Multiple positions are available with the Department of Justice in Iqaluit, NU
The Government of Nunavut (GN) was selected as one of Canada’s Top Employers for Young People and recent graduates in 2021. With one of the fastest growing and youngest populations in Canada, Nunavut is a dynamic, vibrant territory, committed to becoming an even better place for future generations. As a government, we are strengthening our unique model of governance – one that integrates Inuit societal values, promotes use of the Inuktut language, achieves a representative public service, and collaborates with partners to achieve the promise of Nunavut. Successful applicants will enjoy a competitive salary, medical and dental benefits, a defined benefit pension plan, relocation privileges and opportunities for training and career advancement.
Legal Counsel work within the Legal and Constitutional Law Division of the Department of Justice. Under the general direction of the Deputy Minister of Justice and the Director of Legal and Constitutional Law, you will provide legal services to Cabinet, all government departments and certain public agencies, as well as represent the interests of the Government of Nunavut in all court and tribunal proceedings, in intergovernmental and other negotiations.
More specifically, you will provide legal services in relation to commercial law matters, including drafting and reviewing major contracts, contribution agreements, and templates for use by various government departments, and provide legal advice and services in relation to government procurement, labour and employment law, the Nunavut Agreement , and the Charter of Rights and Freedoms .
QUALIFICATIONS
Your profile as a qualified Legal Counsel will include:
A Common Law degree (e.g., JD, or LLB) from a recognized Canadian university or have received a Certificate of Qualification from the National Committee on Accreditation of the Federation of Law Societies of Canada.
Be eligible for unrestricted membership in the Law Society of Nunavut and/or be a member in good standing of a Provincial or Territorial Bar.
Demonstrated excellent written and oral English language skills, sound judgment, and keen understanding of clients’ interests and needs.
At least two (2) years’ experience doing either similar legal work or work of a type and breadth which demonstrates competence in a Government Legal Counsel environment.
ASSETS:
Experience in one or more of the following areas: Corporate Commercial Law, Litigation, Environmental Law, Construction Law.
Fluency in more than one of the Official Languages of Nunavut (i.e., Inuktut, English and French).
Knowledge of Inuit communities, culture and land, Inuit Qaujimajatuqangit, and Inuktut.
Experience working in a northern cross-cultural environment.
NOTE:
This is a Position of Trust and a satisfactory Criminal Record Check is required.
Compensation & benefits: This position is not included in the Nunavut Employees Union and offers a salary range of $110,591 to $148,356 per year, commensurate with experience, plus a Northern Allowance of $15,016 per annum. Note: Subsidized staff housing is available.
For more information and to apply
If you are interested in this opportunity as Legal Counsel (Reference #05-506881), please contact us or send your resume, by January 14, 2022 @ 11:59 PM EST, using one of the following methods: Department of Human Resources, Government of Nunavut, P.O. Box 1000, Station 430, Iqaluit, Nunavut X0A 0H0. Tel: 867-975-6222. Toll Free: 1-888-668-9993. Fax: 867-975-6220. E-mail: gnhr@gov.nu.ca . Please include the REFERENCE # in the subject line of your e-mail. Job descriptions may be obtained by fax or e-mail, or online. Only those candidates selected for interviews will be contacted. Note: An eligibility list may be created to fill future vacancies. Applicants may submit their resume in any of the official languages of Nunavut (i.e., Inuktut, English or French).
The Government of Nunavut is committed to creating a more representative workforce so it can better understand and serve the needs of Nunavummiut. Priority will be given to Nunavut Inuit. Candidates must clearly identify their eligibility in order to receive priority consideration under the Nunavut Priority Hiring Policy. Employment in some positions requires an acceptable criminal record check. Possession of a criminal record will not necessarily disqualify candidates from further consideration.
For position details, please visit the Government of Nunavut website at www.gov.nu.ca/public-jobs.
____________________________________________________________________________________________________
Plusieurs postes sont disponibles au sein du ministère de la Justice à Iqaluit, NU
En 2021, le gouvernement du Nunavut (GN) a été classé parmi les meilleurs employeurs du Canada pour les jeunes et les personnes nouvellement diplômées. Comptant l’une des populations les plus jeunes et à la croissance la plus rapide du Canada, le Nunavut est un territoire vivant et dynamique, déterminé à devenir un endroit encore meilleur pour les générations futures. En tant que gouvernement, nous renforçons notre modèle de gouvernance unique qui intègre les valeurs sociétales inuites, encourage l’usage de l’inuktut, mise sur une fonction publique représentative et prévoit la collaboration avec nos partenaires pour assurer l’avenir du Nunavut. Les candidates et candidats sélectionnés profiteront d’un salaire concurrentiel, d’une assurance médicale et dentaire, d’un régime de retraite à prestations déterminées, de possibilités de relocalisation et d’occasions de formation et d’avancement professionnel.
Les conseillers juridiques travaillent au sein de la division du contentieux et du droit constitutionnel du ministère de la Justice. Sous la direction générale du sous-ministre de la Justice et du directeur de la Division du contentieux et du droit constitutionnel, vous fournirez des services juridiques au cabinet, à tous les ministères et à certains organismes publics, et défendrez également les intérêts du gouvernement du Nunavut dans toutes les procédures judiciaires, et les négociations intergouvernementales ou autres.
Vous devrez notamment fournir des services juridiques en matière de droit commercial, y compris la rédaction et la révision de contrats importants, d’accords de contribution et de modèles à utiliser par divers ministères et organismes gouvernementaux, ainsi que des conseils et des services juridiques concernant les marchés publics, le droit du travail et de l’emploi, l’Accord du Nunavut et la Charte des droits et libertés .
EXIGENCES
Votre profil, en tant que conseiller juridique compétent, comprendra notamment :
Détenir un diplôme en common law (p. ex., JD ou LLB) d’une université canadienne reconnue ou avoir reçu une carte de compétence du Comité national sur les équivalences des diplômes de droit de la Fédération des ordres professionnels de juristes du Canada.
Être admissible au statut de membre sans restriction de la Law Society of Nunavut ou être membre en règle d’un barreau provincial ou territorial.
Démontrer d’excellentes aptitudes en anglais oral et écrit, un jugement solide, et une claire compréhension des intérêts et besoins de la clientèle.
Posséder au moins deux (2) années d’expérience de travail juridique similaire ou de travail de type ou d’envergure démontrant des compétences à œuvrer comme avocat-conseil du gouvernement.
ATOUTS :
De l’expérience dans un ou plusieurs des domaines suivants : droit commercial des sociétés, litiges, droit de l’environnement, et droit de la construction.
La maitrise de plus d’une des langues officielles du Nunavut (soit l’inuktut, l’anglais et le français).
La connaissance des communautés, de la culture et du territoire inuits, de l’ Inuit Qaujimajatuqangit et de l’inuktut.
Une expérience de travail dans un environnement nordique multiculturel.
NOTA :
Il s’agit d’un poste de confiance. Aussi une vérification satisfaisante du casier judiciaire est requise.
Rémunération et avantages : Ce poste n’est pas régi par la convention du Syndicat des employés du Nunavut et offre une échelle salariale allant de 110 591 $ jusqu’à 148 356 $ par année selon l’expérience, en plus d’une indemnité de vie dans le Nord de 15 016 $ par année. Nota : Un logement du personnel subventionné est prévu pour ce poste.
Pour plus d'information et pour postuler
Si ce poste de conseiller juridique vous intéresse (no de référence 05-506881), veuillez communiquer avec nous ou nous faire parvenir votre curriculum vitæ le 14 janvier 2022 @ 23 h 59 HNE, via l’une des méthodes suivantes : Ministère des Ressources humaines, Gouvernement du Nunavut, C. P. 1000, Succursale 430, Iqaluit (Nunavut) X0A 0H0. Téléphone : 867 975-6222. Sans frais : 1 888 668-9993. Télécopieur : 867 975-6220. Courriel : gnhr@gov.nu.ca . Veuillez indiquer le NUMÉRO DE RÉFÉRENCE dans l’objet de votre courriel. Les descriptions de poste peuvent être obtenues par télécopieur, par courriel ou en ligne. Seuls les candidats sélectionnés pour une entrevue seront contactés. Nota : Une liste d’admissibilité pourrait être établie afin de pourvoir de futurs postes vacants. Les candidats peuvent envoyer leur CV dans la langue officielle de leur choix (soit l’inuktut, l’anglais ou le français).
Le gouvernement du Nunavut s'est engagé à établir une main-d'œuvre plus représentative afin de mieux comprendre et satisfaire les besoins des Nunavummiut. Les Inuits du Nunavut ont priorité d’embauche. Les candidats qui désirent profiter de la politique de priorité d’embauche du Nunavut doivent clairement indiquer qu’ils y sont admissibles. Une vérification du casier judiciaire pourrait être exigée pour certains emplois. Un dossier judiciaire n’entraîne pas nécessairement le refus d’une candidature. L’utilisation du masculin n’a d’autre fin que celle d’alléger le texte.
Pour voir les détails de ce poste, rendez-vous sur le site du gouvernement du Nunavut au www.gov.nu.ca/fr/public-jobs.
Nov 24, 2021
Full time
Multiple positions are available with the Department of Justice in Iqaluit, NU
The Government of Nunavut (GN) was selected as one of Canada’s Top Employers for Young People and recent graduates in 2021. With one of the fastest growing and youngest populations in Canada, Nunavut is a dynamic, vibrant territory, committed to becoming an even better place for future generations. As a government, we are strengthening our unique model of governance – one that integrates Inuit societal values, promotes use of the Inuktut language, achieves a representative public service, and collaborates with partners to achieve the promise of Nunavut. Successful applicants will enjoy a competitive salary, medical and dental benefits, a defined benefit pension plan, relocation privileges and opportunities for training and career advancement.
Legal Counsel work within the Legal and Constitutional Law Division of the Department of Justice. Under the general direction of the Deputy Minister of Justice and the Director of Legal and Constitutional Law, you will provide legal services to Cabinet, all government departments and certain public agencies, as well as represent the interests of the Government of Nunavut in all court and tribunal proceedings, in intergovernmental and other negotiations.
More specifically, you will provide legal services in relation to commercial law matters, including drafting and reviewing major contracts, contribution agreements, and templates for use by various government departments, and provide legal advice and services in relation to government procurement, labour and employment law, the Nunavut Agreement , and the Charter of Rights and Freedoms .
QUALIFICATIONS
Your profile as a qualified Legal Counsel will include:
A Common Law degree (e.g., JD, or LLB) from a recognized Canadian university or have received a Certificate of Qualification from the National Committee on Accreditation of the Federation of Law Societies of Canada.
Be eligible for unrestricted membership in the Law Society of Nunavut and/or be a member in good standing of a Provincial or Territorial Bar.
Demonstrated excellent written and oral English language skills, sound judgment, and keen understanding of clients’ interests and needs.
At least two (2) years’ experience doing either similar legal work or work of a type and breadth which demonstrates competence in a Government Legal Counsel environment.
ASSETS:
Experience in one or more of the following areas: Corporate Commercial Law, Litigation, Environmental Law, Construction Law.
Fluency in more than one of the Official Languages of Nunavut (i.e., Inuktut, English and French).
Knowledge of Inuit communities, culture and land, Inuit Qaujimajatuqangit, and Inuktut.
Experience working in a northern cross-cultural environment.
NOTE:
This is a Position of Trust and a satisfactory Criminal Record Check is required.
Compensation & benefits: This position is not included in the Nunavut Employees Union and offers a salary range of $110,591 to $148,356 per year, commensurate with experience, plus a Northern Allowance of $15,016 per annum. Note: Subsidized staff housing is available.
For more information and to apply
If you are interested in this opportunity as Legal Counsel (Reference #05-506881), please contact us or send your resume, by January 14, 2022 @ 11:59 PM EST, using one of the following methods: Department of Human Resources, Government of Nunavut, P.O. Box 1000, Station 430, Iqaluit, Nunavut X0A 0H0. Tel: 867-975-6222. Toll Free: 1-888-668-9993. Fax: 867-975-6220. E-mail: gnhr@gov.nu.ca . Please include the REFERENCE # in the subject line of your e-mail. Job descriptions may be obtained by fax or e-mail, or online. Only those candidates selected for interviews will be contacted. Note: An eligibility list may be created to fill future vacancies. Applicants may submit their resume in any of the official languages of Nunavut (i.e., Inuktut, English or French).
The Government of Nunavut is committed to creating a more representative workforce so it can better understand and serve the needs of Nunavummiut. Priority will be given to Nunavut Inuit. Candidates must clearly identify their eligibility in order to receive priority consideration under the Nunavut Priority Hiring Policy. Employment in some positions requires an acceptable criminal record check. Possession of a criminal record will not necessarily disqualify candidates from further consideration.
For position details, please visit the Government of Nunavut website at www.gov.nu.ca/public-jobs.
____________________________________________________________________________________________________
Plusieurs postes sont disponibles au sein du ministère de la Justice à Iqaluit, NU
En 2021, le gouvernement du Nunavut (GN) a été classé parmi les meilleurs employeurs du Canada pour les jeunes et les personnes nouvellement diplômées. Comptant l’une des populations les plus jeunes et à la croissance la plus rapide du Canada, le Nunavut est un territoire vivant et dynamique, déterminé à devenir un endroit encore meilleur pour les générations futures. En tant que gouvernement, nous renforçons notre modèle de gouvernance unique qui intègre les valeurs sociétales inuites, encourage l’usage de l’inuktut, mise sur une fonction publique représentative et prévoit la collaboration avec nos partenaires pour assurer l’avenir du Nunavut. Les candidates et candidats sélectionnés profiteront d’un salaire concurrentiel, d’une assurance médicale et dentaire, d’un régime de retraite à prestations déterminées, de possibilités de relocalisation et d’occasions de formation et d’avancement professionnel.
Les conseillers juridiques travaillent au sein de la division du contentieux et du droit constitutionnel du ministère de la Justice. Sous la direction générale du sous-ministre de la Justice et du directeur de la Division du contentieux et du droit constitutionnel, vous fournirez des services juridiques au cabinet, à tous les ministères et à certains organismes publics, et défendrez également les intérêts du gouvernement du Nunavut dans toutes les procédures judiciaires, et les négociations intergouvernementales ou autres.
Vous devrez notamment fournir des services juridiques en matière de droit commercial, y compris la rédaction et la révision de contrats importants, d’accords de contribution et de modèles à utiliser par divers ministères et organismes gouvernementaux, ainsi que des conseils et des services juridiques concernant les marchés publics, le droit du travail et de l’emploi, l’Accord du Nunavut et la Charte des droits et libertés .
EXIGENCES
Votre profil, en tant que conseiller juridique compétent, comprendra notamment :
Détenir un diplôme en common law (p. ex., JD ou LLB) d’une université canadienne reconnue ou avoir reçu une carte de compétence du Comité national sur les équivalences des diplômes de droit de la Fédération des ordres professionnels de juristes du Canada.
Être admissible au statut de membre sans restriction de la Law Society of Nunavut ou être membre en règle d’un barreau provincial ou territorial.
Démontrer d’excellentes aptitudes en anglais oral et écrit, un jugement solide, et une claire compréhension des intérêts et besoins de la clientèle.
Posséder au moins deux (2) années d’expérience de travail juridique similaire ou de travail de type ou d’envergure démontrant des compétences à œuvrer comme avocat-conseil du gouvernement.
ATOUTS :
De l’expérience dans un ou plusieurs des domaines suivants : droit commercial des sociétés, litiges, droit de l’environnement, et droit de la construction.
La maitrise de plus d’une des langues officielles du Nunavut (soit l’inuktut, l’anglais et le français).
La connaissance des communautés, de la culture et du territoire inuits, de l’ Inuit Qaujimajatuqangit et de l’inuktut.
Une expérience de travail dans un environnement nordique multiculturel.
NOTA :
Il s’agit d’un poste de confiance. Aussi une vérification satisfaisante du casier judiciaire est requise.
Rémunération et avantages : Ce poste n’est pas régi par la convention du Syndicat des employés du Nunavut et offre une échelle salariale allant de 110 591 $ jusqu’à 148 356 $ par année selon l’expérience, en plus d’une indemnité de vie dans le Nord de 15 016 $ par année. Nota : Un logement du personnel subventionné est prévu pour ce poste.
Pour plus d'information et pour postuler
Si ce poste de conseiller juridique vous intéresse (no de référence 05-506881), veuillez communiquer avec nous ou nous faire parvenir votre curriculum vitæ le 14 janvier 2022 @ 23 h 59 HNE, via l’une des méthodes suivantes : Ministère des Ressources humaines, Gouvernement du Nunavut, C. P. 1000, Succursale 430, Iqaluit (Nunavut) X0A 0H0. Téléphone : 867 975-6222. Sans frais : 1 888 668-9993. Télécopieur : 867 975-6220. Courriel : gnhr@gov.nu.ca . Veuillez indiquer le NUMÉRO DE RÉFÉRENCE dans l’objet de votre courriel. Les descriptions de poste peuvent être obtenues par télécopieur, par courriel ou en ligne. Seuls les candidats sélectionnés pour une entrevue seront contactés. Nota : Une liste d’admissibilité pourrait être établie afin de pourvoir de futurs postes vacants. Les candidats peuvent envoyer leur CV dans la langue officielle de leur choix (soit l’inuktut, l’anglais ou le français).
Le gouvernement du Nunavut s'est engagé à établir une main-d'œuvre plus représentative afin de mieux comprendre et satisfaire les besoins des Nunavummiut. Les Inuits du Nunavut ont priorité d’embauche. Les candidats qui désirent profiter de la politique de priorité d’embauche du Nunavut doivent clairement indiquer qu’ils y sont admissibles. Une vérification du casier judiciaire pourrait être exigée pour certains emplois. Un dossier judiciaire n’entraîne pas nécessairement le refus d’une candidature. L’utilisation du masculin n’a d’autre fin que celle d’alléger le texte.
Pour voir les détails de ce poste, rendez-vous sur le site du gouvernement du Nunavut au www.gov.nu.ca/fr/public-jobs.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Nov 27, 2021
Full time
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Who We Are
Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers in the Technology Group . This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.
Responsibilities include, but are not limited to:
Primary Responsibilities
Executing all administrative duties including, but not limited to, email and calendar management, coordinating meetings, preparing for expense reimbursements etc.
Preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Maintaining an efficient file management and bring forward system
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Interacting with clients and coordinating meetings
Delegating tasks to, and coordinating with, other administrative departments
Other duties as assigned
Qualifications
Legal Assistant Certificate from an accredited post secondary institution or equivalent work experience
A minimum of 3+ years working experience (large firm experience preferred) in Corporate Securities and/or Technology
In depth understanding of business and legal terminology
Strong technical skills using Microsoft Office 365
Experience working with 3E, iManage Desksite, DocuSign
Transactional experience considered an asset.
Must Haves
Ability to manage the practices of multiple lawyers
In-depth understanding of business and legal terminology
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
Work independently and also be a flexible team player
Highly organized, with meticulous attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality of information
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Nov 26, 2021
Full time
Who We Are
Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers in the Technology Group . This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.
Responsibilities include, but are not limited to:
Primary Responsibilities
Executing all administrative duties including, but not limited to, email and calendar management, coordinating meetings, preparing for expense reimbursements etc.
Preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Maintaining an efficient file management and bring forward system
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Interacting with clients and coordinating meetings
Delegating tasks to, and coordinating with, other administrative departments
Other duties as assigned
Qualifications
Legal Assistant Certificate from an accredited post secondary institution or equivalent work experience
A minimum of 3+ years working experience (large firm experience preferred) in Corporate Securities and/or Technology
In depth understanding of business and legal terminology
Strong technical skills using Microsoft Office 365
Experience working with 3E, iManage Desksite, DocuSign
Transactional experience considered an asset.
Must Haves
Ability to manage the practices of multiple lawyers
In-depth understanding of business and legal terminology
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
Work independently and also be a flexible team player
Highly organized, with meticulous attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality of information
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Government of Nova Scotia
Halifax, Nova Scotia, Canada
Department: Public Prosecution Service
Location: Halifax/Dartmouth
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 12/7/2021 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.
With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.
The core functions of the Nova Scotia Public Prosecution Service are to:
Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
Participate in the development of criminal law and criminal prosecutions policy.
Provide advice to police in respect of prosecutions generally or in respect of specific investigations.
For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/.
About Our Opportunity
If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!
As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.
Primary Accountabilities
Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.
In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.
Qualifications and Experience
You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years of experience working in a legal practice. An acceptable combination of your education and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.
Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
May be required to work overtime on occasion
Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment
Additional Information
This is a Term employment opportunity with an anticipated end date of July 2023 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. This opportunity will work out of the Halifax and/or Dartmouth offices.
On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Department Specific Flexible working schedules.
Pay Grade: CL 21
Salary Range: $1,719.83 - $1,917.08 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
Province of Nova Scotia
Nov 24, 2021
Full time
Department: Public Prosecution Service
Location: Halifax/Dartmouth
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 12/7/2021 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.
With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.
The core functions of the Nova Scotia Public Prosecution Service are to:
Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
Participate in the development of criminal law and criminal prosecutions policy.
Provide advice to police in respect of prosecutions generally or in respect of specific investigations.
For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/.
About Our Opportunity
If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!
As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.
Primary Accountabilities
Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.
In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.
Qualifications and Experience
You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years of experience working in a legal practice. An acceptable combination of your education and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.
Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
May be required to work overtime on occasion
Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment
Additional Information
This is a Term employment opportunity with an anticipated end date of July 2023 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. This opportunity will work out of the Halifax and/or Dartmouth offices.
On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Department Specific Flexible working schedules.
Pay Grade: CL 21
Salary Range: $1,719.83 - $1,917.08 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
Province of Nova Scotia
Halifax Regional Municipality
Halifax, Nova Scotia, Canada
Job Posting
Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is seeking a Legal Assistant to become a permanent member of the Legal Services support team. HRM encourages applications from qualified persons in communities of African descent, racially visible persons, women applying to non-traditional positions, persons with disabilities, Indigenous persons and persons from the LGBTQ+ Community. HRM encourages applicants to self-identify. Reporting operationally to their assigned lawyers and administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role as well as strong proofreading, word processing and general administrative office skills. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and have additional expertise in one or more areas of law. DUTIES AND RESPONSIBILITIES
Manages and processes internal and external inquiries, appointments, calendar of meetings, court deadlines, correspondence, and ensures follow up where appropriate using tact and judgement ensuring a high level of confidentiality
Opens and maintains files, legal or prosecution, as set out in the Legal Services practice standards
Accurately transcribes documents, drafts and prepares various types of correspondence, and prepares legal documents, council reports, general reports and presentations as required
Prepares background material for meetings, schedules presentations and makes any other necessary arrangements including attendance and recording of minutes if and when required
Receives and processes invoices
Updates and maintains the division’s file/document management systems
Contributes to maintaining a document precedent/template system
Maintains statistics and data and creates reports where required
Coordinates arrangements for local and out of town travel/conferences and prepares expense reports, as required
Litigation
Maintains knowledge of litigation file time lines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists with coordination of witnesses, client contacts, and organization of discovery meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any documents required for court or hearings
Files documents with the court as required
Prosecutions
Prepares and reviews municipal prosecution and appeal files
Tracks court dates & adjournments, processes disclosure requests, trial follow up work, preparation of weekly application docket
Prepares court documents and arranges for filing & service
Responds to inquiries from public, policing agencies, law firms and Provincial Court staff
Gathers and maintains appropriate data for preparation of reports
Provides back-up support for Coordinator, Municipal Prosecutions, when required
Experience with JEIN considered an asset
Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role
QUALIFICATIONS Education and Experience
High School Diploma and a Legal Assistant or Paralegal Certificate is required
1-5 years current, related experience as a Legal Assistant working in a law office environment with demonstrated performance capabilities.
Technical / Job Specific Knowledge and Abilities
Excellent interpersonal and communications skills, both written and verbal
Strong customer service orientation, ability to deal with individuals under stressful situations
Excellent writing skills and attention to detail, including proper spelling, grammar, punctuation, and proofreading for complex documentation
Time management skills and the ability to prioritize tasks with minimal supervision
Proficiency and expertise in the use of current office technology and related software including Microsoft Office (Word, Outlook, Excel)
Experience working with file/document management systems will be considered an asset
Ability to work effectively both independently and on a team on a multitude of tasks in variable situations
Knowledge of legal terminology and ability to draft legal documentation as required
Understanding of legal reference materials, procedures, and legal filing systems
Ensures compliance with court filing practices
Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion;
Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible
Knowledge of data privacy laws considered an asset
Good internet research skills using reputable and authorized sources. Familiarity with Government web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, etc. considered as an asset
Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset
Pre-Employment Requirement : Halifax Regional Municipality has a Mandatory COVID-19 Vaccination Policy which requires all employees to be fully vaccinated against COVID-19. Proof of vaccination is a condition of employment. Proof of full vaccination is not required at time of application but will be verified prior to the commencement of employment. Human Resources will notify you when proof of vaccination is required. Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in-person and in adherence with current COVID-19 Public Health protocols. Competencies : Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning, Values and Ethics, Organizational Awareness WORK STATUS : Permanent, Full-time HOURS OF WORK : Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY : Non-union – NU3 ($46,700 - $64,200). Compensation is commensurate with experience and training. WORK LOCATION : CIBC Building, 1809 Barrington Street, 7th Floor CLOSING DATE : Applications will be received up to 11:59 p.m. on December 5, 2021 Please note : We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Nov 24, 2021
Full time
Job Posting
Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is seeking a Legal Assistant to become a permanent member of the Legal Services support team. HRM encourages applications from qualified persons in communities of African descent, racially visible persons, women applying to non-traditional positions, persons with disabilities, Indigenous persons and persons from the LGBTQ+ Community. HRM encourages applicants to self-identify. Reporting operationally to their assigned lawyers and administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role as well as strong proofreading, word processing and general administrative office skills. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and have additional expertise in one or more areas of law. DUTIES AND RESPONSIBILITIES
Manages and processes internal and external inquiries, appointments, calendar of meetings, court deadlines, correspondence, and ensures follow up where appropriate using tact and judgement ensuring a high level of confidentiality
Opens and maintains files, legal or prosecution, as set out in the Legal Services practice standards
Accurately transcribes documents, drafts and prepares various types of correspondence, and prepares legal documents, council reports, general reports and presentations as required
Prepares background material for meetings, schedules presentations and makes any other necessary arrangements including attendance and recording of minutes if and when required
Receives and processes invoices
Updates and maintains the division’s file/document management systems
Contributes to maintaining a document precedent/template system
Maintains statistics and data and creates reports where required
Coordinates arrangements for local and out of town travel/conferences and prepares expense reports, as required
Litigation
Maintains knowledge of litigation file time lines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists with coordination of witnesses, client contacts, and organization of discovery meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any documents required for court or hearings
Files documents with the court as required
Prosecutions
Prepares and reviews municipal prosecution and appeal files
Tracks court dates & adjournments, processes disclosure requests, trial follow up work, preparation of weekly application docket
Prepares court documents and arranges for filing & service
Responds to inquiries from public, policing agencies, law firms and Provincial Court staff
Gathers and maintains appropriate data for preparation of reports
Provides back-up support for Coordinator, Municipal Prosecutions, when required
Experience with JEIN considered an asset
Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role
QUALIFICATIONS Education and Experience
High School Diploma and a Legal Assistant or Paralegal Certificate is required
1-5 years current, related experience as a Legal Assistant working in a law office environment with demonstrated performance capabilities.
Technical / Job Specific Knowledge and Abilities
Excellent interpersonal and communications skills, both written and verbal
Strong customer service orientation, ability to deal with individuals under stressful situations
Excellent writing skills and attention to detail, including proper spelling, grammar, punctuation, and proofreading for complex documentation
Time management skills and the ability to prioritize tasks with minimal supervision
Proficiency and expertise in the use of current office technology and related software including Microsoft Office (Word, Outlook, Excel)
Experience working with file/document management systems will be considered an asset
Ability to work effectively both independently and on a team on a multitude of tasks in variable situations
Knowledge of legal terminology and ability to draft legal documentation as required
Understanding of legal reference materials, procedures, and legal filing systems
Ensures compliance with court filing practices
Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion;
Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible
Knowledge of data privacy laws considered an asset
Good internet research skills using reputable and authorized sources. Familiarity with Government web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, etc. considered as an asset
Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset
Pre-Employment Requirement : Halifax Regional Municipality has a Mandatory COVID-19 Vaccination Policy which requires all employees to be fully vaccinated against COVID-19. Proof of vaccination is a condition of employment. Proof of full vaccination is not required at time of application but will be verified prior to the commencement of employment. Human Resources will notify you when proof of vaccination is required. Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in-person and in adherence with current COVID-19 Public Health protocols. Competencies : Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning, Values and Ethics, Organizational Awareness WORK STATUS : Permanent, Full-time HOURS OF WORK : Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY : Non-union – NU3 ($46,700 - $64,200). Compensation is commensurate with experience and training. WORK LOCATION : CIBC Building, 1809 Barrington Street, 7th Floor CLOSING DATE : Applications will be received up to 11:59 p.m. on December 5, 2021 Please note : We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
MLT Aikins - Western Canada's Law Firm
Regina, Saskatchewan, Canada
Litigation Legal Assistant - MLTA-000054
Our Regina office is in search of an experienced litigation legal assistant to support our litigation practice. This position is responsible for providing administrative and clerical support for lawyers in the Regina office. The ideal candidate for this position is self-motivated and highly organized, has superior computer, proofreading, and time management skills, excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment. This is a 12-month, full-time opportunity.
Responsibilities Include:
Performing complex editing and formatting for correspondence and documents
Performing various administrative tasks, including file opening, billing, and following up to review outstanding accounts
Following instructions with minimal supervision and being able to thrive in a fast-paced, professional team environment
Maintaining an efficient file system (for physical and electronic files) and having strong organizational skills with exceptional attention to detail
Booking court dates and maintaining the BF system
Preparing court materials
Qualifications Include:
Graduate of a recognized Legal Assistant Program (equivalencies will be considered)
Minimum two years of experience in an active foreclosure practice
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills
Must have proofreading, writing, spelling, and grammar skills
A client-focused approach and commitment to providing exceptional service to internal and external clients
We Offer:
A competitive salary
Comprehensive coverage for health and wellness benefits
Vacation coverage and flexible work arrangement
Access to group savings plans and investment options
Options for flexible work agreements and vacation coverage
Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity, and inclusion create a space for everyone to collaborate, allowing us to deliver excellent, and increasingly innovative, legal service to our clients. We encourage individuals of a diverse group (Disability, members of visible minorities, indigenous persons, individuals of diverse gender and sexual orientation) to apply to our job postings when they become available.
Nov 23, 2021
Full time
Litigation Legal Assistant - MLTA-000054
Our Regina office is in search of an experienced litigation legal assistant to support our litigation practice. This position is responsible for providing administrative and clerical support for lawyers in the Regina office. The ideal candidate for this position is self-motivated and highly organized, has superior computer, proofreading, and time management skills, excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment. This is a 12-month, full-time opportunity.
Responsibilities Include:
Performing complex editing and formatting for correspondence and documents
Performing various administrative tasks, including file opening, billing, and following up to review outstanding accounts
Following instructions with minimal supervision and being able to thrive in a fast-paced, professional team environment
Maintaining an efficient file system (for physical and electronic files) and having strong organizational skills with exceptional attention to detail
Booking court dates and maintaining the BF system
Preparing court materials
Qualifications Include:
Graduate of a recognized Legal Assistant Program (equivalencies will be considered)
Minimum two years of experience in an active foreclosure practice
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills
Must have proofreading, writing, spelling, and grammar skills
A client-focused approach and commitment to providing exceptional service to internal and external clients
We Offer:
A competitive salary
Comprehensive coverage for health and wellness benefits
Vacation coverage and flexible work arrangement
Access to group savings plans and investment options
Options for flexible work agreements and vacation coverage
Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity, and inclusion create a space for everyone to collaborate, allowing us to deliver excellent, and increasingly innovative, legal service to our clients. We encourage individuals of a diverse group (Disability, members of visible minorities, indigenous persons, individuals of diverse gender and sexual orientation) to apply to our job postings when they become available.
Job Number: J1121-0830
Job Title: Legal Assistant
Department: Legal Services Department
Job Type: Permanent Full Time
Job Category: Legal
Number Of Positions: 1
Date Posted: November 16, 2021
Closing Date: November 26, 2021
Salary: $63,070.00 - $75,079.00/Year
Hours of work: 35
Schedule: M-F
Union: Non-union
Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre containing a bustling subway, a state-of-the-art hospital that opened its doors in 2021 – the Cortellucci Vaughan Hospital, exciting projects that are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.
The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021, we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.
Position Overview
Responsible for providing administrative and legal support to legal counsel including preparation and photocopying of materials for proceedings and hearings; preparation of reports and confidential opinions regarding municipal / commercial matters subject to solicitor-client privilege. Coordinates schedules, hearings, proceedings and meetings; prioritizes and ensures deadlines are met through coordination of work responsibilities with legal counsel. Provides administrative assistance and reception duties to the legal department as required.
Qualifications and Experience
Legal Assistant Diploma from a recognized post-secondary institution or suitable
equivalent
Minimum of three (3) years’ experience in a municipal / commercial legal environment
Excellent time management, organizational and interpersonal skills with attention to
detail and a high level of accuracy
Strong analytical, research and diligent problem-solving abilities.
Proficient keyboarding and computer skills, including advanced knowledge in Excel,
Word, PowerPoint and other Microsoft applications
Knowledge of, and demonstrated ability in, the City’s core competencies and relevant
functional competencies.
Ability to work outside normal business hours, as required
The City of Vaughan has an employee-focused culture with an emphasis on health and wellness, work-life balance, and family benefits.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions. The City of Vaughan has implemented a mandatory vaccine policy for all its employees. The City will comply with its human rights obligations, make exceptions for applicable medical conditions and accommodate employees legally entitled to accommodation.
The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.
Nov 22, 2021
Full time
Job Number: J1121-0830
Job Title: Legal Assistant
Department: Legal Services Department
Job Type: Permanent Full Time
Job Category: Legal
Number Of Positions: 1
Date Posted: November 16, 2021
Closing Date: November 26, 2021
Salary: $63,070.00 - $75,079.00/Year
Hours of work: 35
Schedule: M-F
Union: Non-union
Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre containing a bustling subway, a state-of-the-art hospital that opened its doors in 2021 – the Cortellucci Vaughan Hospital, exciting projects that are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.
The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021, we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.
Position Overview
Responsible for providing administrative and legal support to legal counsel including preparation and photocopying of materials for proceedings and hearings; preparation of reports and confidential opinions regarding municipal / commercial matters subject to solicitor-client privilege. Coordinates schedules, hearings, proceedings and meetings; prioritizes and ensures deadlines are met through coordination of work responsibilities with legal counsel. Provides administrative assistance and reception duties to the legal department as required.
Qualifications and Experience
Legal Assistant Diploma from a recognized post-secondary institution or suitable
equivalent
Minimum of three (3) years’ experience in a municipal / commercial legal environment
Excellent time management, organizational and interpersonal skills with attention to
detail and a high level of accuracy
Strong analytical, research and diligent problem-solving abilities.
Proficient keyboarding and computer skills, including advanced knowledge in Excel,
Word, PowerPoint and other Microsoft applications
Knowledge of, and demonstrated ability in, the City’s core competencies and relevant
functional competencies.
Ability to work outside normal business hours, as required
The City of Vaughan has an employee-focused culture with an emphasis on health and wellness, work-life balance, and family benefits.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions. The City of Vaughan has implemented a mandatory vaccine policy for all its employees. The City will comply with its human rights obligations, make exceptions for applicable medical conditions and accommodate employees legally entitled to accommodation.
The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.
Lawson Lundell LLP
Vancouver, British Columbia, Canada
Litigation Legal Assistant Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2021 . Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a Legal Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Litigation Group. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Preparing and drafting various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining an efficient file management and bring forward system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
Minimum 3 - 5 years’ of previous litigation experience
Knowledge of general litigation rules and procedures
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Advisor.
Exciting perks and benefits of working at Lawson:
Competitive Compensation
Health Benefits : extended health, dental, vision, out of country, life, AD&D
Fitness Benefit : reimbursement for fitness equipment or fitness membership
Paid Time Off : vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
Financial Benefits : defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
Fun Environment : annual year end party, happy hours, staff appreciation week, and many other social events
Flexible work hours
Awards : long term service and bonus vacation awards
What to expect
A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
An environment where constant learning is encouraged
A fun and collaborative work environment
A team of unique individuals who will help take your skills and experience to the next level
A commitment to providing a discrimination-free and harassment-free workplace environment
We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Nov 22, 2021
Full time
Litigation Legal Assistant Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2021 . Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a Legal Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Litigation Group. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Preparing and drafting various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining an efficient file management and bring forward system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
Minimum 3 - 5 years’ of previous litigation experience
Knowledge of general litigation rules and procedures
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Advisor.
Exciting perks and benefits of working at Lawson:
Competitive Compensation
Health Benefits : extended health, dental, vision, out of country, life, AD&D
Fitness Benefit : reimbursement for fitness equipment or fitness membership
Paid Time Off : vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
Financial Benefits : defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
Fun Environment : annual year end party, happy hours, staff appreciation week, and many other social events
Flexible work hours
Awards : long term service and bonus vacation awards
What to expect
A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
An environment where constant learning is encouraged
A fun and collaborative work environment
A team of unique individuals who will help take your skills and experience to the next level
A commitment to providing a discrimination-free and harassment-free workplace environment
We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Location: Edmonton, AB, CA
Date: Nov 19, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities Maintaining files and diarizations on a daily basis;
Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area;
Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Nov 21, 2021
Full time
Location: Edmonton, AB, CA
Date: Nov 19, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities Maintaining files and diarizations on a daily basis;
Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area;
Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Considering the current affairs, Allstate will be conducting virtual interviews and has made arrangements for new hires to work remotely till its deemed safe to return to office. Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do. Our team is growing and we are actively looking to hire a Legal Assistant. The Legal Assistant is accountable for supporting the achievement of ACG’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units. Role Designation: Hybrid 3-4 days in Office Benefits to joining Allstate Complete Group Benefits Program customizable to your needs Comprehensive Health and Wellness resources Strong Brand Recognition (listed as best Employer with Kincentric since 2012). Working within the community and giving back! Opportunity for ongoing learning and career development. We work a 37.5 hour work week Accountabilities : Answers phone calls Sorts, distributes, and process incoming & outgoing mail and faxes, including saving to system Creates and routes general interoffice communications Manages calendars and files related to events and create communication and reminders Photocopies or scans materials as requested Manages, organizes and stores file information Prepares opening documents and closing documents Assists with preparing court documents and assembles motion records, mediation memorandum, pre-trial conference brief and case conference summaries, etc Regular, predictable attendance is an essential function of this job Other duties and special projects as assigned Qualifications: College Degree Preferred Minimum 2 years’ experience as an Assistant in insurance defence is preferred Ability to work in a highly structured environment Good communication skills, including ability to maintain a courteous and professional demeanor with clients, service providers, insureds, fellow employees and other counsel and their support staff Ability to create professional, error free documents utilizing good grammar, spelling and format skills, including completing and sending form letters Understanding and ability to use and operate within the Rules of Civil Procedure and Licensing Appeal Tribunal Rules Knowledge of software applications including Microsoft Outlook, Word, Excel, Internet searches, Power Point and other, web-based applications Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation please let us know and we will work with you to meet your needs. Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise. We are proud to be recognized as a #Kincentric Best Employer since 2012!
Nov 21, 2021
Full time
Considering the current affairs, Allstate will be conducting virtual interviews and has made arrangements for new hires to work remotely till its deemed safe to return to office. Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do. Our team is growing and we are actively looking to hire a Legal Assistant. The Legal Assistant is accountable for supporting the achievement of ACG’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units. Role Designation: Hybrid 3-4 days in Office Benefits to joining Allstate Complete Group Benefits Program customizable to your needs Comprehensive Health and Wellness resources Strong Brand Recognition (listed as best Employer with Kincentric since 2012). Working within the community and giving back! Opportunity for ongoing learning and career development. We work a 37.5 hour work week Accountabilities : Answers phone calls Sorts, distributes, and process incoming & outgoing mail and faxes, including saving to system Creates and routes general interoffice communications Manages calendars and files related to events and create communication and reminders Photocopies or scans materials as requested Manages, organizes and stores file information Prepares opening documents and closing documents Assists with preparing court documents and assembles motion records, mediation memorandum, pre-trial conference brief and case conference summaries, etc Regular, predictable attendance is an essential function of this job Other duties and special projects as assigned Qualifications: College Degree Preferred Minimum 2 years’ experience as an Assistant in insurance defence is preferred Ability to work in a highly structured environment Good communication skills, including ability to maintain a courteous and professional demeanor with clients, service providers, insureds, fellow employees and other counsel and their support staff Ability to create professional, error free documents utilizing good grammar, spelling and format skills, including completing and sending form letters Understanding and ability to use and operate within the Rules of Civil Procedure and Licensing Appeal Tribunal Rules Knowledge of software applications including Microsoft Outlook, Word, Excel, Internet searches, Power Point and other, web-based applications Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation please let us know and we will work with you to meet your needs. Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise. We are proud to be recognized as a #Kincentric Best Employer since 2012!
Government of Alberta
Grande Prairie, Alberta, Canada
About Us
The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.
Role
Are you looking for an exciting opportunity to develop in Crown Prosecution services? If you have the right knowledge and skill here is the time for you to apply!!!
Alberta Justice and Solicitor General has a Legal Assistant positions available at Grand Prairie. Join a supportive team environment that provides challenging work in the legal field.
Your key responsibilities will be:
Effective management and organization of legal files and documents in preparation for court proceedings in all levels of court providing specialized legal assistance/support in cases which are complex due to high level charges, multiple accused/respondents and/or multiple witnesses and may include multiple jurisdiction.
Effective management of witnesses in high- level complex cases, which may involve several witnesses including professionals.
Problem solve and research information when required.
Organization and delivery of disclosure to accused/defence counsel.
Provide accurate and timely administrative support to crown counsel, HRO manager and paralegals involved in the prosecution of serious/complex cases.
Liaise and communicate effectively with various internal parties an external stakeholders.
Manage cases in summation and Adobe Acrobat.
Collect and organize offender background materials into electronic trial/hearing binders for the high risk offender unit for the use of bail, sentencing and or/Dangerous Offender, Long Term offender or High Risk Offender. Recognizance applications.
Assist the paralegal and the HRO manager in the file preparation for bail, sentencing and/or DO/LTO/HRO Recognizance Applications on High Risk Offenders.
Assist HRO Unit coordinator (Crown Counsel) in file preparation for ARB hearings.
As the ideal candidate you possess:
A comprehensive understanding of the criminal justice system and processes.
Proficient in Microsoft office suite and JOIN.
Familiar with basic assessment tools and relevant leading cases.
Familiar with section 810.1,810.2, criminal code part XX.1- Mental disorder and DO/LTO guidebook and policy.
Excellent oral and written communication skills.
Good interpersonal skills.
Qualifications
A two year diploma in a related field such as a legal assistant, paralegal, or criminology, plus extensive related criminal experience or equivalencies are required.
Equivalencies will be considered. (Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
APS Competencies Section
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
Creative Problem Solving : Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
Agility : Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
Drive for Results : Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.
Building Collaborative Environment : Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.
Developing Networks : Ability to interact positively, build relationships and work effectively with others.
Salary
$2,2017 to $2,480 bi-weekly: $52,659 to $64,737/year
Notes
Links and information on what the GoA has to offer to prospective employees.
Working for the Alberta Public Service –
Pension plans:
Public Service Pension Plan (PSPP) –
Management Employees Pension Plan (MEPP) –
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
The Government of Alberta is implementing a proof of COVID 19 vaccination policy for all Alberta Public Service employees, to improve the health and safety of Alberta Public Service employees and Albertans we serve.
Any candidates in the process for applying for employment with the Government of Alberta, must be able to comply with one of the following:
Proof of COVID 19 vaccination;
If you are a successful candidate and have not provided proof of COVID 19 vaccination, you may select to produce a negative PCR (molecular polymerase chain reaction) or rapid test result, date-stamped within 72 hours of every scheduled work day/shift, on an ongoing basis starting on December 14, 2021. These tests will be paid for by the employee;
Candidates and employees who are unable to get vaccinated based on a protected ground under the Alberta Human Rights Act may request approval for an exemption and accommodation.
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Eunice Mingollo at Eunice.Mingollo@gov.ab.ca If this competition is closed as per the closing date noted above, please continue to check
Nov 18, 2021
Full time
About Us
The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.
Role
Are you looking for an exciting opportunity to develop in Crown Prosecution services? If you have the right knowledge and skill here is the time for you to apply!!!
Alberta Justice and Solicitor General has a Legal Assistant positions available at Grand Prairie. Join a supportive team environment that provides challenging work in the legal field.
Your key responsibilities will be:
Effective management and organization of legal files and documents in preparation for court proceedings in all levels of court providing specialized legal assistance/support in cases which are complex due to high level charges, multiple accused/respondents and/or multiple witnesses and may include multiple jurisdiction.
Effective management of witnesses in high- level complex cases, which may involve several witnesses including professionals.
Problem solve and research information when required.
Organization and delivery of disclosure to accused/defence counsel.
Provide accurate and timely administrative support to crown counsel, HRO manager and paralegals involved in the prosecution of serious/complex cases.
Liaise and communicate effectively with various internal parties an external stakeholders.
Manage cases in summation and Adobe Acrobat.
Collect and organize offender background materials into electronic trial/hearing binders for the high risk offender unit for the use of bail, sentencing and or/Dangerous Offender, Long Term offender or High Risk Offender. Recognizance applications.
Assist the paralegal and the HRO manager in the file preparation for bail, sentencing and/or DO/LTO/HRO Recognizance Applications on High Risk Offenders.
Assist HRO Unit coordinator (Crown Counsel) in file preparation for ARB hearings.
As the ideal candidate you possess:
A comprehensive understanding of the criminal justice system and processes.
Proficient in Microsoft office suite and JOIN.
Familiar with basic assessment tools and relevant leading cases.
Familiar with section 810.1,810.2, criminal code part XX.1- Mental disorder and DO/LTO guidebook and policy.
Excellent oral and written communication skills.
Good interpersonal skills.
Qualifications
A two year diploma in a related field such as a legal assistant, paralegal, or criminology, plus extensive related criminal experience or equivalencies are required.
Equivalencies will be considered. (Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
APS Competencies Section
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
Creative Problem Solving : Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
Agility : Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
Drive for Results : Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.
Building Collaborative Environment : Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.
Developing Networks : Ability to interact positively, build relationships and work effectively with others.
Salary
$2,2017 to $2,480 bi-weekly: $52,659 to $64,737/year
Notes
Links and information on what the GoA has to offer to prospective employees.
Working for the Alberta Public Service –
Pension plans:
Public Service Pension Plan (PSPP) –
Management Employees Pension Plan (MEPP) –
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
The Government of Alberta is implementing a proof of COVID 19 vaccination policy for all Alberta Public Service employees, to improve the health and safety of Alberta Public Service employees and Albertans we serve.
Any candidates in the process for applying for employment with the Government of Alberta, must be able to comply with one of the following:
Proof of COVID 19 vaccination;
If you are a successful candidate and have not provided proof of COVID 19 vaccination, you may select to produce a negative PCR (molecular polymerase chain reaction) or rapid test result, date-stamped within 72 hours of every scheduled work day/shift, on an ongoing basis starting on December 14, 2021. These tests will be paid for by the employee;
Candidates and employees who are unable to get vaccinated based on a protected ground under the Alberta Human Rights Act may request approval for an exemption and accommodation.
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Eunice Mingollo at Eunice.Mingollo@gov.ab.ca If this competition is closed as per the closing date noted above, please continue to check
Smart & Biggar
Vancouver, British Columbia, Canada
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growing companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada. Our Vancouver office is currently looking for a Legal Assistant to join our Patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers. The successful candidate may be required to work a mix of at home and in the office until our offices have fully re-opened. Responsibilities.
Preparation and filing of patent applications
Analyze documents received from the patent offices and report to clients
Monitoring, prioritizing, and responding to deadlines, and other time sensitive matters
General administrative duties including creation of outgoing correspondence, entering billable time, preparation of invoices and record management
Responding to clients, Canadian Intellectual Property Office and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience.
Legal or General Administrative Assistant Diploma
3-5 years’ experience as an administrative assistant. Previous experience with patents or Intellectual Property would be considered an asset
Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff.
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness;
A flexible benefits program;
Personal days to help balance personal and professional commitments;
Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Nov 18, 2021
Full time
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growing companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada. Our Vancouver office is currently looking for a Legal Assistant to join our Patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers. The successful candidate may be required to work a mix of at home and in the office until our offices have fully re-opened. Responsibilities.
Preparation and filing of patent applications
Analyze documents received from the patent offices and report to clients
Monitoring, prioritizing, and responding to deadlines, and other time sensitive matters
General administrative duties including creation of outgoing correspondence, entering billable time, preparation of invoices and record management
Responding to clients, Canadian Intellectual Property Office and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience.
Legal or General Administrative Assistant Diploma
3-5 years’ experience as an administrative assistant. Previous experience with patents or Intellectual Property would be considered an asset
Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff.
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness;
A flexible benefits program;
Personal days to help balance personal and professional commitments;
Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
The University of Calgary
Calgary, Alberta, Canada
Position Overview
The Department of CSM Legal in the Cumming School of Medicine is currently seeking a Full-time Regular Contracts Administrator .
Reporting to the Manager of Legal, CSM Legal.
Workload may be stressful at times, with constantly changing priorities. Must be able to work within a team environment as well as independently.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Obtains the appropriate signatures for the contracts and ensures the contract signatures are complete
Sends the executed contracts via courier or email back to the proper parties
Files contract documents
Receives and responds inquiries (phone, email and in person) from internal and external stakeholders regarding execution
Performs execution related tasks in the Contract Management System including, but not limited to update existing contract or agreement files, upload documents into existing contract or agreement files and complete execution for contract or agreements
Qualifications / Requirements:
Minimum Grade 12 Diploma required
1 year of related administrative experience
At least 3 months of Research experience
Excellent communication and customer service skills are essential
A positive attitude and the ability to work independently as part of a team are critical to success
Must be open to learning and development, and be willing to accept new challenges and assignments
Demonstrated expertise working with various computer programs including MS office as well as Adobe Acrobat
High level of attention to detail is required
Ability to prioritize, coordinate and organize multiple priorities in a fast-paced environment Must be able to maintain strict confidentiality
Application Deadline: November 22, 2021
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II .
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine .
COVIDSafe Campus Strategy
The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.
About the University of Calgary
The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
Nov 16, 2021
Full time
Position Overview
The Department of CSM Legal in the Cumming School of Medicine is currently seeking a Full-time Regular Contracts Administrator .
Reporting to the Manager of Legal, CSM Legal.
Workload may be stressful at times, with constantly changing priorities. Must be able to work within a team environment as well as independently.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Obtains the appropriate signatures for the contracts and ensures the contract signatures are complete
Sends the executed contracts via courier or email back to the proper parties
Files contract documents
Receives and responds inquiries (phone, email and in person) from internal and external stakeholders regarding execution
Performs execution related tasks in the Contract Management System including, but not limited to update existing contract or agreement files, upload documents into existing contract or agreement files and complete execution for contract or agreements
Qualifications / Requirements:
Minimum Grade 12 Diploma required
1 year of related administrative experience
At least 3 months of Research experience
Excellent communication and customer service skills are essential
A positive attitude and the ability to work independently as part of a team are critical to success
Must be open to learning and development, and be willing to accept new challenges and assignments
Demonstrated expertise working with various computer programs including MS office as well as Adobe Acrobat
High level of attention to detail is required
Ability to prioritize, coordinate and organize multiple priorities in a fast-paced environment Must be able to maintain strict confidentiality
Application Deadline: November 22, 2021
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II .
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine .
COVIDSafe Campus Strategy
The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.
About the University of Calgary
The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
Legal Assistant
The Team
Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Ottawa Office in the area of Corporate Commercial Law.
The Role
Independently manage and organize the daily operations of two to three lawyers in our Business Law Group.
Assist with the preparation and finalization of closing agendas and all transactional documents relating to corporate transactions.
Diarize and track deadlines, schedule meetings, and maintain professionals' calendars.
Handle administrative details with respect to expense reports, the preparation of accounts, travel arrangements, and other administrative matters.
Maintain electronic and physical files, including opening and closing files and keeping files up to date.
Skills and Experience Required
Minimum of five years of experience as a legal assistant, preferably in Corporate law.
College Diploma from a Legal Administrative Assistant or Law Clerk program would be an asset.
Bilingualism (French/English) would be an asset.
Strong organizational skills and the ability to multi task.
Ability to take initiative and work independently.
Flexible approach to peak work periods.
Excellent oral and written language skills and fast and accurate typing speed.
Positive attitude, strong client-service skills, and the ability and willingness to work as part of a team.
Proficiency with Windows and Microsoft Office (Outlook, Word, Excel), Document Management.
Please note that Norton Rose Fulbright Canada requires all Firm members to provide proof of full vaccination against COVID-19 prior to entering the workplace. Applicants who receive an employment offer will be required to provide proof of full vaccination upon arrival to the Firm as a condition of employment. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds. For applicants who require an accommodation, please contact TORHR_RH@nortonrosefulbright.comto discuss further.
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Norton Rose Fulbright Canada LLP has an accommodation process in place that provides accommodations for employees with disabilities. If you are unable to apply for a position online or require any further accommodations during our recruitment process, please contact TORHR_RH@nortonrosefulbright.com.
Law around the world nortonrosefulbright.com
Norton Rose Fulbright in Ottawa advertised on the ClearLegal Job Board
Nov 13, 2021
Full time
Legal Assistant
The Team
Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Ottawa Office in the area of Corporate Commercial Law.
The Role
Independently manage and organize the daily operations of two to three lawyers in our Business Law Group.
Assist with the preparation and finalization of closing agendas and all transactional documents relating to corporate transactions.
Diarize and track deadlines, schedule meetings, and maintain professionals' calendars.
Handle administrative details with respect to expense reports, the preparation of accounts, travel arrangements, and other administrative matters.
Maintain electronic and physical files, including opening and closing files and keeping files up to date.
Skills and Experience Required
Minimum of five years of experience as a legal assistant, preferably in Corporate law.
College Diploma from a Legal Administrative Assistant or Law Clerk program would be an asset.
Bilingualism (French/English) would be an asset.
Strong organizational skills and the ability to multi task.
Ability to take initiative and work independently.
Flexible approach to peak work periods.
Excellent oral and written language skills and fast and accurate typing speed.
Positive attitude, strong client-service skills, and the ability and willingness to work as part of a team.
Proficiency with Windows and Microsoft Office (Outlook, Word, Excel), Document Management.
Please note that Norton Rose Fulbright Canada requires all Firm members to provide proof of full vaccination against COVID-19 prior to entering the workplace. Applicants who receive an employment offer will be required to provide proof of full vaccination upon arrival to the Firm as a condition of employment. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds. For applicants who require an accommodation, please contact TORHR_RH@nortonrosefulbright.comto discuss further.
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Norton Rose Fulbright Canada LLP has an accommodation process in place that provides accommodations for employees with disabilities. If you are unable to apply for a position online or require any further accommodations during our recruitment process, please contact TORHR_RH@nortonrosefulbright.com.
Law around the world nortonrosefulbright.com
Norton Rose Fulbright in Ottawa advertised on the ClearLegal Job Board
Legal Assistant Here We Grow Again!!!
If you are a highly motivated and passionate law clerk who is considering the next step in your career, we would like to hear from you. We are currently looking for a legal assistant with 3-4 years’ experience in Plaintiff Personal Injury Law to join our firm. The successful candidate will meet the following criteria for success in this role:
ATTRIBUTES OF CANDIDATE:
A strong client service approach
Excellent spelling, grammar and proofreading skills; and strong attention to detail
Excellent problem-solving skills and the ability to be resourceful, organized, and work with minimal instruction or supervision
The ability to work within tight timelines to meet deadlines, reassessing priorities as needed
Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Being proactive and taking initiative in anticipation of the next steps on an assigned task
A committed team player
QUALIFICATIONS:
Completion of post-secondary Legal assistant or Law Clerk course
In-depth understanding of personal injury and legal terminology
Computer and typing skills (55 WPM or HIGHER); and proficiency in MS Office, Adobe Pro, digital dictation, etc.
Experience working with PCLaw, Primafact, Filevine, Tracument, etc.
Fluency in Spanish preferred
JOB RESPONSIBILITIES:
Co-ordinate and manage calendars including : intake and all client meetings, examinations for discovery, medical appointments and assessments, mediations, and court appearances
Handle undertakings and productions
Identify and confirm limitation periods
Co-ordinate the document discovery process
Build strong internal client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role
Handle all incoming and outgoing mail, packages, faxes, and messages daily providing some response even if to advise a delay
Complete Intake packages for MVA’s and Slip & Falls for other clerk(s) on team
Carefully read and review assigned client files for any production requirements and deadlines
Co-ordinate calendars as requested and book appointments, meetings, calls etc
Learn and use all relevant technology and software including File-Vine, Prima Fact, PC Law etc
Take initiative in spotting and reporting any potential issues, mistakes or client complaints to supervisor immediately and by helping out whenever possible · Prepare and type all delegated correspondence with accuracy, proper grammar, and formatting Be responsive and caring to all internal and external clients, providing service excellence at all times
About us
Since 1981 Pace Law has been at the forefront of redefining the client experience. For our practice “client-first” is a creed and it defines our representation. Today, more than 120+ legal professionals across five offices in Ontario serve clients across 38 languages. We help clients achieve positive outcomes in litigation, personal injury, immigration and with establishing business interest in Canada. Our Divisions include:
Pace Law Firm
Pace Immigration Associates and Advisors
Pace Global Advantage
Pace Litigation Group
Our Websites:
https://pacelawcorp.com/
https://pacelawfirm.com/
https://paceimmigration.com/
https://paceglobaladvantage.com/
For insider news, event updates, and a little on what it's like in the life of a Pace Law Corp employee check out our corporate Instagram @LifeatPace.
Nov 09, 2021
Full time
Legal Assistant Here We Grow Again!!!
If you are a highly motivated and passionate law clerk who is considering the next step in your career, we would like to hear from you. We are currently looking for a legal assistant with 3-4 years’ experience in Plaintiff Personal Injury Law to join our firm. The successful candidate will meet the following criteria for success in this role:
ATTRIBUTES OF CANDIDATE:
A strong client service approach
Excellent spelling, grammar and proofreading skills; and strong attention to detail
Excellent problem-solving skills and the ability to be resourceful, organized, and work with minimal instruction or supervision
The ability to work within tight timelines to meet deadlines, reassessing priorities as needed
Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Being proactive and taking initiative in anticipation of the next steps on an assigned task
A committed team player
QUALIFICATIONS:
Completion of post-secondary Legal assistant or Law Clerk course
In-depth understanding of personal injury and legal terminology
Computer and typing skills (55 WPM or HIGHER); and proficiency in MS Office, Adobe Pro, digital dictation, etc.
Experience working with PCLaw, Primafact, Filevine, Tracument, etc.
Fluency in Spanish preferred
JOB RESPONSIBILITIES:
Co-ordinate and manage calendars including : intake and all client meetings, examinations for discovery, medical appointments and assessments, mediations, and court appearances
Handle undertakings and productions
Identify and confirm limitation periods
Co-ordinate the document discovery process
Build strong internal client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role
Handle all incoming and outgoing mail, packages, faxes, and messages daily providing some response even if to advise a delay
Complete Intake packages for MVA’s and Slip & Falls for other clerk(s) on team
Carefully read and review assigned client files for any production requirements and deadlines
Co-ordinate calendars as requested and book appointments, meetings, calls etc
Learn and use all relevant technology and software including File-Vine, Prima Fact, PC Law etc
Take initiative in spotting and reporting any potential issues, mistakes or client complaints to supervisor immediately and by helping out whenever possible · Prepare and type all delegated correspondence with accuracy, proper grammar, and formatting Be responsive and caring to all internal and external clients, providing service excellence at all times
About us
Since 1981 Pace Law has been at the forefront of redefining the client experience. For our practice “client-first” is a creed and it defines our representation. Today, more than 120+ legal professionals across five offices in Ontario serve clients across 38 languages. We help clients achieve positive outcomes in litigation, personal injury, immigration and with establishing business interest in Canada. Our Divisions include:
Pace Law Firm
Pace Immigration Associates and Advisors
Pace Global Advantage
Pace Litigation Group
Our Websites:
https://pacelawcorp.com/
https://pacelawfirm.com/
https://paceimmigration.com/
https://paceglobaladvantage.com/
For insider news, event updates, and a little on what it's like in the life of a Pace Law Corp employee check out our corporate Instagram @LifeatPace.
TELUS is looking for a legal secretary to support an in-house Legal Services team.
Responsibilities in this position will include establishing and managing a variety of administrative and legal processes, interacting and communicating with all levels of management, completing travel arrangements, budgetary and calendar coordination, handling confidential material. Here's How
Provide proactive, collaborative, administrative support to the Legal Services team.
Prepare spreadsheets, documents and presentations
Process a variety of material from draft format (dictation, handwritten notes) or detailed instructions, including letters, memos reports, contracts, legal documents, presentations utilizing Microsoft Word, PowerPoint, Excel and Outlook
Co-ordinate schedules and email correspondence
Co-ordinate travel arrangements and prepare expense reports
Experienced and self-motivated with superior administrative, analytical and organizational skills
Able to set priorities, juggles several tasks simultaneously, manages details, and anticipates needs
Functions effectively with minimal direction; and has flexible, mature and positive perspective
Use initiative, skill and experience to, organize complete and polish documents and presentations
Meet tight deadlines while ensuring high quality standards are met
Exercise sound judgment in regard to setting priorities and handling client requests and confidential material
Demonstrate excellent writing and proofreading skills combined with a high degree of accuracy and attention to detail; and
Apply strong problem solving and organization skills to prioritize work duties and handle multiple projects simultaneously
Required Knowledge, Skills & Abilities:
Strong communication skills (oral, written, ability to question and listen) to interact with clients, team members and external contacts in French and in English.
Strong interpersonal skills and ability to foster successful working relationships within and across business units
Highly skilled experience using a PC and current software applications (MS Word, Excel, PowerPoint, Outlook)
Share information in a timely and constructive manner
Exhibits high level of energy, enthusiasm and determination, takes action on issues without external prompting, demonstrates strong sense of urgency and drives issues to closure despite setbacks, holds self accountable for achieving established performance objectives
Knowledge and office administrative procedures (e.g. requisitions, travel coordination)
Concise and professional business writing and presentation skills
A self-starter, able to thrive and show initiative with minimal supervision
Ability to interact positively with a wide range of business people
Well developed verbal and written communication skills are essential
Required Professional Certification & Experience:
3 -5 years solid equivalent training and work experience
Exposure to administrative support responsibilities in a management environment
Experience using good judgment in handling sensitive and confidential issues
Successful track record working in a fast-paced, competitive environment (e.g. dealing with multiple tasks, tight timelines and peak periods)
Proven ability to work cohesively in a team environment
Experience in legal office administration is an asset
Legal Secretarial Program certificate is an asset
Nov 08, 2021
Full time
TELUS is looking for a legal secretary to support an in-house Legal Services team.
Responsibilities in this position will include establishing and managing a variety of administrative and legal processes, interacting and communicating with all levels of management, completing travel arrangements, budgetary and calendar coordination, handling confidential material. Here's How
Provide proactive, collaborative, administrative support to the Legal Services team.
Prepare spreadsheets, documents and presentations
Process a variety of material from draft format (dictation, handwritten notes) or detailed instructions, including letters, memos reports, contracts, legal documents, presentations utilizing Microsoft Word, PowerPoint, Excel and Outlook
Co-ordinate schedules and email correspondence
Co-ordinate travel arrangements and prepare expense reports
Experienced and self-motivated with superior administrative, analytical and organizational skills
Able to set priorities, juggles several tasks simultaneously, manages details, and anticipates needs
Functions effectively with minimal direction; and has flexible, mature and positive perspective
Use initiative, skill and experience to, organize complete and polish documents and presentations
Meet tight deadlines while ensuring high quality standards are met
Exercise sound judgment in regard to setting priorities and handling client requests and confidential material
Demonstrate excellent writing and proofreading skills combined with a high degree of accuracy and attention to detail; and
Apply strong problem solving and organization skills to prioritize work duties and handle multiple projects simultaneously
Required Knowledge, Skills & Abilities:
Strong communication skills (oral, written, ability to question and listen) to interact with clients, team members and external contacts in French and in English.
Strong interpersonal skills and ability to foster successful working relationships within and across business units
Highly skilled experience using a PC and current software applications (MS Word, Excel, PowerPoint, Outlook)
Share information in a timely and constructive manner
Exhibits high level of energy, enthusiasm and determination, takes action on issues without external prompting, demonstrates strong sense of urgency and drives issues to closure despite setbacks, holds self accountable for achieving established performance objectives
Knowledge and office administrative procedures (e.g. requisitions, travel coordination)
Concise and professional business writing and presentation skills
A self-starter, able to thrive and show initiative with minimal supervision
Ability to interact positively with a wide range of business people
Well developed verbal and written communication skills are essential
Required Professional Certification & Experience:
3 -5 years solid equivalent training and work experience
Exposure to administrative support responsibilities in a management environment
Experience using good judgment in handling sensitive and confidential issues
Successful track record working in a fast-paced, competitive environment (e.g. dealing with multiple tasks, tight timelines and peak periods)
Proven ability to work cohesively in a team environment
Experience in legal office administration is an asset
Legal Secretarial Program certificate is an asset
Overview
We have a temporary opportunity for a legal assistant with litigation experience to provide administrative support to lawyers in our Law and Policy department at our head office in Richmond.
Our Law and Policy department conducts litigation in the fields of personal injury, injunction applications, civil investigations, judicial reviews, human rights complaints, and asbestos-related claims. We provide advice and solicitor’s services including contract administration (negotiation, preparation, and enforcement), personal property security and land title transactions, and collections proceedings.
If you’re a good communicator and self-starter, and want to be part of a committed group that provides key services supporting our organization’s strategic goals of improving the health and safety of workplaces across BC, we want to hear from you.
This assignment is approximately 12 months in length.
What you'll do
As a legal assistant you will:
Provide administrative assistance to the lawyers in Litigation by drafting documents required in various legal proceedings (Notice of Civil Claim, Notice of Claim, Notice of Application, Responses, Affidavits, Notice of Trial, etc.) and various correspondence
Arrange for examinations for discovery, medical examinations, mediations, trial booking, lawyer and worker travel, and coordinate service of various materials and documents via process service
Address telephone inquiries, and routine and technical questions
Maintain a case load of diversified files for lawyers
Maintain a record of expenses incurred by lawyers and arrange for reimbursement
Is this a good fit for you?
We’re looking for someone who can:
Independently prioritize, plan, and maintain a heavy and diverse workload within time constraints and strict deadlines, with frequent interruptions, while taking into account policies and procedures
Communicate accurately and effectively, both orally and in writing, using clear and concise language, while maintaining confidentiality
Exhibit professionalism and diplomacy with individuals of varied backgrounds, respond tactfully to clients in stressful situations, and respond flexibly to changing priorities
Gather and analyze information, evaluate alternative solutions, and recommend an appropriate course of action
Your experience and educational background:
A legal administrative assistant certificate combined with a minimum of two years of experience as a legal assistant
Above average Microsoft Word and Excel skills
A typing speed of 45 words per minute
A thorough understanding of current British Columbia litigation practices
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
As part of our mandate, we have introduced an interim staff-vaccination policy intended to prevent the transmission of COVID-19 and protect the health and safety of our staff, our clients, and the public.
Effective November 1, 2021, WorkSafeBC will require all employees who interact in person with employers, workers, members of the public, or other WorkSafeBC staff to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating, and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package includes vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life. Learn more about what we offer.
If you’re the successful applicant, we’ll be making a conditional offer contingent upon your clearing a criminal record check under the Criminal Records Review Act. At the time of offer, you’ll need to provide consent for a criminal record check. Once we receive clearance, we’ll confirm your offer of employment.
This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
Nov 08, 2021
Full time
Overview
We have a temporary opportunity for a legal assistant with litigation experience to provide administrative support to lawyers in our Law and Policy department at our head office in Richmond.
Our Law and Policy department conducts litigation in the fields of personal injury, injunction applications, civil investigations, judicial reviews, human rights complaints, and asbestos-related claims. We provide advice and solicitor’s services including contract administration (negotiation, preparation, and enforcement), personal property security and land title transactions, and collections proceedings.
If you’re a good communicator and self-starter, and want to be part of a committed group that provides key services supporting our organization’s strategic goals of improving the health and safety of workplaces across BC, we want to hear from you.
This assignment is approximately 12 months in length.
What you'll do
As a legal assistant you will:
Provide administrative assistance to the lawyers in Litigation by drafting documents required in various legal proceedings (Notice of Civil Claim, Notice of Claim, Notice of Application, Responses, Affidavits, Notice of Trial, etc.) and various correspondence
Arrange for examinations for discovery, medical examinations, mediations, trial booking, lawyer and worker travel, and coordinate service of various materials and documents via process service
Address telephone inquiries, and routine and technical questions
Maintain a case load of diversified files for lawyers
Maintain a record of expenses incurred by lawyers and arrange for reimbursement
Is this a good fit for you?
We’re looking for someone who can:
Independently prioritize, plan, and maintain a heavy and diverse workload within time constraints and strict deadlines, with frequent interruptions, while taking into account policies and procedures
Communicate accurately and effectively, both orally and in writing, using clear and concise language, while maintaining confidentiality
Exhibit professionalism and diplomacy with individuals of varied backgrounds, respond tactfully to clients in stressful situations, and respond flexibly to changing priorities
Gather and analyze information, evaluate alternative solutions, and recommend an appropriate course of action
Your experience and educational background:
A legal administrative assistant certificate combined with a minimum of two years of experience as a legal assistant
Above average Microsoft Word and Excel skills
A typing speed of 45 words per minute
A thorough understanding of current British Columbia litigation practices
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
As part of our mandate, we have introduced an interim staff-vaccination policy intended to prevent the transmission of COVID-19 and protect the health and safety of our staff, our clients, and the public.
Effective November 1, 2021, WorkSafeBC will require all employees who interact in person with employers, workers, members of the public, or other WorkSafeBC staff to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating, and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package includes vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life. Learn more about what we offer.
If you’re the successful applicant, we’ll be making a conditional offer contingent upon your clearing a criminal record check under the Criminal Records Review Act. At the time of offer, you’ll need to provide consent for a criminal record check. Once we receive clearance, we’ll confirm your offer of employment.
This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant - Burnaby Job Title: Legal Assistant Litigation Reference Number: 115141 Location: Burnaby Employment Type: Temporary Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/11/03 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant for a temporary period of six months to start. You will provide legal administrative support to one or more lawyers as required. This position is located at the Brian Canfield Centre in Burnaby. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal administrative positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary: an hourly wage of $27.12
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Nov 05, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant - Burnaby Job Title: Legal Assistant Litigation Reference Number: 115141 Location: Burnaby Employment Type: Temporary Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/11/03 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant for a temporary period of six months to start. You will provide legal administrative support to one or more lawyers as required. This position is located at the Brian Canfield Centre in Burnaby. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal administrative positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary: an hourly wage of $27.12
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service. Lerners' London office has an opportunity for a full-time Legal Assistant to assist in the area of Plaintiff Personal Injury. The main responsibilities for this role include:
General management of files from open to close, including intake, conflict checks, preparation of retainers and directions, and primary contact between team and client;
Scheduling appointments, conference calls, discoveries, etc.;
Electronic file management (DMS and Primafact);
Maintaining an effective BF system;
Communicating with clients, family members, treatment providers and insurance adjusters;
Assisting with the preparation and electronic filing of various court materials (e.g. pleadings, trial records and motion materials);
Assisting with the preparation and delivery of mediation memos;
Preparation of final documents, including releases and motions;
Preparation of all accounts/directions and disbursements lists;
Drafting Assignment Court memos;
Requesting cheques, paying invoices; and
Assisting with trial preparation.
Knowledge of Primafact is essential for this position. The ideal candidate for this position must have the ability to work independently as well as part of a team with an emphasis on delivering excellent service to our clients. The ideal candidate will have excellent organization, verbal and written communication skills, and be able to multi-task. If you are interested in this position, please respond with your updated cover letter and resume by November 19, 2021.
Nov 03, 2021
Full time
With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service. Lerners' London office has an opportunity for a full-time Legal Assistant to assist in the area of Plaintiff Personal Injury. The main responsibilities for this role include:
General management of files from open to close, including intake, conflict checks, preparation of retainers and directions, and primary contact between team and client;
Scheduling appointments, conference calls, discoveries, etc.;
Electronic file management (DMS and Primafact);
Maintaining an effective BF system;
Communicating with clients, family members, treatment providers and insurance adjusters;
Assisting with the preparation and electronic filing of various court materials (e.g. pleadings, trial records and motion materials);
Assisting with the preparation and delivery of mediation memos;
Preparation of final documents, including releases and motions;
Preparation of all accounts/directions and disbursements lists;
Drafting Assignment Court memos;
Requesting cheques, paying invoices; and
Assisting with trial preparation.
Knowledge of Primafact is essential for this position. The ideal candidate for this position must have the ability to work independently as well as part of a team with an emphasis on delivering excellent service to our clients. The ideal candidate will have excellent organization, verbal and written communication skills, and be able to multi-task. If you are interested in this position, please respond with your updated cover letter and resume by November 19, 2021.
Fillmore Riley LLP is leading downtown full-service law firm that is currently seeking a dedicated and detailed oriented individual to join the firm as a Trademark and Litigation Legal Assistant . This is an exciting opportunity for a candidate who is a self-starter and enjoys working autonomously as well as part of a team.
Responsibilities will include:
Prepare legal documents based on instructions, by lawyer and by referring to precedents, where required
Draft correspondence for lawyer
Proofread and edit all documentation for grammar, spelling, and content accuracy
Check for trademark ownership and associated marks
Draft statements of opposition, and related correspondence with and without direction and filing the same electronically
File trademark renewals electronically and report to client
Monitor trademark renewal deadlines and communicating with clients accordingly
Maintain opposition binders
Perform all administrative accounting tasks, such as file opening, conflict searches, time entry, billing, cheque requisitions, trust deposits, etc.
Assist with general practice office management, including filing, scheduling meetings and court dates, and travel arrangements
Conduct legal searches as directed by lawyer
Core Competencies:
Strong problem solving and analytical skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Eager to work in a fast-paced environment
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high-quality work
Working knowledge of Microsoft Windows and Office Suite
Fillmore Riley LLP offers a pleasant work environment with friendly staff, a comprehensive training and orientation program, and an exceptional benefits package. Salary will be commensurate with experience, qualifications and ability. Please forward your resume stating salary expectations in confidence to:
FILLMORE RILEY LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: P. Kapilik E-Mail: pkapilik (at) fillmoreriley (dot) com
We thank all applicants in advance for their interest, but advise that only those under consideration will be contacted.
Nov 02, 2021
Full time
Fillmore Riley LLP is leading downtown full-service law firm that is currently seeking a dedicated and detailed oriented individual to join the firm as a Trademark and Litigation Legal Assistant . This is an exciting opportunity for a candidate who is a self-starter and enjoys working autonomously as well as part of a team.
Responsibilities will include:
Prepare legal documents based on instructions, by lawyer and by referring to precedents, where required
Draft correspondence for lawyer
Proofread and edit all documentation for grammar, spelling, and content accuracy
Check for trademark ownership and associated marks
Draft statements of opposition, and related correspondence with and without direction and filing the same electronically
File trademark renewals electronically and report to client
Monitor trademark renewal deadlines and communicating with clients accordingly
Maintain opposition binders
Perform all administrative accounting tasks, such as file opening, conflict searches, time entry, billing, cheque requisitions, trust deposits, etc.
Assist with general practice office management, including filing, scheduling meetings and court dates, and travel arrangements
Conduct legal searches as directed by lawyer
Core Competencies:
Strong problem solving and analytical skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Eager to work in a fast-paced environment
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high-quality work
Working knowledge of Microsoft Windows and Office Suite
Fillmore Riley LLP offers a pleasant work environment with friendly staff, a comprehensive training and orientation program, and an exceptional benefits package. Salary will be commensurate with experience, qualifications and ability. Please forward your resume stating salary expectations in confidence to:
FILLMORE RILEY LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: P. Kapilik E-Mail: pkapilik (at) fillmoreriley (dot) com
We thank all applicants in advance for their interest, but advise that only those under consideration will be contacted.
Our client is a close-knit firm which takes pride in their ability to provide personalized client service. On their behalf, we seek a capable and motivated Litigation Legal Administrative Assistant to join their team practicing in Family Law.
Our client offers:
A supportive and collegial work environment
Health spending account
Competitive compensation
Responsibilities:
Open and close files
Prepare and draft correspondence, and other legal documents
Interact with clients, opposing Counsel, and other important stakeholders
Manage calendars and schedule important matters including Discoveries, TMCs, etc.
Managing bring forward system
Other administrative duties as required
Requirements:
A minimum of 1 year of experience in litigation in a legal environment. Experience in family law/civil litigation considered an asset.
Completion of a Legal Administrative Assistant/Paralegal program from an accredited institution
Knowledge of BC Court rules
High degree of attention to detail
Excellent communication skills
Strong computer skills (MS Office)
If you're looking for a positive environment to grow your career, please apply today!
Thank you for your interest in this opportunity. Please note we may only be able to respond directly to those who are selected for interview.
We encourage you to visit us frequently at www.hunterwest.ca as our list of exciting opportunities is updated regularly! We invite you to connect with us to learn more and to access our expertise and our connections during your job search. Legal job board British Columbia and Vancouver
Oct 25, 2021
Full time
Our client is a close-knit firm which takes pride in their ability to provide personalized client service. On their behalf, we seek a capable and motivated Litigation Legal Administrative Assistant to join their team practicing in Family Law.
Our client offers:
A supportive and collegial work environment
Health spending account
Competitive compensation
Responsibilities:
Open and close files
Prepare and draft correspondence, and other legal documents
Interact with clients, opposing Counsel, and other important stakeholders
Manage calendars and schedule important matters including Discoveries, TMCs, etc.
Managing bring forward system
Other administrative duties as required
Requirements:
A minimum of 1 year of experience in litigation in a legal environment. Experience in family law/civil litigation considered an asset.
Completion of a Legal Administrative Assistant/Paralegal program from an accredited institution
Knowledge of BC Court rules
High degree of attention to detail
Excellent communication skills
Strong computer skills (MS Office)
If you're looking for a positive environment to grow your career, please apply today!
Thank you for your interest in this opportunity. Please note we may only be able to respond directly to those who are selected for interview.
We encourage you to visit us frequently at www.hunterwest.ca as our list of exciting opportunities is updated regularly! We invite you to connect with us to learn more and to access our expertise and our connections during your job search. Legal job board British Columbia and Vancouver
We are Pomerleau. And you could be too. At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.
To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.
What YOU Will Do
Assist in the management of multiple lawyers
Administrative duties, such as email and calendar management, drafting letters, filing, printing and scanning, coordinating meetings, making travel arrangements, processing incoming and outgoing mail, preparing expense reports, and processing of accounts
Maintaining a bring-forward system as well as providing appropriate reminders
Preparing initial drafts of correspondence, documents, summaries, and critical date lists based on precedents and/or instructions, all under legal professional supervision
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
What YOU Will Bring 3 plus years of current, relevant experience
Ability to take initiative and work with minimal supervision.
Work independently and also be a flexible team player
Possess strong attention to detail, critical thinking and ability to solve problems or challenges.
Easily adapt to multiple priorities, key projects and complex demands in a high-volume, dynamic environment.
Ability to exercise excellent judgment when dealing with confidential matters and materials.
Highly organized and possess excellent English language skills (bilingualism would be considered an asset).
Completion of post-secondary education in a business or legal assistant/paralegal program from an accredited institution is an asset.
Proficient with Microsoft Word, Outlook and Microsoft Excel. Working knowledge of Microsoft SharePoint and Adobe Acrobat is an asset.
Why Choose Pomerleau
Competitive salary
4 weeks’ vacation
Group insurance (including a health spending account!)
Group RRSP
Employer paid monthly public transit pass
Fitness Membership or Activity Reimbursement
Employee assistance program
Exciting training opportunities
Dynamic culture
Exciting career opportunities
Summer hours all year long
Access to telemedecine platform Diaolgue for free
New work from home policy
What are you waiting for? Let's build something extraordinary together. Apply now to join the team. We want to hear from you! We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau. Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.
Oct 20, 2021
Part time
We are Pomerleau. And you could be too. At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.
To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.
What YOU Will Do
Assist in the management of multiple lawyers
Administrative duties, such as email and calendar management, drafting letters, filing, printing and scanning, coordinating meetings, making travel arrangements, processing incoming and outgoing mail, preparing expense reports, and processing of accounts
Maintaining a bring-forward system as well as providing appropriate reminders
Preparing initial drafts of correspondence, documents, summaries, and critical date lists based on precedents and/or instructions, all under legal professional supervision
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
What YOU Will Bring 3 plus years of current, relevant experience
Ability to take initiative and work with minimal supervision.
Work independently and also be a flexible team player
Possess strong attention to detail, critical thinking and ability to solve problems or challenges.
Easily adapt to multiple priorities, key projects and complex demands in a high-volume, dynamic environment.
Ability to exercise excellent judgment when dealing with confidential matters and materials.
Highly organized and possess excellent English language skills (bilingualism would be considered an asset).
Completion of post-secondary education in a business or legal assistant/paralegal program from an accredited institution is an asset.
Proficient with Microsoft Word, Outlook and Microsoft Excel. Working knowledge of Microsoft SharePoint and Adobe Acrobat is an asset.
Why Choose Pomerleau
Competitive salary
4 weeks’ vacation
Group insurance (including a health spending account!)
Group RRSP
Employer paid monthly public transit pass
Fitness Membership or Activity Reimbursement
Employee assistance program
Exciting training opportunities
Dynamic culture
Exciting career opportunities
Summer hours all year long
Access to telemedecine platform Diaolgue for free
New work from home policy
What are you waiting for? Let's build something extraordinary together. Apply now to join the team. We want to hear from you! We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau. Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.
Alberta Energy Regulator (AER)
Calgary, Alberta, Canada
The Opportunity
Come join the AER on an exciting journey in redefining our contract management process as a part time Legal Assistant for the Supply Chain team!
Reporting to the Manager, Supply Chain, the Legal Assistant, Supply Chain will play a vital role in the contracting process at the AER, helping the business prepare, negotiate and finalize a variety of agreements with third parties for a diversity of goods and services. The Legal Assistant, Supply Chain will be responsible for reviewing all non-standard agreements or clauses, providing contract guidance to the business and Supply Chain team, and creating/ revising AER contract template documents. Acting as a strategic business partner in corporate procurement, this role will formulate the best structure for each engagement between the AER and external vendors and finalize the agreement to meet both near- and long-term objectives.
“Success is where preparation and opportunity meet.”
~Bobby Unser
Your Key Responsibilities:
Accountable for the content in all non-standard AER agreements on vendor terms and conditions and any requested changes to the AER’s standard form agreement. Responsible for interpreting content, propose alternate language, and determine when necessary to engage the business unit, Legal Counsel, and third party vendors with minimal supervision.
Accountable for the management of all steps in the contract review process for non-standard agreements; including information gathering, drafting agreements, revising, negotiating and communication.
Actively share details and acquired knowledge with other team members to strengthen the team and advance the progression of contract review competence within the Supply Chain Team.
Build, amend and update existing templates and forms to ensure risks are appropriately being mitigated.
Create and maintain guidance documents for AER Supply Chain specific to contract language, policies and thresholds
Qualifications :
Legal Assistant diploma or equivalent
7+ years of paralegal experience in commercial contract law
Knowledge of legislative and trade agreement requirements for public procurement would be highly desirable
Ability to work in a high-paced environment with competing priorities while maintaining a focus towards customer service
Highly organized and capable of multi-tasking
Additional Requirements/Information:
All applicants must be legally entitled to work in Canada at the time of application.
This part time role will be 20-25 hours per week – hours will need to fall within AER core business hours
This position will be subject to pre-employment background screening, including a criminal record check and a financial security check.
Additional Working Conditions
COVID-19 & Future Hybrid Work Model Information
The majority of employees are working remotely as we navigate the pandemic. As such the following related requirements apply:
Willing and able to work remotely while we are in Covid-19 pandemic response.
Have access to personal devices (e.g. computer/laptop).
We understand the way we do our work has changed and our employees are looking for flexibility with a blend of in-office and remote work. Following the work from home orders being lifted (or once it is safe to do so) the AER will be transitioning to a hybrid work model to live, learn and adapt our flexible, hybrid model in a way that works for our business and our employees.
What does our hybrid work model look like?
Combination of in-office and remote work based on your preference and business needs!
Flexible work hours, while committing to being available during our core hours of 9:00am – 3:00pm
If you choose to participate in the hybrid model, you will:
Be provided with an AER computer or laptop when working in the office
Need to have access to a personal computer when working from home (unless assigned an AER laptop - dependant on business need).
Have a high-speed internet connection with a minimum of 50 Mbps for downloads and 30 Mbps for uploads when working remotely
Benefits at the AER
Defined benefit pension plan(s)
Personal spending account
Flexible benefits program
Work/Life Balance time off programs
Healthcare spending account
Voluntary Group Savings Programs
Employee & Family Assistance Program
Visit our careers page for more details on all the AER has to offer!
For Internal Applicants Only
Under the AER’s Classification Framework this position is a SP03 Level 5
In the event a current AER employee would like to apply for an internal posting, the employee will inform their leader prior to submitting their application.
Please note: Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.
Oct 16, 2021
Part time
The Opportunity
Come join the AER on an exciting journey in redefining our contract management process as a part time Legal Assistant for the Supply Chain team!
Reporting to the Manager, Supply Chain, the Legal Assistant, Supply Chain will play a vital role in the contracting process at the AER, helping the business prepare, negotiate and finalize a variety of agreements with third parties for a diversity of goods and services. The Legal Assistant, Supply Chain will be responsible for reviewing all non-standard agreements or clauses, providing contract guidance to the business and Supply Chain team, and creating/ revising AER contract template documents. Acting as a strategic business partner in corporate procurement, this role will formulate the best structure for each engagement between the AER and external vendors and finalize the agreement to meet both near- and long-term objectives.
“Success is where preparation and opportunity meet.”
~Bobby Unser
Your Key Responsibilities:
Accountable for the content in all non-standard AER agreements on vendor terms and conditions and any requested changes to the AER’s standard form agreement. Responsible for interpreting content, propose alternate language, and determine when necessary to engage the business unit, Legal Counsel, and third party vendors with minimal supervision.
Accountable for the management of all steps in the contract review process for non-standard agreements; including information gathering, drafting agreements, revising, negotiating and communication.
Actively share details and acquired knowledge with other team members to strengthen the team and advance the progression of contract review competence within the Supply Chain Team.
Build, amend and update existing templates and forms to ensure risks are appropriately being mitigated.
Create and maintain guidance documents for AER Supply Chain specific to contract language, policies and thresholds
Qualifications :
Legal Assistant diploma or equivalent
7+ years of paralegal experience in commercial contract law
Knowledge of legislative and trade agreement requirements for public procurement would be highly desirable
Ability to work in a high-paced environment with competing priorities while maintaining a focus towards customer service
Highly organized and capable of multi-tasking
Additional Requirements/Information:
All applicants must be legally entitled to work in Canada at the time of application.
This part time role will be 20-25 hours per week – hours will need to fall within AER core business hours
This position will be subject to pre-employment background screening, including a criminal record check and a financial security check.
Additional Working Conditions
COVID-19 & Future Hybrid Work Model Information
The majority of employees are working remotely as we navigate the pandemic. As such the following related requirements apply:
Willing and able to work remotely while we are in Covid-19 pandemic response.
Have access to personal devices (e.g. computer/laptop).
We understand the way we do our work has changed and our employees are looking for flexibility with a blend of in-office and remote work. Following the work from home orders being lifted (or once it is safe to do so) the AER will be transitioning to a hybrid work model to live, learn and adapt our flexible, hybrid model in a way that works for our business and our employees.
What does our hybrid work model look like?
Combination of in-office and remote work based on your preference and business needs!
Flexible work hours, while committing to being available during our core hours of 9:00am – 3:00pm
If you choose to participate in the hybrid model, you will:
Be provided with an AER computer or laptop when working in the office
Need to have access to a personal computer when working from home (unless assigned an AER laptop - dependant on business need).
Have a high-speed internet connection with a minimum of 50 Mbps for downloads and 30 Mbps for uploads when working remotely
Benefits at the AER
Defined benefit pension plan(s)
Personal spending account
Flexible benefits program
Work/Life Balance time off programs
Healthcare spending account
Voluntary Group Savings Programs
Employee & Family Assistance Program
Visit our careers page for more details on all the AER has to offer!
For Internal Applicants Only
Under the AER’s Classification Framework this position is a SP03 Level 5
In the event a current AER employee would like to apply for an internal posting, the employee will inform their leader prior to submitting their application.
Please note: Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.
The Royal Canadian Mint is hiring a Contract Administrator who can thrive in a dynamic and inclusive environment. Reporting to the Senior Legal Counsel and as part of the Legal Services team, the incumbent will provide contract coordination support with respect to a variety of sales agreements, including bullion sales agreements, precious metals custody and storage agreements, precious metals refinery agreements, precious metals storage agreements, precious metals trading agreements, foreign circulation sales and representative agreements, and numismatic coin sales agreements, in addition to support in other areas as further outlined below.
Key Responsibilities:
Draft sales contracts.
Support the negotiation of sales agreements in coordination with the sales teams, the legal department, the finance department and other internal stakeholders.
Coordinate the timelines and the completion of all contracts with input and coordination with appropriate sales personnel and relevant support services.
Analyze potential risks involved with specific contract terms.
Create regular status reports.
Review and update existing contracts.
Working with the legal department, the sales teams and other relevant internal stakeholders on the updating of contract templates, as required.
Stay up to date with legislative changes and coordinate with the legal department as needed.
Coordinate customer onboarding process for new customers.
Summarize, coordinate and monitor contract compliance.
Maintaining and updating the ISO work instructions for contract issuance procedures with cross reference to know your customer (KYC) procedures.
Ensure contract compliance and customer information on file is in line with KYC operational procedures.
Maintain organized system of physical and digital records and ensure that all records are accurate and up to date, including data input in the Mint’s ERP system.
Assist with development, revision and/or implementation of business line policies and procedures for managing customer accounts.
Manage the Mint’s brand monitoring activities in consultation legal counsel.
Support the implementation of a new contract management solution.
Support the Mint’s intellectual property committee and subcommittees.
Requirements:
University degree in finance, accounting or law. A combination of education and relevant work experience will be considered.
Minimum of 5 years of contract administration experience, or equivalent experience (a related field like accounting, finance or legal).
Bilingual (English and French) is an asset.
Knowledge of Microsoft Dynamics.
Knowledge of legal requirements involved with contracts.
Skilled communicator.
Excellent negotiation skills.
Familiarity with accounting procedures.
Excellent writing skills.
Keen attention to detail, with an ability to spot errors.
Strong analytical and organizational skills.
Ability to work with varying seniority levels, including staff, managers and external partners.
Ability to work in a fast paced environment and adapt rapidly to changing priorities.
Ability to work independently and as part of a team.
The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.
At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.
The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.
If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer.
Ready to mint your career? Please forward your resume to careers@mint.ca by October 22, 2021 . We thank all candidates who apply, however, only those selected for further consideration will be contacted.
We look forward to receiving your application.
Oct 09, 2021
Contract
The Royal Canadian Mint is hiring a Contract Administrator who can thrive in a dynamic and inclusive environment. Reporting to the Senior Legal Counsel and as part of the Legal Services team, the incumbent will provide contract coordination support with respect to a variety of sales agreements, including bullion sales agreements, precious metals custody and storage agreements, precious metals refinery agreements, precious metals storage agreements, precious metals trading agreements, foreign circulation sales and representative agreements, and numismatic coin sales agreements, in addition to support in other areas as further outlined below.
Key Responsibilities:
Draft sales contracts.
Support the negotiation of sales agreements in coordination with the sales teams, the legal department, the finance department and other internal stakeholders.
Coordinate the timelines and the completion of all contracts with input and coordination with appropriate sales personnel and relevant support services.
Analyze potential risks involved with specific contract terms.
Create regular status reports.
Review and update existing contracts.
Working with the legal department, the sales teams and other relevant internal stakeholders on the updating of contract templates, as required.
Stay up to date with legislative changes and coordinate with the legal department as needed.
Coordinate customer onboarding process for new customers.
Summarize, coordinate and monitor contract compliance.
Maintaining and updating the ISO work instructions for contract issuance procedures with cross reference to know your customer (KYC) procedures.
Ensure contract compliance and customer information on file is in line with KYC operational procedures.
Maintain organized system of physical and digital records and ensure that all records are accurate and up to date, including data input in the Mint’s ERP system.
Assist with development, revision and/or implementation of business line policies and procedures for managing customer accounts.
Manage the Mint’s brand monitoring activities in consultation legal counsel.
Support the implementation of a new contract management solution.
Support the Mint’s intellectual property committee and subcommittees.
Requirements:
University degree in finance, accounting or law. A combination of education and relevant work experience will be considered.
Minimum of 5 years of contract administration experience, or equivalent experience (a related field like accounting, finance or legal).
Bilingual (English and French) is an asset.
Knowledge of Microsoft Dynamics.
Knowledge of legal requirements involved with contracts.
Skilled communicator.
Excellent negotiation skills.
Familiarity with accounting procedures.
Excellent writing skills.
Keen attention to detail, with an ability to spot errors.
Strong analytical and organizational skills.
Ability to work with varying seniority levels, including staff, managers and external partners.
Ability to work in a fast paced environment and adapt rapidly to changing priorities.
Ability to work independently and as part of a team.
The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.
At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.
The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.
If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer.
Ready to mint your career? Please forward your resume to careers@mint.ca by October 22, 2021 . We thank all candidates who apply, however, only those selected for further consideration will be contacted.
We look forward to receiving your application.
Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.
Since our humble beginnings as a small operation in 2003, we’ve grown to encompass four separate business units, and earned a world class reputation, and a track record of over-delivering on promises.
We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment.
We have a full-time position for a Senior Legal Assistant in Calgary, AB.
Reporting to the VP, Legal and General Counsel, the Senior Legal Assistant acts as the sole legal administrator for Black Diamond Group and is responsible for providing executive legal assistance to the VP, Legal and General Counsel.
Duties and Responsibilities
Liaise as first point of contact for all legal matters both internally with corporate personnel and externally with other organizations and associations
Review and prepare correspondence on a variety of financial and legal documents such as highly confidential letters, memoranda, contracts, and proposals
Maintain a well-organized filling system and establish records management protocols that permit easy reference and rapid retrieval of information
Maintain records of all subsidiaries by preparing and filing annual returns, insurance renewals, minutes, resolutions, preparing and coordinating documents required by various corporate registries as needed
Manage board meeting logistics and prepare ancillary documents required for all subsidiary board meetings
Attend meetings as needed and take detailed notes with action items
Maintain and manage the VP, Legal & General Counsel’s, schedule, and email
Promptly receive and screen incoming telephone calls, incoming/outgoing manual and electronic mail, taking messages and responding where appropriate
Coordinate various legal and corporate searches and due diligence
Coordinate SEDAR, TSX LINX and SEDI filings.
Assist with corporate acquisitions, mergers, sales, and similar transactions
Provide support on scheduling, travel arrangements, expense reporting, legal invoices, forecasting and budgeting and such other administrative duties as may be required to support the legal team
Other duties as required.
Qualifications
Previous education/experience as a paralegal or legal assistant with experience in business/corporate law preferred
Minimum of 5+ years Legal Assistant experience
Experience with Diligent, SAP Systems, contract review, SEDI, TSX LINX
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, and document management systems is essential
Must have a critical eye for detail; consistently and efficiently deliver a very high level of writing/editing of confidential documents
Must be able to communicate effectively and professionally at all levels within the organization, including members of the Board of Directors
Strong work ethic and ability to manage workloads
Efficient, fast, dynamic, motivated, resourceful, flexible, responsible, and flexible
Demonstrated ability to be resourceful, flexible, exhibit sound judgment, and to make decisions and solve problems
For more information, please visit www.BlackDiamondGroup.com
We are an Equal Opportunity Employer
At Black Diamond, our value of respect in the workplace is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.
Oct 09, 2021
Full time
Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.
Since our humble beginnings as a small operation in 2003, we’ve grown to encompass four separate business units, and earned a world class reputation, and a track record of over-delivering on promises.
We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment.
We have a full-time position for a Senior Legal Assistant in Calgary, AB.
Reporting to the VP, Legal and General Counsel, the Senior Legal Assistant acts as the sole legal administrator for Black Diamond Group and is responsible for providing executive legal assistance to the VP, Legal and General Counsel.
Duties and Responsibilities
Liaise as first point of contact for all legal matters both internally with corporate personnel and externally with other organizations and associations
Review and prepare correspondence on a variety of financial and legal documents such as highly confidential letters, memoranda, contracts, and proposals
Maintain a well-organized filling system and establish records management protocols that permit easy reference and rapid retrieval of information
Maintain records of all subsidiaries by preparing and filing annual returns, insurance renewals, minutes, resolutions, preparing and coordinating documents required by various corporate registries as needed
Manage board meeting logistics and prepare ancillary documents required for all subsidiary board meetings
Attend meetings as needed and take detailed notes with action items
Maintain and manage the VP, Legal & General Counsel’s, schedule, and email
Promptly receive and screen incoming telephone calls, incoming/outgoing manual and electronic mail, taking messages and responding where appropriate
Coordinate various legal and corporate searches and due diligence
Coordinate SEDAR, TSX LINX and SEDI filings.
Assist with corporate acquisitions, mergers, sales, and similar transactions
Provide support on scheduling, travel arrangements, expense reporting, legal invoices, forecasting and budgeting and such other administrative duties as may be required to support the legal team
Other duties as required.
Qualifications
Previous education/experience as a paralegal or legal assistant with experience in business/corporate law preferred
Minimum of 5+ years Legal Assistant experience
Experience with Diligent, SAP Systems, contract review, SEDI, TSX LINX
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, and document management systems is essential
Must have a critical eye for detail; consistently and efficiently deliver a very high level of writing/editing of confidential documents
Must be able to communicate effectively and professionally at all levels within the organization, including members of the Board of Directors
Strong work ethic and ability to manage workloads
Efficient, fast, dynamic, motivated, resourceful, flexible, responsible, and flexible
Demonstrated ability to be resourceful, flexible, exhibit sound judgment, and to make decisions and solve problems
For more information, please visit www.BlackDiamondGroup.com
We are an Equal Opportunity Employer
At Black Diamond, our value of respect in the workplace is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.
Canadian Medical Association
Ottawa, Ontario, Canada
Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College and hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance.
POSITION OVERVIEW
As a Legal Case Administrator (LCA) you will track legal files, assist Physician Advisors in managing a legal file in a timely manner from its inception to its conclusion, and anticipate the progression of legal files in accordance with the Rules of Civil Procedure for each jurisdiction in Canada. The LCA must ensure the availability of adequate documentation and other evidentiary information for CMPA legal files. This is accomplished through ongoing communication with General and Provincial Counsel and with the Physician Advisors managing the file.
The LCA must also provide legal/technical expertise to all levels of the Medico-legal Services team as well as other departments within the CMPA, as required. The LCA also acts as a resource person to General Counsel (GC), Provincial Counsel (PC) and Physician Advisors on matters arising from the milestone maps.
POSITION ACTIVITIES
Managing legal files
Review legal documents to confirm whether a legal case type is the appropriate case problem type and determine appropriate court procedure
Prepare and receive communication to and from General Counsel and Provincial Counsel regarding milestones, outstanding legal documents, outstanding medical and/or evidentiary documents and Assessments
Review legal documents to determine outstanding evidentiary matters
Review legal files to ensure all pertinent and required information is received in a timely manner, to allow for a thorough and accurate evaluation by the Physician Advisor
Maintain and update legal information in SugarCRM according to changes occurring throughout the life of a legal action
Keep abreast of changes in the legislation and/or Rules of Court
Liaise with General Counsel and Provincial Counsel to arrange legal assistance for members’ licence renewal or application.
Communicate with CMPA members
Respond to member enquiries regarding members’ licence renewal or application
Communicate with members when further information/clarification is required for the assistance to clinic questionnaire
Contact members as requested by Physician Advisors
EDUCATION AND EXPERIENCE
Diploma or certificate Program (2-3 years) as Law Clerk, Legal Assistant, or Paralegal
4-6 years of experience working in a civil litigation environment and working independently as a litigation Law Clerk, Legal Assistant or Paralegal
2 years of the above experience must include working in a windows-based computer environment with word processing, Internet and databases
Additional courses in Civil Litigation
SKILLS AND ABILITIES
Bilingualism (French and English) is a requirement
Excellent written and verbal communication skills
Comprehensive knowledge of Rules of Procedures in a minimum of one jurisdiction in Canada; sufficient legal knowledge to understand and apply procedures and practices of other jurisdictions within Canada to the appropriate legal case
Strong organizational & interpersonal skills. Ability to work independently and as part of a team
Ability to liaise with all levels of staff and General and Provincial Counsel
Ability to set priorities in a multi-tasked environment
POSTING DETAILS
Job Type: Regular full-time opportunity
Salary Range: $56,614 to $75,863 annually – classified as a level 7
Location: Ottawa, Ontario – working remotely until further notice; on-site requirement to be determined
Skill Assessment: Selected candidates may be required to complete a skill assessment
Application Deadline: by 4:00pm EST on October 27, 2021
CMPA
Oct 07, 2021
Full time
Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College and hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance.
POSITION OVERVIEW
As a Legal Case Administrator (LCA) you will track legal files, assist Physician Advisors in managing a legal file in a timely manner from its inception to its conclusion, and anticipate the progression of legal files in accordance with the Rules of Civil Procedure for each jurisdiction in Canada. The LCA must ensure the availability of adequate documentation and other evidentiary information for CMPA legal files. This is accomplished through ongoing communication with General and Provincial Counsel and with the Physician Advisors managing the file.
The LCA must also provide legal/technical expertise to all levels of the Medico-legal Services team as well as other departments within the CMPA, as required. The LCA also acts as a resource person to General Counsel (GC), Provincial Counsel (PC) and Physician Advisors on matters arising from the milestone maps.
POSITION ACTIVITIES
Managing legal files
Review legal documents to confirm whether a legal case type is the appropriate case problem type and determine appropriate court procedure
Prepare and receive communication to and from General Counsel and Provincial Counsel regarding milestones, outstanding legal documents, outstanding medical and/or evidentiary documents and Assessments
Review legal documents to determine outstanding evidentiary matters
Review legal files to ensure all pertinent and required information is received in a timely manner, to allow for a thorough and accurate evaluation by the Physician Advisor
Maintain and update legal information in SugarCRM according to changes occurring throughout the life of a legal action
Keep abreast of changes in the legislation and/or Rules of Court
Liaise with General Counsel and Provincial Counsel to arrange legal assistance for members’ licence renewal or application.
Communicate with CMPA members
Respond to member enquiries regarding members’ licence renewal or application
Communicate with members when further information/clarification is required for the assistance to clinic questionnaire
Contact members as requested by Physician Advisors
EDUCATION AND EXPERIENCE
Diploma or certificate Program (2-3 years) as Law Clerk, Legal Assistant, or Paralegal
4-6 years of experience working in a civil litigation environment and working independently as a litigation Law Clerk, Legal Assistant or Paralegal
2 years of the above experience must include working in a windows-based computer environment with word processing, Internet and databases
Additional courses in Civil Litigation
SKILLS AND ABILITIES
Bilingualism (French and English) is a requirement
Excellent written and verbal communication skills
Comprehensive knowledge of Rules of Procedures in a minimum of one jurisdiction in Canada; sufficient legal knowledge to understand and apply procedures and practices of other jurisdictions within Canada to the appropriate legal case
Strong organizational & interpersonal skills. Ability to work independently and as part of a team
Ability to liaise with all levels of staff and General and Provincial Counsel
Ability to set priorities in a multi-tasked environment
POSTING DETAILS
Job Type: Regular full-time opportunity
Salary Range: $56,614 to $75,863 annually – classified as a level 7
Location: Ottawa, Ontario – working remotely until further notice; on-site requirement to be determined
Skill Assessment: Selected candidates may be required to complete a skill assessment
Application Deadline: by 4:00pm EST on October 27, 2021
CMPA
Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting Legal Administrative Assistant opportunity available in the Calgary office. You will play a key role in managing legal and administrative aspects of the practice for your legal professionals. What You’ll Do You will be the go to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including, but not limited to: drafting correspondence, management and organization of documents in our document system, office and file organization, assisting with closing of transactions and closing books, requesting conflict searches, initiating file opening, conducting basic research, assisting with reviewing and releasing dockets, organizing materials, or presentations, daily calendar and email management, complete expense reports, travel arrangements, and leveraging technology to service clients in an efficient and effective manner. In this role, your work will have a big impact on our Corporate Restructuring and Insolvency group while working closely with the litigation team. Team members will count on you to provide civil litigation support, provide excellent customer service to clients, and oversee a high volume of collections files. Here are a Few Ways You Will Make a Difference
Drafting and filing court documents, including but not limited to: affidavits of service, application materials, substitutional service orders, default judgments, bills of costs, and writs of enforcement
Serving court documents in accordance with the Alberta Rules of Court
Communicating with opposing counsel, process servers, and the Court of Queen’s Bench as necessary
Providing timely file updates to clients and agents
Maintaining an efficient and well-organized file management and diarization system
Managing workflows and a shared team calendar and email
Delegating tasks to team members and follow up on outstanding tasks
What You Bring You have established yourself as a key resource in your successful legal and/or professional services career. Your history includes a post-secondary diploma coupled with a minimum of two to five years of related insolvency and/or bankruptcy matters, alternatively experience in and a strong understanding of the litigation process, along with experience in transactional work. You have strong administrative, organizational and interpersonal skills. You are detail-oriented, highly proactive, possess excellent communication and written skills, able to effectively meet deadlines, able to work independently and in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel, and Adobe Acrobat. Prior experience with Desksite, IntApp and 3E or similar document management, file opening software required. Prior project management and/or collections experience and knowledge of the Court of Queen’s Bench procedures, the Alberta Rules of Court , Alberta Personal Property Security Act, and conducting searches/registrations at Alberta Land Titles would be considered an asset.
McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development
McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started
If this position is you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too, so don’t forget to include one along with your resume when you click on the Apply Now *_ button._
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
Oct 04, 2021
Full time
Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting Legal Administrative Assistant opportunity available in the Calgary office. You will play a key role in managing legal and administrative aspects of the practice for your legal professionals. What You’ll Do You will be the go to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including, but not limited to: drafting correspondence, management and organization of documents in our document system, office and file organization, assisting with closing of transactions and closing books, requesting conflict searches, initiating file opening, conducting basic research, assisting with reviewing and releasing dockets, organizing materials, or presentations, daily calendar and email management, complete expense reports, travel arrangements, and leveraging technology to service clients in an efficient and effective manner. In this role, your work will have a big impact on our Corporate Restructuring and Insolvency group while working closely with the litigation team. Team members will count on you to provide civil litigation support, provide excellent customer service to clients, and oversee a high volume of collections files. Here are a Few Ways You Will Make a Difference
Drafting and filing court documents, including but not limited to: affidavits of service, application materials, substitutional service orders, default judgments, bills of costs, and writs of enforcement
Serving court documents in accordance with the Alberta Rules of Court
Communicating with opposing counsel, process servers, and the Court of Queen’s Bench as necessary
Providing timely file updates to clients and agents
Maintaining an efficient and well-organized file management and diarization system
Managing workflows and a shared team calendar and email
Delegating tasks to team members and follow up on outstanding tasks
What You Bring You have established yourself as a key resource in your successful legal and/or professional services career. Your history includes a post-secondary diploma coupled with a minimum of two to five years of related insolvency and/or bankruptcy matters, alternatively experience in and a strong understanding of the litigation process, along with experience in transactional work. You have strong administrative, organizational and interpersonal skills. You are detail-oriented, highly proactive, possess excellent communication and written skills, able to effectively meet deadlines, able to work independently and in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel, and Adobe Acrobat. Prior experience with Desksite, IntApp and 3E or similar document management, file opening software required. Prior project management and/or collections experience and knowledge of the Court of Queen’s Bench procedures, the Alberta Rules of Court , Alberta Personal Property Security Act, and conducting searches/registrations at Alberta Land Titles would be considered an asset.
McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development
McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started
If this position is you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too, so don’t forget to include one along with your resume when you click on the Apply Now *_ button._
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
Location: Edmonton, AB, CA
Date: Oct 1, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities Maintaining files and diarizations on a daily basis;
Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area;
Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Oct 04, 2021
Full time
Location: Edmonton, AB, CA
Date: Oct 1, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities Maintaining files and diarizations on a daily basis;
Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area;
Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Bennett Jones LLP is a top tier, full service international law firm with offices in Calgary, Toronto, Edmonton, Ottawa, Vancouver, and New York. We are proud that Bennett Jones was ranked as a Platinum Level Best Employer in the 2020 "Best Employers in Canada" survey conducted by Kincentric. The firm has also been recognized for 2020 as one of "Alberta's Top 75 Employers" and as a Top Employer for Young People in a study conducted by Mediacorp. The firm has been ranked as one of the top places to work in Canada for 18 consecutive years.
We are currently recruiting for the following role in our Toronto office:
Legal Assistant, Trade
Essential Functions:
Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings
Assist with the preparation and/or assembly of information response filings for administrative audits and investigations
Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information
Edit and manipulate documents in Adobe
Convert documents in Microsoft Word and Excel into Adobe
Coordinate with process servers regarding service and filing of court materials
Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
Assist in the administrative management of the lawyers’ and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
Organize and maintain an up-to-date (electronic and/or paper) file system of client files
Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards
Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed
Exercise judgment, be resourceful and work independently to solve administrative issues
Other duties as assigned
Qualifications:
Post-Secondary education in legal administration or equivalent
Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies
Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets
Understanding of metadata preferred
Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets
Excellent organizational skills, self-motivated, and able to manage multiple tasks
Impeccable proofreading, grammar skills and attention to detail
Maintains professionalism, confidentiality and operates with discretion
Strong communication skills (both verbal and written) including the ability to effectively interact with clients and all firm members
Ability to work in a team environment
Ability to work well under pressure and meeting deadlines
Apply To:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4
All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
This position will remain open until a suitable candidate is found.
Bennett Jones is committed to providing accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disability Act, 2005. If you require accommodations, please notify us and we will work with you to meet your needs. We are proud to be an equal opportunity employer.
Bennett Jones is committed to the health, safety, and well-being of our Firm members. Effective October 1, 2021 Bennett Jones will require all Firm members to be fully vaccinated against COVID-19, in accordance with public health guidance, prior to entering the workplace, attending a firm sponsored event, attending at a client's workplace or travelling on Firm business. Bennett Jones welcomes applications from all applicants, including applicant who may requires a specific accommodation because of a disability or another protected ground. Any applicants requiring accommodation during the application process should contact name, title at e-mail address or telephone number.
Oct 04, 2021
Remote
Bennett Jones LLP is a top tier, full service international law firm with offices in Calgary, Toronto, Edmonton, Ottawa, Vancouver, and New York. We are proud that Bennett Jones was ranked as a Platinum Level Best Employer in the 2020 "Best Employers in Canada" survey conducted by Kincentric. The firm has also been recognized for 2020 as one of "Alberta's Top 75 Employers" and as a Top Employer for Young People in a study conducted by Mediacorp. The firm has been ranked as one of the top places to work in Canada for 18 consecutive years.
We are currently recruiting for the following role in our Toronto office:
Legal Assistant, Trade
Essential Functions:
Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings
Assist with the preparation and/or assembly of information response filings for administrative audits and investigations
Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information
Edit and manipulate documents in Adobe
Convert documents in Microsoft Word and Excel into Adobe
Coordinate with process servers regarding service and filing of court materials
Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
Assist in the administrative management of the lawyers’ and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
Organize and maintain an up-to-date (electronic and/or paper) file system of client files
Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards
Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed
Exercise judgment, be resourceful and work independently to solve administrative issues
Other duties as assigned
Qualifications:
Post-Secondary education in legal administration or equivalent
Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies
Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets
Understanding of metadata preferred
Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets
Excellent organizational skills, self-motivated, and able to manage multiple tasks
Impeccable proofreading, grammar skills and attention to detail
Maintains professionalism, confidentiality and operates with discretion
Strong communication skills (both verbal and written) including the ability to effectively interact with clients and all firm members
Ability to work in a team environment
Ability to work well under pressure and meeting deadlines
Apply To:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4
All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
This position will remain open until a suitable candidate is found.
Bennett Jones is committed to providing accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disability Act, 2005. If you require accommodations, please notify us and we will work with you to meet your needs. We are proud to be an equal opportunity employer.
Bennett Jones is committed to the health, safety, and well-being of our Firm members. Effective October 1, 2021 Bennett Jones will require all Firm members to be fully vaccinated against COVID-19, in accordance with public health guidance, prior to entering the workplace, attending a firm sponsored event, attending at a client's workplace or travelling on Firm business. Bennett Jones welcomes applications from all applicants, including applicant who may requires a specific accommodation because of a disability or another protected ground. Any applicants requiring accommodation during the application process should contact name, title at e-mail address or telephone number.
Legal Job description
We are looking for an experienced Legal Assistant /Law Clerk to assist 2 lawyers in our downtown Toronto law firm. We are looking for a candidate with incredible customer service, administrative and organizational skills, the ability to work as part of a team, and the ability to manage multiple priorities effectively in a fast-paced environment.
Required Qualifications:
Minimum 3 years recent legal assistant experience (litigation experience is a must);
Knowledge of Rules of Civil Procedure, Rules of the Small Claims Court and HRTO Rules of Procedure is a must;
Impeccable interpersonal and communication skills; ability to communicate effectively and comfortably with clients, team members, and counsel through phone, email and in person;
Strong attention to detail;
Must work independently with little supervision;
Well organized, quick learner and proactive professional with a positive attitude and ability to prioritize tasks, workload and time;
Exceptional knowledge of Microsoft Office Suite (Word, Excel, Outlook), Internet and PC Law/Soluno (or any similar legal software);
Legal Assistant/ Law Clerk or Paralegal Diploma is a must.
Responsibilities and tasks, but not limited to:
Providing administrative and legal support to two lawyers;
Proofreading, drafting, editing and preparing legal documents and correspondence (including motion records, pre-trial/mediation memos, pleadings, affidavits of documents, etc.);
Filing, photocopying, scanning, faxing, etc.;
Opening and closing files;
Communicating with clients, court, and counsel;
Maintaining calendar for lawyers;
Booking meetings, court appearances, consultations;
Tracking deadlines and maintaining a follow-up system;
Assisting with reception duties;
Other administrative duties as required.
We thank all who apply, however, only those candidates selected for an interview will be contacted.
Oct 01, 2021
Remote
Legal Job description
We are looking for an experienced Legal Assistant /Law Clerk to assist 2 lawyers in our downtown Toronto law firm. We are looking for a candidate with incredible customer service, administrative and organizational skills, the ability to work as part of a team, and the ability to manage multiple priorities effectively in a fast-paced environment.
Required Qualifications:
Minimum 3 years recent legal assistant experience (litigation experience is a must);
Knowledge of Rules of Civil Procedure, Rules of the Small Claims Court and HRTO Rules of Procedure is a must;
Impeccable interpersonal and communication skills; ability to communicate effectively and comfortably with clients, team members, and counsel through phone, email and in person;
Strong attention to detail;
Must work independently with little supervision;
Well organized, quick learner and proactive professional with a positive attitude and ability to prioritize tasks, workload and time;
Exceptional knowledge of Microsoft Office Suite (Word, Excel, Outlook), Internet and PC Law/Soluno (or any similar legal software);
Legal Assistant/ Law Clerk or Paralegal Diploma is a must.
Responsibilities and tasks, but not limited to:
Providing administrative and legal support to two lawyers;
Proofreading, drafting, editing and preparing legal documents and correspondence (including motion records, pre-trial/mediation memos, pleadings, affidavits of documents, etc.);
Filing, photocopying, scanning, faxing, etc.;
Opening and closing files;
Communicating with clients, court, and counsel;
Maintaining calendar for lawyers;
Booking meetings, court appearances, consultations;
Tracking deadlines and maintaining a follow-up system;
Assisting with reception duties;
Other administrative duties as required.
We thank all who apply, however, only those candidates selected for an interview will be contacted.
Grillo Law is a personal injury law firm with over 35 years of experience, located in North York. We specialize in car accident claims, slip and falls, traumatic brain injury, spinal cord injury, catastrophic determinations, product liability, and short-term and long-term disability claims.
We are currently looking for a Tort- Productions Clerk to join our growing practice.
Key Accountabilities:
Handling undertakings, under advisements and refusals of all parties.
Requesting productions and medical documentations.
Organizing and maintaining the documents brief both in electronic and paper version.
Updating records, preparing memorandum of progress on individual matters, and logging telephone calls.
Drafting documents for review by lawyer responsible for matters.
Ensuring thorough and timely document production by all parties to actions.
Reviewing examination for discovery transcripts to compile undertakings and refusals and following up in a timely manner.
Drafting correspondence to clients, experts, other parties, witnesses, etc. as needed.
Drafting and preparing correspondence to opposing counsel and legal documents.
Ensuring that preparations for trials, discoveries and mediations are completed in a timely manner.
Requirements:
Legal assistant diploma
3+ years of plaintiff personal injury tort experience
Ability to work with minimal supervision and as part of a team
Strong technical skills, including proficiency in Microsoft Office. Familiarity with Ghost Practice is an asset.
Well-developed time management skills and commitment to meeting deadlines.
Strong verbal and written communication skills.
Excellent organizational skills and the ability to work well under pressure with a high volume of files (an average of 250 with varying difficulty).
Ability to manage multiple priorities while maintaining keen attention to detail.
Excellent interpersonal and client service skills.
Knowledge of the Rules of Civil Procedure and Torts are a must, including the ability to read and interpret legislation.
Working knowledge of Accidents Benefits is an asset.
Maintaining physical files and updating knowledge management systems (Ghost practice, Med chart) as needed.
Ability to work overtime as needed.
We are an Equal Opportunity Employer
Grillo Law is committed to creating and maintaining an inclusive and accessible environment for everyone. We offer accommodation for applicants with disabilities in the recruitment process. If you are contacted regarding a career opportunity, please advise if you require accommodation.
We thank all applicants for their interest in our organization however only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Salary: $40,000.00-$45,000.00 per year
Oct 01, 2021
Full time
Grillo Law is a personal injury law firm with over 35 years of experience, located in North York. We specialize in car accident claims, slip and falls, traumatic brain injury, spinal cord injury, catastrophic determinations, product liability, and short-term and long-term disability claims.
We are currently looking for a Tort- Productions Clerk to join our growing practice.
Key Accountabilities:
Handling undertakings, under advisements and refusals of all parties.
Requesting productions and medical documentations.
Organizing and maintaining the documents brief both in electronic and paper version.
Updating records, preparing memorandum of progress on individual matters, and logging telephone calls.
Drafting documents for review by lawyer responsible for matters.
Ensuring thorough and timely document production by all parties to actions.
Reviewing examination for discovery transcripts to compile undertakings and refusals and following up in a timely manner.
Drafting correspondence to clients, experts, other parties, witnesses, etc. as needed.
Drafting and preparing correspondence to opposing counsel and legal documents.
Ensuring that preparations for trials, discoveries and mediations are completed in a timely manner.
Requirements:
Legal assistant diploma
3+ years of plaintiff personal injury tort experience
Ability to work with minimal supervision and as part of a team
Strong technical skills, including proficiency in Microsoft Office. Familiarity with Ghost Practice is an asset.
Well-developed time management skills and commitment to meeting deadlines.
Strong verbal and written communication skills.
Excellent organizational skills and the ability to work well under pressure with a high volume of files (an average of 250 with varying difficulty).
Ability to manage multiple priorities while maintaining keen attention to detail.
Excellent interpersonal and client service skills.
Knowledge of the Rules of Civil Procedure and Torts are a must, including the ability to read and interpret legislation.
Working knowledge of Accidents Benefits is an asset.
Maintaining physical files and updating knowledge management systems (Ghost practice, Med chart) as needed.
Ability to work overtime as needed.
We are an Equal Opportunity Employer
Grillo Law is committed to creating and maintaining an inclusive and accessible environment for everyone. We offer accommodation for applicants with disabilities in the recruitment process. If you are contacted regarding a career opportunity, please advise if you require accommodation.
We thank all applicants for their interest in our organization however only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Salary: $40,000.00-$45,000.00 per year
The Opportunity Halifax, NS Administrative Experienced Full-time - Permanent Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative and collaborative environment in which you learn everyday? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Labour & Employment Legal Support Services team in our Halifax office. The incumbent will provide high quality administrative support within our labour & employment team; working to ensure all clients receive the highest level of service. Share What you'll do Responsibilities As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a dynamic Labour & Employment practice group; Providing executive level administrative support, including filing, photocopying, drafting correspondence, transcribing dictation and preparing documentation; Proactive calendar management including planning, organizing, and coordinating: meetings, conference calls, and events including making appropriate logistical arrangements; Managing and responding to a high volume of correspondence via email and phone; Reviewing, proof reading, and preparing client and other business materials, including client documents, reports, memos, briefings, and presentations; Coordinating and arranging travel; Preparing expenses and billing for processing, as well as entering time; and, Challenging yourself and your team every day; and having fun while doing so! What you'll need Qualifications The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum five (5) years experience in an administrative role; experience working in Labour & Employment or Litigation law would be considered as asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. We're looking for Core Skills Ability to multi task Ability to work in a fast paced environment Excellent communication and interpersonal skills Organizational Skills Proactive self-starter Team-oriented A little bit about us McInnes Cooper About MC McInnes Cooper is among Canada's 25 largest business law firms and the exclusive member of Lex Mundi for Atlantic Canada, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients here and abroad for more than 160 years, we continue to thrive through our relentless focus on client success. Our mission? To turn our knowledge, skills, and effort into value for our clients and our communities through dedicated leadership. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact. Are you interested? Work With Us This role is a full time permanent opportunity that offers an exceptional compensation package including a competitive salary, defined-benefit pension plan and firm-paid health and dental benefits, health spending account, personal (wellness) spending account as well as vacation, personal & sick days.
Sep 30, 2021
Full time
The Opportunity Halifax, NS Administrative Experienced Full-time - Permanent Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative and collaborative environment in which you learn everyday? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Labour & Employment Legal Support Services team in our Halifax office. The incumbent will provide high quality administrative support within our labour & employment team; working to ensure all clients receive the highest level of service. Share What you'll do Responsibilities As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a dynamic Labour & Employment practice group; Providing executive level administrative support, including filing, photocopying, drafting correspondence, transcribing dictation and preparing documentation; Proactive calendar management including planning, organizing, and coordinating: meetings, conference calls, and events including making appropriate logistical arrangements; Managing and responding to a high volume of correspondence via email and phone; Reviewing, proof reading, and preparing client and other business materials, including client documents, reports, memos, briefings, and presentations; Coordinating and arranging travel; Preparing expenses and billing for processing, as well as entering time; and, Challenging yourself and your team every day; and having fun while doing so! What you'll need Qualifications The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum five (5) years experience in an administrative role; experience working in Labour & Employment or Litigation law would be considered as asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. We're looking for Core Skills Ability to multi task Ability to work in a fast paced environment Excellent communication and interpersonal skills Organizational Skills Proactive self-starter Team-oriented A little bit about us McInnes Cooper About MC McInnes Cooper is among Canada's 25 largest business law firms and the exclusive member of Lex Mundi for Atlantic Canada, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients here and abroad for more than 160 years, we continue to thrive through our relentless focus on client success. Our mission? To turn our knowledge, skills, and effort into value for our clients and our communities through dedicated leadership. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact. Are you interested? Work With Us This role is a full time permanent opportunity that offers an exceptional compensation package including a competitive salary, defined-benefit pension plan and firm-paid health and dental benefits, health spending account, personal (wellness) spending account as well as vacation, personal & sick days.
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Legal Assistant 3, you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Coordinate electronic exchange of documents.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A completed 1 year certificate/diploma in legal studies and at least 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and at least 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and at least 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large Word documents is required.
Legal experience working in a litigation practice is required. Legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system, Eclipse SE and Microsoft Teams will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: 2 Permanent
Location: 800 Macleod Trail S.E.
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal and External
Apply By: October 12, 2021
Job ID #: 304584
City of Calgary
Sep 30, 2021
Full time
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Legal Assistant 3, you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Coordinate electronic exchange of documents.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A completed 1 year certificate/diploma in legal studies and at least 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and at least 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and at least 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large Word documents is required.
Legal experience working in a litigation practice is required. Legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system, Eclipse SE and Microsoft Teams will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: 2 Permanent
Location: 800 Macleod Trail S.E.
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal and External
Apply By: October 12, 2021
Job ID #: 304584
City of Calgary
Job Requisition ID: 16157
Ministry: Justice & Solicitor General
Location: Wetaskiwin
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent
Ministry: Justice & Solicitor General
Scope: Open Competition
Closing Date: October 13, 2021
Classification: Legal Administration 2
About Us
The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.
Role
Are you looking for an exciting opportunity to develop in Crown Prosecution Services? If you have the right knowledge and skill here is the time for you to apply!!!
Alberta Justice and Solicitor General has a Legal Assistant position available at the Regional Prosecutions Office in Wetaskiwin. Join a supportive team environment that provides challenging work in the legal field.
As the successful candidate you will:
Facilitate pre-charge consultation and/or contact with stakeholders.
Manage witnesses, including scheduling interviews, explaining the criminal process, answering and/or resolving questions and concerns.
Liaise with external and internal stakeholders to ensure appropriate handling of criminal files.
Manage, organize and maintain Crown files.
Track and maintain disclosure.
Prepare court brief (trial books).
Prepare and file complex legal documentation such as Notices of Motion, Orders and a wide variety of other court documents.
Respond to and follow up from enquiries from the public, defense counsel and the accused.
Create and complete all forms of correspondence.
Perform specialized ad hoc administrative tasks as assigned by the Chief Crown Prosecutor.
Cover reception duties
Assist other Legal Assistants as required
As the ideal candidate you possess:
A comprehensive understanding of the justice system and processes.
Excellent oral and written communication skills.
Exceptional organizational ability and attention to detail.
Problem solving skills.
Good interpersonal skills.
The ability to work independently.
A high degree of initiative.
Qualifications
A two year Diploma in a related field such as a legal assistant, paralegal, or criminology, plus a minimum of one year related experience are required.
Experience in a legal environment specializing in criminal or traffic law is preferred.
Equivalencies will be considered. (Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.)
Candidates with lesser qualifications may be considered at a lower classification and salary.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans, and the foundation for our talent management programs, including hiring decisions. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: In this role, you will contribute to our team by demonstrating the following behavioral competencies:
Agility : Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
Drive for Results : Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
Develop Self and Others : A commitment to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others.
Build Collaborative Environments : Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
Develop Networks : Proactively building networks, connecting, and building trust in relationships with different stakeholders.
Systems Thinking : Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas,
Creative Problem Solving : Ability to assess options and implications in new ways to achieve outcomes and solutions.
Salary
$2,017.62 to $2,480.37 bi-weekly ($52,659 to $64,737 per year)
Notes
This competition will be used to fill one permanent opportunity. This competition may be used to fill current and future vacancies. Candidates with lesser qualifications may be considered at a lower classification and salary. What the GoA has to offer to prospective employees:
Working for the Alberta Public Service –
Pension plans:
Public Service Pension Plan (PSPP) –
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant. Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at Tips for applicants: It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Eunice Mingollo at eunice.mingollo@gov.ab.ca If this competition is closed as per the closing date noted above, please continue to check
Sep 30, 2021
Full time
Job Requisition ID: 16157
Ministry: Justice & Solicitor General
Location: Wetaskiwin
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent
Ministry: Justice & Solicitor General
Scope: Open Competition
Closing Date: October 13, 2021
Classification: Legal Administration 2
About Us
The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.
Role
Are you looking for an exciting opportunity to develop in Crown Prosecution Services? If you have the right knowledge and skill here is the time for you to apply!!!
Alberta Justice and Solicitor General has a Legal Assistant position available at the Regional Prosecutions Office in Wetaskiwin. Join a supportive team environment that provides challenging work in the legal field.
As the successful candidate you will:
Facilitate pre-charge consultation and/or contact with stakeholders.
Manage witnesses, including scheduling interviews, explaining the criminal process, answering and/or resolving questions and concerns.
Liaise with external and internal stakeholders to ensure appropriate handling of criminal files.
Manage, organize and maintain Crown files.
Track and maintain disclosure.
Prepare court brief (trial books).
Prepare and file complex legal documentation such as Notices of Motion, Orders and a wide variety of other court documents.
Respond to and follow up from enquiries from the public, defense counsel and the accused.
Create and complete all forms of correspondence.
Perform specialized ad hoc administrative tasks as assigned by the Chief Crown Prosecutor.
Cover reception duties
Assist other Legal Assistants as required
As the ideal candidate you possess:
A comprehensive understanding of the justice system and processes.
Excellent oral and written communication skills.
Exceptional organizational ability and attention to detail.
Problem solving skills.
Good interpersonal skills.
The ability to work independently.
A high degree of initiative.
Qualifications
A two year Diploma in a related field such as a legal assistant, paralegal, or criminology, plus a minimum of one year related experience are required.
Experience in a legal environment specializing in criminal or traffic law is preferred.
Equivalencies will be considered. (Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.)
Candidates with lesser qualifications may be considered at a lower classification and salary.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans, and the foundation for our talent management programs, including hiring decisions. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: In this role, you will contribute to our team by demonstrating the following behavioral competencies:
Agility : Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
Drive for Results : Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
Develop Self and Others : A commitment to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others.
Build Collaborative Environments : Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
Develop Networks : Proactively building networks, connecting, and building trust in relationships with different stakeholders.
Systems Thinking : Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas,
Creative Problem Solving : Ability to assess options and implications in new ways to achieve outcomes and solutions.
Salary
$2,017.62 to $2,480.37 bi-weekly ($52,659 to $64,737 per year)
Notes
This competition will be used to fill one permanent opportunity. This competition may be used to fill current and future vacancies. Candidates with lesser qualifications may be considered at a lower classification and salary. What the GoA has to offer to prospective employees:
Working for the Alberta Public Service –
Pension plans:
Public Service Pension Plan (PSPP) –
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant. Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at Tips for applicants: It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Eunice Mingollo at eunice.mingollo@gov.ab.ca If this competition is closed as per the closing date noted above, please continue to check
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare:
Legal documents with little or no direction according to general precedents or instructions from Professional.
Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc...
Any other duties as required.
QUALIFICATIONS
Legal Assistant Certificate/Diploma.
Eight (8) years or more as a Legal Administrative Assistant.
Fluent bilingualism (French/English).
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Sep 30, 2021
Contract
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare:
Legal documents with little or no direction according to general precedents or instructions from Professional.
Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc...
Any other duties as required.
QUALIFICATIONS
Legal Assistant Certificate/Diploma.
Eight (8) years or more as a Legal Administrative Assistant.
Fluent bilingualism (French/English).
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Job Requisition ID: 16305/16306
Ministry: Justice and Solicitor General
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent and Temporary
Scope: Open competition
Closing Date: September 24, 2021
Classification: Legal Administration 2
About Us
One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers
Role
Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful and healthy work environment.
We are looking for motivated Legal Assistants to provide legal support to the lawyers on a variety of our legal teams including:
The Labour and Employement Legal Team – Permanent position
The Family and Surrogate Law Team – Position expires in August 2022
The Litigation Team – Position expires in September 2022
The Legal Assistants within our division play and integral part in all of our teams. In all of our challenging legal assistant roles you will assist the legal team by:
Preparing and processing a variety of documents from lawyer’s dictation, written instructions or verbal instructions
Preparing letters, memos, reports and outside counsel retainers
Uploading legal documents into the ARTS system
Preparing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, responses to undertakings and trial binders
Preparing briefing notes
Maintaining and organizing electronic and paper filing system, calendars and diary system
Arranging appointments, scheduling meetings, making travel arrangements
Utilize research tools such as e-Carswell, CanLii, Westlaw to pull and cite various cases and statutes
Effectively manage and organize legal files and documents in preparation for court proceedings
Other duties as required
To succeed in this role you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high volume workload for multiple lawyers while meeting necessary deadlines and ensuring high quality standards are met. You will also need a strong knowledge of court procedure and relevant legislation and a firm foundation in general litigation.
Qualifications
A Legal Assistant diploma supplemented with at least 1 year of related experience. Related experience or education may be considered as an equivalency on a one for one basis.
Experience in litigation, family law, solicitor work, adobe programs, legal research, and experience working in a legal government setting will be considered as assets
This competition may be used for future legal assistant vacancies.
APS Competencies
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
The competencies that are critical to the success of this position are:
Systems thinking – Seeks Clarity - Identifies several analytical techniques and sources of knowledge to break apart complex problems.
Agility – Seeks out new opportunities - Identifies alternative approaches or courses of action in unclear and complex situations. Supports others to identify, assess, and use alternative approaches.
Drive for Results – Plan for results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
Build Collaborative Environments – Encourages diversity – Promotes collaboration and positive relationships (even in challenging circumstances) within and across groups and builds commitment to reach desired results.
Salary
$2,017.62 - $2,480.72 bi-weekly or $52,659 - $64,746/year
Notes
Hours of work are 36.25 per week.
Final candidates will be required to undergo a security screening.
What we offer:
Comprehensive benefits plan:
Pension plan:
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Tips for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, please contact Darlinda Rowbottom at darlinda.rowbottom@gov.ab.ca
If this competition is closed as per the closing date noted above, please continue to check
Sep 29, 2021
Full time
Job Requisition ID: 16305/16306
Ministry: Justice and Solicitor General
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent and Temporary
Scope: Open competition
Closing Date: September 24, 2021
Classification: Legal Administration 2
About Us
One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers
Role
Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful and healthy work environment.
We are looking for motivated Legal Assistants to provide legal support to the lawyers on a variety of our legal teams including:
The Labour and Employement Legal Team – Permanent position
The Family and Surrogate Law Team – Position expires in August 2022
The Litigation Team – Position expires in September 2022
The Legal Assistants within our division play and integral part in all of our teams. In all of our challenging legal assistant roles you will assist the legal team by:
Preparing and processing a variety of documents from lawyer’s dictation, written instructions or verbal instructions
Preparing letters, memos, reports and outside counsel retainers
Uploading legal documents into the ARTS system
Preparing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, responses to undertakings and trial binders
Preparing briefing notes
Maintaining and organizing electronic and paper filing system, calendars and diary system
Arranging appointments, scheduling meetings, making travel arrangements
Utilize research tools such as e-Carswell, CanLii, Westlaw to pull and cite various cases and statutes
Effectively manage and organize legal files and documents in preparation for court proceedings
Other duties as required
To succeed in this role you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high volume workload for multiple lawyers while meeting necessary deadlines and ensuring high quality standards are met. You will also need a strong knowledge of court procedure and relevant legislation and a firm foundation in general litigation.
Qualifications
A Legal Assistant diploma supplemented with at least 1 year of related experience. Related experience or education may be considered as an equivalency on a one for one basis.
Experience in litigation, family law, solicitor work, adobe programs, legal research, and experience working in a legal government setting will be considered as assets
This competition may be used for future legal assistant vacancies.
APS Competencies
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
The competencies that are critical to the success of this position are:
Systems thinking – Seeks Clarity - Identifies several analytical techniques and sources of knowledge to break apart complex problems.
Agility – Seeks out new opportunities - Identifies alternative approaches or courses of action in unclear and complex situations. Supports others to identify, assess, and use alternative approaches.
Drive for Results – Plan for results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
Build Collaborative Environments – Encourages diversity – Promotes collaboration and positive relationships (even in challenging circumstances) within and across groups and builds commitment to reach desired results.
Salary
$2,017.62 - $2,480.72 bi-weekly or $52,659 - $64,746/year
Notes
Hours of work are 36.25 per week.
Final candidates will be required to undergo a security screening.
What we offer:
Comprehensive benefits plan:
Pension plan:
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Tips for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, please contact Darlinda Rowbottom at darlinda.rowbottom@gov.ab.ca
If this competition is closed as per the closing date noted above, please continue to check
Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Legal Assistant, with 1 to 3 years’ experience, for our busy and thriving Family Law Group.
We offer competitive salary and benefits.
If you are looking for a new employment challenge and would like to join one of Canada’s leading law firms, please reply in confidence to:
L. Ginevra c/o Thomson Rogers 390 Bay Street Suite 3100 Toronto, Ontario M5H 1W2
or by email to positions@thomsonrogers.com.
Thomson Rogers Practising in Toronto since 1936
Only selected candidates will be contacted.
Sep 28, 2021
Full time
Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Legal Assistant, with 1 to 3 years’ experience, for our busy and thriving Family Law Group.
We offer competitive salary and benefits.
If you are looking for a new employment challenge and would like to join one of Canada’s leading law firms, please reply in confidence to:
L. Ginevra c/o Thomson Rogers 390 Bay Street Suite 3100 Toronto, Ontario M5H 1W2
or by email to positions@thomsonrogers.com.
Thomson Rogers Practising in Toronto since 1936
Only selected candidates will be contacted.
Job Summary:
As the Legal Operations Assistant you are responsible for providing a variety of both routine and confidential administrative tasks to support the Legal Operations Manager. You will perform a variety of tasks or works within an area of specialization. Working with limited supervision, this individual may act as an informal resource to other team members Become an integral part of the in-house legal department, join our True-Blue team today in Vancouver, BC!
Essential Responsibilities:
Performs general clerical and administrative duties including photocopying, printing, faxing, mailing, filing, support with opening, and closing legal files, and preparing transaction binders
Drafts correspondence, edits, formats, and revises letters, memoranda, and other documents; and maintains document control
Assist with onboarding of new hires within the Legal Department; assist with the matter management and e-billing platform, assist with annual internal Legal audit
Provides or coordinates technical assistance, including coordination of office supplies, computer/communications product, and office furniture orders.
Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization.
Manages daily calendars, including the planning and scheduling of appointments, meetings, conferences and travel, and registration for courses and conferences; makes travel arrangements as required
Assist with annual Legal retreat (post pandemic); securing a venue, coordinating with various vendors for food catering, audio visual equipment, hotel accommodations, etc.
May perform other related duties as assigned
Qualifications:
Minimum 5 years of experience working as a corporate/commercial senior legal administrative assistant
Familiarity with the legal field would be an asset, but legal training is not required
Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint, SharePoint, Workshare and Visio
Demonstrated professionalism, reliability and superior judgment, with a high degree of sensitivity for confidentiality
Superior attention to detail in reviewing and editing contracts, correspondence, and other legal documents to ensure a high degree of accuracy maintenance of professional standards
Excellent time management and organizational skills, ability to prioritize and manage multiple priorities and interruptions, and work effectively under pressure while meeting deadlines in a dynamic, fast-paced environment
Excellent written and oral communication skills
Proactive, responsive and resourceful, eager to take the initiative and learn new skills
Self-motivated and able to work with minimal supervision, troubleshooting assigned tasks and liaising with internal and external resources as appropriate
Additional Information:
Company Description
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.
Sep 28, 2021
Full time
Job Summary:
As the Legal Operations Assistant you are responsible for providing a variety of both routine and confidential administrative tasks to support the Legal Operations Manager. You will perform a variety of tasks or works within an area of specialization. Working with limited supervision, this individual may act as an informal resource to other team members Become an integral part of the in-house legal department, join our True-Blue team today in Vancouver, BC!
Essential Responsibilities:
Performs general clerical and administrative duties including photocopying, printing, faxing, mailing, filing, support with opening, and closing legal files, and preparing transaction binders
Drafts correspondence, edits, formats, and revises letters, memoranda, and other documents; and maintains document control
Assist with onboarding of new hires within the Legal Department; assist with the matter management and e-billing platform, assist with annual internal Legal audit
Provides or coordinates technical assistance, including coordination of office supplies, computer/communications product, and office furniture orders.
Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization.
Manages daily calendars, including the planning and scheduling of appointments, meetings, conferences and travel, and registration for courses and conferences; makes travel arrangements as required
Assist with annual Legal retreat (post pandemic); securing a venue, coordinating with various vendors for food catering, audio visual equipment, hotel accommodations, etc.
May perform other related duties as assigned
Qualifications:
Minimum 5 years of experience working as a corporate/commercial senior legal administrative assistant
Familiarity with the legal field would be an asset, but legal training is not required
Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint, SharePoint, Workshare and Visio
Demonstrated professionalism, reliability and superior judgment, with a high degree of sensitivity for confidentiality
Superior attention to detail in reviewing and editing contracts, correspondence, and other legal documents to ensure a high degree of accuracy maintenance of professional standards
Excellent time management and organizational skills, ability to prioritize and manage multiple priorities and interruptions, and work effectively under pressure while meeting deadlines in a dynamic, fast-paced environment
Excellent written and oral communication skills
Proactive, responsive and resourceful, eager to take the initiative and learn new skills
Self-motivated and able to work with minimal supervision, troubleshooting assigned tasks and liaising with internal and external resources as appropriate
Additional Information:
Company Description
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.
Catholic Principals’ Council | Ontario (CPCO)
Toronto, Ontario, Canada
Summary: Reporting to the Executive Director and under the supervision of the General Counsel, the position is responsible for providing confidential legal, administrative, and administrative support to the Support Services Department. The incumbent is responsible to prepare confidential legal documents, manage communications between parties, maintain the Support Services calendar, and schedule meetings. Education
Post-Secondary Degree or Diploma in a related field.
Knowledge
A minimum of 2 years’ experience in office administration.
Advanced keyboarding and computer skills required.
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), project management/presentation applications, and internet applications.
Working knowledge of office equipment; phone, printer/photocopier/scanner, fax machine etc.
Familiarity with Filemaker Pro is considered an asset.
Experience in a school board, education or public-sector environment, or supporting an in-house legal department is an asset.
Skills and Abilities
Excellent interpersonal and communication (written & verbal) skills.
Excellent administrative and organizational skills with the ability to multi-task.
Strong data entry/keyboarding skills with strong attention to detail and above average level of accuracy.
Ability to prepare accurate reports and summaries using proper format, grammar, and spelling.
Excellent phone etiquette required when answering phones and managing internal/external inquiries/requests.
Ability to maintain confidentiality of pertinent data.
Demonstrated ability to handle matters exercising high levels of diplomacy, sensitivity and confidentiality.
Ability to work independently as well as part of a team.
Demonstrates flexibility and adaptability; ability to work efficiently and effectively under pressure with simultaneous deadlines.
Demonstrates sound judgements with strong critical thinking skills.
Major Duties and Responsibilities:
Follows-up with and provides confidential administrative support to the General Counsel, Support Services Team, and the Executive Director.
Prepares and maintains the Support Services work schedule.
Coordinates calendars and schedule meetings, appointments, hearings for General Counsel and the Support Services Team.
Follows-up with other CPCO departments on behalf of the Support Services Department, General Counsel, and Executive Director.
Maintains the call log daily by in-taking information from Associates and re-directing it to Support Services Advisors.
Facilitates prompt responses to the Principal and Vice-Principal Association inquiries.
Receives and prioritizes inquiries from Principal and Vice-Principal Association for advice and support.
Responds to Associate inquiries/requests relating to Support Services departmental matters and other general concerns/issues daily, including maneuvering the CPCO website.
Edits and formats Association agreements by formatting, editing content, and providing updated local terms and conditions to the communications team for posting on the website.
Provides clarification on documentation that Associates are required to submit to members of the Support Services Team as well as reviews documents within the Support Services tab on the CPCO website.
Provides support to the Support Services department on presentations, as required.
Reviews, edits, and updates all departmental PowerPoint presentations.
Schedules and arranges Support Services presentations in various regions of the province.
Prepares/composes a wide variety of correspondence, reports, and documents.
Develops and maintains databases of all ongoing litigation and advice files.
Develops and maintains an organized process for response to correspondence.
Develops and implements an organized and efficient process for document filing.
Collaborates with the General Counsel, monthly, in developing efficient departmental processes.
Reviews, updates, and maintains the department database; notifies the Support Services Advisors once updates are complete.
Receives, tracks, forwards and corresponds and/or follows-up daily on incoming mail including email and couriered packages.
Maintains confidential files related to legal matters and Support Services by keeping an efficient, organized file and record management system both for electronic and paper correspondence and documents.
Assists General Counsel in preparing confidential legal documents, as required, such as affidavits, pleadings, exhibit books, court documents and related forms to be used in tribunals and courts.
Performs a variety of administrative tasks including filing, photocopying, scanning, and arranging for binding of documents.
Reconciles credit card receipts with credit card statements, on a monthly basis; addresses discrepancies and files receipts.
Forwards invoices to Associations on a monthly basis and follows-up with any related matters/issues.
Reviews expense claim forms from the Support Services Committee, forwards for approval and submits for processing.
Orders supplies and resources for the departments, as required.
Edits and updates the monthly department e-newsletter; sends the final draft to the Marketing and Communications team.
Creates monthly meeting agendas and sends to the General Counsel for review; revises with additional edits, if necessary.
Generates monthly departmental reports, consisting of calls/claims reports and legal claims reports.
Conducts research on various topics and assists the General Counsel in gathering information pertaining to cases, legislature, bills, Associates, school boards, etc., as required.
Creates Survey Monkey questionnaires, as directed.
Books venue for events and sets-up Video/Web Conferencing presentations, as needed.
Assists with completing the Annual Report by editing and reviewing the document and generating claim reports using the department database system.
Schedules registration, travel, food, and accommodation arrangements for Support Services Advisors, Associates and Executive Director.
Attends organization and departmental meetings, as required.
Writes meeting notes and provides meeting minutes for Support Services department meetings, monthly.
Schedules and attends Support Services Committee meetings; assists in creating the agenda, and corresponding with Committee members.
Provides back-up support to the Receptionist, as scheduled.
Performs any other administrative duties, as assigned.
Job Type: Full-time, Permanent, based out of the CPCO office (Toronto).
Condition of Employment: Proof of full vaccination is required prior to hire, subject to the provisions under the Human Rights Code.
In-Person Interviews will be conducted for selected candidates on October 18, 2021 at the CPCO Office
Application deadline: Wednesday, October 6th Salary Range: $48,000 - $52,000
Application deadline: 2021-10-06
Expected start date: 2021-11-08
Job Types: Full-time, Permanent
Salary: $48,000.00-$52,000.00 per year
Sep 28, 2021
Full time
Summary: Reporting to the Executive Director and under the supervision of the General Counsel, the position is responsible for providing confidential legal, administrative, and administrative support to the Support Services Department. The incumbent is responsible to prepare confidential legal documents, manage communications between parties, maintain the Support Services calendar, and schedule meetings. Education
Post-Secondary Degree or Diploma in a related field.
Knowledge
A minimum of 2 years’ experience in office administration.
Advanced keyboarding and computer skills required.
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), project management/presentation applications, and internet applications.
Working knowledge of office equipment; phone, printer/photocopier/scanner, fax machine etc.
Familiarity with Filemaker Pro is considered an asset.
Experience in a school board, education or public-sector environment, or supporting an in-house legal department is an asset.
Skills and Abilities
Excellent interpersonal and communication (written & verbal) skills.
Excellent administrative and organizational skills with the ability to multi-task.
Strong data entry/keyboarding skills with strong attention to detail and above average level of accuracy.
Ability to prepare accurate reports and summaries using proper format, grammar, and spelling.
Excellent phone etiquette required when answering phones and managing internal/external inquiries/requests.
Ability to maintain confidentiality of pertinent data.
Demonstrated ability to handle matters exercising high levels of diplomacy, sensitivity and confidentiality.
Ability to work independently as well as part of a team.
Demonstrates flexibility and adaptability; ability to work efficiently and effectively under pressure with simultaneous deadlines.
Demonstrates sound judgements with strong critical thinking skills.
Major Duties and Responsibilities:
Follows-up with and provides confidential administrative support to the General Counsel, Support Services Team, and the Executive Director.
Prepares and maintains the Support Services work schedule.
Coordinates calendars and schedule meetings, appointments, hearings for General Counsel and the Support Services Team.
Follows-up with other CPCO departments on behalf of the Support Services Department, General Counsel, and Executive Director.
Maintains the call log daily by in-taking information from Associates and re-directing it to Support Services Advisors.
Facilitates prompt responses to the Principal and Vice-Principal Association inquiries.
Receives and prioritizes inquiries from Principal and Vice-Principal Association for advice and support.
Responds to Associate inquiries/requests relating to Support Services departmental matters and other general concerns/issues daily, including maneuvering the CPCO website.
Edits and formats Association agreements by formatting, editing content, and providing updated local terms and conditions to the communications team for posting on the website.
Provides clarification on documentation that Associates are required to submit to members of the Support Services Team as well as reviews documents within the Support Services tab on the CPCO website.
Provides support to the Support Services department on presentations, as required.
Reviews, edits, and updates all departmental PowerPoint presentations.
Schedules and arranges Support Services presentations in various regions of the province.
Prepares/composes a wide variety of correspondence, reports, and documents.
Develops and maintains databases of all ongoing litigation and advice files.
Develops and maintains an organized process for response to correspondence.
Develops and implements an organized and efficient process for document filing.
Collaborates with the General Counsel, monthly, in developing efficient departmental processes.
Reviews, updates, and maintains the department database; notifies the Support Services Advisors once updates are complete.
Receives, tracks, forwards and corresponds and/or follows-up daily on incoming mail including email and couriered packages.
Maintains confidential files related to legal matters and Support Services by keeping an efficient, organized file and record management system both for electronic and paper correspondence and documents.
Assists General Counsel in preparing confidential legal documents, as required, such as affidavits, pleadings, exhibit books, court documents and related forms to be used in tribunals and courts.
Performs a variety of administrative tasks including filing, photocopying, scanning, and arranging for binding of documents.
Reconciles credit card receipts with credit card statements, on a monthly basis; addresses discrepancies and files receipts.
Forwards invoices to Associations on a monthly basis and follows-up with any related matters/issues.
Reviews expense claim forms from the Support Services Committee, forwards for approval and submits for processing.
Orders supplies and resources for the departments, as required.
Edits and updates the monthly department e-newsletter; sends the final draft to the Marketing and Communications team.
Creates monthly meeting agendas and sends to the General Counsel for review; revises with additional edits, if necessary.
Generates monthly departmental reports, consisting of calls/claims reports and legal claims reports.
Conducts research on various topics and assists the General Counsel in gathering information pertaining to cases, legislature, bills, Associates, school boards, etc., as required.
Creates Survey Monkey questionnaires, as directed.
Books venue for events and sets-up Video/Web Conferencing presentations, as needed.
Assists with completing the Annual Report by editing and reviewing the document and generating claim reports using the department database system.
Schedules registration, travel, food, and accommodation arrangements for Support Services Advisors, Associates and Executive Director.
Attends organization and departmental meetings, as required.
Writes meeting notes and provides meeting minutes for Support Services department meetings, monthly.
Schedules and attends Support Services Committee meetings; assists in creating the agenda, and corresponding with Committee members.
Provides back-up support to the Receptionist, as scheduled.
Performs any other administrative duties, as assigned.
Job Type: Full-time, Permanent, based out of the CPCO office (Toronto).
Condition of Employment: Proof of full vaccination is required prior to hire, subject to the provisions under the Human Rights Code.
In-Person Interviews will be conducted for selected candidates on October 18, 2021 at the CPCO Office
Application deadline: Wednesday, October 6th Salary Range: $48,000 - $52,000
Application deadline: 2021-10-06
Expected start date: 2021-11-08
Job Types: Full-time, Permanent
Salary: $48,000.00-$52,000.00 per year
Business Development Bank of Canada
Vancouver, British Columbia, Canada
No other bank is doing what we do.
At BDC, we’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here and we think you’ll like it too.
Diversity. Inclusion. They’re more than just words for BDC. We are committed to cultivating and preserving a culture of inclusion. Our goal is to have a team that reflects gender and visible diversity. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
POSITION OVERVIEW
The Legal Assistant supports internal clients in business centres and operational departments by providing security-taking, advice and security document follow-up services. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.
CHALLENGES TO BE MET
Draft legal documents for the purposes of security-taking for the In-House Security program and for loan amendments, and register and update , security in accordance with BDC and legal requirements, while adhering to critical deadlines
Draft legal documents for releases and discharges of BDC’s security
Carry out searches of corporate records, land registries and personal property security systems
Review and analyze security-related documents and requests
Provide top-quality administrative and legal advice to internal clients
Conduct reviews of legal security documents, and carry out the necessary follow-up with external legal professionals
Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner
Conduct any other related tasks as directed
WHAT WE ARE LOOKING FOR
Degree or certificate in paralegal technology, law clerk, or equivalent experience
At least two years of relevant experience, preferably in a legal department, for the role of Legal Assistant
Familiarity with legal concepts, terminology and procedures, particularly in the field of personal property and realty security for commercial transactions
Understanding of how land and personal property registries work
Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Microsoft Access and other computer systems and software
Superior time management and priority-setting skills
Excellent written and oral communication skills
Ability to work independently and under pressure
Initiative and discretion
Customer service orientation
Team spirit
Bilingualism may be required, depending on the location
EQUAL OPPORTUNITY EMPLOYER At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted.
Sep 27, 2021
Full time
No other bank is doing what we do.
At BDC, we’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here and we think you’ll like it too.
Diversity. Inclusion. They’re more than just words for BDC. We are committed to cultivating and preserving a culture of inclusion. Our goal is to have a team that reflects gender and visible diversity. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
POSITION OVERVIEW
The Legal Assistant supports internal clients in business centres and operational departments by providing security-taking, advice and security document follow-up services. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.
CHALLENGES TO BE MET
Draft legal documents for the purposes of security-taking for the In-House Security program and for loan amendments, and register and update , security in accordance with BDC and legal requirements, while adhering to critical deadlines
Draft legal documents for releases and discharges of BDC’s security
Carry out searches of corporate records, land registries and personal property security systems
Review and analyze security-related documents and requests
Provide top-quality administrative and legal advice to internal clients
Conduct reviews of legal security documents, and carry out the necessary follow-up with external legal professionals
Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner
Conduct any other related tasks as directed
WHAT WE ARE LOOKING FOR
Degree or certificate in paralegal technology, law clerk, or equivalent experience
At least two years of relevant experience, preferably in a legal department, for the role of Legal Assistant
Familiarity with legal concepts, terminology and procedures, particularly in the field of personal property and realty security for commercial transactions
Understanding of how land and personal property registries work
Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Microsoft Access and other computer systems and software
Superior time management and priority-setting skills
Excellent written and oral communication skills
Ability to work independently and under pressure
Initiative and discretion
Customer service orientation
Team spirit
Bilingualism may be required, depending on the location
EQUAL OPPORTUNITY EMPLOYER At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted.
McKesson requires new employees to be fully vaccinated for COVID-19 as defined by Health Canada, subject to applicable, verified accommodation requests. McKesson is in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. At McKesson Canada, we touch the lives of 12 million Canadians every day. We carry more than 35,000 products in 17 distribution centers and ultimately provide distribution to 6,300 retail pharmacies, 1,350 hospitals, long-term care centers, clinics and institutions all over Canada. But we're so much more than a distribution company. We've automated 2,500 retail pharmacies and dispense over 100 million doses a year through our automation solutions. Manufacturers, healthcare providers and patients count on us for a full range of services that contribute to the quality and safety of care for us all. At McKesson Canada, you'll help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that's vital to us all. Reporting to the Manager, Paralegal, and working in collaboration with other members of the Legal Department, the role is responsible for assisting on commercial matters including general intake of legal requests, contract drafting, revisions, directed legal research and providing support on real estate matters; general paralegal support for internal databases, department processes, corporate affairs including maintenance of corporate records, litigation and trademarks. Responsibilities: Support the Legal Department by being involved in different various corporate and commercial matters such as commercial transactions including real estate, business development, and litigation support.
Coordinate with internal and external stakeholders, including outside counsel, on matters such as trademark registration, registration and maintenance of business licenses, corporate affairs and litigation matters. Assist with the drafting, preparation and proofreading legal documents examining legal instruments and other documents to ensure completeness and accuracy.
Assist Legal Department members on special projects or the creation of tools to enable process improvements.
Participate in the implementation of a company-wide document retention program in collaboration with the Corporate Compliance department.
Acts as a McKesson ambassador of corporate values under the I2CARE and ILEAD principles.
Understand and explain basic legal principles and contractual arrangements to internal stakeholders.
Provide professional and timely responses to internal stakeholders and customers
Requirements: DEC/College Diploma in Paralegal Studies or equivalent academic experience Minimum 3-5 years of experience in corporate or commercial law environment, either in-house or in a law firm
Ability to handle multiple assignments and prioritize workload in a fast-paced and changing environment
Ability to work in a cross functional environment and communicate with people at various levels of the organization
Detailed oriented, whilst maintaining a strong sense of summary and ability to synthesize
Excellent written and oral communication skills Corporate, commercial and real estate experience an asset Bilingual in English and French an asset
Strong computer skills - Office 365 (Adobe, PowerPoint, Word and Teams).
Career Level - IC-Professional - P2 Worker Type Fixed Term (Fixed Term) McKesson is an Equal Opportunity employer. The material contained herein is provided for informational purpose only. All open jobs offered by McKesson on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the completeness of information contained on this site or in any referenced links. While McKesson attempts to update this site on a timely basis, the information is effective only as of the time and date of posting. McKesson is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals and will accommodate applicants' needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. The information on this site is for information purpose only and is not intended to be relied upon with legal consequence. Current employees must apply through internal career site. Join us at McKesson!
Sep 27, 2021
Full time
McKesson requires new employees to be fully vaccinated for COVID-19 as defined by Health Canada, subject to applicable, verified accommodation requests. McKesson is in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. At McKesson Canada, we touch the lives of 12 million Canadians every day. We carry more than 35,000 products in 17 distribution centers and ultimately provide distribution to 6,300 retail pharmacies, 1,350 hospitals, long-term care centers, clinics and institutions all over Canada. But we're so much more than a distribution company. We've automated 2,500 retail pharmacies and dispense over 100 million doses a year through our automation solutions. Manufacturers, healthcare providers and patients count on us for a full range of services that contribute to the quality and safety of care for us all. At McKesson Canada, you'll help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that's vital to us all. Reporting to the Manager, Paralegal, and working in collaboration with other members of the Legal Department, the role is responsible for assisting on commercial matters including general intake of legal requests, contract drafting, revisions, directed legal research and providing support on real estate matters; general paralegal support for internal databases, department processes, corporate affairs including maintenance of corporate records, litigation and trademarks. Responsibilities: Support the Legal Department by being involved in different various corporate and commercial matters such as commercial transactions including real estate, business development, and litigation support.
Coordinate with internal and external stakeholders, including outside counsel, on matters such as trademark registration, registration and maintenance of business licenses, corporate affairs and litigation matters. Assist with the drafting, preparation and proofreading legal documents examining legal instruments and other documents to ensure completeness and accuracy.
Assist Legal Department members on special projects or the creation of tools to enable process improvements.
Participate in the implementation of a company-wide document retention program in collaboration with the Corporate Compliance department.
Acts as a McKesson ambassador of corporate values under the I2CARE and ILEAD principles.
Understand and explain basic legal principles and contractual arrangements to internal stakeholders.
Provide professional and timely responses to internal stakeholders and customers
Requirements: DEC/College Diploma in Paralegal Studies or equivalent academic experience Minimum 3-5 years of experience in corporate or commercial law environment, either in-house or in a law firm
Ability to handle multiple assignments and prioritize workload in a fast-paced and changing environment
Ability to work in a cross functional environment and communicate with people at various levels of the organization
Detailed oriented, whilst maintaining a strong sense of summary and ability to synthesize
Excellent written and oral communication skills Corporate, commercial and real estate experience an asset Bilingual in English and French an asset
Strong computer skills - Office 365 (Adobe, PowerPoint, Word and Teams).
Career Level - IC-Professional - P2 Worker Type Fixed Term (Fixed Term) McKesson is an Equal Opportunity employer. The material contained herein is provided for informational purpose only. All open jobs offered by McKesson on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the completeness of information contained on this site or in any referenced links. While McKesson attempts to update this site on a timely basis, the information is effective only as of the time and date of posting. McKesson is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals and will accommodate applicants' needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. The information on this site is for information purpose only and is not intended to be relied upon with legal consequence. Current employees must apply through internal career site. Join us at McKesson!
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant Litigation (Victoria) Job Title: Legal Assistant Litigation Reference Number: 114974 Location: Victoria Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/09/24 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant. You will provide legal administrative support to one or more lawyers as required. This position is located at our Victoria location. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system
Position Requirements
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal secretarial positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Sep 27, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant Litigation (Victoria) Job Title: Legal Assistant Litigation Reference Number: 114974 Location: Victoria Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/09/24 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant. You will provide legal administrative support to one or more lawyers as required. This position is located at our Victoria location. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system
Position Requirements
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal secretarial positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Location: Vancouver, British Columbia, CA
Date: Sep 24, 2021
POSITION SUMMARY
The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Corporate Group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be personable, organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants.
RESPONSIBILITIES
Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Preparing and updating cheque requisitions and expense reports.
Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
Maintaining and organizing files, both electronic and hard copy as required.
Demonstrating a team approach; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
Other duties as assigned.
REQUIREMENTS
Legal Administration Certificate and minimum of 3 years of related corporate work experience;
Solid work experience in a legal environment with working knowledge of corporate law;
Demonstrated knowledge of procedures, with an understanding of corporate transaction documents.
Passion for working in a team environment, willing to help others
Ability to produce a high quality of work, occasionally under tight timelines.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Knowledge of accounting and data management systems (i.e. Elite and iManage) preferred but not required
Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
Demonstrated commitment to privacy and ethical conduct.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Sep 27, 2021
Full time
Location: Vancouver, British Columbia, CA
Date: Sep 24, 2021
POSITION SUMMARY
The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Corporate Group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be personable, organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants.
RESPONSIBILITIES
Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Preparing and updating cheque requisitions and expense reports.
Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
Maintaining and organizing files, both electronic and hard copy as required.
Demonstrating a team approach; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
Other duties as assigned.
REQUIREMENTS
Legal Administration Certificate and minimum of 3 years of related corporate work experience;
Solid work experience in a legal environment with working knowledge of corporate law;
Demonstrated knowledge of procedures, with an understanding of corporate transaction documents.
Passion for working in a team environment, willing to help others
Ability to produce a high quality of work, occasionally under tight timelines.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Knowledge of accounting and data management systems (i.e. Elite and iManage) preferred but not required
Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
Demonstrated commitment to privacy and ethical conduct.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we advance how Canadians connect with each other and the world.
If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.
Our Legal and Regulatory teams advance and help develop Bell’s corporate, legal and regulatory strategies by providing strategic advice and legal counsel, protecting Bell’s interests, and liaising with regulatory and government agencies.
The Administrative Assistant provides administrative support within the Legal and Regulatory Department with primary support to the BCE Inc. Labour and Employment law team.
Responsibilities:
Coordinate the files and schedules of the Labour and Employment team members.
Interact with arbitrators and Unions representatives in relation with different files.
Schedule meetings, book meeting rooms.
Create and save files in document management system.
Make travel arrangements, expense reports and invoices.
Track expenses/invoices.
Draft documents and Word processing, PowerPoint presentations, format letters, prepare binders.
Arrange couriers.
Print, photocopying/scanning documents.
Track vacations and keep updated employee absence record.
Archive closed files.
Back up support for other assistants.
Critical Competencies:
Previous experience as administrative assistance in a law firm or similar work environment.
Excellent organizational and interpersonal skills.
Superior written and verbal communication skills.
Demonstrate initiative and being able to work without direct supervision.
Excellent knowledge of Word, Excel, superior knowledge of PowerPoint.
Proven ability to deliver high-quality work within specified deadlines.
Detail oriented and meticulous work habits.
Tact, diplomacy and sensitivity are required, particularly when dealing with sensitive and/or confidential matters.
Strong team player.
Knowledge of document management software would be considered an asset.
#LI-MS1
Bilingualism is required (English and French); adequate knowledge of French is required for positions in Quebec.
Additional Information: Position Type: Management Job Status: Regular - Full Time Job Location: Verdun || Canada : Quebec : Montreal || Canada : Quebec : Verdun Application Deadline: 10/04/2021
Please apply directly online to be considered for this role. Applications through email will not be accepted.
At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.
Created: Canada, QC, Montreal
Bell, one of Canada's Top 100 Employers .
Sep 27, 2021
Full time
At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we advance how Canadians connect with each other and the world.
If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.
Our Legal and Regulatory teams advance and help develop Bell’s corporate, legal and regulatory strategies by providing strategic advice and legal counsel, protecting Bell’s interests, and liaising with regulatory and government agencies.
The Administrative Assistant provides administrative support within the Legal and Regulatory Department with primary support to the BCE Inc. Labour and Employment law team.
Responsibilities:
Coordinate the files and schedules of the Labour and Employment team members.
Interact with arbitrators and Unions representatives in relation with different files.
Schedule meetings, book meeting rooms.
Create and save files in document management system.
Make travel arrangements, expense reports and invoices.
Track expenses/invoices.
Draft documents and Word processing, PowerPoint presentations, format letters, prepare binders.
Arrange couriers.
Print, photocopying/scanning documents.
Track vacations and keep updated employee absence record.
Archive closed files.
Back up support for other assistants.
Critical Competencies:
Previous experience as administrative assistance in a law firm or similar work environment.
Excellent organizational and interpersonal skills.
Superior written and verbal communication skills.
Demonstrate initiative and being able to work without direct supervision.
Excellent knowledge of Word, Excel, superior knowledge of PowerPoint.
Proven ability to deliver high-quality work within specified deadlines.
Detail oriented and meticulous work habits.
Tact, diplomacy and sensitivity are required, particularly when dealing with sensitive and/or confidential matters.
Strong team player.
Knowledge of document management software would be considered an asset.
#LI-MS1
Bilingualism is required (English and French); adequate knowledge of French is required for positions in Quebec.
Additional Information: Position Type: Management Job Status: Regular - Full Time Job Location: Verdun || Canada : Quebec : Montreal || Canada : Quebec : Verdun Application Deadline: 10/04/2021
Please apply directly online to be considered for this role. Applications through email will not be accepted.
At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.
Created: Canada, QC, Montreal
Bell, one of Canada's Top 100 Employers .
MLT Aikins - Western Canada's Law Firm
Winnipeg, Manitoba, Canada
We are currently looking for a full-time legal assistant to join our wills and estates department in Winnipeg.
Our ideal candidate is self-motivated and highly organized and has superior computer, proofreading, and time management skills as well as excellent interpersonal and communication skills. The candidate works independently, follows instructions with minimal supervision, and thrives in a fast-paced, professional team environment while providing superior customer service for both internal and external clients. Responsibilities include:
Preparing, revising, and editing legal documents including wills, powers of attorney and healthcare directives
Drafting correspondence including reports to clients
Preparing draft estate administration reports and affidavits of execution to wills
Preparing notice to creditors and affidavits of publication
Filing requests for probate and requests for administration with the Court of Queen’s Bench
Maintaining records, filings, and timekeeping
Handling billing and related accounting matters
Managing calendars for meetings, diarizing files, and tracking progress of file matters
Managing Wills Vault
Providing additional assistance and general office duties as assigned
Qualifications include:
Graduate from an accredited legal assistant program and/or equivalent experience
Experience as a legal assistant in the areas of wills and estates law considered an asset
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills, including proofreading, spelling, and grammar skills
Excellent organizational and time management skills
Client-focused approach and commitment to providing exceptional service to internal and external clients
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000024
Application deadline: 2021-07-09
Job Types: Full-time, Permanent
Sep 26, 2021
Full time
We are currently looking for a full-time legal assistant to join our wills and estates department in Winnipeg.
Our ideal candidate is self-motivated and highly organized and has superior computer, proofreading, and time management skills as well as excellent interpersonal and communication skills. The candidate works independently, follows instructions with minimal supervision, and thrives in a fast-paced, professional team environment while providing superior customer service for both internal and external clients. Responsibilities include:
Preparing, revising, and editing legal documents including wills, powers of attorney and healthcare directives
Drafting correspondence including reports to clients
Preparing draft estate administration reports and affidavits of execution to wills
Preparing notice to creditors and affidavits of publication
Filing requests for probate and requests for administration with the Court of Queen’s Bench
Maintaining records, filings, and timekeeping
Handling billing and related accounting matters
Managing calendars for meetings, diarizing files, and tracking progress of file matters
Managing Wills Vault
Providing additional assistance and general office duties as assigned
Qualifications include:
Graduate from an accredited legal assistant program and/or equivalent experience
Experience as a legal assistant in the areas of wills and estates law considered an asset
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills, including proofreading, spelling, and grammar skills
Excellent organizational and time management skills
Client-focused approach and commitment to providing exceptional service to internal and external clients
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000024
Application deadline: 2021-07-09
Job Types: Full-time, Permanent
