing new tasks
Meeting with lawyers and corporate staff to prioritize daily, weekly, and monthly work flow
Answering corporate client calls and providing any information
Redirecting calls to the appropriate staff member
Corresponding with clients over email
Drafting emails, letters, accounts, and documentation on files, and reviewing with lawyers
Filing emails and letters printed by lawyers
Organizing files on corporate lawyers’ desks
Locating corporate files for lawyers and other staff members as required
Receiving incoming cheques and ensuring that they are assigned to appropriate files
Reviewing lawyers’ calendars and ensuring that appropriate files are ready for appointments
Reviewing accounts receivable list and advising lawyers of any incoming clients with outstanding accounts receivable
Docketing time on files
Booking appointments
Retrieving files and minute books from storage
Reporting to clients
Service-specific Tasks
Incorporations & Professional Corporations
Ordering NUANS and reviewing NUANS reports
Drafting share provisions in accordance with accountants or lawyers instructions
Preparing articles of incorporation and inserting appropriate wording from Health Professionals Act (if applicable)
Submitting articles of incorporation online
Preparing college application (if a professional corporation) and submitting to the appropriate college
Preparing organizational by-laws and resolutions and completing “Form 1”
Drafting report and account
Preparing Annual College Renewals and ordering Certificate of Status
Amalgamations
Reviewing accountant instructions and corporate structures to determine long or short form amalgamation
Preparing amalgamation agreement, directors statements, articles of amalgamation, organizational resolutions, and minute book
Closing out and filing pre-amalgamated corporations files and minute books
Continuances
Obtaining letter of satisfaction
Reviewing requirements of importing province
Preparing and filing articles of continuance
Preparing supporting minute book documents
Dissolutions
Obtaining letter of satisfaction
Preparing filing articles of dissolution and supporting minute book documents
Personal Property Security
Searching PPSA and reviewing PPSA reports
Drafting and filing PPSA notifications (including renewals and changes)
Diarizing PPSA renewals
Minute Book Maintenance
Reviewing minute books and determining whether there are any deficiencies
Preparing corporate step list
Inputting minute book data into Fastco®
Completing documentation to effect shareholder transfers, resignations of officers and directors, changing head office address, and annual resolutions (including declaring dividends and bonuses)
Corporate Reorganizations
Preparing corporate step list in accordance with accountants/lawyers instructions
Preparing section 85 and 86 agreements
Completing minute book documentation to support agreements, share issuances, and transfers
Reporting to client and accountant
Diarizing any follow up
Security Agreements
Preparing general or special security agreements, promissory notes, and file notification under PPSA
Asset/Share Purchase and Sales
Drafting purchase and sale agreements
Working with clients to organize schedules attached to purchase and sale agreements
Conducting due diligence searches
Drafting closing agenda
Drafting and reviewing closing documentation consisting of the following:
Statement of Sellers’ Creditors
Bills of Sale
HST Elections
Employment Agreements and employee terminations
Escrow Agreements
Non-Competition Agreements
Franchise Agreements
Lease Agreements and Lease Renewals
Security priorities
Filing of Bulks Sales Affidavits
Liquor Licenses
Communicating with financial and leasing corporations with respect to security held by them
Liaising with lawyers and clients with respect to closing issues
Obtaining payouts from financial institutions and providing payouts from proceeds
Following up and diarizing post-closing items
Shareholder Agreements
Drafting shareholder agreements
Preparing and revising minute book documentation to be consistent with shareholder terms
Leases
Working with lease precedents and drafting new leases in accordance with client/lawyer instructions
Business and Partnership Registrations
Searching business name registrations
Preparing and filing business name registrations
Preparing minute book documentation to authorize registration
Family Trusts
Preparing family trust agreements in accordance with accountant/lawyer instructions
OREA
Preparing purchase, sale and waiver forms in accordance with lawyer instructions
Separation and Co-Habitation Agreements
Drafting agreements in accordance with lawyer instructions
Required Skills
Microsoft Office (Outlook, Word, Excel)
Fast Company® by Do Process
Electronic searching and registrations through OnCorp®
Electronic filing through Industry Canada
E-Laws
Time management and multitasking
Letter writing
High level reading comprehension, spelling and grammar
Email and telephone etiquette
Customer service
Required abilities
Excellent memory for client information (names, places, and dates)
Working independently and with other team members
Inferring what needs to be done based on simple instructions
Sensitivity to the needs of clients and co-workers
Tools and Equipment Used
Avaya telephone system
Computer Workstation with Microsoft Windows Operating System (XP/7)
Microsoft Office Software (Outlook, Word and Excel)
Canon Multifunction Copiers
ESI Law (Legal time and billing software)
Do Process Software (Fast Company®)
Work Environment
Offices renovated in 2013 with a bright and open concept
Work is done seated in an ergonomic chair (ergonomic keyboard and mouse are optional)
Co-workers are required to be polite and treat each other with respect at all times
Office temperature is around 20°C
Work Demands
Work hours are 9:00 AM – 5:00 PM
One-hour lunch break
Two 15-minute breaks
On-the-job Evaluation
The incumbent will be evaluated on the following:
Correctness of names, numbers, dates and addresses (i.e., attention to detail)
The degree to which documents are free of errors
Maintaining a positive attitude
Diligence in completing tasks
Taking notes of new procedures and keeping organized
Communicating with co-workers and clients in a professional manner
Knowing when to ask others for help or advice
Client feedback
Feb 27, 2018
Full time
Cass & Bishop is a growing law firm that has been proudly serving the Halton and Hamilton region since 1958. Practice areas include Real Estate (residential and commercial), Business Law, and Estate Law. The firm takes pride in fostering a positive and modern work environment. We employ approximately 25 people. The firm is conveniently located just off the QEW, between two major highway exits, in the heart of Burlington's business district.
The law firm of Cass & Bishop has 1 position available in the corporate department.
Important : If you are unfamiliar or have no experience with any of the items listed below, please list the items in your cover letter. Note that unlisted items will be considered familiar to the applicant to the extent that training will not be required for those items.
Corporate Legal Assistant
Job Summary
Corporate Legal Assistant is an important position at our firm. The firm provides essential services to corporate clients, ranging from entrepreneurs to large corporations. As a Corporate Legal Assistant you will work closely with corporate lawyers, the corporate manager, and other legal assistants to serve clients. Daily tasks depend on the mixture of legal services required by corporate clients.
Other reasons to apply:
Central location (60 km from Toronto, 20 km from Hamilton, and close to many recreational areas and less expensive housing markets)
Competitive salary
Quarterly incentive pay
Health benefits
Corporate health club menbership for employees and family members
Flexible work schedules
Modern offices and technology
Work-from-home capability for some positions and experience levels
Teamwork approach between lawyers, clerks, and assistants
Staff of approximately 25 people and growing
Human resource management focused on fairness and low turnover
Team building events
Required Education / Experience
Applicants need to meet at least one of the following minimum requirements to be considered for this position:
Two years previous employment at a law firm or legal organization without a post-secondary degree/diploma in the legal field
One year of experience working at law firm or legal organization with a post-secondary degree/diploma in the legal field
Detailed Job Description
Daily Tasks
Reviewing and printing emails from the corporate manager and lawyers with respect to files in progress and incoming files
Updating the corporate task list
Communicating with the corporate manager on the progress of current files and discussing new tasks
Meeting with lawyers and corporate staff to prioritize daily, weekly, and monthly work flow
Answering corporate client calls and providing any information
Redirecting calls to the appropriate staff member
Corresponding with clients over email
Drafting emails, letters, accounts, and documentation on files, and reviewing with lawyers
Filing emails and letters printed by lawyers
Organizing files on corporate lawyers’ desks
Locating corporate files for lawyers and other staff members as required
Receiving incoming cheques and ensuring that they are assigned to appropriate files
Reviewing lawyers’ calendars and ensuring that appropriate files are ready for appointments
Reviewing accounts receivable list and advising lawyers of any incoming clients with outstanding accounts receivable
Docketing time on files
Booking appointments
Retrieving files and minute books from storage
Reporting to clients
Service-specific Tasks
Incorporations & Professional Corporations
Ordering NUANS and reviewing NUANS reports
Drafting share provisions in accordance with accountants or lawyers instructions
Preparing articles of incorporation and inserting appropriate wording from Health Professionals Act (if applicable)
Submitting articles of incorporation online
Preparing college application (if a professional corporation) and submitting to the appropriate college
Preparing organizational by-laws and resolutions and completing “Form 1”
Drafting report and account
Preparing Annual College Renewals and ordering Certificate of Status
Amalgamations
Reviewing accountant instructions and corporate structures to determine long or short form amalgamation
Preparing amalgamation agreement, directors statements, articles of amalgamation, organizational resolutions, and minute book
Closing out and filing pre-amalgamated corporations files and minute books
Continuances
Obtaining letter of satisfaction
Reviewing requirements of importing province
Preparing and filing articles of continuance
Preparing supporting minute book documents
Dissolutions
Obtaining letter of satisfaction
Preparing filing articles of dissolution and supporting minute book documents
Personal Property Security
Searching PPSA and reviewing PPSA reports
Drafting and filing PPSA notifications (including renewals and changes)
Diarizing PPSA renewals
Minute Book Maintenance
Reviewing minute books and determining whether there are any deficiencies
Preparing corporate step list
Inputting minute book data into Fastco®
Completing documentation to effect shareholder transfers, resignations of officers and directors, changing head office address, and annual resolutions (including declaring dividends and bonuses)
Corporate Reorganizations
Preparing corporate step list in accordance with accountants/lawyers instructions
Preparing section 85 and 86 agreements
Completing minute book documentation to support agreements, share issuances, and transfers
Reporting to client and accountant
Diarizing any follow up
Security Agreements
Preparing general or special security agreements, promissory notes, and file notification under PPSA
Asset/Share Purchase and Sales
Drafting purchase and sale agreements
Working with clients to organize schedules attached to purchase and sale agreements
Conducting due diligence searches
Drafting closing agenda
Drafting and reviewing closing documentation consisting of the following:
Statement of Sellers’ Creditors
Bills of Sale
HST Elections
Employment Agreements and employee terminations
Escrow Agreements
Non-Competition Agreements
Franchise Agreements
Lease Agreements and Lease Renewals
Security priorities
Filing of Bulks Sales Affidavits
Liquor Licenses
Communicating with financial and leasing corporations with respect to security held by them
Liaising with lawyers and clients with respect to closing issues
Obtaining payouts from financial institutions and providing payouts from proceeds
Following up and diarizing post-closing items
Shareholder Agreements
Drafting shareholder agreements
Preparing and revising minute book documentation to be consistent with shareholder terms
Leases
Working with lease precedents and drafting new leases in accordance with client/lawyer instructions
Business and Partnership Registrations
Searching business name registrations
Preparing and filing business name registrations
Preparing minute book documentation to authorize registration
Family Trusts
Preparing family trust agreements in accordance with accountant/lawyer instructions
OREA
Preparing purchase, sale and waiver forms in accordance with lawyer instructions
Separation and Co-Habitation Agreements
Drafting agreements in accordance with lawyer instructions
Required Skills
Microsoft Office (Outlook, Word, Excel)
Fast Company® by Do Process
Electronic searching and registrations through OnCorp®
Electronic filing through Industry Canada
E-Laws
Time management and multitasking
Letter writing
High level reading comprehension, spelling and grammar
Email and telephone etiquette
Customer service
Required abilities
Excellent memory for client information (names, places, and dates)
Working independently and with other team members
Inferring what needs to be done based on simple instructions
Sensitivity to the needs of clients and co-workers
Tools and Equipment Used
Avaya telephone system
Computer Workstation with Microsoft Windows Operating System (XP/7)
Microsoft Office Software (Outlook, Word and Excel)
Canon Multifunction Copiers
ESI Law (Legal time and billing software)
Do Process Software (Fast Company®)
Work Environment
Offices renovated in 2013 with a bright and open concept
Work is done seated in an ergonomic chair (ergonomic keyboard and mouse are optional)
Co-workers are required to be polite and treat each other with respect at all times
Office temperature is around 20°C
Work Demands
Work hours are 9:00 AM – 5:00 PM
One-hour lunch break
Two 15-minute breaks
On-the-job Evaluation
The incumbent will be evaluated on the following:
Correctness of names, numbers, dates and addresses (i.e., attention to detail)
The degree to which documents are free of errors
Maintaining a positive attitude
Diligence in completing tasks
Taking notes of new procedures and keeping organized
Communicating with co-workers and clients in a professional manner
Knowing when to ask others for help or advice
Client feedback
BC Public Service
Victoria, British Columbia, Canada
Administrative Officer R14 Salary $46,106.58 - $52,227.13 annually This position is excluded from union membership. An eligibility list may be established. Bring your strong administrative experience and superior organizational skills to this challenging position The Legal Office Manager coordinates office administration functions for a law group at Legal Services Branch (LSB), including human resources, leave management and records management. The Legal Office Manager provides legal support services to Supervising Counsel and lawyers and leads the legal assistant team that supports a law group at LSB. The Legal Office Managers serve as the critical link between Branch Management, ADAG’s office and the staff in their respective law groups. Work is carried out in a high profile and fast-paced office where client relations, tact and organization are essential for the smooth operation of the office. The Legal Office Manager carries out the duties and responsibilities with minimum supervision, maintaining confidentiality and using discretion when addressing sensitive issues. The Legal Office Manager must be comfortable acting independently while managing multiple projects and emerging priorities. The position provides leadership, advice, direction and coordination of the legal assistant team; provides executive-level support to Supervising Counsel; delivers administrative and operational services; plans and manages related human resources; has direct supervision of the legal assistant team; and provides advice to internal stakeholders regarding, and ensures compliance with (a) Branch, Ministry and government programs, policies, procedures and guidelines, (b) legislation and agreements pertinent to LSB’s mandate and operations (e.g., Attorney General Act, the Crown Counsel Agreement, the Terms and Conditions for Excluded Employees, and the BCGEU Master Agreement), and (c) requirements of the BC legal profession’s governing body, the Law Society of British Columbia. This position supports LSB’s mandate under the Attorney General Act in relation to all civil law matters. The Attorney General’s mandate includes being the legal advisor to government, the Lieutenant Governor in Council and Cabinet, ensuring that government’s actions are in accordance with the law, and having the regulation and conduct of all litigation for or against the government or a ministry. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Sandra.Benson@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. If you experience technical difficulties submitting your online profile, or for more information about how to create or update your profile, please refer to the “HOW TO APPLY” section below. NOTE: Applications will be accepted until 11:59 pm Pacific Time on the closing date of the competition. Qualifications: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation, plus a Legal Assistant certificate from a recognized institution. An equivalent combination of education, training and experience in a legal environment may be considered.
A minimum of four years of experience in a legal office environment.
Experience with electronic records management systems.
Preference may be given to the following:
Four to five years of management or supervisory experience, including the delivery of a wide array of human resources services, recruitment, performance management, leave management, change management, training and records management.
Direct experience in managing legal assistant support services, coordinating overall workflow and developing options to ensure delivery of work product in a demanding office environment with shifting priorities.
Considerable experience working as a Legal Assistant or equivalent.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile. A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS: Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Prior to submitting your application for this opportunity, update your resume profile by using the copy and paste function to add your resume. Your resume must provide detailed information about your education and experience including the job related responsibilities and the month(s) and year(s) for your education and for each job in your employment history. Online Questionnaire: YES - As part of the application process you will be prompted to complete an online questionnaire to demonstrate how you meet the qualifications. IMPORTANT: The online questionnaire cannot be saved and will time out after 60 minutes. You will need to complete the questionnaire and submit your application within 60 minutes or you will lose any information you have entered. If you require more time to prepare your responses, copy the questions and prepare your responses outside of the system and paste them into the online questionnaire when you are ready to apply. Further instructions are provided in the questionnaire and are also available on the Apply for a Position page on MyHR.
Feb 25, 2018
Full time
Administrative Officer R14 Salary $46,106.58 - $52,227.13 annually This position is excluded from union membership. An eligibility list may be established. Bring your strong administrative experience and superior organizational skills to this challenging position The Legal Office Manager coordinates office administration functions for a law group at Legal Services Branch (LSB), including human resources, leave management and records management. The Legal Office Manager provides legal support services to Supervising Counsel and lawyers and leads the legal assistant team that supports a law group at LSB. The Legal Office Managers serve as the critical link between Branch Management, ADAG’s office and the staff in their respective law groups. Work is carried out in a high profile and fast-paced office where client relations, tact and organization are essential for the smooth operation of the office. The Legal Office Manager carries out the duties and responsibilities with minimum supervision, maintaining confidentiality and using discretion when addressing sensitive issues. The Legal Office Manager must be comfortable acting independently while managing multiple projects and emerging priorities. The position provides leadership, advice, direction and coordination of the legal assistant team; provides executive-level support to Supervising Counsel; delivers administrative and operational services; plans and manages related human resources; has direct supervision of the legal assistant team; and provides advice to internal stakeholders regarding, and ensures compliance with (a) Branch, Ministry and government programs, policies, procedures and guidelines, (b) legislation and agreements pertinent to LSB’s mandate and operations (e.g., Attorney General Act, the Crown Counsel Agreement, the Terms and Conditions for Excluded Employees, and the BCGEU Master Agreement), and (c) requirements of the BC legal profession’s governing body, the Law Society of British Columbia. This position supports LSB’s mandate under the Attorney General Act in relation to all civil law matters. The Attorney General’s mandate includes being the legal advisor to government, the Lieutenant Governor in Council and Cabinet, ensuring that government’s actions are in accordance with the law, and having the regulation and conduct of all litigation for or against the government or a ministry. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Sandra.Benson@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. If you experience technical difficulties submitting your online profile, or for more information about how to create or update your profile, please refer to the “HOW TO APPLY” section below. NOTE: Applications will be accepted until 11:59 pm Pacific Time on the closing date of the competition. Qualifications: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation, plus a Legal Assistant certificate from a recognized institution. An equivalent combination of education, training and experience in a legal environment may be considered.
A minimum of four years of experience in a legal office environment.
Experience with electronic records management systems.
Preference may be given to the following:
Four to five years of management or supervisory experience, including the delivery of a wide array of human resources services, recruitment, performance management, leave management, change management, training and records management.
Direct experience in managing legal assistant support services, coordinating overall workflow and developing options to ensure delivery of work product in a demanding office environment with shifting priorities.
Considerable experience working as a Legal Assistant or equivalent.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile. A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS: Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Prior to submitting your application for this opportunity, update your resume profile by using the copy and paste function to add your resume. Your resume must provide detailed information about your education and experience including the job related responsibilities and the month(s) and year(s) for your education and for each job in your employment history. Online Questionnaire: YES - As part of the application process you will be prompted to complete an online questionnaire to demonstrate how you meet the qualifications. IMPORTANT: The online questionnaire cannot be saved and will time out after 60 minutes. You will need to complete the questionnaire and submit your application within 60 minutes or you will lose any information you have entered. If you require more time to prepare your responses, copy the questions and prepare your responses outside of the system and paste them into the online questionnaire when you are ready to apply. Further instructions are provided in the questionnaire and are also available on the Apply for a Position page on MyHR.
Ontario Medical Association
Toronto, Ontario, Canada
The Administrative Assistant , Legal Services, is accountable to four (4) Legal Counsels and the Legal Services Executive Assistant, administrative and secretarial support (including supporting the ongoing management of the departments “Incorporation for Physicians” program) for the Legal Services Department.
administer and support all aspects of the OMA Incorporation related services for physicians program, including creating and filing corporate Articles of Amendment and preparing relevant reports;
respond to inquiries from members regarding general legal information;
support legal counsel in answering routine questions from physicians about professional corporations and the Incorporation Service;
provide secretarial and administrative support to the department including: word processing, proof readinglegal documentation, composing correspondence, establishing and maintaining a filing system, photocopying, collating documents, faxing, answering telephones, arranging appointments, conferences/seminars; committee meetings, processing of department financial matters, travel and hotel accommodations;
perform special projects and departmental duties as assigned by Legal Counsel.
Education: 3 years post-secondary degree in secretarial science or related field.
Experience: 2 years administrative/secretarial. General knowledge of Corporate Law and Medicine Professional Corporations would be an asset.
Resumes, including salary expectations, should be forwarded by January 15, 2018 to hr@oma.org
We regret that only those selected for an interview will be contacted.
Ontario Medical Association is an equal opportunity employer. We will accommodate your needs under the Ontario Human Rights Code.
Feb 20, 2018
Full time
The Administrative Assistant , Legal Services, is accountable to four (4) Legal Counsels and the Legal Services Executive Assistant, administrative and secretarial support (including supporting the ongoing management of the departments “Incorporation for Physicians” program) for the Legal Services Department.
administer and support all aspects of the OMA Incorporation related services for physicians program, including creating and filing corporate Articles of Amendment and preparing relevant reports;
respond to inquiries from members regarding general legal information;
support legal counsel in answering routine questions from physicians about professional corporations and the Incorporation Service;
provide secretarial and administrative support to the department including: word processing, proof readinglegal documentation, composing correspondence, establishing and maintaining a filing system, photocopying, collating documents, faxing, answering telephones, arranging appointments, conferences/seminars; committee meetings, processing of department financial matters, travel and hotel accommodations;
perform special projects and departmental duties as assigned by Legal Counsel.
Education: 3 years post-secondary degree in secretarial science or related field.
Experience: 2 years administrative/secretarial. General knowledge of Corporate Law and Medicine Professional Corporations would be an asset.
Resumes, including salary expectations, should be forwarded by January 15, 2018 to hr@oma.org
We regret that only those selected for an interview will be contacted.
Ontario Medical Association is an equal opportunity employer. We will accommodate your needs under the Ontario Human Rights Code.
Requisition ID: 15542 Join the Global Community of Scotiabankers to help customers become better off. Purpose of Job: The Senior Legal Assistant/Law Clerk contributes to the efficient operation of the Legal Department by performing a wide range of administrative and law clerk duties, of a highly technical, complex and confidential nature. Major Accountabilities: The incumbent provides assistant support by: composing/drafting legal documents under the direction of counsel, including basic internal and external correspondence, reports, memoranda, presentations, using templates and precedents; converting documents from PDF to an editable Word format; responding to, and completing requests sent to the Legal Admin mailbox within a predetermined time line; creating and maintaining both manual and online filing systems; receiving, logging and distribution of courier deliveries and legal servings; database management, updating lawyer information, creating and updating administrative Standard Operating Procedures; working with other business lines within the Bank (at various levels of seniority) and external counsel, (including tracking, reviewing and arranging for payment of invoices); coordination of meetings, managing principals’ calendars, arranging video conferencing, managing appointments, arranging for the registration and payment of memberships, licences, seminars; travel arrangements, overseeing corporate expense cards, and preparation of expense statements; making travel arrangements and preparing expense reports; covering vacation absences of other members of the legal administrative team; and other special projects and responsibilities, as assigned The incumbent provides Law Clerk support by: composing/drafting Power of Attorneys, Deeds of Release, Affidavits of Execution, and True Copies, under the guidance of a lawyer, and external law firms, along with various business lines (at various levels of seniority) within the Bank; ensuring documents meet with local jurisdiction approval and conform to the specific requirements of the consulate, while also remaining Bank compliant; arrange for the execution of the documents by the appropriate Board appointed officers of the Bank; working with the Secretary’s Department to obtain the executed documents – including Secretary’s Resolution; Chartered Affidavit and the By-laws of the Bank; maintaining tracking of required action items and deliverables regarding the processing of Powers of Attorney; arranging for the authentication and legalization of Power of Attorneys and other legal documents; managing precedents of existing Power of Attorneys as required to ensure they continue to be Bank compliant; ordering, as needed, notarized Certificates from the Office of the Superintendent of Financial Institutions Canada; as required, notarize one-off documents for other business lines; tracking and reporting monthly International Hours for billing purposes; participate in the preparation & distribution of monthly and quarterly reports within a specific deadline. Education/Work Experience/Designations: The employee must possess a Law Clerk’s diploma, and a minimum of 4 years of legal administrative and law clerk experience, at a top tier business law firm, or an in-house legal department with a sophisticated financial services legal practice. Required Competencies: exceptional communication skills (written & oral) advanced computer skills, proficiency with MS Office (Word, Excel, PowerPoint and Outlook), Adobe and the internet team player with the ability to work independently strong knowledge of legal concepts and contractual language high level of judgment/organizational skills and initiative to deal with varied duties ability to exercise discretion when dealing with sensitive, highly confidential matters the incumbent must be self-motivated and work with only moderate direction. ability to initiate administrative projects required to support the law practice. ability to adapt to change on short notice exceptional organizational skills. ability to multitask.
Location(s): Canada : Ontario : Toronto As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.
Dec 18, 2017
Full time
Requisition ID: 15542 Join the Global Community of Scotiabankers to help customers become better off. Purpose of Job: The Senior Legal Assistant/Law Clerk contributes to the efficient operation of the Legal Department by performing a wide range of administrative and law clerk duties, of a highly technical, complex and confidential nature. Major Accountabilities: The incumbent provides assistant support by: composing/drafting legal documents under the direction of counsel, including basic internal and external correspondence, reports, memoranda, presentations, using templates and precedents; converting documents from PDF to an editable Word format; responding to, and completing requests sent to the Legal Admin mailbox within a predetermined time line; creating and maintaining both manual and online filing systems; receiving, logging and distribution of courier deliveries and legal servings; database management, updating lawyer information, creating and updating administrative Standard Operating Procedures; working with other business lines within the Bank (at various levels of seniority) and external counsel, (including tracking, reviewing and arranging for payment of invoices); coordination of meetings, managing principals’ calendars, arranging video conferencing, managing appointments, arranging for the registration and payment of memberships, licences, seminars; travel arrangements, overseeing corporate expense cards, and preparation of expense statements; making travel arrangements and preparing expense reports; covering vacation absences of other members of the legal administrative team; and other special projects and responsibilities, as assigned The incumbent provides Law Clerk support by: composing/drafting Power of Attorneys, Deeds of Release, Affidavits of Execution, and True Copies, under the guidance of a lawyer, and external law firms, along with various business lines (at various levels of seniority) within the Bank; ensuring documents meet with local jurisdiction approval and conform to the specific requirements of the consulate, while also remaining Bank compliant; arrange for the execution of the documents by the appropriate Board appointed officers of the Bank; working with the Secretary’s Department to obtain the executed documents – including Secretary’s Resolution; Chartered Affidavit and the By-laws of the Bank; maintaining tracking of required action items and deliverables regarding the processing of Powers of Attorney; arranging for the authentication and legalization of Power of Attorneys and other legal documents; managing precedents of existing Power of Attorneys as required to ensure they continue to be Bank compliant; ordering, as needed, notarized Certificates from the Office of the Superintendent of Financial Institutions Canada; as required, notarize one-off documents for other business lines; tracking and reporting monthly International Hours for billing purposes; participate in the preparation & distribution of monthly and quarterly reports within a specific deadline. Education/Work Experience/Designations: The employee must possess a Law Clerk’s diploma, and a minimum of 4 years of legal administrative and law clerk experience, at a top tier business law firm, or an in-house legal department with a sophisticated financial services legal practice. Required Competencies: exceptional communication skills (written & oral) advanced computer skills, proficiency with MS Office (Word, Excel, PowerPoint and Outlook), Adobe and the internet team player with the ability to work independently strong knowledge of legal concepts and contractual language high level of judgment/organizational skills and initiative to deal with varied duties ability to exercise discretion when dealing with sensitive, highly confidential matters the incumbent must be self-motivated and work with only moderate direction. ability to initiate administrative projects required to support the law practice. ability to adapt to change on short notice exceptional organizational skills. ability to multitask.
Location(s): Canada : Ontario : Toronto As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.
Independent Electricity System Operator (IESO)
Oakville, Ontario, Canada
This position perform some or all of the following duties:
Set up and maintain physical and electronic filing systems for support of the Director and enforcement functions, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage
Schedule appointments, meetings and conferences for Director, MACD and Senior Manager, Enforcement and Legal
Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director of MACD, the Enforcement and Legal unit, and with other MACD units, IESO business units or organizations, as appropriate
Determine and establish office procedures and routines
Manage information in litigation support and enforcement case management information systems
May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software
Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda
May perform other general office work as required including preparing financial statements.
Prepare correspondence and legal documents, such as notices and letters
General:
Provide executive-level administrative support to MACD Director, Senior Manager Enforcement & Legal, lawyer(s) and enhance office effectiveness
Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc.
Answer and direct phone calls
Assist Director of MACD, Senior Manager Enforcement & Legal and MACD lawyers in the preparation and coordination of hearings and trials
Record and monitor court appearance dates, pleadings and filing requirements
Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts
Schedule and coordinate discoveries, expert witnesses or other hearings
Monitor and follow-up with respect to evidence gathering
Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable
Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates
Prepare and submit expense reports
Maintain contact lists
Selection Criteria
Strong knowledge of legal theory and administrative practices to carry out responsibilities and associated activities.
Strong knowledge of technical, business and legal writing to prepare effective reports and correspondence.
Significant exposure to legal operations to develop a good overall understanding of legal, regulatory or enforcement administration.
Considerable exposure to law practices and procedures, including legislation.
Computer experience including exposure to legal software and tools, desktop software applications, computer data conversion, various PC-based query and calculation tools, and computer system interfaces.
Experience in researching the practices and procedures of other regulatory jurisdictions is preferred.
Ability to handle high-volume workflow and ability to prioritize.
Strong ability to use discretion and judgment in a law enforcement environment involving sensitive and confidential subject matter
Relevant experience is typically acquired working in an administrative capacity in support of senior partners within a law firm or executives within a legal department in a regulatory agency.
Excellent written and oral communication skills, in order to prepare reports and communicate effectively with all contacts involved in accomplishing the work objectives.
Requisite knowledge is considered to be normally acquired either through the successful completion of a 2 year diploma, such as a Legal Assistant and/or Law Clerk diploma.
A period of over 8 years up to and including 10 years is usually considered necessary to gain this experience.
All employees please submit your application through SuccessFactors.
Deadline for submitting your application is December 18, 2017 at 11:59 PM EST
Industry
Utilities
Oil & Energy
Employment Type
Temporary
Job Functions
Administrative
Legal
Dec 11, 2017
Full time
This position perform some or all of the following duties:
Set up and maintain physical and electronic filing systems for support of the Director and enforcement functions, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage
Schedule appointments, meetings and conferences for Director, MACD and Senior Manager, Enforcement and Legal
Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director of MACD, the Enforcement and Legal unit, and with other MACD units, IESO business units or organizations, as appropriate
Determine and establish office procedures and routines
Manage information in litigation support and enforcement case management information systems
May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software
Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda
May perform other general office work as required including preparing financial statements.
Prepare correspondence and legal documents, such as notices and letters
General:
Provide executive-level administrative support to MACD Director, Senior Manager Enforcement & Legal, lawyer(s) and enhance office effectiveness
Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc.
Answer and direct phone calls
Assist Director of MACD, Senior Manager Enforcement & Legal and MACD lawyers in the preparation and coordination of hearings and trials
Record and monitor court appearance dates, pleadings and filing requirements
Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts
Schedule and coordinate discoveries, expert witnesses or other hearings
Monitor and follow-up with respect to evidence gathering
Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable
Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates
Prepare and submit expense reports
Maintain contact lists
Selection Criteria
Strong knowledge of legal theory and administrative practices to carry out responsibilities and associated activities.
Strong knowledge of technical, business and legal writing to prepare effective reports and correspondence.
Significant exposure to legal operations to develop a good overall understanding of legal, regulatory or enforcement administration.
Considerable exposure to law practices and procedures, including legislation.
Computer experience including exposure to legal software and tools, desktop software applications, computer data conversion, various PC-based query and calculation tools, and computer system interfaces.
Experience in researching the practices and procedures of other regulatory jurisdictions is preferred.
Ability to handle high-volume workflow and ability to prioritize.
Strong ability to use discretion and judgment in a law enforcement environment involving sensitive and confidential subject matter
Relevant experience is typically acquired working in an administrative capacity in support of senior partners within a law firm or executives within a legal department in a regulatory agency.
Excellent written and oral communication skills, in order to prepare reports and communicate effectively with all contacts involved in accomplishing the work objectives.
Requisite knowledge is considered to be normally acquired either through the successful completion of a 2 year diploma, such as a Legal Assistant and/or Law Clerk diploma.
A period of over 8 years up to and including 10 years is usually considered necessary to gain this experience.
All employees please submit your application through SuccessFactors.
Deadline for submitting your application is December 18, 2017 at 11:59 PM EST
Industry
Utilities
Oil & Energy
Employment Type
Temporary
Job Functions
Administrative
Legal
