23 Legal Support jobs

Whitelaw Twining LLP 675-333 7th Avenue S.W. Calgary, AB   T2P 2Z1 www.whitelawtwining.com The history of Whitelaw Twining is all about progressive thinking. The firm was founded in 1979 and for more than 35 years we have been providing innovative legal solutions for local, national and international businesses, domestic and international insurance companies and individuals from all walks of life. We are dedicated to all types of litigation and advocacy, with a strong emphasis on dispute resolution. Our strength is the hard work and passion of our lawyers who focus on the delivery of superior results in a cost-effective manner. Every legal problem we encounter provides us with an opportunity to reach beyond the standard litigation protocols for a creative solution that makes a difference. These solutions combine an enduring commitment to the law and the legal profession with an understanding that our goal is to achieve the best result in the shortest time at a reasonable cost. Our firm prides itself on its professional yet fun working environment that encourages team and social interaction between staff and lawyers. We are currently looking for a Legal Administrative Assistant to join our Calgary team . This is an position for an ambitious professional with 3+ years of post-certificate experience gained at a reputable law firm.  The successful candidate must have strong references and be a team player. Responsibilities: ·    Prepare and draft various correspondence and documents (including dicta-typing and copy-typing) ·    Draft standard letters, documents briefs and pleadings ·    Set trials, discoveries, etc. and prepare required documentation ·    Interact with clients by phone and in person ·    Set appointments for clients ·    Maintain filing system including a bring-forward system ·    Sort incoming mail and prepare outgoing mail ·     General Office Manager duties (25% of role)   ·    Perform other related duties as required Qualifications: ·    Graduate of a Legal Administrative Assistant program ·    Minimum 3 years of experience as a Legal Administrative Assistant in a litigation practice in Alberta ·    Excellent English oral and written skills ·    Professional manner in communication with clients ·    Strong administration and organization skills ·    Able to draft standard correspondence and documents with minimal supervision ·    Able to work independently and as part of a team ·    Able to multi-task and prioritize work While we thank all applicants, only those selected for interviews will be contacted. No phone calls please. Applications must be submitted online at:  https://wtca.bamboohr.co.uk/jobs/view.php?id=10  

 Performs full legal administrative work for one or more individuals.  Maintains files and completes filing.  Organizes and expedites the flow of work through the principal’s office, initiating follow-up action.  Maintains calendar appointments and ticklers for critical dates and follows up.  Prepares basic legal documents with little or no direction, according to general precedents.  Handles all aspects related to commercial real estate transactions and follows through with final reports in a timely fashion.  Acts as liaison between principal and various internal and external individuals, groups and clients at all levels.  Routes or answers routine correspondence not requiring the principal’s attention and initiates follow-up action as required.  Takes and transcribes dictation of highly technical and/or confidential nature with minimal error.  Prepares special reports including gathering and summarizing data.  Exercises initiative and judgment to relieve principal of administrative detail.  Opens and closes files, in accordance with office policies and procedures.  Performs Teraview property and execution searches.  Assists other firm members as may be required.

Reporting: This position will report directly to the Manager, Sales and Legal.   Key Responsibilities:  • Coordinate new internal housing sales files from conditional stage to release to construction, including filing, scanning and photocopying as required; • Oversee and monitor internal lot inventory data and sale information into inventory systems including reconciliations as required; • Assist in pricing of all external/internal lot inventories and execution of sales strategies and lot purchase programs; • Market intelligence support; • Assist in development of annual land continuity schedule; • Coordinate transfer documentation including preparation of lot payout, cash to close statements, ANHW registrations and customer possession packages; • Act as Hopewell communication liaison for builder area managers, accounting representatives and lawyers; • Support of internal Regional Sales Managers and Sales teams as required; • Attend and participate in weekly sales and team meetings, as required; • Provide coverage for admin staff who are sick or out of the office; • Other duties and responsibilities as assigned.     Requirements:  • 2 + years working within the residential housing industry; • Diploma or Degree in Business Administration would be preferred; • Previous experience with NewStar Enterprises and Lotworks is considered an asset;  • Proficient with Microsoft Office applications; • Must be able to follow direction and work with little supervision; • Team player with strong written and verbal communication; • Excellent attention to detail; • Excellent organizational and time management skills in meeting deadlines.     Working Conditions:  Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm. Work may require occasional weekends and/or evenings. 

Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of over 500 Canadians with a vision for the world: Life in all its fullness for every child. You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good: For Children. For Change. For Life.   Full-time permanent - Working 4 days a week Job Description: Reporting to General Counsel, the Administrative Assistant, Legal will assist and facilitate in all matters related to the proper functioning of the Legal Services Department, including providing a high level of administrative support, high attention to detail and possess strong communications skills. The candidate must be proactive and strategic in her/his thinking, and able to work in a fast-paced environment with restrictive timelines. • Schedules and organizes meetings and appointments on behalf of General Counsel • Reviews and verifies legal invoices from external legal counsel and process same • Manages e-mails, responds, delegates and files as required • Provides assistance in drafting and typing of correspondence and legal documentation • Maintains department files, both hard and soft copies • Photocopies,maintains filing, maintains the Legal Services directories and data bases • Books travel  • Manages the procurement and contract processes for the department • Responds to incoming calls and voicemail messages • Books conference and Webex calls and coordinates schedules and other details with the participants • Processes incoming mail for the department • Creates PowerPoint presentations for the Legal Team • Conducts research as needed • Manages highly confidential matters and acts with discretion • Prepares materials and binders for meetings or legal files • Manages special projects and events • Assists in budgeting process • Other duties as required for proper functioning of the Legal Services Department Job Requirements: • Graduate of a legal secretary/ legal administrative assistant community college program  • 5-7 years of experience working in a legal/administrative assistant role. • Superior organizational and communication skills, • Strong focus on attention to detail, • Excellent ability to prioritize and resolve problems. • Possess a strong professional demeanor, a positive attitude, and capacity to work well independently and with a team. • Proficient on MS Word, Excel and PowerPoint. Application Deadline: March 27, 2018 We bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world - and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.

Job Description This position is responsible for providing administrative support to the Legislative and Legal Services department. Responsibilities include, but are not limited to: managing files and calendars for department lawyers, performing reception duties for the department, conducting registry searches, maintaining legal file management systems and electronic and paper filing, contract administration duties, assisting administrative team and others with administrative tasks and providing back up when other members of the administrative team are absent. Responsibilities Provide administrative support to legal staff including printing and copying, preparing binders and records, paper filing including associated directories, diarizing files, maintaining limitations directories, and email maintenance Prepare correspondence, templates, documents, summaries, and reports on legal matters as directed Assist with the maintenance of the department’s legal services tracking systems and provide reminders on outstanding items Manage calendars and arrange appointments and meetings for department lawyers Conduct research, internet searches, and registry searches for the department, as directed Update print copy legal materials for the department Perform reception duties for the department Provide assistance to the Legislative and Legal Administrators, including coverage during absences Support content management for the County website and intranet site Assist with contract administration duties provided to the County by the department, including providing assistance to other departments in relation to County contract administration processes Liaise with administrative staff in other County departments Receive process and deliver departmental correspondence Receive departmental telephone inquiries and take messages or direct them to appropriate staff Ordering of office supplies Skills and Abilities Excellent computer skills with a solid understanding of Microsoft Office Suite      Experience with legal file management software and electronic document management systems is an asset Strong written and oral communication skills    Advanced interpersonal skills and attention to detail is required    Ability to take initiative, and work under pressure in a deadline-driven environment  Ability to deal with confidential matters in a discreet and professional manner Ability to work independently as well as in a team environment Knowledge of Strathcona County organizational structure and operations is an asset Qualifications High School Diploma plus 3 years progressively responsible related work experience Post-secondary diploma in office administration or legal assistant or related field is considered an asset Experience in a municipal government or legal office setting is considered an asset This is a permanent full-time position, working 35 hours per week.  The salary range for this position is $44,845 to $56,074 per year. This competition may be used to fill future vacancies for similar positions within the next 6 months. Competition #098-2018- EXT - LLS closes April 4, 2018 Thank you for your interest in Strathcona County. We contact only candidates selected for interviews.

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify, on your application form, cover letter, or on your resume. Duties The Legal Services Technician provides lawyers with a variety of case and file management services, and assists with the conduct of various stages of litigation. In this role, one can expect to collect, prepare, organize and process legal documentation while assisting litigators to prepare for pleadings, motions, discoveries, pre-trial procedures and trials. The Legal Services Technician assumes responsibility for tasks ranging from drafting correspondence to carrying out comprehensive legal research. The incumbent will maintain legal databases, which involves coding, indexing and characterization of evidence and information related to litigation, as well as searching and retrieving documents and information. Ensuring accuracy and integrity of paper and electronic data is part of this role, including working and complying with policies, legislation, regulations and procedures. Qualifications Completion of a 2-year para-legal technology course from a recognized institution, or an equivalent combination of training and experience may be acceptable Must be highly skilled in the use of a computer, including document management software, Microsoft Office package and Adobe software. Experience working with a litigation support database and e-discovery software The following would be considered assets in this role: Proficiency using WestlawNext Canada software to conduct legal research Experience working in a litigation environment Knowledge and experience scanning documents and manipulating scanned images The successful candidate will demonstrate a high level of initiative, judgement and decision-making skills, along with the ability to work under pressure to meet strict deadlines. The incumbent must be able to handle high volumes of information within time constraints while maintaining a high degree of accuracy and balancing conflicting demands. The successful candidate will function independently and as a member of a team, and recognize the importance of maintaining security and confidentiality of records at all times. Pay Grade: TE 13 - TE 19 Salary Range: $1,384.00 - $2,008.00 Bi-Weekly This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU) . If applying from outside a g overnment office, e mployees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified c ivils ervice bargaining unit candidates. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer . We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca .

We are looking for an enthusiastic self-starter who will work with 4-5 lawyers and will take an active role in supporting BC Hydro’s litigation and small claims matters. The ideal candidate would be a trained legal administrative assistant who is interested in pursuing a Paralegal certificate as this will provide further development opportunities within the group.

Healthy, productive, and engaged employees drive organizational performance and success. Morneau Shepell’s Employee Support Solutions (ESS) is comprised of industry-leading programs and services that work together to deliver a unique and holistic Total Health Solution to our clients, helping them engage their people. Morneau Shepell is also the largest Employee and Family Assistance Program (EFAP) provider in the world. Confidential professional support is available to employees and family members in-person and telephonically, as well as digitally through E-Counselling, Video Counselling, First Chat (online chat), and our My EAP mobile device application, to help resolve work, health, and life challenges. Our award winning innovations and technology help to ensure that our support solutions are available anytime, anywhere.   Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within Morneau Shepell to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. The successful candidate for this role will be fluently Bilingual and capable of managing all responsibilities, and associated communication (verbal and written) in both English and French.   The duties and responsibilities of a Contract Administrator include the following:   Contract Generation   Generates Contract Agreements and Letters for new and existing Employee Support Solutions customers using the appropriate templates, as well as creating customized Contract Agreements and Letters as required. Generates Contracts in web-based Client Management database. Ensures the quality, accuracy and formatting of the documents, and updates Contract Summaries upon renewal. Distributes Contract Summary and Renewal Checklists to stakeholders for processing upon client approval. Monitors progress of contract preparation and delivery. Conducts Q/A of contracts received prepared by other team members for accuracy.   Database Updates   Maintains client database records, updates/corrects database for new contracts. Posts all e-mail updates to Contract Summary, contracts and communications in Client Folders and forwards instruction and information to the appropriate parties (i.e. Finance, Account Management, Business Development, etc.)   Tracking and Reporting   Records each stage of the renewal by date as completed on the appropriate report and/or database. Updates and maintains the accuracy of the master report for all renewal contracts.   Other   Maintains data integrity and consistent quality in all tasks performed. Participates in meetings and liaise with other departments as required or deemed necessary. Provides backup support to other Contract Administration team members as required and/or requested. Supports other Administrators generating New Contracts, Cover Letters for new ESS accounts using the appropriate templates.   Succeeding as a Contract Administrator will require the following core qualifications and skills:   Bilingual fluency in English and French is an asset. University Degree or College Diploma required, Business Administration or Legal educational background preferred. 1-2 years of related experience in a corporate environment required. EFAP & Human Resources industry experience an asset. Excellent verbal and written communication skills required. Excellent multi-tasking and prioritization skills required. Superior interpersonal skills required. Advanced knowledge of MS Sharepoint, and MS Office (specifically Excel) required. Intermediate knowledge of web-based database applications preferred. You are comfortable working in a fast-paced environment, able to handle a wide variety of projects, and are a dedicated and flexible team player with a high energy level and solid organizational skills.   Morneau Shepell   Morneau Shepell is in the business of helping organizations help their people because we believe that engaged people are the driving force for society. Every day, the expertise of our almost 4,000 employees is recognized as essential to the financial security, health, and productivity of our clients and their people.   We're always looking for talented professionals and strategic leaders who will listen and work together with colleagues and clients to form long-term relationships, and to deliver integrative solutions that fit.   As we continue to grow, we're presently engaging with exceptional candidates interested in a range of exciting career opportunities. At www.morneaushepell.com you can explore our careers page to learn more about the solutions we deliver and the great people who help us do it. Follow us on LinkedIn and Twitter (Morneau_Shepell, Shepell).   We are thankful for your interest, but unfortunately, we can only personally connect with those selected for an interview.

Position Purpose Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP). The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario. The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers. The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French. Essential Qualifications High School Diploma; completion of postsecondary training in office administration preferred Minimum of two years office administration experience, specifically data entry Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills Strong organizational, problem solving, and time management skills Superior accuracy and attention to detail Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests) Ability to work independently, solve problems and show initiative. Ability to interact appropriately with the public. Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

    McCarthy Tétrault is currently seeking a Director of Education to join our dynamic national Professional Resources team. This position can be based in any of our regional offices. Reporting directly to the Chief Professional Resources Officer, the Director of Education will be a strategic partner to lead, develop and implement the education curricula and program development for our lawyers, paraprofessionals and law students. The role involves working with various stakeholders, developing, assessing, enhancing and delivering high-quality legal and business education using a variety of methods and formats. This is an exciting opportunity for someone looking to assume a professional resources leadership role managing a team of educational specialists and playing an integral role in the development and success of our firm. The primary responsibilities include the following: RESPONSIBILITIES Education Curricula/Program Development for our Lawyers, Paraprofessionals and Students Leading the on-going development of Firm-wide and practice group education curricula and programming for both legal and non-legal skill development, including consideration of best teaching methods and materials Researching methods for more active learning as well as e-learning and integrating them into the delivery of the various curricula Working with the Chief Professional Resources Officer (CPRO) and National Leader, Practices (NLP) and other relevant stakeholders including Practice Group Leaders, members of regional Professional Resources Committees and other functional areas within the Firm on education strategy and curricula development Working with CLE partners on all aspects of legal education at Firm-wide and practice group levels for our professionals, including setting program priorities, identifying scope and frequency of delivery of content, selecting program faculty, and identifying appropriate audiences Working with relevant stakeholders, assessing and hiring outside faculty for in-house programs (as necessary) and working with them to customize programs to the Firm’s requirements and standards Coaching in-house faculty on course design, training and presentation skills/effectiveness Mandatory Continuing Professional Development (MCPD) Compliance Understanding the MCPD requirements of each Law Society where we have offices and the Barreau du Quebec Ensuring our lawyers can meet their requirements through a variety of Firm programs. Supervising the Education Specialists ensuring they are: Providing guidance and oversight of MCPD eligibility in each Region of various programs developed and delivered to our lawyers Providing fulsome and timely reporting instructions to our lawyers as appropriate for each Region Continuing Professional Development (CPD)/Education for our Clients Working with the Director, Clients & Markets and the Clients & Markets Team, co-lead the Client CPD Program for audiences of multiple clients with a focus on enabling clients to meet all of their MCPD requirements in specified regions including providing the following: Guidance on the requirements for accreditation of programs and other requirements under provincial regulatory continuing education regimes in each of British Columbia, Ontario and Quebec; Input about programs that qualify for professionalism CPD credits required by the Law Society of Ontario and ‘client care’ or ‘ethics’ education hours required the Law Society of British Columbia Descriptions of MCPD accreditation for use in invitations and marketing materials in advance of programs, and reporting instructions and certificates of attendance sent to clients post program Supervising the work of the Client Education Specialist related to the following: Tracking and reporting of all Client CPD programs (multi-client and single-client) Regular ‘value’ reporting about Client CPD programs delivered to Bank clients and other priority clients as identified by Client Team Leaders Supporting the delivery of single-client programs to Banks and other priority clients Functional Area Management Managing, coaching and mentoring, and evaluating direct reports, including setting annual objectives, regularly liaising on progress and conducting performance reviews Managing and continuing to develop and implement our Learning Management System (viLMS) or such other tracking/reporting system as might evolve to support all aspects of the delivery of the Education Portfolio to our lawyers, students and paraprofessionals Ensuring the McCarthy Tétrault Advance ™ brand is applied on all work products including notices, invitations, agendas, reports, charts and outlines and being pro-active in identifying opportunities to include same in the work of others in the Professional Resources Group Leading and collaborating with members of the Education Team in the application of project management principles to all aspects of Team’s work with a view to contributing to ongoing efficiencies and consistencies in such work Assessing the effectiveness of and contributing to the ongoing development of all protocols, workflows, templates and tracking systems Participating and collaborating with CPRO, Senior Directors and Directors in the Professional Resources Group’s initiatives and projects, and with other MT Services groups on Firm projects, as requested Identifying and assuming responsibility for annual projects to continue to advance the Firm’s professional development/education agenda Managing the budget for the Education functional area Reporting annually to CPRO and NLP on metrics and status of all education deliverables with recommendations for priorities for the following year QUALIFICATIONS LLB combined with 10 years’ related experience including a combination of practice experience and leadership professional development in a professional services firm. Experience in a law firm with responsibility for building and delivering curricula and programming is preferred Experience working with and influencing senior internal clients (legal professionals and leadership) Experience managing teams effectively across offices with the ability to create enthusiasm and cooperation within a team setting Excellent managerial and communication skills, including the ability to motivate and manage lawyers and staff Prior experience using an integrative and influencing approach to develop and implement programs that support and advance the business objectives of the organization Client service mindset and experience working with, and presenting to, executive-level clients Ability to handle an extensive workload with competing priorities and deadlines. Excellent interpersonal, oral and written communication skills Strong strategy development, critical thinking, creativity, and business and political acumen Strong ability to anticipate and solve problems as they arise and implement conflict resolution in a constantly changing environment French language skills (written & verbal) an asset McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. Job Type: Permanent          

Cass & Bishop is a growing law firm that has been proudly serving the Halton and Hamilton region since 1958. Practice areas include Real Estate (residential and commercial), Business Law, and Estate Law. The firm takes pride in fostering a positive and modern work environment. We employ approximately 25 people. The firm is conveniently located just off the QEW, between two major highway exits, in the heart of Burlington's business district. The law firm of Cass & Bishop has 1 position available in the corporate department. Important : If you are unfamiliar or have no experience with any of the items listed below, please list the items in your cover letter. Note that unlisted items will be considered familiar to the applicant to the extent that training will not be required for those items. Corporate Legal Assistant Job Summary Corporate Legal Assistant is an important position at our firm. The firm provides essential services to corporate clients, ranging from entrepreneurs to large corporations. As a Corporate Legal Assistant you will work closely with corporate lawyers, the corporate manager, and other legal assistants to serve clients. Daily tasks depend on the mixture of legal services required by corporate clients. Other reasons to apply: Central location (60 km from Toronto, 20 km from Hamilton, and close to many recreational areas and less expensive housing markets) Competitive salary Quarterly incentive pay Health benefits Corporate health club menbership for employees and family members Flexible work schedules  Modern offices and technology  Work-from-home capability for some positions and experience levels Teamwork approach between lawyers, clerks, and assistants Staff of approximately 25 people and growing Human resource management focused on fairness and low turnover Team building events Required Education / Experience Applicants need to meet at least one of the following minimum requirements to be considered for this position:   Two years previous employment at a law firm or legal organization without a post-secondary degree/diploma in the legal field One year of experience working at law firm or legal organization with a post-secondary degree/diploma in the legal field Detailed Job Description Daily Tasks Reviewing and printing emails from the corporate manager and lawyers with respect to files in progress and incoming files Updating the corporate task list Communicating with the corporate manager on the progress of current files and discussing new tasks Meeting with lawyers and corporate staff to prioritize daily, weekly, and monthly work flow Answering corporate client calls and providing any information Redirecting calls to the appropriate staff member Corresponding with clients over email Drafting emails, letters, accounts, and documentation on files, and reviewing with lawyers Filing emails and letters printed by lawyers Organizing files on corporate lawyers’ desks Locating corporate files for lawyers and other staff members as required Receiving incoming cheques and ensuring that they are assigned to appropriate files Reviewing lawyers’ calendars and ensuring that appropriate files are ready for appointments Reviewing accounts receivable list and advising lawyers of any incoming clients with outstanding accounts receivable Docketing time on files Booking appointments Retrieving files and minute books from storage Reporting to clients Service-specific Tasks Incorporations & Professional Corporations Ordering NUANS and reviewing NUANS reports Drafting share provisions in accordance with accountants or lawyers instructions Preparing articles of incorporation and inserting appropriate wording from Health Professionals Act (if applicable) Submitting articles of incorporation online Preparing college application (if a professional corporation) and submitting to the appropriate college Preparing organizational by-laws and resolutions and completing “Form 1” Drafting report and account Preparing Annual College Renewals and ordering Certificate of Status Amalgamations Reviewing accountant instructions and corporate structures to determine long or short form amalgamation Preparing amalgamation agreement, directors statements, articles of amalgamation, organizational resolutions, and minute book Closing out and filing pre-amalgamated corporations files and minute books Continuances Obtaining letter of satisfaction Reviewing requirements of importing province Preparing and filing articles of continuance Preparing supporting minute book documents Dissolutions Obtaining letter of satisfaction Preparing filing articles of dissolution and supporting minute book documents Personal Property Security Searching PPSA and reviewing PPSA reports Drafting and filing PPSA notifications (including renewals and changes) Diarizing PPSA renewals Minute Book Maintenance Reviewing minute books and determining whether there are any deficiencies Preparing corporate step list Inputting minute book data into Fastco® Completing documentation to effect shareholder transfers, resignations of officers and directors, changing head office address, and annual resolutions (including declaring dividends and bonuses) Corporate Reorganizations Preparing corporate step list in accordance with accountants/lawyers instructions Preparing section 85 and 86 agreements Completing minute book documentation to support agreements, share issuances, and transfers Reporting to client and accountant Diarizing any follow up Security Agreements Preparing general or special security agreements, promissory notes, and file notification under PPSA Asset/Share Purchase and Sales Drafting purchase and sale agreements Working with clients to organize schedules attached to purchase and sale agreements Conducting due diligence searches Drafting closing agenda Drafting and reviewing closing documentation consisting of the following: Statement of Sellers’ Creditors Bills of Sale HST Elections Employment Agreements and employee terminations Escrow Agreements Non-Competition Agreements Franchise Agreements Lease Agreements and Lease Renewals Security priorities Filing of Bulks Sales Affidavits Liquor Licenses Communicating with financial and leasing corporations with respect to security held by them Liaising with lawyers and clients with respect to closing issues Obtaining payouts from financial institutions and providing payouts from proceeds Following up and diarizing post-closing items Shareholder Agreements Drafting shareholder agreements Preparing and revising minute book documentation to be consistent with shareholder terms Leases Working with lease precedents and drafting new leases in accordance with client/lawyer instructions Business and Partnership Registrations Searching business name registrations Preparing and filing business name registrations Preparing minute book documentation to authorize registration Family Trusts Preparing family trust agreements in accordance with accountant/lawyer instructions OREA Preparing purchase, sale and waiver forms in accordance with lawyer instructions Separation and Co-Habitation Agreements Drafting agreements in accordance with lawyer instructions Required Skills Microsoft Office (Outlook, Word, Excel) Fast Company® by Do Process Electronic searching and registrations through OnCorp® Electronic filing through Industry Canada E-Laws Time management and multitasking Letter writing High level reading comprehension, spelling and grammar Email and telephone etiquette Customer service Required abilities Excellent memory for client information (names, places, and dates) Working independently and with other team members Inferring what needs to be done based on simple instructions Sensitivity to the needs of clients and co-workers Tools and Equipment Used Avaya telephone system Computer Workstation with Microsoft Windows Operating System (XP/7) Microsoft Office Software (Outlook, Word and Excel) Canon Multifunction Copiers ESI Law (Legal time and billing software) Do Process Software (Fast Company®) Work Environment Offices renovated in 2013 with a bright and open concept Work is done seated in an ergonomic chair (ergonomic keyboard and mouse are optional) Co-workers are required to be polite and treat each other with respect at all times Office temperature is around 20°C Work Demands Work hours are 9:00 AM – 5:00 PM One-hour lunch break Two 15-minute breaks On-the-job Evaluation The incumbent will be evaluated on the following: Correctness of names, numbers, dates and addresses (i.e., attention to detail) The degree to which documents are free of errors Maintaining a positive attitude Diligence in completing tasks Taking notes of new procedures and keeping organized Communicating with co-workers and clients in a professional manner Knowing when to ask others for help or advice Client feedback    

Administrative Officer R14 Salary $46,106.58 - $52,227.13 annually This position is excluded from union membership. An eligibility list may be established. Bring your strong administrative experience and superior organizational skills to this challenging position The Legal Office Manager coordinates office administration functions for a law group at Legal Services Branch (LSB), including human resources, leave management and records management. The Legal Office Manager provides legal support services to Supervising Counsel and lawyers and leads the legal assistant team that supports a law group at LSB. The Legal Office Managers serve as the critical link between Branch Management, ADAG’s office and the staff in their respective law groups. Work is carried out in a high profile and fast-paced office where client relations, tact and organization are essential for the smooth operation of the office. The Legal Office Manager carries out the duties and responsibilities with minimum supervision, maintaining confidentiality and using discretion when addressing sensitive issues. The Legal Office Manager must be comfortable acting independently while managing multiple projects and emerging priorities. The position provides leadership, advice, direction and coordination of the legal assistant team; provides executive-level support to Supervising Counsel; delivers administrative and operational services; plans and manages related human resources; has direct supervision of the legal assistant team; and provides advice to internal stakeholders regarding, and ensures compliance with (a) Branch, Ministry and government programs, policies, procedures and guidelines, (b) legislation and agreements pertinent to LSB’s mandate and operations (e.g., Attorney General Act, the Crown Counsel Agreement, the Terms and Conditions for Excluded Employees, and the BCGEU Master Agreement), and (c) requirements of the BC legal profession’s governing body, the Law Society of British Columbia. This position supports LSB’s mandate under the Attorney General Act in relation to all civil law matters. The Attorney General’s mandate includes being the legal advisor to government, the Lieutenant Governor in Council and Cabinet, ensuring that government’s actions are in accordance with the law, and having the regulation and conduct of all litigation for or against the government or a ministry. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Sandra.Benson@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. If you experience technical difficulties submitting your online profile, or for more information about how to create or update your profile, please refer to the “HOW TO APPLY” section below. NOTE: Applications will be accepted until 11:59 pm Pacific Time on the closing date of the competition. Qualifications: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:   Secondary school graduation, plus a Legal Assistant certificate from a recognized institution. An equivalent combination of education, training and experience in a legal environment may be considered.   A minimum of four years of experience in a legal office environment.   Experience with electronic records management systems.   Preference may be given to the following: Four to five years of management or supervisory experience, including the delivery of a wide array of human resources services, recruitment, performance management, leave management, change management, training and records management.   Direct experience in managing legal assistant support services, coordinating overall workflow and developing options to ensure delivery of work product in a demanding office environment with shifting priorities.   Considerable experience working as a Legal Assistant or equivalent.   Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile. A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS: Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Prior to submitting your application for this opportunity, update your resume profile by using the copy and paste function to add your resume. Your resume must provide detailed information about your education and experience including the job related responsibilities and the month(s) and year(s) for your education and for each job in your employment history. Online Questionnaire: YES - As part of the application process you will be prompted to complete an online questionnaire to demonstrate how you meet the qualifications. IMPORTANT: The online questionnaire cannot be saved and will time out after 60 minutes. You will need to complete the questionnaire and submit your application within 60 minutes or you will lose any information you have entered. If you require more time to prepare your responses, copy the questions and prepare your responses outside of the system and paste them into the online questionnaire when you are ready to apply. Further instructions are provided in the questionnaire and are also available on the Apply for a Position page on MyHR.

Position Summary The Manager, Legal Support is responsible for managing and leading the administrative support services in the Montreal office. The Manager, Legal Support will ensure overall quality and consistency of administrative support services provided to lawyers and timekeepers. In addition, the Manager will be responsible for the development of the Legal Assistants (LA) and will ensure that fee earners receive professional, efficient and high quality support from legal administrative assistants to support Dentonsclient centric environment. The role encompasses longer term development in line with the changing needs of the business. The Manager will foster a collaborative working approach which encourages cohesion across all departments and ensures that best practice and Firm procedures are adopted and shared across the office. Generally, the hours of work for this role will be Monday to Friday from 9:00 a.m. to 5:00 p.m.; due to the nature of the role some flexibility may be required. Responsibilities Maintains good working relationships with lawyers, the Office Managing Partner and other professionals. Participates in other project that may be formed from time-to-time. Works with Human Resources staff to recruit, interview, select, and hire appropriate resources for the Montreal office as required. Creates a client centric work environment that supports the Firm’s commitment to maintaining high standards of client service. Communicates organization information through department meetings, one-on-one meetings, appropriate email and regular interpersonal communication. Reviews performance data to monitor and measure productivity, goal achievement and overall effectiveness. Modifies department or group activities and procedures to be consistent with major new directives. Supports implementation of global initiatives as appropriate. Workflow Management Monitors workflow and optimal ratios to identify workflow issues to propose and implement solutions. Manages all LA resources in various practice areas to ensure efficiency and exceptional service delivery. Works with third party vendors to ensure high quality service delivery per service level agreements. Monitors coverage, allocations, sickness/holiday absence, overtime budgets and vacation usage in accordance with Firm policies. Signs-off and approves overtime requests and leave request for LAs. Prepares and updates FTE budget for LAs on a monthly basis. Determines requirement for effective production and processing of LA work, ensuring that trained staff are in place and are efficiently meeting practice area needs and workload overflow. Develops and maintains relationships with lawyers, timekeepers andother department to ensure work is completed as a team and not in silos. Ensures successful implementation of support services initiatives and programs as required by the Firm. Resourcing Reviews resumes and takes part in interviews (in conjunction with the recruitment team) and works closely with the human resources department to successfully onboard new hires. Management and Staff Development Provides training, support and guidance to legal assistants as appropriate. Identifies training and development needs of LAs and schedules in house training with IT, Finance or Human Resources as required. Manages legal assistants including daily and weekly assignments, obtains regular feedback from LAs and lawyers regarding performance and prepares year-end evaluations. Plans, schedules and evaluates the performance of legal assistants; establishes performance objectives, provides coaching and encourages and supports legal assistants’ development; participates in development planning discussions. Identifies individual skill gaps and training needs and provides objective feedback with a view to motivating and engaging legal assistants. Creates performance improvement plans for legal assistants to address performance concerns; follows up with the legal assistants and their respective lawyers as applicable to ensure performance is met and maintained. Develops and maintains positive employee relations; provides guidance and advice relating to conflict management and discipline to bring resolutions in accordance with Firm policies. Determines successful/unsuccessful completion of probationary periods for all new hires. Liaise with Practice Group leads and business services leads regarding LA concerns, or issues, i.e.: coverage for lengthy absences, developmental/training needs, share arrangement changes, performance concerns etc. Conducts regular meetings to discuss items such as process changes, technology changes, best practices, training needs and engagement. Meets with direct reports to review their development progress and identifies areas for training and learning to support their development. Participates in own education and professional development. Helps legal assistants understand change and what it means to them by providing guidance and support (e.g. communications, education, professional development, coaching). Other duties as assigned. Requirements A Legal Assistant Diploma and a minimum of 10 years Legal Assistant experience supplemented with management experience.  Human Resources courses or experience would be an asset. Strong communication skills both verbal and written in French & English. Strong sense of team and interpersonal skills. Ability to multi-task and juggle priorities. Able to negotiate and influence as well as challenge when necessary in a diplomatic and professional manner. Strong ethical standards, integrity, confidence and objectivity. The ability to maintain confidentiality. A positive role model to others and will demonstrate initiative, enthusiasm, professionalism and high level of quality service delivery. Ability to build positive relationships. Comfortable dealing with Dentons members at all levels. Experience in managing teams. Demonstrated knowledge of basic budgeting principles and practices. Demonstrated ability to serve as a knowledgeable resource to the organization's management team that provides leadership and direction. Excellent computer skills in a Microsoft Windows environment. Must include knowledge of Excel and skills in Access. Demonstrated commitment to privacy and ethical conduct.  Qualified applicants should submit their cover letter and resume by email to: Toronto Human Resources Dentons Canada LLP Email: resumes.canada@dentons.com *We thank all applicants who apply, only candidates selected for an interview will be contacted.

As a Senior Commercial Leasing Agent you will manage a large portfolio of commercial buildings, laneways, streets, easements, and other City-owned property. Primary duties include: Understand and interpret business unit’s requirements for leasing properties and locations. Work on high profile and complex files and transactions demonstrating strong organizational and external political acumen. Coordinate leasing, renewals and subleasing along with land acquisitions and/or land leases. Research, analyze, interpret and evaluate lease rates and land sales data in order to determine the market value lease rates/land value. Review and approve Development Permit Plans for tenant upgrades on City-owned property. Valuate, coordinate and administer commercial leases within the private sector for various City departments. Collaborate with Law to draft leases/license agreements and to review and recommend updates on all third-party leases and internal leases. Manage demolition projects by defining the scope of work and liaising with appropriate business units, real estate professionals, lawyers, appraisers and stakeholders and ensuring project deliverables are achieved. Represent the Real Estate and Development Services business unit on corporate initiatives related to leasing.  

The Administrative Assistant , Legal Services, is accountable to four (4) Legal Counsels and the Legal Services Executive Assistant, administrative and secretarial support (including supporting the ongoing management of the departments “Incorporation for Physicians” program) for the Legal Services Department.   administer and support all aspects of the OMA Incorporation related services for physicians program, including creating and filing corporate Articles of Amendment and preparing relevant reports; respond to inquiries from members regarding general legal information;   support legal counsel in answering routine questions from physicians about professional corporations and the Incorporation Service;   provide secretarial and administrative support to the department including: word processing, proof readinglegal documentation, composing correspondence, establishing and maintaining a filing system, photocopying, collating documents, faxing, answering telephones, arranging appointments, conferences/seminars; committee meetings, processing of department financial matters, travel and hotel accommodations;   perform special projects and departmental duties as assigned by Legal Counsel.     Education: 3 years post-secondary degree in secretarial science or related field.   Experience: 2 years administrative/secretarial. General knowledge of Corporate Law and Medicine Professional Corporations would be an asset.   Resumes, including salary expectations, should be forwarded by January 15, 2018 to hr@oma.org   We regret that only those selected for an interview will be contacted.   Ontario Medical Association is an equal opportunity employer.  We will accommodate your needs under the Ontario Human Rights Code.

Job Title: Contracts Administrator - Vancouver Community Work Site: 520 West 6th Status: Regular Full Time Reference#: 099097-tbo   Job Summary   Reporting to the Director, Vancouver Community, the Contracts Administrator monitors and maintains Professional & General Service contracts with independent contractors, external consulting agencies and non-profit agencies and provides related administrative support. Ensures appropriate and timely renewal and/or changes in accordance with Contract Management policies and direction of the appropriate Director/Manager, maintaining awareness of legal requirements, contract terms and reporting requirements to maximize business advantages and ensure compliance. Triages information of a sensitive and confidential nature, and coordinates the flow of information, ensuring accurate and timely delivery of administrative services. Provides budget, contract and report analysis and makes recommendations regarding budgeting, and contract management processes and practices as requested. Shares and ensures protection of sensitive of information, clarification of details and answering of questions. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. Works closely with Financial Planning and Financial Operations, Vancouver Community managers/directors and team members, contractors/consultants and external agencies/vendors to ensure effective and efficient contract administration.   Qualifications   Qualifications and Expertise:   Graduation from post secondary education/training in Business Administration plus three to four years of recent, related experience or an equivalent combination of education, training and experience. Must have advanced spreadsheet, word processing, presentation, and database software skills.   Expertise   Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature. Liaises in a professional and courteous manner with managers/directors, staff, contractors/consultants and external agencies to gather and disseminate information. Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the department. Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success. Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information. Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified. Employs expertise in the use of desktop computer applications to create a variety of documents and presentations. Physical ability to perform the duties of the position.   To Apply   Qualified applicants only please submit a resume and covering letter quoting competition # 099097-tbo.   Please Note   Successful applicants may be required to complete a Criminal Records Review Check. Only short-listed applicants will be contacted for this posting.   ***Employees of VCH must apply via the Internal Application Process . Refer to the staffpostings.vch.ca site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***   Thank you for your interest in Vancouver Coastal Health.   Job Title: OR Booking/Slating Clerk Work Site: Operating Rooms, Lions Gate Hospital Status: Casual Start Date: As soon as possible Salary: $23.10 per hour Hours: 0800-1600 Reference#: 100760-mal   Job Summary   Within the context of a client and family centred care model, and in accordance with the established vision and values of the organization, works in a team based environment and plays a significant role in ensuring that the overall surgical booking and slating requirements are met. Applies critical thinking and uses current knowledge of procedure protocols and computerized systems to schedule and assign the daily procedural bookings. Duties include identifying available booking options, preparing and editing preliminary Operating Room slate, completing and distributing final slate to designated areas, as well as compiling, maintaining and distributing designated operative statistical information and surgical waitlists, ordering office supplies, typing and filing correspondence. Also acts to support the delivery of patient care and to ensure patients and/or their family have a positive experience with the designated services.   Qualifications   Education & Experience   Grade 12. Three years' recent related experience.   Knowledge & Abilities   Ability to keyboard at 45 w.p.m. Knowledge of medical terminology. Ability to communicate effectively both verbally and in writing. Ability to deal with others effectively. Physical ability to carry out the duties of the position. Ability to supervise. Ability to organize work. Ability to operate related equipment.   The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.   Only short-listed applicants will be contacted for this posting.   ***Employees of VCH must apply via the Internal Application Process . Refer to the staffpostings.vch.ca site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***   Thank you for your interest in Vancouver Coastal Health.

Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with approximately 500 lawyers working in offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan, and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry. We have an immediate opening for a Manager, Recruitment to join our Talent Services team, working from our Toronto offices. The Manager, Recruitment will be instrumental in leading an agile national recruitment platform which focuses on over-all talent attraction, engagement and retention. Manages Firm recruitment activities with a goal to delivering a superior candidate experience through a team of National Recruitment Specialists. This role supports our fast-paced, high-performing Talent Services Team, working in close concert with the Director, Talent Services to design processes related to workforce planning, recruitment workflow, and to evaluate and implement recruitment standards and best practices incorporating the Firm’s values and service commitment. The Manager, Recruitment will execute sourcing strategies to build a diverse candidate talent pool, develop strategic recruitment plans to ensure delivery of superior service to Firm members and plays a critical role in ensuring Miller Thomson maintains a leadership position in the legal sector by developing and executing industry leading recruitment practices and networking through relationship building and industry partnerships. This position requires an individual with a passion for recruitment and demonstrated relationship building and influencing skills with the presence and confidence necessary to lead and quickly establish credibility across the organization. This is a 12 month contract role with a potential for permanent status. KEY RESPONSIBILITIES: Recruitment: Develop and execute proactive sourcing strategies aimed at generating high quality candidate flow, aligned with the Firm’s core values including an emphasis on diversity and inclusion to meet recruitment goals. Manage the overall recruitment process making recommendations to hiring managers and negotiating offers of employment. Liaise and build internal relationships with Hiring Managers, Talent leaders, as well as external relationships with recruiting firms and other industry partners to source candidates and referrals to the Firm, in a cost effective manner Build and modify as required, a recruitment strategy that incorporates creative sourcing techniques for a broad range of positions; techniques include direct sourcing, social media, job boards, networking, utilization of external research, on-campus recruitment and participation in industry sponsored events to build company’s brand as an employer of choice. ATS and Database Management: Build and maintain a talent database to create a diverse candidate pipeline for current and future hiring needs. Adept at utilizing technology to create efficiency in the recruitment process. Implement and share knowledge of how to make full use of ATS technology. Maintain and report on recruitment and talent metrics to track success on various initiatives. People Leadership Manages and develops a team of National Recruitment Specialists providing regular feedback and open communication to coach and develop with a spirit of creative team collaboration. Demonstrated ability to manage through organizational complexity and ambiguity, working with leaders and stakeholders in a fast paced/time sensitive environment while managing multiple competing priorities. Relationship Building: Ability to build and maintain strong relationships across the Firm to influence, guide and drive the recruitment process and to establish confidence and creditability in all Talent Services Recruitment initiatives. Works to establish external relationships with vendors, professional associations, educational institutions to forge partnerships for identifying new talent. Special Projects: Working collaboratively with national Talent Managers across the Firm on special projects and sharing of best practices. Education and Experience: Bachelor’s Degree in Human Resources or Business discipline with 8 plus years of successful talent acquisition and recruitment experience preferably in the professional services industry. Minimum 3 years in a leadership role, with demonstrated ability to work effectively with senior management stakeholders. A dynamic, results driven self-starter who has the confidence, presence and credentials to work effectively across multiple practice areas and regions. Excellent verbal and written communication and presentation skills; bilingual – English/French considered an asset . Prior working knowledge of ATS systems, Ultipro an asset Experience working in a Centre of Excellence or Shared Services model to deliver optimal solutions for the business. Proficient with LinkedIn, Microsoft Office including PowerPoint and HRIS software. Knowledge and Skills: A high energy individual who is a creative thinker with strong organizational and operations management skills able to immerse oneself in this front-line management role. Exceptional interpersonal, relationship building and communication skills in dealing with all levels of the Firm. Ability to plan organize and coordinate the work of others and to develop and implement processes and procedures to obtain maximum efficiency, prioritizing tasks in a fast-paced and time-sensitive environment. Lead and manage a team to effectively deliver exceptional recruitment services Works well under pressure to manage and meet multiple deadlines, with a flexible and professional approach. Strong influencing skills. Holds self and others accountable for performance, takes ownership and champions the delivery of quality service. Aptitude for embracing new technology and change. High level of personal integrity, diplomacy and confidentiality. Self-confidence, resilience, patience and humour. If you are interested in this position, please forward your resume, quoting the above job title to: Terry Doyle Director, Talent Services Miller Thomson LLP Scotia Plaza 40 King Street West, Suite 5800 P.O. Box 1011 Toronto, ON M5H 3S1 E-mail: tdoyle@millerthomson.com While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.

Requisition ID: 15542 Join the Global Community of Scotiabankers to help customers become better off. Purpose of Job: The Senior Legal Assistant/Law Clerk contributes to the efficient operation of the Legal Department by performing a wide range of administrative and law clerk duties, of a highly technical, complex and confidential nature. Major Accountabilities: The incumbent provides assistant support by: composing/drafting legal documents under the direction of counsel, including basic internal and external correspondence, reports, memoranda, presentations, using templates and precedents; converting documents from PDF to an editable Word format; responding to, and completing requests sent to the Legal Admin mailbox within a predetermined time line; creating and maintaining both manual and online filing systems; receiving, logging and distribution of courier deliveries and legal servings; database management, updating lawyer information, creating and updating administrative Standard Operating Procedures; working with other business lines within the Bank (at various levels of seniority) and external counsel, (including tracking, reviewing and arranging for payment of invoices); coordination of meetings, managing principals’ calendars, arranging video conferencing, managing appointments, arranging for the registration and payment of memberships, licences, seminars; travel arrangements, overseeing corporate expense cards, and preparation of expense statements; making travel arrangements and preparing expense reports; covering vacation absences of other members of the legal administrative team; and other special projects and responsibilities, as assigned The incumbent provides Law Clerk support by: composing/drafting Power of Attorneys, Deeds of Release, Affidavits of Execution, and True Copies, under the guidance of a lawyer, and external law firms, along with various business lines (at various levels of seniority) within the Bank; ensuring documents meet with local jurisdiction approval and conform to the specific requirements of the consulate, while also remaining Bank compliant; arrange for the execution of the documents by the appropriate Board appointed officers of the Bank; working with the Secretary’s Department to obtain the executed documents – including Secretary’s Resolution; Chartered Affidavit and the By-laws of the Bank; maintaining tracking of required action items and deliverables regarding the processing of Powers of Attorney; arranging for the authentication and legalization of Power of Attorneys and other legal documents; managing precedents of existing Power of Attorneys as required to ensure they continue to be Bank compliant; ordering, as needed, notarized Certificates from the Office of the Superintendent of Financial Institutions Canada; as required, notarize one-off documents for other business lines; tracking and reporting monthly International Hours for billing purposes; participate in the preparation & distribution of monthly and quarterly reports within a specific deadline. Education/Work Experience/Designations: The employee must possess a Law Clerk’s diploma, and a minimum of 4 years of legal administrative and law clerk experience, at a top tier business law firm, or an in-house legal department with a sophisticated financial services legal practice. Required Competencies: exceptional communication skills (written & oral) advanced computer skills, proficiency with MS Office (Word, Excel, PowerPoint and Outlook), Adobe and the internet team player with the ability to work independently strong knowledge of legal concepts and contractual language high level of judgment/organizational skills and initiative to deal with varied duties ability to exercise discretion when dealing with sensitive, highly confidential matters the incumbent must be self-motivated and work with only moderate direction. ability to initiate administrative projects required to support the law practice. ability to adapt to change on short notice exceptional organizational skills. ability to multitask. Location(s): Canada : Ontario : Toronto As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.

This position perform some or all of the following duties: Set up and maintain physical and electronic filing systems for support of the Director and enforcement functions, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage Schedule appointments, meetings and conferences for Director, MACD and Senior Manager, Enforcement and Legal Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director of MACD, the Enforcement and Legal unit, and with other MACD units, IESO business units or organizations, as appropriate Determine and establish office procedures and routines Manage information in litigation support and enforcement case management information systems May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda May perform other general office work as required including preparing financial statements. Prepare correspondence and legal documents, such as notices and letters General: Provide executive-level administrative support to MACD Director, Senior Manager Enforcement & Legal, lawyer(s) and enhance office effectiveness Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc. Answer and direct phone calls Assist Director of MACD, Senior Manager Enforcement & Legal and MACD lawyers in the preparation and coordination of hearings and trials Record and monitor court appearance dates, pleadings and filing requirements Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts Schedule and coordinate discoveries, expert witnesses or other hearings Monitor and follow-up with respect to evidence gathering Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates Prepare and submit expense reports Maintain contact lists   Selection Criteria   Strong knowledge of legal theory and administrative practices to carry out responsibilities and associated activities.   Strong knowledge of technical, business and legal writing to prepare effective reports and correspondence.   Significant exposure to legal operations to develop a good overall understanding of legal, regulatory or enforcement administration.   Considerable exposure to law practices and procedures, including legislation.   Computer experience including exposure to legal software and tools, desktop software applications, computer data conversion, various PC-based query and calculation tools, and computer system interfaces.   Experience in researching the practices and procedures of other regulatory jurisdictions is preferred.   Ability to handle high-volume workflow and ability to prioritize.   Strong ability to use discretion and judgment in a law enforcement environment involving sensitive and confidential subject matter   Relevant experience is typically acquired working in an administrative capacity in support of senior partners within a law firm or executives within a legal department in a regulatory agency.   Excellent written and oral communication skills, in order to prepare reports and communicate effectively with all contacts involved in accomplishing the work objectives.   Requisite knowledge is considered to be normally acquired either through the successful completion of a 2 year diploma, such as a Legal Assistant and/or Law Clerk diploma.   A period of over 8 years up to and including 10 years is usually considered necessary to gain this experience.   All employees please submit your application through SuccessFactors. Deadline for submitting your application is December 18, 2017 at 11:59 PM EST   Industry Utilities Oil & Energy Employment Type Temporary Job Functions Administrative Legal  

Lerners LLP provides a full range of legal services throughout Southwestern Ontario.  Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology, in addition to a competitive compensation package.     Manager of Litigation Support and eDiscovery in the London/Toronto Offices   The Manager of Litigation Support and eDiscovery will manage and support all litigation and technological services and requirements for the delivery of advocacy and dispute resolution services involving electronically stored information and eDiscovery.   Primary Activities: 1. Paperless Initiatives/Legal Project Management: To assist the law firm in developing a paperless business structure across both offices by:   Preparing paperless workflows; Identifying, purchasing and implementing new technology beneficial to paperless workflows; Working directly with IT and Trainers in the development of best practices; Identifying methods to reduce costs and increase overall efficiency; Audit, track and identify trends in savings and costs as it relates to being paperless; Identify methods to convert administrative services within the firm to paperless services; Identify and troubleshoot potential security issues in respect of electronic transfers of data outside of the firm; Identify hardware and software tools to enable counsel to be paperless when outside of the office; Identify applications that can be used and/or customized for mobile use by counsel; Collaborate with clients to develop paperless processes and protocols that generate cost saving in respect of the exchange of data with Lerners.    2. eDiscovery Policies and Procedures: To assist the law firm in streamlining e-discovery by:   Preparing/revising workflows; Preparing/revising a manual of step by step instructions for each phase of e-discovery; Preparing/revising best practices and precedents for use in the e-discovery processes; Preparing information pamphlets for clients on e-discovery and benefits/costs of e-discovery; Preparing presentations for information sessions for firm lawyers and law clerks; Streamlining procedures; Ensuring consistency in application of procedures and technology; Providing technical assistance in the design, development and maintenance of databases within firm software; Promoting effective use of litigation support applications through advanced training with litigation law clerks and lawyers; Reviewing and revising/adding to the existing exchange protocol for production of e-discovery; Providing procedures and precedent forms for consistent database management; Providing access to e-discovery precedents via the intranet or ERL (Electronic Resource Library) to firm lawyers and law clerks; Identifying and managing lists of approved vendors for use in London and Toronto; Identifying approved processes for e-discovery Chain of Custody, secured storage of original ESI and secured shipping protocols; Preparing audit protocols to ensure efficiency of standard use of procedures.     3. eDiscovery in Litigation: To assist counsel with matters involving eDiscovery by:   Consulting on e-discovery matters to inform counsel about options to allow counsel to make file specific choices; Assisting clients and counsel with initial identification and preservation of ESI including scope; Assisting with custodian or IT interviews, where appropriate; Assisting clients and counsel with management of ESI including the support of efficient, cost-effective discovery processes; Attendance at meet and confer meetings; Assisting counsel with litigation hold procedures and enforcement with clients; Assisting in the development of case strategies with counsel; Identifying e-discovery risks; Assisting with budget/proportionality issues for each process of e-discovery; Overseeing schedule requirements utilizing project management skills; Support for law clerks and lawyers in the use of technology and the application of e-discovery procedures; Providing data management services including loading cases, images and ESI into database applications, conducting database inquiries, developing reports for legal teams and preparing load files for exchange Assisting in the preparation of review manuals; Assisting in the resolution of software or hardware issues relating to the supported litigation support tools; Establishing and updating quality control procedures; Assisting with and organizing e-trials; Maintaining involvement in the e-discovery community to assist in identifying new resources, solutions and products for the efficient delivery of e-discovery services.                 4. Management of in-House Litigation Support & Document Conversion Teams as well as external Vendor Management:        To provide in-house support to staff in respect of evidence management by:     ·    Managing the in-house teams which perform electronic data services for legal teams for clients and other administrative firm services; ·    RFQ development for equipment and software; ·     Integration and testing of purchased software and hardware; ·    Overseeing and managing Document Conversion Team (DCT) and Litigation Support teams; ·    Developing standards and protocols in respect of  scanning, coding, processing and evidence management; ·    Developing manuals and training for applications, process and procedures; ·    Providing HR services to DCT and Litigation Support team members.   Skills/Knowledge: Minimum of 7 years of experience in a similar position; Minimum 5 -10 years of experience in a legal role within a law firm; Certifications and designations in e-discovery and project management; Experienced in project management techniques and their application to litigation case management; Strong understanding of rules governing eDiscovery and Data Capture; Certification in in various applications and designations (CEDS); Knowledge of Concordance, iPro Suite, DWR, Relativity and Caselogistix a definite asset; Comfortable with Database concepts and law firm applications; Relevant university or college credential; Project Management qualification or equivalent is an asset; Proven management experience; Proven HR skills; Excellent written and oral communication skills; Ability to assess urgency, effectively prioritize and take initiative; Aptitude for understanding new technologies; Strong team player with ability to motivate; Interacts well with people at all levels; Works well under pressure; Solid organizational skills; Able to complete tasks with minimal supervision.   Supervisory Status/Directions Received:     Manager shall report directly to the Directors of SLED (Support for Litigation and eDiscovery) and the respective HR Managers in each office (Toronto and London).     Authority Given:   The Manager is solely responsible for the management of its teams and the completion of its directives.  Lerners LLP is an equal opportunity employer and is committed to a diverse and inclusive workplace. If you are interested in this position please apply by November 14, 2017 to: Director of Human Resources Lerners LLP P.O. Box 2335 London, ON   N6A 4G4 OR careerslondon@lerners.ca

Don’t let the small town fool you. At Broadstreet we move fast – changing, growing and evolving. Our asset portfolio has grown by over 50% in the last two years and we have no plans to slow down. We work hard to discover new opportunities and creating a new function of the business is just one way.   The Legal Assistant oversees a wide variety of legal and business affair responsibilities within the corporate sphere. This includes the preparation and review of legal documents and contracts, as well as legal research.   Responsibilities   Negotiate and prepare contracts, releases, licenses, and agreements Maintain litigation files and act as the primary contact Proofread and edit all documentation for grammar, spelling, and content accuracy Investigate, gather and compile information on issues and drafts reports   Requirements   Two years of direct work experience in a corporate legal capacity Strong knowledge of legal concepts, principles, and terminology Critical thinking, analysis, and research skills are essential Ability to read, interpret and apply legal documentation, laws or legislation Strong sense of ethics and the ability to handle sensitive or private information

Ministry :     003 Justice Salary Range :     $20.971-$26.280   Hourly Grade :     SGEU.05.   The Court of Queen’s Bench, Local Registrar’s Office in Regina is seeking a highly organized, accurate and energetic individual who enjoys a fast paced, high volume work environment with diverse job expectations.    Responsibilities include word processing; drafting/typing letters, and court related documents; compiling chambers documents; and filing and entering data on a database. Other office duties include daily contact with the public, lawyers, police agencies and the public over the telephone or walk-in; responding to general inquiries; filing/retrieving files (which may weigh up to 25 pounds); daily bank deposits; and processing of incoming and outgoing mail.   The successful candidate will have knowledge of legal terminology; the administration of legal documents; and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems, and mail processing; and computer applications, including word processing, databases and spreadsheets.   Typically the knowledge required for this position is obtained through formal education such as an office education program supplemented with legal courses, and/or a combination of education and experience.     Applicants must clearly describe in their cover letter and resume how they have gained the required knowledge and/or experience required for this position. Please note this position was previously advertised.  Previous applicants need not reapply.   To learn more about Courts of Saskatchewan, please visit www.sasklawcourts.ca .    Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below Diversity Groups :     Aboriginal persons, Persons with disabilities, Visible minority persons, Women in management or a non-traditional role   Criminal Record Check Requirement :     The successful candidate shall be subject to a Criminal Record Check as a condition of employment  

Position title: Legal Administrator Department: Legal Position band: Specialist Reports to: Vice-President & General Counsel Type of position: Full-time, permanent   "W e work closely together in a tight-knit team, that is commited to delivering exceptional legal service, always with a business perspective.” -Vice President & General Counsel   Job Description:   Administration and management of Legal Reporting requirements;   Administration and management of the Legal Department budget and on-going budget reporting and compliance;   Administration of the Legal Department’s trademarks database, including working directly with the McDonald’s Global Legal IP and Trademarks team relating to updates, registrations and trademark enforcement.   Co-ordination and administrative support for the office of the General Counsel.   General Legal Department administration, including management and processing of payables, filing, arranging meetings and providing general support to the other members of the Department;   Preparation and review of minor contracts, policies and memoranda, including drafting and review of contract documents.     Better Together Primary Department liaison with other internal corporate departments, relating to any administrative Legal Department obligation or task; Drafting of corporate resolutions; minute book maintenance and annual filing of various provincial and federal returns; Primary coordinator for McDonald’s Corporate Compliance and Governance programs, working directly with the Global Corporate Compliance group and the General Counsel and/or Canadian Privacy Director; Working directly and independently with client groups and internal departments; Be cross-functionally trained and assist with franchising, marketing and real estate matters, presently handled by the Department law clerks.   Committed to Lead Have a learning orientation and be willing and enthusiastic about being cross-functionally trained, learning about the McDonald’s system and working in a tight-knit, fast-paced environment, with the ability to adjust quickly to change and the demands of the business; Become a Student of the Business.       Leadership Expectations: The successful candidate must display, to some degree, the following behaviours: Stand with the Guest   Inspire Others to Shine   Collaborate Across Boundaries   Focus on Shared Purpose   Seek New Ways           Qualifications: The ideal candidate will possess the following skills and qualifications:   5-7 years of related legal department training and work experience whether gained in an in-house or law-firm setting;   Proven project management/coordination skills;   Outstanding written and verbal communication skills;   Well organized, with excellent multi-tasking and prioritizing skills with the ability to work on multiple projects at any given time, with tight deadlines - while still maintaining a high level of accuracy and attention to detail;   Excellent computer skills and technologically savvy, befitting a modern and progressive Legal Department;   Ability to work independently and manage all areas of responsibility, with minimal supervision and to impeccable professional standards;   Substantive training or experience in a particular area of legal practice, such as corporate/marketing/trademarks/IP/franchising and contract management, will be beneficial, but not a requirement.   Discover the benefits of a rewarding work experience with the Golden Arches™ at http://www.mcdonalds.ca/ca/en/careers.html.