Public Prosecution Service of Canada - Atlantic Regional Office Halifax (Nova Scotia) CR-05 $52,162 to $56,471
For further information on the organization, please visit Public Prosecution Service of Canada
Closing date: 11 February 2019 - 23:59, Pacific Time
Who can apply: Persons residing or employed in Halifax (Nova Scotia) and within a 75 kilometer radius of Halifax (Nova Scotia) extending to, amongst others, Londonderry, Truro, Ship Harbour, Cambridge (Kings County), Lunenburg (Nova Scotia) and employees of the Public Prosecution Service of Canada (PPSC) whose substantive positions are located in Whitehorse (Yukon), in Yellowknife (Northwest Territories), or in Iqaluit (Nunavut).
Apply online
Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Assessment accommodation
Work environment
The Atlantic Regional Office is responsible for federal prosecutions in Nova Scotia, Newfoundland and Labrador, New Brunswick and Prince Edward Island. The regional headquarters is located in Halifax, Nova Scotia, and there are local offices in Moncton, New Brunswick and St. John’s, Newfoundland and Labrador. The region has four major areas of prosecution focus: CDSA prosecutions; regulatory prosecutions, including environmental and fisheries matters; proceeds of crime; and economic crime. The region’s resources and geography also contribute to the unique mix of offences prosecuted by these offices. As a Legal Assistant at the PPSC, you will be exposed to various areas of criminal law, such as, drug prosecutions, organized crime, and regulatory offences. You will work in dynamic teams consisting of Team Leaders, Counsel, and Paralegals all working towards common goals. This is an excellent opportunity to get hands-on experience working with prosecutors within the overall context of large, complex criminal prosecutions.
Intent of the process
This staffing process is anticipatory. A pool of qualified candidates may be established from this process and may be used to staff similar positions within the Public Prosecution Service of Canada in the Atlantic Regional Office, with varying tenures (such as indeterminate, specified period, acting, assignment/secondment), with various linguistic profiles and requirements and with various security requirements (Reliability, Enhanced Reliability, Secret) according to the position to be staffed.
Positions to be filled: Number to be determined
Information you must provide
Your résumé.
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
Education: A secondary school diploma or an acceptable combination of education, training, and/or experience.
Degree equivalency
Experience: Experience in the delivery of administrative support services.
Experience using Microsoft Office Suite (such as Word, Outlook, PowerPoint, or Excel).
If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)
Asset Qualifications: Possession of a legal secretarial certificate or diploma (already obtained OR obtained before appointment).
Experience preparing cases for litigation.
Experience providing support to counsel.
Experience working in a Crown Prosecutor’s Office.
Experience dealing with legal correspondence and legal files.
Experience working with an electronic information management system (such as iCase, iRims, etc.).
Experience booking travel.
Experience working in a legal environment.
The following will be applied / assessed at a later date (essential for the job)
English essential
Information on language requirements
Knowledge: Knowledge of legal terminology.
Knowledge of legal practices and procedures.
Abilities: Ability to proofread documents for grammatical, spelling, and punctuation errors in English and/or French (depending on the language requirements of the position).
Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to work under pressure and meet deadlines.
Ability to work in a team.
Personal Suitabilities: Reliability
Judgment
Interpersonal Relationships
Initiative
Attention to detail
The following may be applied / assessed at a later date (may be needed for the job)
Organizational Needs: The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women, may be selected for appointment to fulfill organizational needs.
Operational Requirements: Ability and willingness to work outside normal working hours which may include working evenings and weekends based on operational needs.
Ability to lift heavy boxes (approx. 15 kg).
Conditions of employment
Enhanced Reliability security clearance
Other information
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
Preference
Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
Feb 19, 2019
Full time
Public Prosecution Service of Canada - Atlantic Regional Office Halifax (Nova Scotia) CR-05 $52,162 to $56,471
For further information on the organization, please visit Public Prosecution Service of Canada
Closing date: 11 February 2019 - 23:59, Pacific Time
Who can apply: Persons residing or employed in Halifax (Nova Scotia) and within a 75 kilometer radius of Halifax (Nova Scotia) extending to, amongst others, Londonderry, Truro, Ship Harbour, Cambridge (Kings County), Lunenburg (Nova Scotia) and employees of the Public Prosecution Service of Canada (PPSC) whose substantive positions are located in Whitehorse (Yukon), in Yellowknife (Northwest Territories), or in Iqaluit (Nunavut).
Apply online
Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Assessment accommodation
Work environment
The Atlantic Regional Office is responsible for federal prosecutions in Nova Scotia, Newfoundland and Labrador, New Brunswick and Prince Edward Island. The regional headquarters is located in Halifax, Nova Scotia, and there are local offices in Moncton, New Brunswick and St. John’s, Newfoundland and Labrador. The region has four major areas of prosecution focus: CDSA prosecutions; regulatory prosecutions, including environmental and fisheries matters; proceeds of crime; and economic crime. The region’s resources and geography also contribute to the unique mix of offences prosecuted by these offices. As a Legal Assistant at the PPSC, you will be exposed to various areas of criminal law, such as, drug prosecutions, organized crime, and regulatory offences. You will work in dynamic teams consisting of Team Leaders, Counsel, and Paralegals all working towards common goals. This is an excellent opportunity to get hands-on experience working with prosecutors within the overall context of large, complex criminal prosecutions.
Intent of the process
This staffing process is anticipatory. A pool of qualified candidates may be established from this process and may be used to staff similar positions within the Public Prosecution Service of Canada in the Atlantic Regional Office, with varying tenures (such as indeterminate, specified period, acting, assignment/secondment), with various linguistic profiles and requirements and with various security requirements (Reliability, Enhanced Reliability, Secret) according to the position to be staffed.
Positions to be filled: Number to be determined
Information you must provide
Your résumé.
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
Education: A secondary school diploma or an acceptable combination of education, training, and/or experience.
Degree equivalency
Experience: Experience in the delivery of administrative support services.
Experience using Microsoft Office Suite (such as Word, Outlook, PowerPoint, or Excel).
If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)
Asset Qualifications: Possession of a legal secretarial certificate or diploma (already obtained OR obtained before appointment).
Experience preparing cases for litigation.
Experience providing support to counsel.
Experience working in a Crown Prosecutor’s Office.
Experience dealing with legal correspondence and legal files.
Experience working with an electronic information management system (such as iCase, iRims, etc.).
Experience booking travel.
Experience working in a legal environment.
The following will be applied / assessed at a later date (essential for the job)
English essential
Information on language requirements
Knowledge: Knowledge of legal terminology.
Knowledge of legal practices and procedures.
Abilities: Ability to proofread documents for grammatical, spelling, and punctuation errors in English and/or French (depending on the language requirements of the position).
Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to work under pressure and meet deadlines.
Ability to work in a team.
Personal Suitabilities: Reliability
Judgment
Interpersonal Relationships
Initiative
Attention to detail
The following may be applied / assessed at a later date (may be needed for the job)
Organizational Needs: The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women, may be selected for appointment to fulfill organizational needs.
Operational Requirements: Ability and willingness to work outside normal working hours which may include working evenings and weekends based on operational needs.
Ability to lift heavy boxes (approx. 15 kg).
Conditions of employment
Enhanced Reliability security clearance
Other information
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
Preference
Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
Company Information Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. Job Summary Accurate entry of new legal file data into a law office file management system. Categorize and upload incoming correspondence and documents. Ability to properly identify participants in a legal action and flag possible conflicts. Primary Job Duties & Responsibilities
Perform data input of new incoming legal matters into proprietary document management system
Open, maintain and organize legal files, including preparation and shipment of closed files
Have a basic understanding of the legal file handling process and the administrative elements that contribute to successful file handling
Receive, process and electronically scan incoming mail and faxes, in accordance to office procedures, and following naming conventions.
Communicate orally and via e-mail with clients, outside legal professionals and co-workers. Respond to enquiries and requests for information in a timely and professional manner
Deliver a high level of service to internal and external customers
Performs other administrative duties as assigned to assist in the operation of a law office, such as photocopying, faxing, document scanning, collating and preparation of outgoing mail and packages
Order, receive and maintain office supplies.
Review, code and upload invoices for payment as appropriate
Understand and utilize job-related software
Maintains and continually improves general office skills for optimal production and organization
Greet and direct visitors to appropriate personnel. Answer and route incoming telephone calls
Ability to work in a collaborative team environment
Minimum Qualifications High school degree or equivalent required. Education, Work Experience & Knowledge High School education or equivalent preferred. 4+ years of experience preferred. Job Specific & Technical Skills & Competencies Moderate to advanced skill level required for software applications. Advanced database queries, complicated Excel spreadsheets (e.g. vlookup) Equal Employment Opportunity Statement Travelers is an equal opportunity employer. We are committed to providing accommodation to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
Feb 20, 2019
Full time
Company Information Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. Job Summary Accurate entry of new legal file data into a law office file management system. Categorize and upload incoming correspondence and documents. Ability to properly identify participants in a legal action and flag possible conflicts. Primary Job Duties & Responsibilities
Perform data input of new incoming legal matters into proprietary document management system
Open, maintain and organize legal files, including preparation and shipment of closed files
Have a basic understanding of the legal file handling process and the administrative elements that contribute to successful file handling
Receive, process and electronically scan incoming mail and faxes, in accordance to office procedures, and following naming conventions.
Communicate orally and via e-mail with clients, outside legal professionals and co-workers. Respond to enquiries and requests for information in a timely and professional manner
Deliver a high level of service to internal and external customers
Performs other administrative duties as assigned to assist in the operation of a law office, such as photocopying, faxing, document scanning, collating and preparation of outgoing mail and packages
Order, receive and maintain office supplies.
Review, code and upload invoices for payment as appropriate
Understand and utilize job-related software
Maintains and continually improves general office skills for optimal production and organization
Greet and direct visitors to appropriate personnel. Answer and route incoming telephone calls
Ability to work in a collaborative team environment
Minimum Qualifications High school degree or equivalent required. Education, Work Experience & Knowledge High School education or equivalent preferred. 4+ years of experience preferred. Job Specific & Technical Skills & Competencies Moderate to advanced skill level required for software applications. Advanced database queries, complicated Excel spreadsheets (e.g. vlookup) Equal Employment Opportunity Statement Travelers is an equal opportunity employer. We are committed to providing accommodation to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
Reporting to the CFO, the Legal Specialist Assistant is responsible for ensuring legal file management and review and coordinates with Corporate Counsel, members of the legal department and all interested stakeholders to ensure timely delivery and deadlines are met.
Prepares and distributes franchise disclosure documents in compliance with laws across Canada.
Prepares and distributes franchise documents relating to the sale of new cafes, corporately-owned cafes, franchisee to franchisee resales, share re-organization.
Assists in-house counsel with leasing matters.
Manages the new term franchise renewal process as it pertains to Legal, ensuring franchise disclosure and franchise documents are prepared, tracked and returned within the applicable timelines.
Responsible for maintaining and renewing extra-provincial registrations and business name registrations across Canada.
Assists in the preparation of sensitive correspondence such as notices of default, NDA’s, promissory notes and vendor confidentiality agreements.
Assists with Litigation file management, coordinating terminations and asset purchases
TM file management and invoice processing as it relates to same.
Fields calls and emails from Franchise Partners with routine inquiries regarding new term renewals, processes and other legal issues.
Liaises with counsel, financial advisors, banks and government agencies to resolve issues.
Provides administrative support to Corporate Counsel and legal department as necessary.
Organization and management of electronic and physical legal department files.
KNOWLEDGE AND EXPERIENCE
Knowledge of franchise disclosure regulations across Canada.
Working knowledge of franchise documents and lease preparation.
1-3 years’ experience in similar role with direct Franchise and lease experience.
University or college degree in a related field (e.g. paralegal or law clerk program).
Knowledge of Corporate law, Litigation and Real Estate/Leasing an asset.
Superior knowledge of MS Word, Excel, etc.
PERSONAL CHARACTERISTICS AND COMPETENCIES
Ability to manage multiple priorities and competing deadlines in a fast paced legal department.
Superior organization skills.
Ability to work with minimal supervision and prioritize accordingly.
Strong attention to detail.
Job Type: Contract
Experience:
Corporate law, Litigation and Real Estate/Leasing an asset: 1 year (Preferred)
in similar role with direct Franchise and lease e: 1 year (Required)
franchise disclosure regulations across Canada: 2 years (Required)
* Working knowledge of franchise documents and lease prepara: 2 years (Required)
Feb 20, 2019
Full time
Reporting to the CFO, the Legal Specialist Assistant is responsible for ensuring legal file management and review and coordinates with Corporate Counsel, members of the legal department and all interested stakeholders to ensure timely delivery and deadlines are met.
Prepares and distributes franchise disclosure documents in compliance with laws across Canada.
Prepares and distributes franchise documents relating to the sale of new cafes, corporately-owned cafes, franchisee to franchisee resales, share re-organization.
Assists in-house counsel with leasing matters.
Manages the new term franchise renewal process as it pertains to Legal, ensuring franchise disclosure and franchise documents are prepared, tracked and returned within the applicable timelines.
Responsible for maintaining and renewing extra-provincial registrations and business name registrations across Canada.
Assists in the preparation of sensitive correspondence such as notices of default, NDA’s, promissory notes and vendor confidentiality agreements.
Assists with Litigation file management, coordinating terminations and asset purchases
TM file management and invoice processing as it relates to same.
Fields calls and emails from Franchise Partners with routine inquiries regarding new term renewals, processes and other legal issues.
Liaises with counsel, financial advisors, banks and government agencies to resolve issues.
Provides administrative support to Corporate Counsel and legal department as necessary.
Organization and management of electronic and physical legal department files.
KNOWLEDGE AND EXPERIENCE
Knowledge of franchise disclosure regulations across Canada.
Working knowledge of franchise documents and lease preparation.
1-3 years’ experience in similar role with direct Franchise and lease experience.
University or college degree in a related field (e.g. paralegal or law clerk program).
Knowledge of Corporate law, Litigation and Real Estate/Leasing an asset.
Superior knowledge of MS Word, Excel, etc.
PERSONAL CHARACTERISTICS AND COMPETENCIES
Ability to manage multiple priorities and competing deadlines in a fast paced legal department.
Superior organization skills.
Ability to work with minimal supervision and prioritize accordingly.
Strong attention to detail.
Job Type: Contract
Experience:
Corporate law, Litigation and Real Estate/Leasing an asset: 1 year (Preferred)
in similar role with direct Franchise and lease e: 1 year (Required)
franchise disclosure regulations across Canada: 2 years (Required)
* Working knowledge of franchise documents and lease prepara: 2 years (Required)
Government of Nova Scotia
Halifax, Nova Scotia, Canada
Lands and Forestry
Legal Services Technician 1(A)-(B)-2, Permanent, HALIFAX
Competition # 17938
About Us
Nova Scotia is rich in natural resources – including biodiversity, forests, provincial parks and the land we manage. The Department of Lands and Forestry is responsible for the development, management, conservation and protection of forest, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.
About Our Opportunity
As the Legal Services Technician, you will be responsible to research and analyze legal documents and historical records for data used to establish title history for Crown lands. This includes accurate and timely preparation of Crown lands research reports and recommendations. You will interpret Grants, petitions, certificates of title, leases, letters of authority, and other pertinent land transaction documents as well as aerial photos, maps and plans. You will also assist the public, genealogists, historians, museums, archaeologists, lawyers, land surveyors, personnel from other government departments and Lands and Forestry staff, in relation to inquiries about Crown land records. You will provide copies of requested documents and be responsible for processing payments for research requests.
This position reports to Supervisor of Research and Records Management for the Crown Lands Information Management Centre.
About You
This position requires the successful completion of a two-year paralegal technology course from a recognized institution. An equivalent combination of education and experience will be considered.
You must be familiar with and/or have a working knowledge of the following:
applicable legislation including the Crown Lands Act and the Land Registration Act as well as relevant policies and procedures
Common Law
land registration systems (both Registry of Deeds and the Land Registration)
municipal, provincial and federal jurisdictions and responsibilities pertaining to land
You should also have a good understanding of legal descriptions, aerial photos, geographic information systems, records management as well as knowledge or an understanding of survey plans and maps.
You must be a strong communicator (both verbally and in writing) and able to work in a team environment. You need a strong working knowledge of computer technology, specifically Microsoft Word, Outlook, Internet and spreadsheet databases. Experience in the administration of government land holdings will be considered an asset. Understanding of cultural diversity, creating a diverse workforce and experience in promoting cultural diversity in the work place will also be considered an asset.
Pay Grade: TE 13 - TE 19
Salary Range: $1,404.00 - $2,038.00 Bi-Weekly
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).
If applying from outside a g overnment office, e mployees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer .
We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca.
Click here to see how we won!
Feb 20, 2019
Full time
Lands and Forestry
Legal Services Technician 1(A)-(B)-2, Permanent, HALIFAX
Competition # 17938
About Us
Nova Scotia is rich in natural resources – including biodiversity, forests, provincial parks and the land we manage. The Department of Lands and Forestry is responsible for the development, management, conservation and protection of forest, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.
About Our Opportunity
As the Legal Services Technician, you will be responsible to research and analyze legal documents and historical records for data used to establish title history for Crown lands. This includes accurate and timely preparation of Crown lands research reports and recommendations. You will interpret Grants, petitions, certificates of title, leases, letters of authority, and other pertinent land transaction documents as well as aerial photos, maps and plans. You will also assist the public, genealogists, historians, museums, archaeologists, lawyers, land surveyors, personnel from other government departments and Lands and Forestry staff, in relation to inquiries about Crown land records. You will provide copies of requested documents and be responsible for processing payments for research requests.
This position reports to Supervisor of Research and Records Management for the Crown Lands Information Management Centre.
About You
This position requires the successful completion of a two-year paralegal technology course from a recognized institution. An equivalent combination of education and experience will be considered.
You must be familiar with and/or have a working knowledge of the following:
applicable legislation including the Crown Lands Act and the Land Registration Act as well as relevant policies and procedures
Common Law
land registration systems (both Registry of Deeds and the Land Registration)
municipal, provincial and federal jurisdictions and responsibilities pertaining to land
You should also have a good understanding of legal descriptions, aerial photos, geographic information systems, records management as well as knowledge or an understanding of survey plans and maps.
You must be a strong communicator (both verbally and in writing) and able to work in a team environment. You need a strong working knowledge of computer technology, specifically Microsoft Word, Outlook, Internet and spreadsheet databases. Experience in the administration of government land holdings will be considered an asset. Understanding of cultural diversity, creating a diverse workforce and experience in promoting cultural diversity in the work place will also be considered an asset.
Pay Grade: TE 13 - TE 19
Salary Range: $1,404.00 - $2,038.00 Bi-Weekly
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).
If applying from outside a g overnment office, e mployees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer .
We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca.
Click here to see how we won!
With over 35 years of experience, Cartel is considered one of Canada's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity. We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
Opportunity: Legal Assistant
Location: Vancouver
Our Client, a pre-eminent litigation boutique firm, is currently recruiting an Legal Assistant with a minimum of 0 years of relevant experience in Litigation to join its team in Downtown Vancouver.
You must be an LAA graduate. Job Description: Our Client is a growing firm and they require a Legal Assistant to join its Litigation Practice Group. This position offers excellent opportunities for leadership, development, and mentorship. This is an excellent opportunity for the entrepreneurial Legal Assistant. The candidate should have an enthusiastic and responsive approach to client requirements and excellent people skills. Desired Skills & Experience
0+ years’ experience in Litigation Law
Ability to work independently as well as on a team
Ability to handle a high volume of work
Knowledge of MS Office Suite and PC Law
Excellent organizational, communication, and interpersonal skills
If you are interested, please send your CV in confidence to: ben @ cartelinc.com Ben Higham, JD, LL.M. Managing Partner - Legal Recruitment
Feb 19, 2019
Full time
With over 35 years of experience, Cartel is considered one of Canada's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity. We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
Opportunity: Legal Assistant
Location: Vancouver
Our Client, a pre-eminent litigation boutique firm, is currently recruiting an Legal Assistant with a minimum of 0 years of relevant experience in Litigation to join its team in Downtown Vancouver.
You must be an LAA graduate. Job Description: Our Client is a growing firm and they require a Legal Assistant to join its Litigation Practice Group. This position offers excellent opportunities for leadership, development, and mentorship. This is an excellent opportunity for the entrepreneurial Legal Assistant. The candidate should have an enthusiastic and responsive approach to client requirements and excellent people skills. Desired Skills & Experience
0+ years’ experience in Litigation Law
Ability to work independently as well as on a team
Ability to handle a high volume of work
Knowledge of MS Office Suite and PC Law
Excellent organizational, communication, and interpersonal skills
If you are interested, please send your CV in confidence to: ben @ cartelinc.com Ben Higham, JD, LL.M. Managing Partner - Legal Recruitment
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a full-time Document Specialist/Legal Support Assistant in our Toronto Document Specialist Centre (DSC), focusing on Commercial Litigation. As a member of the team, you will play a key role in providing litigation overflow and advanced document support to all offices across Canada, as well as legal and administrative assistant support in our Toronto office, with the primary focus on the Litigation practice group, with exposure to other practice areas, such as Business Law, Financial Services and Real Estate.
What You’ll Do
You will be a key addition to the fast-paced DSC team, with high exposure to the Commercial Litigation department, while also maximizing your advanced skills in Microsoft Office and strong attention to detail in other practice areas. You will be involved in a wide variety of tasks, including:
providing advanced document processing support
creating documents through transcription
copy-typing
mail-merge
making document revisions
converting electronic files from one format to another
formatting documents;
working with styles,
bookmarks,
cross-referencing,
tables.
providing document trouble-shooting support and problem resolution.
Your Legal Support Assistant tasks include:
providing coverage for Legal Assistant vacations and absences as assigned
drafting correspondence
filing, both electronic and hard copy
preparation of accounts
coordinating and scheduling meetings,
maintaining calendars, and other duties as required.
What You Bring
You have established yourself as a key resource with your advanced experience in Commercial Litigation and strong Microsoft Office Suite (Word, Excel and PPT) skills. You also have legal experience in a large law firm environment and exposure to other practice areas, Commercial Real Estate, Business Law, and/or Financial Services is an asset. You have strong administrative, organizational and interpersonal skills. You are proactive, detail-oriented and are able to effectively meet deadlines. You work well in a team setting, and provide an exceptional level of client service, whether providing onsite or remote support. You are flexible, including flexibility with respect to working overtime, evenings and weekend shifts.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Commitment to Learning
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People three years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
Feb 19, 2019
Full time
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a full-time Document Specialist/Legal Support Assistant in our Toronto Document Specialist Centre (DSC), focusing on Commercial Litigation. As a member of the team, you will play a key role in providing litigation overflow and advanced document support to all offices across Canada, as well as legal and administrative assistant support in our Toronto office, with the primary focus on the Litigation practice group, with exposure to other practice areas, such as Business Law, Financial Services and Real Estate.
What You’ll Do
You will be a key addition to the fast-paced DSC team, with high exposure to the Commercial Litigation department, while also maximizing your advanced skills in Microsoft Office and strong attention to detail in other practice areas. You will be involved in a wide variety of tasks, including:
providing advanced document processing support
creating documents through transcription
copy-typing
mail-merge
making document revisions
converting electronic files from one format to another
formatting documents;
working with styles,
bookmarks,
cross-referencing,
tables.
providing document trouble-shooting support and problem resolution.
Your Legal Support Assistant tasks include:
providing coverage for Legal Assistant vacations and absences as assigned
drafting correspondence
filing, both electronic and hard copy
preparation of accounts
coordinating and scheduling meetings,
maintaining calendars, and other duties as required.
What You Bring
You have established yourself as a key resource with your advanced experience in Commercial Litigation and strong Microsoft Office Suite (Word, Excel and PPT) skills. You also have legal experience in a large law firm environment and exposure to other practice areas, Commercial Real Estate, Business Law, and/or Financial Services is an asset. You have strong administrative, organizational and interpersonal skills. You are proactive, detail-oriented and are able to effectively meet deadlines. You work well in a team setting, and provide an exceptional level of client service, whether providing onsite or remote support. You are flexible, including flexibility with respect to working overtime, evenings and weekend shifts.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Commitment to Learning
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People three years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE The successful candidate will work within Recovery Services; they will bring a commitment to excellent customer service working with our legal professional, legal administrative assistants, law clerks and clients with utmost professionalism.
RESPONSIBILITIES The Legal Administrative Assistant will; • Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional and law clerks; • Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate; • Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met; • Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing; • Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels; • Other duties as assigned. QUALIFICATIONS • Banking, Real Estate, and/or Recovery Services experience is preferred; • Legal assistant diploma from a recognized post-secondary institution; • Ability to handle a heavy and varied workload with strict deadlines; • Exceptional organizational skills; • Strong computer skills including proficiency with Microsoft Office Suite; • Excellent customer service skills, including the ability to work with clients with a high degree of professionalism; • Excellent verbal and written communication skills; • Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities; • Excellent interpersonal skills with the ability to work effectively with other staff and professionals Gowling WLG is proud to be an equal opportunity workplace. We are committed to offering equal employment opportunities regardless of race or racial group, religion or belief, sex, sexual orientation, age, marital status, disability or gender identity. We foster an inclusive, equitable and accessible environment. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Feb 19, 2019
Full time
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE The successful candidate will work within Recovery Services; they will bring a commitment to excellent customer service working with our legal professional, legal administrative assistants, law clerks and clients with utmost professionalism.
RESPONSIBILITIES The Legal Administrative Assistant will; • Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional and law clerks; • Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate; • Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met; • Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing; • Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels; • Other duties as assigned. QUALIFICATIONS • Banking, Real Estate, and/or Recovery Services experience is preferred; • Legal assistant diploma from a recognized post-secondary institution; • Ability to handle a heavy and varied workload with strict deadlines; • Exceptional organizational skills; • Strong computer skills including proficiency with Microsoft Office Suite; • Excellent customer service skills, including the ability to work with clients with a high degree of professionalism; • Excellent verbal and written communication skills; • Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities; • Excellent interpersonal skills with the ability to work effectively with other staff and professionals Gowling WLG is proud to be an equal opportunity workplace. We are committed to offering equal employment opportunities regardless of race or racial group, religion or belief, sex, sexual orientation, age, marital status, disability or gender identity. We foster an inclusive, equitable and accessible environment. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Borden Ladner Gervais
Vancouver, British Columbia, Canada
Purpose of Role
The Practice Assistant’s primary purpose is to provide assistance to leading Agents/Lawyers efficiently supporting the management of their practice contributing to the overall service excellence provided to our clients by the Intellectual Property group.
Key Responsibilities
Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our Respectful Workplace Policy, and treating everyone with respect, regardless of position. The key responsibilities of this role are:
Manage due dates for Agents and follow up with clients when needed
Assist with the preparation of correspondence with clients and associates in many jurisdictions
Communicate internally and externally, to ensure that all correspondence and deadlines are managed in a timely manner and in accordance with the BLG Service Standards
Distribute workflow as appropriate to Document Specialist and Administrative team members
Draft, file and report revised applications and office action responses
Assist with preparation of correspondence in oppositions, summary cancellation proceedings, and disputes
Coordinate with support teams to arrange meetings and travel requirements
Support Agents in marketing activities including involvement in preparation of pitches and presentations
Manage client accounts including ensuring all time is captured and invoiced in accordance with client instructions
In addition to providing support to the Agents to whom they report, a Practice Assistant will also provide assistance to their colleagues as required
Key Competencies Required
A minimum of 5 years’ relevant experience as a Legal or IP Assistant supporting lawyers/agents in the area of Intellectual Property
Excellent oral and written communication skills in English; French would be considered a strong asset
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm and an accurate typing speed of approximately 60 words per minute
Committed to furthering their knowledge to remain up-to-date on current technology and best practices
Excellent communication, organizational and teamwork skills
Excellent attention to detail with the ability to think ahead and use initiative
Flexible, dependable and able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect, and trust with others
Have a positive approach to daily tasks and have a solutions focused working method
Application
We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
*Please note that relatives of current BLG employees and Partners are not eligible for consideration.
Apply Now
Feb 18, 2019
Full time
Purpose of Role
The Practice Assistant’s primary purpose is to provide assistance to leading Agents/Lawyers efficiently supporting the management of their practice contributing to the overall service excellence provided to our clients by the Intellectual Property group.
Key Responsibilities
Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our Respectful Workplace Policy, and treating everyone with respect, regardless of position. The key responsibilities of this role are:
Manage due dates for Agents and follow up with clients when needed
Assist with the preparation of correspondence with clients and associates in many jurisdictions
Communicate internally and externally, to ensure that all correspondence and deadlines are managed in a timely manner and in accordance with the BLG Service Standards
Distribute workflow as appropriate to Document Specialist and Administrative team members
Draft, file and report revised applications and office action responses
Assist with preparation of correspondence in oppositions, summary cancellation proceedings, and disputes
Coordinate with support teams to arrange meetings and travel requirements
Support Agents in marketing activities including involvement in preparation of pitches and presentations
Manage client accounts including ensuring all time is captured and invoiced in accordance with client instructions
In addition to providing support to the Agents to whom they report, a Practice Assistant will also provide assistance to their colleagues as required
Key Competencies Required
A minimum of 5 years’ relevant experience as a Legal or IP Assistant supporting lawyers/agents in the area of Intellectual Property
Excellent oral and written communication skills in English; French would be considered a strong asset
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm and an accurate typing speed of approximately 60 words per minute
Committed to furthering their knowledge to remain up-to-date on current technology and best practices
Excellent communication, organizational and teamwork skills
Excellent attention to detail with the ability to think ahead and use initiative
Flexible, dependable and able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect, and trust with others
Have a positive approach to daily tasks and have a solutions focused working method
Application
We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
*Please note that relatives of current BLG employees and Partners are not eligible for consideration.
Apply Now
Job Summary
The Receptionist/Administrative Assistant will be responsible for the day to day functions at Reception as well as providing administrative and office services support to our Yellowknife Office. This position will be full-time, Monday to Friday.
Job Type / Category
Greeting clients, direct incoming calls and answer routine questions in a courteous and expeditious manner;
Processing in-coming and out-going mail, couriers, and deliveries;
Managing Boardroom bookings;
Prepares boardrooms;
Ensure the reception area is kept tidy and presentable at all times;
Provide overflow administrative assistance to the legal assistants and paralegals as required; and
Perform other administrative tasks as required.
Required Education, Skills and Qualifications
Possess a High School Diploma or equivalent;
Possess exceptional professional communication skills in person, writing and over the phone;
Detail oriented, strong organizational skills and ability to multi-task;
Displays extraordinary customer service in a professional, mature and courteous manner;
Prior Receptionist experience in a professional services environment;
Prior Hospitality and/or Office Services experience is considered an asset;
Dependable and punctual team player;
Possess exceptional interpersonal skills.
Company Profile
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010. Our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Job Type: Full-time
Experience:
Receptionist: 1 year (Preferred)
customer service: 1 year (Preferred)
Administrative Assistant: 1 year (Preferred)
Administrative: 1 year (Preferred)
Feb 18, 2019
Full time
Job Summary
The Receptionist/Administrative Assistant will be responsible for the day to day functions at Reception as well as providing administrative and office services support to our Yellowknife Office. This position will be full-time, Monday to Friday.
Job Type / Category
Greeting clients, direct incoming calls and answer routine questions in a courteous and expeditious manner;
Processing in-coming and out-going mail, couriers, and deliveries;
Managing Boardroom bookings;
Prepares boardrooms;
Ensure the reception area is kept tidy and presentable at all times;
Provide overflow administrative assistance to the legal assistants and paralegals as required; and
Perform other administrative tasks as required.
Required Education, Skills and Qualifications
Possess a High School Diploma or equivalent;
Possess exceptional professional communication skills in person, writing and over the phone;
Detail oriented, strong organizational skills and ability to multi-task;
Displays extraordinary customer service in a professional, mature and courteous manner;
Prior Receptionist experience in a professional services environment;
Prior Hospitality and/or Office Services experience is considered an asset;
Dependable and punctual team player;
Possess exceptional interpersonal skills.
Company Profile
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010. Our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Job Type: Full-time
Experience:
Receptionist: 1 year (Preferred)
customer service: 1 year (Preferred)
Administrative Assistant: 1 year (Preferred)
Administrative: 1 year (Preferred)
Are you looking for a new opportunity to utilize your legal administration skills? We are looking for a motivated Legal Assistant to provide paralegal and administrative support to the lawyers on the Constitutional Law team. The Constitutional Law Branch within the Legal Services division provides a broad range of litigation services to other ministries and the legal assistant plays an integral part in the team. In this challenging role as litigation Legal Assistant you will assist the legal team by processing a variety of documents from lawyers dictation, handwritten notes or verbal instructions, including letters, memos, reports, preparing lists of undertakings, pleadings, trial binders, and formatting and preparing briefing notes and legal documents such as Affidavit of Records, Briefs, Orders, Statement of Claims, Affidavits, Affidavit of Service, Books of Authorities and Factums. Other activities you would be responsible for are maintaining and organizing files and diary systems, arranging appointments, scheduling meetings, making travel arrangements, and other duties as required. You must be able to work independently and handle a high volume workload while meeting necessary deadlines. Attention to detail and an ability to encourage and work as part of a team will be necessary to succeed in this role. To be successful in this position a strong knowledge of court procedure and relevant legislation as well a firm foundation of general litigation knowledge is required. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience with Ringtail and knowledge of ARTS is a desirable asset.
Qualifications
A two year Legal Assistant Diploma plus one year of related experience. Knowledge with court procedure and relevant legislation as well a firm foundation of general litigation knowledge is required. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience with Ringtail and knowledge of ARTS is a desirable asset. Equivalencies will be considered on the basis of: one year of education for one year of experience; or one year of experience for one year of education.
Salary
$1,997.64 - $2,456.16 bi-weekly
Notes
Final candidates for this position will be asked to undergo security screening. This competition may be used to fill future permanent, temporary, full-time and part-time vacancies across the Government of Alberta. Candidates with lower qualifications may be considered at a lower classification and salary. What we offer: Comprehensive benefits plan: http://www.psc.alberta.ca/employees/doclist7.cfm
Pension plan: http://www.pspp.ca/
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
Feb 16, 2019
Full time
Are you looking for a new opportunity to utilize your legal administration skills? We are looking for a motivated Legal Assistant to provide paralegal and administrative support to the lawyers on the Constitutional Law team. The Constitutional Law Branch within the Legal Services division provides a broad range of litigation services to other ministries and the legal assistant plays an integral part in the team. In this challenging role as litigation Legal Assistant you will assist the legal team by processing a variety of documents from lawyers dictation, handwritten notes or verbal instructions, including letters, memos, reports, preparing lists of undertakings, pleadings, trial binders, and formatting and preparing briefing notes and legal documents such as Affidavit of Records, Briefs, Orders, Statement of Claims, Affidavits, Affidavit of Service, Books of Authorities and Factums. Other activities you would be responsible for are maintaining and organizing files and diary systems, arranging appointments, scheduling meetings, making travel arrangements, and other duties as required. You must be able to work independently and handle a high volume workload while meeting necessary deadlines. Attention to detail and an ability to encourage and work as part of a team will be necessary to succeed in this role. To be successful in this position a strong knowledge of court procedure and relevant legislation as well a firm foundation of general litigation knowledge is required. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience with Ringtail and knowledge of ARTS is a desirable asset.
Qualifications
A two year Legal Assistant Diploma plus one year of related experience. Knowledge with court procedure and relevant legislation as well a firm foundation of general litigation knowledge is required. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience with Ringtail and knowledge of ARTS is a desirable asset. Equivalencies will be considered on the basis of: one year of education for one year of experience; or one year of experience for one year of education.
Salary
$1,997.64 - $2,456.16 bi-weekly
Notes
Final candidates for this position will be asked to undergo security screening. This competition may be used to fill future permanent, temporary, full-time and part-time vacancies across the Government of Alberta. Candidates with lower qualifications may be considered at a lower classification and salary. What we offer: Comprehensive benefits plan: http://www.psc.alberta.ca/employees/doclist7.cfm
Pension plan: http://www.pspp.ca/
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
Lightspeed is currently seeking a dynamic and hardworking Legal Assistant to support its Legal Department. The successful candidate will provide critical administrative support on a range of legal matters. You must be trustworthy, have the ability to think analytically, possess strong attention to detail and be able to prioritize and multitask. If you are a meticulous and articulate legal administrator who loves and thrives in fast-paced working environments, this may be the position for you. Now we get to brag about us: Lightspeed provides retailers and restaurateurs the simplest way to build, manage, and grow their business while crafting a better customer experience. Lightspeed empowers small business owners with a complete overview of their business in one place - more than 50,000 businesses processing over $15 billion in transactions annually use Lightspeed’s mobile Point of Sale software and eCommerce platform to manage inventory, customer preferences, sales, and analytics to get a complete overview of their business in one place. Founded in 2005 with offices in Canada, USA, and Europe, Lightspeed has received one of the largest funding for a Canadian tech company which has us well positioned to become Canada's next great technology success story. We're passionate about enabling people to do their best work. Come work with us and find out what you can do. Primary Responsibilities:
Reviewing contracts and managing the contract database
Carrying out legal research and organizing data
Drafting and reviewing legal documentation, proofreading documents
Investigation and fact checking
General legal and non-legal administrative duties and special projects
Improve compliance procedures and internal policies
Requirements:
2 - 4 years of relevant experience
Excellent attention to detail
Reliable and dependable
Possess excellent oral and written communication skills in English and French
Ability to prioritize effectively and work with tight deadlines
Be a self-starter who is capable of working independently
Strong willingness to learn and grow Legal knowledge
Proficiency with Word, Excel and Powerpoint
A ssets:
Experience in both corporate environments and private firms
Experience working within a global corporate environment
Familiarity with the software industry
And the rest? In addition to the perks you see in the Careers page, you’ll get access to:
Flexible working hours - No punch in no punch out!
Brand new office in a castle, one of the best development centres in Montreal
An environment that encourages initiatives and leadership
Tech talks - Sharing is caring :)
Happy hour every Friday afternoon
Birthday treats every month - 375 people in Montreal, that’s a lot of cakes!
Fun activities with your teammates - be part of the Lightspeed family
Work with highly skilled people
A direct strategic influence on the future of retail!
Feb 16, 2019
Full time
Lightspeed is currently seeking a dynamic and hardworking Legal Assistant to support its Legal Department. The successful candidate will provide critical administrative support on a range of legal matters. You must be trustworthy, have the ability to think analytically, possess strong attention to detail and be able to prioritize and multitask. If you are a meticulous and articulate legal administrator who loves and thrives in fast-paced working environments, this may be the position for you. Now we get to brag about us: Lightspeed provides retailers and restaurateurs the simplest way to build, manage, and grow their business while crafting a better customer experience. Lightspeed empowers small business owners with a complete overview of their business in one place - more than 50,000 businesses processing over $15 billion in transactions annually use Lightspeed’s mobile Point of Sale software and eCommerce platform to manage inventory, customer preferences, sales, and analytics to get a complete overview of their business in one place. Founded in 2005 with offices in Canada, USA, and Europe, Lightspeed has received one of the largest funding for a Canadian tech company which has us well positioned to become Canada's next great technology success story. We're passionate about enabling people to do their best work. Come work with us and find out what you can do. Primary Responsibilities:
Reviewing contracts and managing the contract database
Carrying out legal research and organizing data
Drafting and reviewing legal documentation, proofreading documents
Investigation and fact checking
General legal and non-legal administrative duties and special projects
Improve compliance procedures and internal policies
Requirements:
2 - 4 years of relevant experience
Excellent attention to detail
Reliable and dependable
Possess excellent oral and written communication skills in English and French
Ability to prioritize effectively and work with tight deadlines
Be a self-starter who is capable of working independently
Strong willingness to learn and grow Legal knowledge
Proficiency with Word, Excel and Powerpoint
A ssets:
Experience in both corporate environments and private firms
Experience working within a global corporate environment
Familiarity with the software industry
And the rest? In addition to the perks you see in the Careers page, you’ll get access to:
Flexible working hours - No punch in no punch out!
Brand new office in a castle, one of the best development centres in Montreal
An environment that encourages initiatives and leadership
Tech talks - Sharing is caring :)
Happy hour every Friday afternoon
Birthday treats every month - 375 people in Montreal, that’s a lot of cakes!
Fun activities with your teammates - be part of the Lightspeed family
Work with highly skilled people
A direct strategic influence on the future of retail!
Join our team
The Legal Services team provides world-class, innovative solutions to the TELUS group of companies. We partner with teams across the organization to advance our corporate priorities and ultimately deliver better outcomes and experiences for TELUS’ customers. Our service delivery model is built by the best legal talent who are confident experts and see the details and the big picture.
Here’s the impact you’ll make and what we’ll accomplish together
As the Legal Services Assistant, you will support the in-house Legal team, your uncanny ability to prioritize and manage a frequently changing workload is key to success. You are a high energy professional with a strong sense of urgency with a history of exceeding performance objectives. This position provides an opportunity to maintain systems and data while taking accountability for the general office management.
Here’s how
Confidently support the work and demands of the lawyers in your group
Known for data entry and file management including data retention and data destruction
Sought out for your ability to screen and prioritize client requirements for lawyers
Respected for maintaining precedent systems
Ability to open and close files for all teams within Legal Services
Ability to add, edit, and post documents in Microsoft (MS) SharePoint
Noted for managing legal reference materials and subscriptions
Recognized for processing a variety of material from draft format by dictation, handwritten notes, and/or detailed instructions, including letters, memos reports, contracts, legal documents, presentations and utilizing MS Word, PowerPoint, Excel, and Outlook
Qualifications
You’re the missing piece of the puzzle
Post-secondary diploma or certification
3-5 years of equivalent training and work experience
Sought out for being fully bilingual in English and French, both oral and written
Respected for exercising sound judgment in setting priorities and handling confidential and sensitive material and issues
Sought out for your strong interpersonal and communication skills
Known for your ability to foster successful working relationships with clients within the legal department and across business units
Known for your ability to anticipate and identify problems, and offer solutions, independently
Noted for your exceptional computer skills with detailed knowledge of MS Word, Excel, PowerPoint, Outlook, and SAP
Knowledge and understanding of legal terms
Exposure to administrative support responsibilities in a management environment
Great-to-have
Experience in legal office administration
Feb 15, 2019
Full time
Join our team
The Legal Services team provides world-class, innovative solutions to the TELUS group of companies. We partner with teams across the organization to advance our corporate priorities and ultimately deliver better outcomes and experiences for TELUS’ customers. Our service delivery model is built by the best legal talent who are confident experts and see the details and the big picture.
Here’s the impact you’ll make and what we’ll accomplish together
As the Legal Services Assistant, you will support the in-house Legal team, your uncanny ability to prioritize and manage a frequently changing workload is key to success. You are a high energy professional with a strong sense of urgency with a history of exceeding performance objectives. This position provides an opportunity to maintain systems and data while taking accountability for the general office management.
Here’s how
Confidently support the work and demands of the lawyers in your group
Known for data entry and file management including data retention and data destruction
Sought out for your ability to screen and prioritize client requirements for lawyers
Respected for maintaining precedent systems
Ability to open and close files for all teams within Legal Services
Ability to add, edit, and post documents in Microsoft (MS) SharePoint
Noted for managing legal reference materials and subscriptions
Recognized for processing a variety of material from draft format by dictation, handwritten notes, and/or detailed instructions, including letters, memos reports, contracts, legal documents, presentations and utilizing MS Word, PowerPoint, Excel, and Outlook
Qualifications
You’re the missing piece of the puzzle
Post-secondary diploma or certification
3-5 years of equivalent training and work experience
Sought out for being fully bilingual in English and French, both oral and written
Respected for exercising sound judgment in setting priorities and handling confidential and sensitive material and issues
Sought out for your strong interpersonal and communication skills
Known for your ability to foster successful working relationships with clients within the legal department and across business units
Known for your ability to anticipate and identify problems, and offer solutions, independently
Noted for your exceptional computer skills with detailed knowledge of MS Word, Excel, PowerPoint, Outlook, and SAP
Knowledge and understanding of legal terms
Exposure to administrative support responsibilities in a management environment
Great-to-have
Experience in legal office administration
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Secretarial Assistant in our Toronto office. This role will work in a 3:1 share in the Corporate department supporting one partner and two associates. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work as part of a team in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent experience working in a Legal Secretarial Assistant role; strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image. Experience working in legal practice areas relating to Corporate is an asset.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. For candidates with disabilities, accommodations are available upon request in all phases of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Apply Now!
Feb 15, 2019
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Secretarial Assistant in our Toronto office. This role will work in a 3:1 share in the Corporate department supporting one partner and two associates. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work as part of a team in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent experience working in a Legal Secretarial Assistant role; strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image. Experience working in legal practice areas relating to Corporate is an asset.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. For candidates with disabilities, accommodations are available upon request in all phases of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
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Slater Vecchio LLP
Vancouver, British Columbia, Canada
Slater Vecchio LLP emphasizes both client and employee success – that’s what’s made our firm so successful! Right now, we’re looking to hire a talented professional in an intermediate level Legal Administrative Assistant role.
Slater Vecchio is a highly-respected plaintiff personal injury law firm located in downtown Vancouver. We help people who have been injured in motor vehicle accidents, or harmed by hazardous or defective products and unsafe environments, navigate complex life and legal challenges. Our goal is to help our clients with their recovery and assist in securing their futures. And our people make that happen.
We’re looking for someone who is compassionate organized, detail-oriented, and a whiz at multitasking. That means being consistently accurate in your work, with the empathy to deal with clients during stressful situations.
Slater Vecchio prides itself on a collaborative, energetic, client-focused culture where employees are valued, celebrated, and provided ample room to grow. Teamwork is at the core of what we do, so you’ll be working closely with great group of like-minded professionals.
So, are you up for the task? The challenges are big, but so are the rewards.
Here’s what the ideal candidate brings:
Previous experience in a plaintiff personal injury firm
Superior verbal and written communication skills
The ability to handle confidential and sensitive information with a high degree of discretion and tact
The ability to work independently and within a team
A strong work ethic and with a keen sense of initiative
Available to work full-time, five days a week
Qualifications:
Graduation from an accredited Legal Administrative Assistant program
2+ years of experience in a plaintiff personal injury firm
Good knowledge of Amicus Attorney, PC Law, Primafact Imaging Software, MS Word, Excel and Outlook
Slater Vecchio is committed to career growth and training opportunities for all employees.
Qualified candidates are invited to submit a resume and covering letter to:
Donna Embree, B.A., B.Ed., CPHR
Director of Human Resources & Operations
*Only short listed candidates will be contacted, no phone calls please.*
Feb 14, 2019
Full time
Slater Vecchio LLP emphasizes both client and employee success – that’s what’s made our firm so successful! Right now, we’re looking to hire a talented professional in an intermediate level Legal Administrative Assistant role.
Slater Vecchio is a highly-respected plaintiff personal injury law firm located in downtown Vancouver. We help people who have been injured in motor vehicle accidents, or harmed by hazardous or defective products and unsafe environments, navigate complex life and legal challenges. Our goal is to help our clients with their recovery and assist in securing their futures. And our people make that happen.
We’re looking for someone who is compassionate organized, detail-oriented, and a whiz at multitasking. That means being consistently accurate in your work, with the empathy to deal with clients during stressful situations.
Slater Vecchio prides itself on a collaborative, energetic, client-focused culture where employees are valued, celebrated, and provided ample room to grow. Teamwork is at the core of what we do, so you’ll be working closely with great group of like-minded professionals.
So, are you up for the task? The challenges are big, but so are the rewards.
Here’s what the ideal candidate brings:
Previous experience in a plaintiff personal injury firm
Superior verbal and written communication skills
The ability to handle confidential and sensitive information with a high degree of discretion and tact
The ability to work independently and within a team
A strong work ethic and with a keen sense of initiative
Available to work full-time, five days a week
Qualifications:
Graduation from an accredited Legal Administrative Assistant program
2+ years of experience in a plaintiff personal injury firm
Good knowledge of Amicus Attorney, PC Law, Primafact Imaging Software, MS Word, Excel and Outlook
Slater Vecchio is committed to career growth and training opportunities for all employees.
Qualified candidates are invited to submit a resume and covering letter to:
Donna Embree, B.A., B.Ed., CPHR
Director of Human Resources & Operations
*Only short listed candidates will be contacted, no phone calls please.*
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is currently seeking a confident and organized self-starter to fill the position of Legal Assistant, Intellectual Property for the Toronto office.
In this role, you will be tasked to (but will not be limited to):
Prepare documentation relating to U.S., Canadian and International patent filings;
Prepare communications for reporting to clients;
Create, update and monitor PATTSY (IP Software) records for IP matter due dates, and provide assistance relating to such due dates;
Administrative duties such as: managing email/calendar accounts, processing/administering client accounts, and coordinating meetings, appointments, travel arrangements, etc.;
Receive incoming calls and assist with various information requests pertaining to the department;
Other intellectual property and business related duties as assigned.
To be successful in this role, you possess :
Completion of a Legal Assistant or related certificate/diploma from a Community College or equivalent;
2 years’ minimum experience as an Intellectual Property Legal Assistant preferred or related experience;
Working knowledge of the facets of Trademark and Patent processes;
Excellent communication skills and team oriented approach;
Excellent knowledge of Microsoft Word, PowerPoint, Excel, Adobe PDF, and IP Software (an asset);
Ability to work under pressure with competing deadlines;
Ability to take initiative and work independently;
Strong organizational and time management skills.
While we thank all applicants for their interest, due to the high volume of applications that we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodations on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodations, please inform our Talent Management department of the nature of accommodations that you may require, to ensure your equal participation.
Feb 14, 2019
Full time
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is currently seeking a confident and organized self-starter to fill the position of Legal Assistant, Intellectual Property for the Toronto office.
In this role, you will be tasked to (but will not be limited to):
Prepare documentation relating to U.S., Canadian and International patent filings;
Prepare communications for reporting to clients;
Create, update and monitor PATTSY (IP Software) records for IP matter due dates, and provide assistance relating to such due dates;
Administrative duties such as: managing email/calendar accounts, processing/administering client accounts, and coordinating meetings, appointments, travel arrangements, etc.;
Receive incoming calls and assist with various information requests pertaining to the department;
Other intellectual property and business related duties as assigned.
To be successful in this role, you possess :
Completion of a Legal Assistant or related certificate/diploma from a Community College or equivalent;
2 years’ minimum experience as an Intellectual Property Legal Assistant preferred or related experience;
Working knowledge of the facets of Trademark and Patent processes;
Excellent communication skills and team oriented approach;
Excellent knowledge of Microsoft Word, PowerPoint, Excel, Adobe PDF, and IP Software (an asset);
Ability to work under pressure with competing deadlines;
Ability to take initiative and work independently;
Strong organizational and time management skills.
While we thank all applicants for their interest, due to the high volume of applications that we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodations on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodations, please inform our Talent Management department of the nature of accommodations that you may require, to ensure your equal participation.
The Manitoba government recognizes the importance of building an exemplary civil service that is inclusive and reflective of the population it serves. We encourage applicants to voluntarily self-declare in the cover letter, resumé or application if they are from any of the following employment equity groups: women, Indigenous people, visible minorities, and persons with disabilities.
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.
An eligibility list may be created for similar positions in Winnipeg and may remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.
The Manitoba Securities Commission acts in the public interest to protect Manitoba investors and to facilitate the raising of capital while maintaining fairness and integrity in the securities marketplace. Similarly, its real estate industry mandate is to regulate brokers, salespeople and mortgage brokers to ensure adequate standards are maintained for the protection of the public.
Conditions of Employment:
Must be legally entitled to work in Canada
Must provide and maintain a satisfactory Criminal Record Check
Qualifications: Essential:
Extensive experience providing legal secretarial and administrative support with respect to both litigation and general legal matters
Extensive experience and proficiency with Microsoft Word, Excel and Outlook
Experience providing exceptional client service to the public in person and over the phone
Experience with the use of dictation equipment
Experience entering and retrieving information from computerized systems and databases
Excellent verbal communication skills
Excellent written communication skills with the ability to draft correspondence
Ability to proofread and edit various types of documents with a high degree of accuracy
Strong interpersonal skills with the ability to work as part of a team
Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
Ability to take initiative and work independently under limited supervision
Duties: The Administrative Assistant - Legal provides support regarding all legal and enforcement matters conducted by the Commission. Reporting to the Legal Section of the Manitoba Securities Commission, the incumbent provides secretarial and administrative services to the Legal Counsel and other professional staff as required. The position is required to ensure adequate administrative support with respect to the processing of applications and matters relating to prosecutions and hearings conducted by the Commission. A more detailed position description can be provided upon request.
Apply to:
Advertisement # 34750
Civil Service Commission
Human Resource Services
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Phone: 204-945-4394
Fax: 204-948-2193
Email: govjobs@gov.mb.ca
Please note that additional administrative or clerical positions may be recruited to through the Common Recruitment Initiative: https://www.gov.mb.ca/govjobs/info/programs.html#CRI
Feb 14, 2019
Full time
The Manitoba government recognizes the importance of building an exemplary civil service that is inclusive and reflective of the population it serves. We encourage applicants to voluntarily self-declare in the cover letter, resumé or application if they are from any of the following employment equity groups: women, Indigenous people, visible minorities, and persons with disabilities.
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.
An eligibility list may be created for similar positions in Winnipeg and may remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.
The Manitoba Securities Commission acts in the public interest to protect Manitoba investors and to facilitate the raising of capital while maintaining fairness and integrity in the securities marketplace. Similarly, its real estate industry mandate is to regulate brokers, salespeople and mortgage brokers to ensure adequate standards are maintained for the protection of the public.
Conditions of Employment:
Must be legally entitled to work in Canada
Must provide and maintain a satisfactory Criminal Record Check
Qualifications: Essential:
Extensive experience providing legal secretarial and administrative support with respect to both litigation and general legal matters
Extensive experience and proficiency with Microsoft Word, Excel and Outlook
Experience providing exceptional client service to the public in person and over the phone
Experience with the use of dictation equipment
Experience entering and retrieving information from computerized systems and databases
Excellent verbal communication skills
Excellent written communication skills with the ability to draft correspondence
Ability to proofread and edit various types of documents with a high degree of accuracy
Strong interpersonal skills with the ability to work as part of a team
Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
Ability to take initiative and work independently under limited supervision
Duties: The Administrative Assistant - Legal provides support regarding all legal and enforcement matters conducted by the Commission. Reporting to the Legal Section of the Manitoba Securities Commission, the incumbent provides secretarial and administrative services to the Legal Counsel and other professional staff as required. The position is required to ensure adequate administrative support with respect to the processing of applications and matters relating to prosecutions and hearings conducted by the Commission. A more detailed position description can be provided upon request.
Apply to:
Advertisement # 34750
Civil Service Commission
Human Resource Services
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Phone: 204-945-4394
Fax: 204-948-2193
Email: govjobs@gov.mb.ca
Please note that additional administrative or clerical positions may be recruited to through the Common Recruitment Initiative: https://www.gov.mb.ca/govjobs/info/programs.html#CRI
note:1 year term. Headquartered in Calgary, with offices in Edmonton, Red Deer and Lethbridge, AltaLink is Alberta's largest electricity transmission provider. Owned by Berkshire Hathaway Energy, AltaLink is part of a global group of companies that delivers sustainable electricity and utility services to customers worldwide. At AltaLink, we do everything in our power to attract and keep top-notch professionals. We are proud of our collaborative culture, expertise and world-class safety record. We are a best-in-class Canadian organization, proudly named in 2014 as one of Canada’s 10 most admired corporate cultures and designated as a Sustainable Electricity CompanyTM. We offer work with meaning, incredible opportunities for development, work life balance and opportunities to contribute to your community. Join our team! The Legal Administrative Assistant will support the regulatory lawyers in the development of Facility Applications. This individual supports the lawyers with legal drafting tasks, document revisions, filing, diarization, correspondence and a variety of administrative functions. This position will be required to coordinate and manage a large amount of paperwork and demands and will be responsible for time management and prioritization of tasks from numerous individuals.
Responsibilities
Support several regulatory lawyers with legal drafting tasks, document revisions, filing, diarization and miscellaneous correspondence.
Support the effective time management of the legal team, including: tracking commitments; maintaining calendar/brings-forward files, ensuring notification of upcoming deadlines, and assisting in meeting preparation.
Management of critical reporting obligations, such as facility applications, information requests and hearing deadlines.
Formatting and word processing of facility applications, responses to information requests, evidence and arguments.
Support at regulatory hearings (including out of town hearings) as required.
Provide a variety of general administrative functions.
Qualifications
High School Diploma and formal Legal Assistant or Legal Secretary training.
Minimum 1 year experience in a Legal Assistant role either in-house or at a law firm.
Proven ability/experience in the above noted responsibilities.
Strong computer skills with proficiency in MS Office Suite, in particular: Outlook, Word, Excel, and PowerPoint.
Intermediate ability in SAP, Primavera, Visio & Adobe software is an asset.
Proactive, results focused, with ability to work on multiple projects simultaneously.
Proven ability in dealing with the internal and external clients.
Ability to prioritize and multi task a large work load from many sources.
Excellent verbal and written communication skills, including strong proof reading, grammar and editing skills.
Strong organizational and time management skills.
Excellent attention to detail and commitment to deadlines.
Must have a demonstrated positive and proactive approach and be prepared to be flexible in the work performed.
Meeting experience – organization of meetings and meeting preparation.
Strong team player.
Proven track record of good attendance and job performance. Notes: AltaLink employees should be aware that we may contact your manager during the selection process. Please note, some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstracts, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required. Only candidates being considered for an interview will be contacted.
Only the candidates being considered for an interview will be contacted.
Feb 13, 2019
Contract
note:1 year term. Headquartered in Calgary, with offices in Edmonton, Red Deer and Lethbridge, AltaLink is Alberta's largest electricity transmission provider. Owned by Berkshire Hathaway Energy, AltaLink is part of a global group of companies that delivers sustainable electricity and utility services to customers worldwide. At AltaLink, we do everything in our power to attract and keep top-notch professionals. We are proud of our collaborative culture, expertise and world-class safety record. We are a best-in-class Canadian organization, proudly named in 2014 as one of Canada’s 10 most admired corporate cultures and designated as a Sustainable Electricity CompanyTM. We offer work with meaning, incredible opportunities for development, work life balance and opportunities to contribute to your community. Join our team! The Legal Administrative Assistant will support the regulatory lawyers in the development of Facility Applications. This individual supports the lawyers with legal drafting tasks, document revisions, filing, diarization, correspondence and a variety of administrative functions. This position will be required to coordinate and manage a large amount of paperwork and demands and will be responsible for time management and prioritization of tasks from numerous individuals.
Responsibilities
Support several regulatory lawyers with legal drafting tasks, document revisions, filing, diarization and miscellaneous correspondence.
Support the effective time management of the legal team, including: tracking commitments; maintaining calendar/brings-forward files, ensuring notification of upcoming deadlines, and assisting in meeting preparation.
Management of critical reporting obligations, such as facility applications, information requests and hearing deadlines.
Formatting and word processing of facility applications, responses to information requests, evidence and arguments.
Support at regulatory hearings (including out of town hearings) as required.
Provide a variety of general administrative functions.
Qualifications
High School Diploma and formal Legal Assistant or Legal Secretary training.
Minimum 1 year experience in a Legal Assistant role either in-house or at a law firm.
Proven ability/experience in the above noted responsibilities.
Strong computer skills with proficiency in MS Office Suite, in particular: Outlook, Word, Excel, and PowerPoint.
Intermediate ability in SAP, Primavera, Visio & Adobe software is an asset.
Proactive, results focused, with ability to work on multiple projects simultaneously.
Proven ability in dealing with the internal and external clients.
Ability to prioritize and multi task a large work load from many sources.
Excellent verbal and written communication skills, including strong proof reading, grammar and editing skills.
Strong organizational and time management skills.
Excellent attention to detail and commitment to deadlines.
Must have a demonstrated positive and proactive approach and be prepared to be flexible in the work performed.
Meeting experience – organization of meetings and meeting preparation.
Strong team player.
Proven track record of good attendance and job performance. Notes: AltaLink employees should be aware that we may contact your manager during the selection process. Please note, some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstracts, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required. Only candidates being considered for an interview will be contacted.
Only the candidates being considered for an interview will be contacted.
Job Number
: 35334
Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative, and client service skills are key, come join us as a Legal Assistant!
We are looking for motivated and positive new members to join our team who thrive on keeping others organized and providing excellent service. You must be able to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion.
As a member of the Law Branch administrative support team, you will:
Draft legal documents and prepare and file court forms/documents
Manage electronic and physical legal files, including diarizing files and printing correspondence
Prepare trial binders, assemble factums/briefs and other information packages
Respond to telephone inquiries (internal to the City and from the public)
Obtain and prepare meeting agendas and schedule and prepare for meetings
Conduct Land Title/Registry searches and register documents at Land Titles
Create cheque requisitions and other forms of payment, including necessary follow-up
Enter data into various software systems and programs, including transcription from hand-written copies and creating miscellaneous forms, documents, labels, etc
Prepare and distribute correspondence
Gather and prepare information for reports, audits, and other documents
Additional related duties as required
Qualifications
:
Completion of the Legal Assistant Diploma/Certificate program from an approved educational institution
3 years experience working as a Legal Assistant or in a Legal Environment (Civil Litigation is preferred)
For those who have not completed a Legal Assistant Diploma, 5 years of relevant work experience will be required
Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office including Word and Excel
Experience with electronic document management systems and dictation are assets
Ability to provide excellent client service
Proficient and accurate typing skills including spelling, grammar, and punctuation
Excellent organization and file management skills,ability to work independently and be able to prioritize and manage a large workload with ease
Act with discretion and good judgment in regards to confidentiality
Ability to assess and balance multiple tasks with different priority levels with a high attention to detail
Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
We are an equal opportunity employer.
We welcome diversity and encourage applications from all qualified individuals.
Up to 1 permanent full-time position
Hours of Work: 33.75 hours per week
Salary: $26.928 - $33.765 (Hourly); $47,440.400 - $59,485.490 (Annually)
Recruitment Consultant: GS/VV
Feb 13, 2019
Full time
Job Number
: 35334
Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative, and client service skills are key, come join us as a Legal Assistant!
We are looking for motivated and positive new members to join our team who thrive on keeping others organized and providing excellent service. You must be able to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion.
As a member of the Law Branch administrative support team, you will:
Draft legal documents and prepare and file court forms/documents
Manage electronic and physical legal files, including diarizing files and printing correspondence
Prepare trial binders, assemble factums/briefs and other information packages
Respond to telephone inquiries (internal to the City and from the public)
Obtain and prepare meeting agendas and schedule and prepare for meetings
Conduct Land Title/Registry searches and register documents at Land Titles
Create cheque requisitions and other forms of payment, including necessary follow-up
Enter data into various software systems and programs, including transcription from hand-written copies and creating miscellaneous forms, documents, labels, etc
Prepare and distribute correspondence
Gather and prepare information for reports, audits, and other documents
Additional related duties as required
Qualifications
:
Completion of the Legal Assistant Diploma/Certificate program from an approved educational institution
3 years experience working as a Legal Assistant or in a Legal Environment (Civil Litigation is preferred)
For those who have not completed a Legal Assistant Diploma, 5 years of relevant work experience will be required
Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office including Word and Excel
Experience with electronic document management systems and dictation are assets
Ability to provide excellent client service
Proficient and accurate typing skills including spelling, grammar, and punctuation
Excellent organization and file management skills,ability to work independently and be able to prioritize and manage a large workload with ease
Act with discretion and good judgment in regards to confidentiality
Ability to assess and balance multiple tasks with different priority levels with a high attention to detail
Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
We are an equal opportunity employer.
We welcome diversity and encourage applications from all qualified individuals.
Up to 1 permanent full-time position
Hours of Work: 33.75 hours per week
Salary: $26.928 - $33.765 (Hourly); $47,440.400 - $59,485.490 (Annually)
Recruitment Consultant: GS/VV
Responsibilities:
Independently manage the daily operation of a busy Partner and a Law Clerk within the Wills and Estates Department
Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
Attending as a second witness for client signatures and see it through to completion including updating our specialized database
Communicate professionally with all internal and external clients
Handle administrative details with respect to monitoring emails, filing, accounting, opening and closing files, docketing and billing, etc.
Calendar management including arranging meetings
Assist with wills vault administration
The ability to be flexible to the changing demands of the job
Qualifications or Skills Required:
Three years’ previous legal experience, preferably in Wills and Estates
Successful completion of a post-secondary legal assistant and/or law clerk program
Strong technical skills using MS Office
Willingness to learn a customized wills database
Extremely organized and meticulous with follow-up and detail
Ability to take initiative, prioritize and multitask
Flexible, team player that is client service oriented
Strong work ethic and committed to doing a good job
Accommodations for applicants with disabilities are available upon request to assist with the recruitment process .
Feb 13, 2019
Full time
Responsibilities:
Independently manage the daily operation of a busy Partner and a Law Clerk within the Wills and Estates Department
Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
Attending as a second witness for client signatures and see it through to completion including updating our specialized database
Communicate professionally with all internal and external clients
Handle administrative details with respect to monitoring emails, filing, accounting, opening and closing files, docketing and billing, etc.
Calendar management including arranging meetings
Assist with wills vault administration
The ability to be flexible to the changing demands of the job
Qualifications or Skills Required:
Three years’ previous legal experience, preferably in Wills and Estates
Successful completion of a post-secondary legal assistant and/or law clerk program
Strong technical skills using MS Office
Willingness to learn a customized wills database
Extremely organized and meticulous with follow-up and detail
Ability to take initiative, prioritize and multitask
Flexible, team player that is client service oriented
Strong work ethic and committed to doing a good job
Accommodations for applicants with disabilities are available upon request to assist with the recruitment process .
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. Our Montreal office is currently recruiting for a Bilingual Legal Assistant to join our growing litigation practice. This person will work with our team of leaders in the IP and legal industries. Working closely with two young lawyers, this person will provide administrative assistance for this team in order to help them to tenaciously defend and assert our clients’ IP assets against their competitors. The ideal candidate will be someone who is professional, analytical, positive, calm, dependable and team-orientated. Responsibilities:
Preparation and filing of client and court documents
Monitoring and responding to filing deadlines and other time sensitive matters
General administrative duties including time entry, preparation of billings and file management
Responding to clients and other parties
Other duties may be assigned or amended as required.
Qualifications & Experience:
Post-secondary education in the field of Legal Administration, Law Clerk, Paralegal, Law Degree or equivalent combination of education and relevant work experience
2 -5 years of experience in a legal environment, previous experience in litigation and an understanding of the Quebec and Federal Courts will be considered an asset
Excellent interpersonal and communication skills in French and in English including the ability to deal directly with clients and all levels of staff
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Located in the heart of downtown, close to transit and amenities, Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Family friendly policies including a 35-hour workweek
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firms and the broader legal profession. We welcome application from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. Smart & Biggar is proud to have been selected as one of Canada’s 2018 Top Small and Medium Employers. Find out why! We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Feb 11, 2019
Full time
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. Our Montreal office is currently recruiting for a Bilingual Legal Assistant to join our growing litigation practice. This person will work with our team of leaders in the IP and legal industries. Working closely with two young lawyers, this person will provide administrative assistance for this team in order to help them to tenaciously defend and assert our clients’ IP assets against their competitors. The ideal candidate will be someone who is professional, analytical, positive, calm, dependable and team-orientated. Responsibilities:
Preparation and filing of client and court documents
Monitoring and responding to filing deadlines and other time sensitive matters
General administrative duties including time entry, preparation of billings and file management
Responding to clients and other parties
Other duties may be assigned or amended as required.
Qualifications & Experience:
Post-secondary education in the field of Legal Administration, Law Clerk, Paralegal, Law Degree or equivalent combination of education and relevant work experience
2 -5 years of experience in a legal environment, previous experience in litigation and an understanding of the Quebec and Federal Courts will be considered an asset
Excellent interpersonal and communication skills in French and in English including the ability to deal directly with clients and all levels of staff
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Located in the heart of downtown, close to transit and amenities, Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Family friendly policies including a 35-hour workweek
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firms and the broader legal profession. We welcome application from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. Smart & Biggar is proud to have been selected as one of Canada’s 2018 Top Small and Medium Employers. Find out why! We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
BC Public Service
Prince Rupert, British Columbia, Canada
Legal Assistant Clerk Stenographer R11 An eligibility list may be established for future permanent and / or temporary vacancies.
Applicants who do not fully meet the required qualifications may be considered for this position, but at a lower classification. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role. The BC Prosecution Service (BCPS) contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The Branch prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Criminal Justice Branch provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice.
As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or District Administrator and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
Occasional travel is required. Transportation arrangements must meet operational requirements of the ministry.
Prince Rupert is a quaint marine city where deer and grizzly bears can be easily spotted and whale-watching and nature excursions are popular activities. Other attractions include the old-growth rainforest and ancient rock carvings.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Susan.McGreish@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation (Grade 12) or equivalent (GED),
Successful completion of a recognized legal assistant program; OR a combination of four years of education, training, and administrative support/clerical experience.
One (1) or more years of experience working in a legal office, OR six (6) months of experience working with the BC Prosecution Service.
Experience in record keeping, researching, word processing, spreadsheets, databases, email, Internet, Outlook and other standard computer applications in MS Office.
Experience using tact, diplomacy, discretion and good judgment when dealing with sensitive situations, confidential material and demanding/difficult people.
Preference may be given to those with experience working in the Justice Sector.
Valid Class 5 Driver’s License. Travel is a requirement of this position.
Important: We remain open to different combinations of relevant experience, education and/or training that would result in an applicant meeting the standards listed in the job profile. Applicants who do not fully meet the required qualifications may be considered for a lower classification, a Legal Assistant, Clerk Stenographer 9.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required. APPLICATION REQUIREMENTS: Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will be required to answer a standard questionnaire.
Feb 10, 2019
Full time
Legal Assistant Clerk Stenographer R11 An eligibility list may be established for future permanent and / or temporary vacancies.
Applicants who do not fully meet the required qualifications may be considered for this position, but at a lower classification. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role. The BC Prosecution Service (BCPS) contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The Branch prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Criminal Justice Branch provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice.
As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or District Administrator and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
Occasional travel is required. Transportation arrangements must meet operational requirements of the ministry.
Prince Rupert is a quaint marine city where deer and grizzly bears can be easily spotted and whale-watching and nature excursions are popular activities. Other attractions include the old-growth rainforest and ancient rock carvings.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Susan.McGreish@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation (Grade 12) or equivalent (GED),
Successful completion of a recognized legal assistant program; OR a combination of four years of education, training, and administrative support/clerical experience.
One (1) or more years of experience working in a legal office, OR six (6) months of experience working with the BC Prosecution Service.
Experience in record keeping, researching, word processing, spreadsheets, databases, email, Internet, Outlook and other standard computer applications in MS Office.
Experience using tact, diplomacy, discretion and good judgment when dealing with sensitive situations, confidential material and demanding/difficult people.
Preference may be given to those with experience working in the Justice Sector.
Valid Class 5 Driver’s License. Travel is a requirement of this position.
Important: We remain open to different combinations of relevant experience, education and/or training that would result in an applicant meeting the standards listed in the job profile. Applicants who do not fully meet the required qualifications may be considered for a lower classification, a Legal Assistant, Clerk Stenographer 9.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required. APPLICATION REQUIREMENTS: Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will be required to answer a standard questionnaire.
Government of Saskatchewan
Regina, Saskatchewan, Canada
Judicial Assistant
Regina Court of Queen’s Bench
Temporary Position (18 months)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Regina Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench go to http://www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting, issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgments and fiats, and co-ordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures, and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court. Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction, exhibit exceptional organizations, verbal and written communication skills, and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Salary: $3878 - $5046 per month
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : M - Monthly Out of Scope
Number of Openings : 1
Jan 28, 2019
Full time
Judicial Assistant
Regina Court of Queen’s Bench
Temporary Position (18 months)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Regina Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench go to http://www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting, issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgments and fiats, and co-ordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures, and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court. Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction, exhibit exceptional organizations, verbal and written communication skills, and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Salary: $3878 - $5046 per month
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : M - Monthly Out of Scope
Number of Openings : 1
Toronto - Corporate (Commercial Real Estate)
Essential Functions
Expert ability, speed and accuracy in document processing
Provide support for acquisitions and sales of commercial properties, financing transactions and land development
Thorough understanding of the billing process - entering and revising time dockets, preparing proformas, proof reading accounts, preparing account letters and sending out invoices
Organization of closing documents and closing reports including working with closing folders software
Ability to open new files, close files and maintain file lists
Prepare cheque requisitions and trust deposits/withdrawals and preparing expense reports and account balances
Assist in managing the lawyer’s practice including opening files, filing, calendar management, scheduling meetings, arranging travel, expenses, etc.
Liaising with clients to obtain information and instructions
Qualifications
Community College Certificate in a Legal Assistant program with a minimum of 5 years of commerical real estate experience
Strong sense of urgency, ability to juggle multiple priorities and work well under pressure
Exceptional proofreading and grammar skills
Keen attention to detail and superior organizational skills
Strong Microsoft Office
Superior time management, organizational and prioritization skills with ability to work under pressure in a fast paced environment
Professional communication skills interacting with clients by telephone and in person
Apply To
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com
Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
This position will remain open until a suitable candidate is found.
Bennett Jones is committed to providing accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disability Act, 2005. If you require accommodations, please notify us and we will work with you to meet your needs. We are proud to be an equal opportunity employer.
Jan 28, 2019
Full time
Toronto - Corporate (Commercial Real Estate)
Essential Functions
Expert ability, speed and accuracy in document processing
Provide support for acquisitions and sales of commercial properties, financing transactions and land development
Thorough understanding of the billing process - entering and revising time dockets, preparing proformas, proof reading accounts, preparing account letters and sending out invoices
Organization of closing documents and closing reports including working with closing folders software
Ability to open new files, close files and maintain file lists
Prepare cheque requisitions and trust deposits/withdrawals and preparing expense reports and account balances
Assist in managing the lawyer’s practice including opening files, filing, calendar management, scheduling meetings, arranging travel, expenses, etc.
Liaising with clients to obtain information and instructions
Qualifications
Community College Certificate in a Legal Assistant program with a minimum of 5 years of commerical real estate experience
Strong sense of urgency, ability to juggle multiple priorities and work well under pressure
Exceptional proofreading and grammar skills
Keen attention to detail and superior organizational skills
Strong Microsoft Office
Superior time management, organizational and prioritization skills with ability to work under pressure in a fast paced environment
Professional communication skills interacting with clients by telephone and in person
Apply To
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com
Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
This position will remain open until a suitable candidate is found.
Bennett Jones is committed to providing accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disability Act, 2005. If you require accommodations, please notify us and we will work with you to meet your needs. We are proud to be an equal opportunity employer.
19005BR
Company Information
Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference.
Job Summary
Under general supervision supports the Legal and Compliance department with intake and referral of consumer complaints and with administrative functions related to that role. Provides a superior customer experience in a professional manner. This position also entails support of legal and compliance related work/projects as assigned by the department at large. The role will be comprised of approximately 50% complaint handling related work activity and 50% legal and compliance department related work activity/support. This job has no staff reporting to it.
Primary Location
Toronto - Ontario - Canada
Job Category
Legal
Position Type
Entry Level
Target Openings
1
Primary Job Duties & Responsibilities
Answers inbound calls and e-mails related to complaints. Accurate collection and recording of that information within a database followed by the appropriate routing of complaints within the company in compliance with the Complaints Handling Protocol. Actively listens and responds articulately to customer inquiries related to complaints. Modifies communication style to provide a positive, consistent, empathetic and thorough customer experience. Promptly notifies the Ombudsman or other business leader(s) as necessary of any outstanding or unusual issues related to the intake and review of a complaint. Make effective use of technology to navigate numerous systems and platforms simultaneously to accurately input information and determine the appropriate person(s) and level to refer the complaint to. Responsible for preparing reports and reporting to regulators as required in support of the complaint handling function. Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative duties. Regularly interacts with internal and external executives. Initiates follow-up actions as needed. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. Assist other members of the Legal & Compliance team and legal team in carrying out themed review and special projects. Complex scheduling. Typically involves internal, external and company-wide scheduling. Responsibility for travel planning. Prepares and submits expense accounts and other type expenses. Manages and tracks/reports actual expenses versus budget for Sr. Management’s area of responsibility. Other various administrative or project-related duties as may be assigned by the Ombudsman or other members of the Legal & Compliance team. Perform other duties as assigned.
Minimum Qualifications
High School diploma or GED with one year of work and/or customer service related experience or a Bachelor's Degree required. Experience utilizing computer technology; such as Microsoft Office, e-mail, Web-enabled applications and database software required.
Job Specific & Technical Skills & Competencies
Customer Service: Interpersonal skills with customer service experience in a financial services role, preferably in the area of general insurance with exposure to Underwriting and Claim principles (Intermediate). Customer Focus: Consistently provides an exemplary customer experience by respecting customer needs and attentively addressing customer priorities. Maintains professionalism and courtesy in what may be a demanding and occasionally emotionally charged environment (Intermediate). Communication: Skillfully listen to customers with empathy and ask concise clarifying questions to draw information. Reads customer cues and tailors communication and approach when appropriate communication skills both verbal and in writing (Intermediate). Planning and Organizing: Establishes a plan/course of action and contingencies for self to meet current or future goals. Exhibits time management and self-organizational skills (Intermediate). Problem Solving: Exudes degree of professionalism with a pragmatic approach to problem solving (Intermediate). Teamwork: Understands the principles and importance of teamwork and develops productive relationships with the department (Intermediate). Bilingual French and English written and verbal would be an asset (Intermediate).
Physical Requirements
Operates standard office equipment (Continuously) Sitting (Can stand at will) (Continuously) Standing (Occasionally) Use of Keyboards, Sporadic 10-Key (Continuously) Lifting items up to (11-20 lbs) (Occasionally)
Equal Employment Opportunity Statement
Travelers is an equal opportunity employer. We are committed to providing accommodation to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
Jan 27, 2019
Full time
19005BR
Company Information
Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference.
Job Summary
Under general supervision supports the Legal and Compliance department with intake and referral of consumer complaints and with administrative functions related to that role. Provides a superior customer experience in a professional manner. This position also entails support of legal and compliance related work/projects as assigned by the department at large. The role will be comprised of approximately 50% complaint handling related work activity and 50% legal and compliance department related work activity/support. This job has no staff reporting to it.
Primary Location
Toronto - Ontario - Canada
Job Category
Legal
Position Type
Entry Level
Target Openings
1
Primary Job Duties & Responsibilities
Answers inbound calls and e-mails related to complaints. Accurate collection and recording of that information within a database followed by the appropriate routing of complaints within the company in compliance with the Complaints Handling Protocol. Actively listens and responds articulately to customer inquiries related to complaints. Modifies communication style to provide a positive, consistent, empathetic and thorough customer experience. Promptly notifies the Ombudsman or other business leader(s) as necessary of any outstanding or unusual issues related to the intake and review of a complaint. Make effective use of technology to navigate numerous systems and platforms simultaneously to accurately input information and determine the appropriate person(s) and level to refer the complaint to. Responsible for preparing reports and reporting to regulators as required in support of the complaint handling function. Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative duties. Regularly interacts with internal and external executives. Initiates follow-up actions as needed. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. Assist other members of the Legal & Compliance team and legal team in carrying out themed review and special projects. Complex scheduling. Typically involves internal, external and company-wide scheduling. Responsibility for travel planning. Prepares and submits expense accounts and other type expenses. Manages and tracks/reports actual expenses versus budget for Sr. Management’s area of responsibility. Other various administrative or project-related duties as may be assigned by the Ombudsman or other members of the Legal & Compliance team. Perform other duties as assigned.
Minimum Qualifications
High School diploma or GED with one year of work and/or customer service related experience or a Bachelor's Degree required. Experience utilizing computer technology; such as Microsoft Office, e-mail, Web-enabled applications and database software required.
Job Specific & Technical Skills & Competencies
Customer Service: Interpersonal skills with customer service experience in a financial services role, preferably in the area of general insurance with exposure to Underwriting and Claim principles (Intermediate). Customer Focus: Consistently provides an exemplary customer experience by respecting customer needs and attentively addressing customer priorities. Maintains professionalism and courtesy in what may be a demanding and occasionally emotionally charged environment (Intermediate). Communication: Skillfully listen to customers with empathy and ask concise clarifying questions to draw information. Reads customer cues and tailors communication and approach when appropriate communication skills both verbal and in writing (Intermediate). Planning and Organizing: Establishes a plan/course of action and contingencies for self to meet current or future goals. Exhibits time management and self-organizational skills (Intermediate). Problem Solving: Exudes degree of professionalism with a pragmatic approach to problem solving (Intermediate). Teamwork: Understands the principles and importance of teamwork and develops productive relationships with the department (Intermediate). Bilingual French and English written and verbal would be an asset (Intermediate).
Physical Requirements
Operates standard office equipment (Continuously) Sitting (Can stand at will) (Continuously) Standing (Occasionally) Use of Keyboards, Sporadic 10-Key (Continuously) Lifting items up to (11-20 lbs) (Occasionally)
Equal Employment Opportunity Statement
Travelers is an equal opportunity employer. We are committed to providing accommodation to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
Government of Saskatchewan
Regina, Saskatchewan, Canada
Legal Secretary - Public Prosecutions Regina PCB - ADM015391
Employment Type : Permanent Part-time
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government.
The Public Prosecutions Office in Regina at the Provincial Court Building is seeking a candidate who will pay close attention to detail, is dependable and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality. To learn more about the Prosecutions office, go tohttp://www.justice.gov.sk.ca/publicprosecutionsdivision
As a member of a small team of professionals, you will establish and maintain accurate and up to date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information's, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbent, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, the Justice Automated Information Network (JAIN) and the Prosecution Automated Data and Document System (PADDS). The programs have now been replaced by EPIC and CJIMS
Typically, you will have developed your knowledge and skills through the completion of a two year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents and the various levels of court as it relates to criminal law. As the successful candidate you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
To learn more about the Courts of Saskatchewan go to www.sasklawcourts.ca/
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Number of Openings : 1
Closing Date : Jan 28, 2019, 11:59:00 PM
Jan 27, 2019
Full time
Legal Secretary - Public Prosecutions Regina PCB - ADM015391
Employment Type : Permanent Part-time
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government.
The Public Prosecutions Office in Regina at the Provincial Court Building is seeking a candidate who will pay close attention to detail, is dependable and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality. To learn more about the Prosecutions office, go tohttp://www.justice.gov.sk.ca/publicprosecutionsdivision
As a member of a small team of professionals, you will establish and maintain accurate and up to date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information's, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbent, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, the Justice Automated Information Network (JAIN) and the Prosecution Automated Data and Document System (PADDS). The programs have now been replaced by EPIC and CJIMS
Typically, you will have developed your knowledge and skills through the completion of a two year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents and the various levels of court as it relates to criminal law. As the successful candidate you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
To learn more about the Courts of Saskatchewan go to www.sasklawcourts.ca/
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Number of Openings : 1
Closing Date : Jan 28, 2019, 11:59:00 PM
The Legal Services Division has a Legal Administrative Assistant position within the Central Services team. This position will work closely with the Legal Assistants. The Central Services Legal Team provides a broad range of legal services to other ministries and the legal administrative assistant plays an integral part in the team. The Legal Administrative Assistant is required to perform general administrative duties, such as maintaining an accurate and organized filing, data entry, expense claims, opening files, closing files, performing searches, drafting correspondence, managing calendars, providing reports, arranging appointments, making travel arrangements, performing reception duties and other administrative duties as required. To be successful in this position, you must: Be able to perform detailed work with accuracy
Have excellent organizational skills to meet deadlines
Have strong verbal and written communication skills
Possess excellent computer and keyboarding skills
Multi-task and perform well under pressure
Be able to prepare/coordinate high volumes of work
Be able to work independently with minimal supervision
Have knowledge of various governmental and legal practices
Qualifications
A High School Diploma and two years of related experience. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience in IMAGES and ProLaw will be considered an asset. Related experience or education may be considered as an equivalency on a one for one basis. (i.e. one year experience to one year education).
Salary
$1,691.44 to $2,066.65 bi-weekly
Notes
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week). This competition may be used to full current and future part-time and full-time, permanent and temporary vacancies at the same or lower level within the Government of Alberta. Candidates with lower qualifications may be considered at a lower classification and salary. Candidates may be asked to complete a criminal records check.
How to Apply
Online applications are preferred. If you are unable to submit an electronic version of your resume, please submit your resume, quoting the Job ID, to: Olya Fedyshena-Soltis, Human Resource Services, Justice and Solicitor General, 10365-97 Street, Edmonton, AB, T5J 3W7. Fax: (780) 644-1395 . Phone: 780-644-4615 . Applicants who apply online will be able to track the status of their application. Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education and experience. In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time. Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. Please ensure that this document is saved using the naming convention of your last then first name followed by the seven digit Job Opening ID number (Smith,Joe_XXXXXXX). Applicants who have educational credentials from outside of Canada must obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) - http://eae.alberta.ca/labour-and-immigration/overview-of-immigration/international-qualifications-assessment-service.aspx It is recommended applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
We thank all applicants for their interest. All applications will be reviewed. Only the most suitable candidate(s) will be selected from this competition.
Jan 27, 2019
Full time
The Legal Services Division has a Legal Administrative Assistant position within the Central Services team. This position will work closely with the Legal Assistants. The Central Services Legal Team provides a broad range of legal services to other ministries and the legal administrative assistant plays an integral part in the team. The Legal Administrative Assistant is required to perform general administrative duties, such as maintaining an accurate and organized filing, data entry, expense claims, opening files, closing files, performing searches, drafting correspondence, managing calendars, providing reports, arranging appointments, making travel arrangements, performing reception duties and other administrative duties as required. To be successful in this position, you must: Be able to perform detailed work with accuracy
Have excellent organizational skills to meet deadlines
Have strong verbal and written communication skills
Possess excellent computer and keyboarding skills
Multi-task and perform well under pressure
Be able to prepare/coordinate high volumes of work
Be able to work independently with minimal supervision
Have knowledge of various governmental and legal practices
Qualifications
A High School Diploma and two years of related experience. Proficiency with Microsoft Office (Outlook, Word, Excel, Access and PowerPoint) is required and experience in IMAGES and ProLaw will be considered an asset. Related experience or education may be considered as an equivalency on a one for one basis. (i.e. one year experience to one year education).
Salary
$1,691.44 to $2,066.65 bi-weekly
Notes
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week). This competition may be used to full current and future part-time and full-time, permanent and temporary vacancies at the same or lower level within the Government of Alberta. Candidates with lower qualifications may be considered at a lower classification and salary. Candidates may be asked to complete a criminal records check.
How to Apply
Online applications are preferred. If you are unable to submit an electronic version of your resume, please submit your resume, quoting the Job ID, to: Olya Fedyshena-Soltis, Human Resource Services, Justice and Solicitor General, 10365-97 Street, Edmonton, AB, T5J 3W7. Fax: (780) 644-1395 . Phone: 780-644-4615 . Applicants who apply online will be able to track the status of their application. Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education and experience. In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time. Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. Please ensure that this document is saved using the naming convention of your last then first name followed by the seven digit Job Opening ID number (Smith,Joe_XXXXXXX). Applicants who have educational credentials from outside of Canada must obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) - http://eae.alberta.ca/labour-and-immigration/overview-of-immigration/international-qualifications-assessment-service.aspx It is recommended applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
We thank all applicants for their interest. All applications will be reviewed. Only the most suitable candidate(s) will be selected from this competition.
With over 35 years of experience, Cartel is considered one of Canada's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity. We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
Opportunity: Legal Assistant
Location: Vancouver
Our Client, a pre-eminent litigation boutique firm, is currently recruiting an Legal Assistant with a minimum of 2 years of relevant experience in Litigation to join its team in Downtown Vancouver. Job Description: Our Client is a growing firm and they require a Legal Assistant to join its Litigation Practice Group. This position offers excellent opportunities for leadership, development, and mentorship. This is an excellent opportunity for the entrepreneurial Legal Assistant. The candidate should have an enthusiastic and responsive approach to client requirements and excellent people skills. Desired Skills & Experience
2+ years’ experience in Litigation Law
Ability to work independently as well as on a team
Ability to handle a high volume of work
Knowledge of MS Office Suite and PC Law
Excellent organizational, communication, and interpersonal skills
If you are interested, please send your CV in confidence to: ben @ cartelinc.com Ben Higham, JD, LL.M. Managing Partner - Legal Recruitment
Jan 26, 2019
Full time
With over 35 years of experience, Cartel is considered one of Canada's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity. We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.
Opportunity: Legal Assistant
Location: Vancouver
Our Client, a pre-eminent litigation boutique firm, is currently recruiting an Legal Assistant with a minimum of 2 years of relevant experience in Litigation to join its team in Downtown Vancouver. Job Description: Our Client is a growing firm and they require a Legal Assistant to join its Litigation Practice Group. This position offers excellent opportunities for leadership, development, and mentorship. This is an excellent opportunity for the entrepreneurial Legal Assistant. The candidate should have an enthusiastic and responsive approach to client requirements and excellent people skills. Desired Skills & Experience
2+ years’ experience in Litigation Law
Ability to work independently as well as on a team
Ability to handle a high volume of work
Knowledge of MS Office Suite and PC Law
Excellent organizational, communication, and interpersonal skills
If you are interested, please send your CV in confidence to: ben @ cartelinc.com Ben Higham, JD, LL.M. Managing Partner - Legal Recruitment
Government of Nova Scotia
Truro, Nova Scotia, Canada
Justice
Legal Assistant (Secretary 2), Permanent, TRURO
Competition # 17794
About Us
The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia. The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The professional support staff provide day to day support to the lawyers and senior management. The Legal Services Division consists of Solicitor Services, Litigation Services (including Child Protection) and the Registry of Regulations.
About Our Opportunity
We are recruiting a Legal Assistant for our Child Protection Office in Truro. The Legal Assistant is responsible for providing effective and efficient support for two or more lawyers.
In this role, you will be responsible for creating, tracking and managing Child Protection files. You will provide document preparation for child protection litigation files in the Truro office. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
About You
As our successful candidate you will possess a High School Diploma (Grade 12) plus a certificate/diploma from a Legal Assistant or Paralegal program and 3 years’ experience in a legal practice or an acceptable combination of education/training and experience.
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures and documentation including the preparation of trial materials, as well as excellent research, analytical and organizational skills. Your excellent communication skills both written and oral giving you the ability to deal with the public, clients, lawyers and judicial support staff in a fair, caring and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Other Considerations
Experience working with and/or knowledge of the Children and Family Services Act and Nova Scotia Family Court would be considered an asset.
Successful candidates must provide a recent Criminal Records and Child Abuse Registry Check as a condition of employment.
Pay Grade: CL 21
Salary Range: $1,644.00 - $1,833.00 Bi-Weekly
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).
If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca.
Click here to see how we won!
Jan 23, 2019
Full time
Justice
Legal Assistant (Secretary 2), Permanent, TRURO
Competition # 17794
About Us
The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia. The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The professional support staff provide day to day support to the lawyers and senior management. The Legal Services Division consists of Solicitor Services, Litigation Services (including Child Protection) and the Registry of Regulations.
About Our Opportunity
We are recruiting a Legal Assistant for our Child Protection Office in Truro. The Legal Assistant is responsible for providing effective and efficient support for two or more lawyers.
In this role, you will be responsible for creating, tracking and managing Child Protection files. You will provide document preparation for child protection litigation files in the Truro office. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
About You
As our successful candidate you will possess a High School Diploma (Grade 12) plus a certificate/diploma from a Legal Assistant or Paralegal program and 3 years’ experience in a legal practice or an acceptable combination of education/training and experience.
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures and documentation including the preparation of trial materials, as well as excellent research, analytical and organizational skills. Your excellent communication skills both written and oral giving you the ability to deal with the public, clients, lawyers and judicial support staff in a fair, caring and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Other Considerations
Experience working with and/or knowledge of the Children and Family Services Act and Nova Scotia Family Court would be considered an asset.
Successful candidates must provide a recent Criminal Records and Child Abuse Registry Check as a condition of employment.
Pay Grade: CL 21
Salary Range: $1,644.00 - $1,833.00 Bi-Weekly
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).
If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your electronic application.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca.
Click here to see how we won!
Lerners’ London office has an opening for a Legal Assistant to assist in the areas of Health Law, Class Actions and Insurance Defence .
The main responsibilities for this role include:
answering the telephone;
opening and closing files;
preparing and paying invoices;
maintaining an effective BF system and following up on same;
summarizing records (medical and OHIP);
file maintenance in DMS and Caselogistix;
communicating with clients and the courts;
scanning documentation;
dictation.
The ideal candidate for this position will demonstrate excellent organization, verbal and written communication skills, and be able to work independently, as well as in a fast-paced environment.
If you are interested in this position, please respond with your updated resume by February 8 , 2019.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Integrated Accessibility Standards, Ontario Regulation 191/11, accommodations are available, upon request, to support potential applicants with disabilities throughout the recruitment, assessment and selection process. Should you require accommodation in order to fully participate in the process please contact us by phone at 519-672-4131 regarding accessibility in our London
Lerners LLP is committed to diversity and inclusion in its workplace and encourages participation from all qualified applicants without discrimination.
Jan 22, 2019
Full time
Lerners’ London office has an opening for a Legal Assistant to assist in the areas of Health Law, Class Actions and Insurance Defence .
The main responsibilities for this role include:
answering the telephone;
opening and closing files;
preparing and paying invoices;
maintaining an effective BF system and following up on same;
summarizing records (medical and OHIP);
file maintenance in DMS and Caselogistix;
communicating with clients and the courts;
scanning documentation;
dictation.
The ideal candidate for this position will demonstrate excellent organization, verbal and written communication skills, and be able to work independently, as well as in a fast-paced environment.
If you are interested in this position, please respond with your updated resume by February 8 , 2019.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Integrated Accessibility Standards, Ontario Regulation 191/11, accommodations are available, upon request, to support potential applicants with disabilities throughout the recruitment, assessment and selection process. Should you require accommodation in order to fully participate in the process please contact us by phone at 519-672-4131 regarding accessibility in our London
Lerners LLP is committed to diversity and inclusion in its workplace and encourages participation from all qualified applicants without discrimination.
Legal Assistant (1 Year Contract)
Summary of Responsibilities:
Providing administrative support to the AccorHotels North & Central America team , the Legal Assistant responsibilities and essential job functions include but are not limited to the following:
Typing general correspondence and preparation of legal documents with attention detail to ensure accuracy
Proofreading and producing presentation materials, slides and other documents ensuring final product is error free
Photocopying, scanning , mail and couriers
Maintaining an effective filing system for all legal correspondence and documents
Maintaining a diary system to ensure proper completion and to track relevant dates for attention
Managing and maintaining contract and corporate databases
Planning and organizing meetings, conference calls and events, including catering, accommodation, facilities or transportation as required
Co-ordination of complex domestic and international travel arrangements
Preparation and submission of extensive monthly expense reports
Maintaining and updating the lawyers’ calendars
Managing submission, processing and queries related to legal department invoices
Communicating and interacting with internal and external contacts
Maintaining confidentiality of all matters occurring in the Law Department
Perform other duties as assigned
Qualifications:
Strong organizational skills
Ability to recognize and react to confidential situations
Ability to prioritize
Knowledge and understanding of legal documentation
Attention to detail and accuracy
Good telephone manner
Ability to work efficiently in a busy environment
Ability to collaborate and work effectively with others as an integral part of the Law Department
Ability to work with a high degree of independence with the ability to use initiative, multitask and manage workload and competing priorities
Exercise judgment in identifying issues needing immediate attention and in identifying additional information need to facilitate decision by lawyers
Strong interpersonal skills and professionalism required to deal with internal contacts (including all levels of management) and external contacts
Must be flexible and able to meet deadlines
Strong knowledge of Outlook, Microsoft Word, PowerPoint and basic knowledge of Excel. Exposure to technology including Apple products would be an asset.
Experience with e-billing software Serengeti would be an asset.
Completion of a certified Legal Administrator's program(or a higher degree/certificate) would be an asset
Legal Secretarial experience preferred.
Visa Requirements: Must be legally eligible to work in Canada.
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Jan 22, 2019
Contract
Legal Assistant (1 Year Contract)
Summary of Responsibilities:
Providing administrative support to the AccorHotels North & Central America team , the Legal Assistant responsibilities and essential job functions include but are not limited to the following:
Typing general correspondence and preparation of legal documents with attention detail to ensure accuracy
Proofreading and producing presentation materials, slides and other documents ensuring final product is error free
Photocopying, scanning , mail and couriers
Maintaining an effective filing system for all legal correspondence and documents
Maintaining a diary system to ensure proper completion and to track relevant dates for attention
Managing and maintaining contract and corporate databases
Planning and organizing meetings, conference calls and events, including catering, accommodation, facilities or transportation as required
Co-ordination of complex domestic and international travel arrangements
Preparation and submission of extensive monthly expense reports
Maintaining and updating the lawyers’ calendars
Managing submission, processing and queries related to legal department invoices
Communicating and interacting with internal and external contacts
Maintaining confidentiality of all matters occurring in the Law Department
Perform other duties as assigned
Qualifications:
Strong organizational skills
Ability to recognize and react to confidential situations
Ability to prioritize
Knowledge and understanding of legal documentation
Attention to detail and accuracy
Good telephone manner
Ability to work efficiently in a busy environment
Ability to collaborate and work effectively with others as an integral part of the Law Department
Ability to work with a high degree of independence with the ability to use initiative, multitask and manage workload and competing priorities
Exercise judgment in identifying issues needing immediate attention and in identifying additional information need to facilitate decision by lawyers
Strong interpersonal skills and professionalism required to deal with internal contacts (including all levels of management) and external contacts
Must be flexible and able to meet deadlines
Strong knowledge of Outlook, Microsoft Word, PowerPoint and basic knowledge of Excel. Exposure to technology including Apple products would be an asset.
Experience with e-billing software Serengeti would be an asset.
Completion of a certified Legal Administrator's program(or a higher degree/certificate) would be an asset
Legal Secretarial experience preferred.
Visa Requirements: Must be legally eligible to work in Canada.
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ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking an energetic, detail-oriented, self-starter to join our fast paced team. As a member of the Recovery Services team, the incumbent will primarily support professionals in Business Law, area of Bankruptcy.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare: (a) legal documents with directions according to general precedents or instructions from Professional (b) letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Assist with bankruptcy opposition and other consumer bankruptcy proceedings commenced pursuant to the Bankruptcy and Insolvency Act (BIA).
Evaluate files to review case facts, determine appropriate processes and plans required for the conduct of the file, ensuring that critical deadlines are identified and met.
Draft a variety of documentation, from research, precedents and/or directions, including pleadings, forms, contracts, agreements, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with legislation and/or governing regulations.
Ensure that each action on the file conforms to the requirements of the Bankruptcy and Civil Courts and/or Governing Tribunals or other Government Department.
Systematically organize, track and maintain document files and case correspondence, using, where appropriate, computer databases and imaging software.
Assists the professional in preparation for formal stages of the process, such as Examinations, Court Proceedings, etc.
Liaise with client to obtain and, when directed by the professional, provide information.
Communicate directly with service providers and judicial/tribunal officials in connection with the client’s file.
QUALIFICATIONS
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
Ability to use discretion when dealing with confidential information
Capacity to work independently, as well as in a team environment
Produce a high quality and quantity of work product, occasionally under tight timelines
Able to prioritize and to redefine priorities when necessary
Handle stress in a business-like manner
The ability to analyze legal documents for accuracy
Knowledge about current relevant legislation and government regulations
Knowledge of Microsoft Office Suite
Bilingualism (French/English) may be required in some offices
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
Jan 21, 2019
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking an energetic, detail-oriented, self-starter to join our fast paced team. As a member of the Recovery Services team, the incumbent will primarily support professionals in Business Law, area of Bankruptcy.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare: (a) legal documents with directions according to general precedents or instructions from Professional (b) letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Assist with bankruptcy opposition and other consumer bankruptcy proceedings commenced pursuant to the Bankruptcy and Insolvency Act (BIA).
Evaluate files to review case facts, determine appropriate processes and plans required for the conduct of the file, ensuring that critical deadlines are identified and met.
Draft a variety of documentation, from research, precedents and/or directions, including pleadings, forms, contracts, agreements, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with legislation and/or governing regulations.
Ensure that each action on the file conforms to the requirements of the Bankruptcy and Civil Courts and/or Governing Tribunals or other Government Department.
Systematically organize, track and maintain document files and case correspondence, using, where appropriate, computer databases and imaging software.
Assists the professional in preparation for formal stages of the process, such as Examinations, Court Proceedings, etc.
Liaise with client to obtain and, when directed by the professional, provide information.
Communicate directly with service providers and judicial/tribunal officials in connection with the client’s file.
QUALIFICATIONS
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
Ability to use discretion when dealing with confidential information
Capacity to work independently, as well as in a team environment
Produce a high quality and quantity of work product, occasionally under tight timelines
Able to prioritize and to redefine priorities when necessary
Handle stress in a business-like manner
The ability to analyze legal documents for accuracy
Knowledge about current relevant legislation and government regulations
Knowledge of Microsoft Office Suite
Bilingualism (French/English) may be required in some offices
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Vancouver office is currently recruiting for a Legal Administrative Assistant in our Business Law Department, providing a variety of routine legal and administrative duties to two Partners focusing primarily on securities law.
The successful candidate will be responsible for, but not limited to:
Preparing legal documents from written and oral instructions and precedents in securities law.
Drafting routine correspondence on behalf of lawyers.
Entering dockets and preparing accounts.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyers.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of office matters.
Providing support to lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
Post secondary diploma or certificate in legal administration.
A minimum of 3 years previous legal administrative assistant experience in corporate and securities.
Proficient in Microsoft Office 2007 with advanced skills in Word, Excel and PowerPoint.
Familiar with TSX resources, SEDAR and SEDI is an asset.
Superior organizational skills and above-average attention to detail.
Excellent interpersonal skills and ability to work collaboratively with both internal and external clients.
Able to work under pressure, be flexible and adapt to changing situations easily.
Able to juggle multiple priorities, meet deadlines and exhibit sound judgment all with minimal supervision.
Please respond, in confidence to: Jacqueline Myers Human Resources Coordinator Cassels Brock & Blackwell LLP e-mail: jmyers@casselsbrock.com
Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes.
Jan 21, 2019
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Vancouver office is currently recruiting for a Legal Administrative Assistant in our Business Law Department, providing a variety of routine legal and administrative duties to two Partners focusing primarily on securities law.
The successful candidate will be responsible for, but not limited to:
Preparing legal documents from written and oral instructions and precedents in securities law.
Drafting routine correspondence on behalf of lawyers.
Entering dockets and preparing accounts.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyers.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyers apprised of office matters.
Providing support to lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
Post secondary diploma or certificate in legal administration.
A minimum of 3 years previous legal administrative assistant experience in corporate and securities.
Proficient in Microsoft Office 2007 with advanced skills in Word, Excel and PowerPoint.
Familiar with TSX resources, SEDAR and SEDI is an asset.
Superior organizational skills and above-average attention to detail.
Excellent interpersonal skills and ability to work collaboratively with both internal and external clients.
Able to work under pressure, be flexible and adapt to changing situations easily.
Able to juggle multiple priorities, meet deadlines and exhibit sound judgment all with minimal supervision.
Please respond, in confidence to: Jacqueline Myers Human Resources Coordinator Cassels Brock & Blackwell LLP e-mail: jmyers@casselsbrock.com
Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes.
We’re here to help people, businesses and society prosper in good times and be resilient in bad times. We’re focused on what matters to our customers. We listen and connect. We make their problems our problems. We strive to understand what they’re going through. We build products with them in mind and offer solutions that help. And we deliver on our promises. We believe that insurance is not about things, it’s about people.
A career in Insurance has never been this exciting.
Evolving consumer expectations and technology have helped to shape a new vision for our industry – and we are leading the way. Our Technology teams are reshaping the way we do business and setting new industry benchmarks. Our product teams are developing products that protect people and businesses so they can focus on what matters to them most.
Our success story is written by our passion for creating a better tomorrow. We’re re-writing the future of insurance - are you ready to be a part of the story?
Your Job
This is your opportunity.
As a Legal Assistant , you will play an integral role in the Legal department working closely with the Litigation team to provide legal assistance on Property and Casualty litigation files. This exciting in-house role is based in our downtown Calgary office.
This role will give you the chance to:
Provide clerical and administrative support such as scheduling meetings, photocopying, drafting correspondence, preparing pleadings, creating / updating trial binders, etc.
Implement an effective diarisation system to help manage the lawyer’s practice
Work with your assigned lawyers in managing workflow, monitoring calendars and meeting various deadlines
Interact with clients to schedule appointments; exchange / obtain information; communicate case progress as required
Word processing and general office duties
Update knowledge by participating in educational opportunities
Accomplish organizational goals by living Intact’s Success Factors
Your Skills
The requirements
Legal Assistant Certificate from a recognized post-secondary institution
A minimum of 3 years’ experience in the legal industry, with a solid background in litigation
Strong document management skills with the ability to learn and utilize Intact’s various software programs
Excellent attention to detail and sound proofreading skills
Ability to prioritize and organize
Excellent communication, listening, organizational and interpersonal skills
Ability to work independently, exercise sound judgment and take initiative
Demonstrate a disciplined approach to work
Closing Statement
The fine print. Background Checks
Prior to receiving a job offer, you may be asked to consent to background checks if it’s a requirement for the role. These checks could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offenceand driver’s license record.
Eligibility to work in Canada
It’s important that you are eligible to work in Canada at the time an offer of employment is made. For permanent roles, proof of eligibility can be a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, permanent residence card or confirmation.
We are an Equal Opportunity Employer
At Intact, our values guide everything that we do. We celebrate our differences and appreciate our similarities. That’s why we are committed to building an inclusive and inspiring environment for all employees.
If you are in need of a specific accommodation during the recruitment process, please let us know and we will be happy to provide.
Jan 10, 2019
Full time
We’re here to help people, businesses and society prosper in good times and be resilient in bad times. We’re focused on what matters to our customers. We listen and connect. We make their problems our problems. We strive to understand what they’re going through. We build products with them in mind and offer solutions that help. And we deliver on our promises. We believe that insurance is not about things, it’s about people.
A career in Insurance has never been this exciting.
Evolving consumer expectations and technology have helped to shape a new vision for our industry – and we are leading the way. Our Technology teams are reshaping the way we do business and setting new industry benchmarks. Our product teams are developing products that protect people and businesses so they can focus on what matters to them most.
Our success story is written by our passion for creating a better tomorrow. We’re re-writing the future of insurance - are you ready to be a part of the story?
Your Job
This is your opportunity.
As a Legal Assistant , you will play an integral role in the Legal department working closely with the Litigation team to provide legal assistance on Property and Casualty litigation files. This exciting in-house role is based in our downtown Calgary office.
This role will give you the chance to:
Provide clerical and administrative support such as scheduling meetings, photocopying, drafting correspondence, preparing pleadings, creating / updating trial binders, etc.
Implement an effective diarisation system to help manage the lawyer’s practice
Work with your assigned lawyers in managing workflow, monitoring calendars and meeting various deadlines
Interact with clients to schedule appointments; exchange / obtain information; communicate case progress as required
Word processing and general office duties
Update knowledge by participating in educational opportunities
Accomplish organizational goals by living Intact’s Success Factors
Your Skills
The requirements
Legal Assistant Certificate from a recognized post-secondary institution
A minimum of 3 years’ experience in the legal industry, with a solid background in litigation
Strong document management skills with the ability to learn and utilize Intact’s various software programs
Excellent attention to detail and sound proofreading skills
Ability to prioritize and organize
Excellent communication, listening, organizational and interpersonal skills
Ability to work independently, exercise sound judgment and take initiative
Demonstrate a disciplined approach to work
Closing Statement
The fine print. Background Checks
Prior to receiving a job offer, you may be asked to consent to background checks if it’s a requirement for the role. These checks could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offenceand driver’s license record.
Eligibility to work in Canada
It’s important that you are eligible to work in Canada at the time an offer of employment is made. For permanent roles, proof of eligibility can be a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, permanent residence card or confirmation.
We are an Equal Opportunity Employer
At Intact, our values guide everything that we do. We celebrate our differences and appreciate our similarities. That’s why we are committed to building an inclusive and inspiring environment for all employees.
If you are in need of a specific accommodation during the recruitment process, please let us know and we will be happy to provide.
BC Public Service
Dawson Creek, British Columbia, Canada
Legal Assistant Clerk Stenographer 11
An eligibility list will be established for future permanent and/or temporary vacancies. Currently only 1 temporary opportunity available until 12/31/2019. Position available in Dawson Creek This position is Full Time Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role The Criminal Justice Branch contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The Branch prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Criminal Justice Branch provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or Business Manager, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Carrie.Vilac@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent (GED)
Successful completion of a recognized legal assistant program OR a combination of four (4) years of education, training, and administrative support/clerical experience.
One (1) or more years of experience working in a legal office OR Six (6) months of experience working in the BC prosecution services.
Experience in record keeping, researching, word processing, spreadsheets, databases, email, Internet and other standard computer applications in MS Office.
Preference may be given to those with experience working in the Justice Sector.
Experience using tact, diplomacy, discretion and good judgment when dealing with sensitive situations, confidential material and demanding and difficult people.
Valid Class 5 B.C. Driver’s License. (Travel is a requirement of this position.)
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. Enhanced Security Screening will be required, which may include a Criminal Records Review Act (CRRA) check. APPLICATION REQUIREMENTS:
Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
Jan 05, 2019
Full time
Legal Assistant Clerk Stenographer 11
An eligibility list will be established for future permanent and/or temporary vacancies. Currently only 1 temporary opportunity available until 12/31/2019. Position available in Dawson Creek This position is Full Time Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role The Criminal Justice Branch contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The Branch prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Criminal Justice Branch provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or Business Manager, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Carrie.Vilac@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent (GED)
Successful completion of a recognized legal assistant program OR a combination of four (4) years of education, training, and administrative support/clerical experience.
One (1) or more years of experience working in a legal office OR Six (6) months of experience working in the BC prosecution services.
Experience in record keeping, researching, word processing, spreadsheets, databases, email, Internet and other standard computer applications in MS Office.
Preference may be given to those with experience working in the Justice Sector.
Experience using tact, diplomacy, discretion and good judgment when dealing with sensitive situations, confidential material and demanding and difficult people.
Valid Class 5 B.C. Driver’s License. (Travel is a requirement of this position.)
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. Enhanced Security Screening will be required, which may include a Criminal Records Review Act (CRRA) check. APPLICATION REQUIREMENTS:
Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
We currently have an opening for an Evening Legal Assistant (Document Support). This position requires a client-serviced individual who can produce large volumes of high quality work under tight deadlines. The successful candidate will have exceptional technical skills (able to work with corrupt/damaged documents) and the ability to work both independently as well as in a team environment. In addition, the incumbent must be detail and results oriented, with superior proofreading and organizational skills.
If you are a self-starter who shows strong initiative, then this may be the position for you!
Hours of Work: 5:00 p.m. - 12:30 a.m.; Monday to Friday.
Position Requirements
Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint), be a team player, have a positive attitude and professional image, and possess a minimum of 1 years of experience in a similar role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:
Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666
Dec 25, 2018
Full time
We currently have an opening for an Evening Legal Assistant (Document Support). This position requires a client-serviced individual who can produce large volumes of high quality work under tight deadlines. The successful candidate will have exceptional technical skills (able to work with corrupt/damaged documents) and the ability to work both independently as well as in a team environment. In addition, the incumbent must be detail and results oriented, with superior proofreading and organizational skills.
If you are a self-starter who shows strong initiative, then this may be the position for you!
Hours of Work: 5:00 p.m. - 12:30 a.m.; Monday to Friday.
Position Requirements
Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint), be a team player, have a positive attitude and professional image, and possess a minimum of 1 years of experience in a similar role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:
Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666
CAMBRIDGE LLP is seeking an estates legal assistant/law clerk with a minimum of five years experience to cover a maternity leave with possibility of long-term employment. The ideal candidate will possess an advanced knowledge of estates law and be familiar with processes relating to estate administration as well as drafting wills, powers of attorney, and similar documents. This position reports directly to two associate lawyers and a founding partner and is based out of the Burlington lo
Dec 21, 2018
Part time
CAMBRIDGE LLP is seeking an estates legal assistant/law clerk with a minimum of five years experience to cover a maternity leave with possibility of long-term employment. The ideal candidate will possess an advanced knowledge of estates law and be familiar with processes relating to estate administration as well as drafting wills, powers of attorney, and similar documents. This position reports directly to two associate lawyers and a founding partner and is based out of the Burlington lo
Legal Assistant - Montreal - 21620
Location: DORVAL, QC, Canada Posting Start Date: Nov 13, 2018 Posting End Date: Nov 27, 2018
Share:
Apply Now
Job Description
Description
Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.
Air Canada is Canada's largest domestic and international airline serving more than 200 airports on six continents and the only international network carrier in North America to receive a Four-Star ranking from independent U.K. research firm Skytrax. In 2018, Air Canada has been voted for the seventh time in nine years, the Best Airline in North America. We are among the 20 largest airlines in the world and serves more than 48 million customers each year. We plan on serving and delighting even more. We are undergoing significant growth and transforming to become a global aviation champion.
We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world.
We are seeking a Legal Secretary who will report to the Assistant General Counsel, Litigation.
Provide secretarial and administrative support for a number of Counsel.
Maintain and up-date extensive filing system.
Open, organize and maintain files and documents including computer files for rapid and effective retrieval.
Review and monitor status of files and assist with follow-up.
Maintain and coordinate efficient flow of documents including various databanks.
Draft and proofread correspondence, internal memoranda and other documents.
Type, format and assemble legal proceedings.
Organize legal documents for hearings and help prepare standard form documentation.
Remain aware of and update Counsel schedules.
Organize and coordinate meeting/conference calls as well as travel arrangements for Counsel and Legal agents.
Ensure follow-up on status of action items/projects.
Coordinate and liaise with internal and external parties in connection with hearings and conduct of various files.
Provide accurate document preparation support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts.
Prepare first drafts of proceedings or letters on the basis of existing Law Department templates.
Perform additional functions as directed or assumed on personal initiative.
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Qualifications
Full proficiency, written and spoken, in English and French is essential to the position.
Minimum of high school degree with a minimum of 3 years of secretarial work experience;
Availability to work flexible hours, on occasion;
Excellent secretarial and clerical skills;
Excellent organizational and administrative skills;
Excellent communication and interpersonal skills;
Excellent attention to detail;
Ability to build strong professional working relationships;
Ability to work without immediate and constant supervision;
Ability to work under pressure with speed and accuracy and establish priorities in order to meet deadlines;
Demonstrate a high degree of tact, discretion and good judgment in recognizing scope of authority and in protecting confidential information;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills in order to enhance individual and team innovation and productivity;
Proficient computer skills using Microsoft Office: Word, Outlook, PowerPoint and Excel;
Legal background, an asset.
Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
LINGUISTIC REQUIREMENTS
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
Dec 21, 2018
Full time
Legal Assistant - Montreal - 21620
Location: DORVAL, QC, Canada Posting Start Date: Nov 13, 2018 Posting End Date: Nov 27, 2018
Share:
Apply Now
Job Description
Description
Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.
Air Canada is Canada's largest domestic and international airline serving more than 200 airports on six continents and the only international network carrier in North America to receive a Four-Star ranking from independent U.K. research firm Skytrax. In 2018, Air Canada has been voted for the seventh time in nine years, the Best Airline in North America. We are among the 20 largest airlines in the world and serves more than 48 million customers each year. We plan on serving and delighting even more. We are undergoing significant growth and transforming to become a global aviation champion.
We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world.
We are seeking a Legal Secretary who will report to the Assistant General Counsel, Litigation.
Provide secretarial and administrative support for a number of Counsel.
Maintain and up-date extensive filing system.
Open, organize and maintain files and documents including computer files for rapid and effective retrieval.
Review and monitor status of files and assist with follow-up.
Maintain and coordinate efficient flow of documents including various databanks.
Draft and proofread correspondence, internal memoranda and other documents.
Type, format and assemble legal proceedings.
Organize legal documents for hearings and help prepare standard form documentation.
Remain aware of and update Counsel schedules.
Organize and coordinate meeting/conference calls as well as travel arrangements for Counsel and Legal agents.
Ensure follow-up on status of action items/projects.
Coordinate and liaise with internal and external parties in connection with hearings and conduct of various files.
Provide accurate document preparation support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts.
Prepare first drafts of proceedings or letters on the basis of existing Law Department templates.
Perform additional functions as directed or assumed on personal initiative.
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Qualifications
Full proficiency, written and spoken, in English and French is essential to the position.
Minimum of high school degree with a minimum of 3 years of secretarial work experience;
Availability to work flexible hours, on occasion;
Excellent secretarial and clerical skills;
Excellent organizational and administrative skills;
Excellent communication and interpersonal skills;
Excellent attention to detail;
Ability to build strong professional working relationships;
Ability to work without immediate and constant supervision;
Ability to work under pressure with speed and accuracy and establish priorities in order to meet deadlines;
Demonstrate a high degree of tact, discretion and good judgment in recognizing scope of authority and in protecting confidential information;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills in order to enhance individual and team innovation and productivity;
Proficient computer skills using Microsoft Office: Word, Outlook, PowerPoint and Excel;
Legal background, an asset.
Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
LINGUISTIC REQUIREMENTS
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
RESPONSIBILITIES
Documents
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Litigation
Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
Preparing basic court pleadings or other courtroom visuals.
Coordinating service and filing of proceedings with agencies and courts.
Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
File and Time Management
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
Working with Finance to coordinate new Client and Matter openings (KYC);
Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
QUALIFICATIONS
Legal Assistant Diploma or equivalent.
Minimum 5 years of experience as a litigation legal assistant.
In-depth knowledge of legal terminology, court rules and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Qualified candidates are invited to submit their resume to:
E-mail : recruit@mccarthy.ca
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
Dec 18, 2018
Full time
RESPONSIBILITIES
Documents
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Litigation
Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
Preparing basic court pleadings or other courtroom visuals.
Coordinating service and filing of proceedings with agencies and courts.
Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
File and Time Management
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
Working with Finance to coordinate new Client and Matter openings (KYC);
Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
QUALIFICATIONS
Legal Assistant Diploma or equivalent.
Minimum 5 years of experience as a litigation legal assistant.
In-depth knowledge of legal terminology, court rules and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Qualified candidates are invited to submit their resume to:
E-mail : recruit@mccarthy.ca
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
Birdsell Grant LLP is seeking a highly skilled and motivated Legal Assistant to support a lawyer with a solicitor’s practice.
We are inviting candidates with a legal assistant diploma or certificate from an accredited post-secondary institution and at least 3 years of legal assistant experience to apply. The ideal candidate will possess:
Strong attention to detail, word processing and organizational skills;
Excellent written and verbal communication skills;
Good analytical and problem-solving abilities;
The ability to prioritize work and meet tight deadlines;
A high level of professionalism while working closely with lawyers, staff and clients;
Strong knowledge of basic legal concepts, principles, and terminology;
The ability to be a positive self-starter with a strong, independent work ethic; and
Enjoy working in a fast-paced, challenging environment with variety.
The ideal candidate will be responsible for the following core duties:
Managing workflow for a lawyer with a demanding practice;
Coordinating and scheduling meetings and maintaining a busy calendar;
Performing various searches at the Land Titles Office and Corporate Registries;
Preparing client reports accounts; and
Performing general administrative tasks including office and file management.
In addition to experience with the above, the ideal candidate would specifically have the following background, skills and experience:
Microsoft Office applications (Outlook, Word and Excel)
Alberta Land Titles: Spatial Information System
Alberta Corporate Registry
Esilaw
We offer our staff competitive salary and vacation (including vacation entitlement in your first year), and a long-standing positive work environment.
Please apply by submitting your resume (including months and years of employment history) and cover letter. We thank all applicants, however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Experience:
legal assistant: 3 years (Required)
Dec 15, 2018
Full time
Birdsell Grant LLP is seeking a highly skilled and motivated Legal Assistant to support a lawyer with a solicitor’s practice.
We are inviting candidates with a legal assistant diploma or certificate from an accredited post-secondary institution and at least 3 years of legal assistant experience to apply. The ideal candidate will possess:
Strong attention to detail, word processing and organizational skills;
Excellent written and verbal communication skills;
Good analytical and problem-solving abilities;
The ability to prioritize work and meet tight deadlines;
A high level of professionalism while working closely with lawyers, staff and clients;
Strong knowledge of basic legal concepts, principles, and terminology;
The ability to be a positive self-starter with a strong, independent work ethic; and
Enjoy working in a fast-paced, challenging environment with variety.
The ideal candidate will be responsible for the following core duties:
Managing workflow for a lawyer with a demanding practice;
Coordinating and scheduling meetings and maintaining a busy calendar;
Performing various searches at the Land Titles Office and Corporate Registries;
Preparing client reports accounts; and
Performing general administrative tasks including office and file management.
In addition to experience with the above, the ideal candidate would specifically have the following background, skills and experience:
Microsoft Office applications (Outlook, Word and Excel)
Alberta Land Titles: Spatial Information System
Alberta Corporate Registry
Esilaw
We offer our staff competitive salary and vacation (including vacation entitlement in your first year), and a long-standing positive work environment.
Please apply by submitting your resume (including months and years of employment history) and cover letter. We thank all applicants, however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Experience:
legal assistant: 3 years (Required)
Job Summary
Legal Assistant - Floater - CALGARY, AB
The successful candidate will independently manage the daily activities of various lawyers in their litigation and corporate practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.
Hours of work are from 8 a.m. to 4 p.m. Occasional pre-authorized overtime may be required to meet client needs.
Job Type / Category
At Fasken, success means:
A strong client service approach - ready, willing, and able.
Impeccable proofreading and grammar skills.
Being organized, with high attention to detail and accuracy when completing tasks.
Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Being proactive and taking initiative in anticipation of next steps.
Positive, hard-working mentality.
Primary Responsibilities
Moving throughout various business practice groups on a day to day basis, providing support to lawyers and other legal assistants
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
Transcribing digital dictation.
Entering time dockets.
Liaising with Billing Coordinators for the monthly production of accounts.
Ensuring all physical and electronic filing is organized and up to date on a regular basis.
Providing backup coverage in the absence of other assistants.
Providing reception backup support for breaks and vacation coverage.
Other duties, as assigned.
Required Education, Skills and Qualifications
Completion of a post-secondary Legal Assistant course.
1-3 years’ experience as a legal assistant (large firm experience preferred).
In-depth understanding of business and legal terminology.
Solid computer and typing skills; proficiency in MS Office 2010, Excel, Power Point, Adobe Pro, digital dictation, Worksite DMS, etc.
Company Profile
Your Application
Qualified candidates are asked to submit their resume and cover letter in confidence to: Pamela Menge, Human Resources Assistant
Please indicate the position you are applying for in your cover letter and apply with your resume attached. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Nov 28, 2018
Full time
Job Summary
Legal Assistant - Floater - CALGARY, AB
The successful candidate will independently manage the daily activities of various lawyers in their litigation and corporate practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.
Hours of work are from 8 a.m. to 4 p.m. Occasional pre-authorized overtime may be required to meet client needs.
Job Type / Category
At Fasken, success means:
A strong client service approach - ready, willing, and able.
Impeccable proofreading and grammar skills.
Being organized, with high attention to detail and accuracy when completing tasks.
Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Being proactive and taking initiative in anticipation of next steps.
Positive, hard-working mentality.
Primary Responsibilities
Moving throughout various business practice groups on a day to day basis, providing support to lawyers and other legal assistants
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
Transcribing digital dictation.
Entering time dockets.
Liaising with Billing Coordinators for the monthly production of accounts.
Ensuring all physical and electronic filing is organized and up to date on a regular basis.
Providing backup coverage in the absence of other assistants.
Providing reception backup support for breaks and vacation coverage.
Other duties, as assigned.
Required Education, Skills and Qualifications
Completion of a post-secondary Legal Assistant course.
1-3 years’ experience as a legal assistant (large firm experience preferred).
In-depth understanding of business and legal terminology.
Solid computer and typing skills; proficiency in MS Office 2010, Excel, Power Point, Adobe Pro, digital dictation, Worksite DMS, etc.
Company Profile
Your Application
Qualified candidates are asked to submit their resume and cover letter in confidence to: Pamela Menge, Human Resources Assistant
Please indicate the position you are applying for in your cover letter and apply with your resume attached. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
Corporate Legal Assistant – (In-House)
Our client is a fast-paced, fast-growing owner and operator of real estate in Western Canada. They believe that their employees are the core of what makes their company unique and want to hire people who have a passion for what they do. The strive to maintain a culture that offers everyone the opportunity to succeed. Are you the Corporate Legal Assistant ready to join their team?
Key Responsibilities
Providing consistent and reliable assistance
Assistance with developing and maintaining best practices for contract management and compliance, including maintaining all legal files and working collaboratively with various functional groups within the company
Performing all administrative tasks associated with legal support business activities
Preparation of presentations and correspondence and revising documents, including proofreading, editing and document version management
Education
Legal Assistant Diploma/Certificate or equivalent experience and training
Experience
A minimum of 5 years of corporate legal assistant experience
Experience with knowledge of corporate structure
SEDARfiling experience is a must
Skills
High level of proficiency in Microsoft Office and Adobe
Strong sense of diplomacy, confidentiality and discretion
Strong attention to detail
Ability to remain calm under pressure
Displays professionalism and strong ethics, as well as being reliable and trustworthy
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner;
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written skills
A desire to continue to learn and grow in your role.
This awesome firm offers a competitive salary and benefits package that will commensurate with qualifications and experience.
At Urban Legal Recruitment, we guarantee discretion and confidentiality.
We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.
Nov 28, 2018
Full time
Corporate Legal Assistant – (In-House)
Our client is a fast-paced, fast-growing owner and operator of real estate in Western Canada. They believe that their employees are the core of what makes their company unique and want to hire people who have a passion for what they do. The strive to maintain a culture that offers everyone the opportunity to succeed. Are you the Corporate Legal Assistant ready to join their team?
Key Responsibilities
Providing consistent and reliable assistance
Assistance with developing and maintaining best practices for contract management and compliance, including maintaining all legal files and working collaboratively with various functional groups within the company
Performing all administrative tasks associated with legal support business activities
Preparation of presentations and correspondence and revising documents, including proofreading, editing and document version management
Education
Legal Assistant Diploma/Certificate or equivalent experience and training
Experience
A minimum of 5 years of corporate legal assistant experience
Experience with knowledge of corporate structure
SEDARfiling experience is a must
Skills
High level of proficiency in Microsoft Office and Adobe
Strong sense of diplomacy, confidentiality and discretion
Strong attention to detail
Ability to remain calm under pressure
Displays professionalism and strong ethics, as well as being reliable and trustworthy
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner;
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written skills
A desire to continue to learn and grow in your role.
This awesome firm offers a competitive salary and benefits package that will commensurate with qualifications and experience.
At Urban Legal Recruitment, we guarantee discretion and confidentiality.
We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.
Our Moncton Office has an immediate opening for a Evening/Weekend Bilingual Litigation Legal Assistant. Position is permanent, full-time and offers flexible hours (2pm-10pm or 3pm-11pm would be ideal).
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. At Cox & Palmer, our support staff is an essential part of our team effort to deliver outstanding service to our clients.
Cox & Palmer provides a competitive salary and comprehensive benefits:
Employer paid premiums for individual or family health and dental benefits;
Pension with matching employer contribution;
Employee assistance program; and
Annual fitness allowance.
SUMMARY OF RESPONSIBILITIES
Maintain detailed and accurate client and administrative files;
Draft a wide range of legal documents and correspondence;
Proofread, data entry, photocopy, and other office related duties;
Establish and maintain a calendar and reminder system; and
All tasks must be performed with a high degree of accuracy.
SKILLS AND QUALIFICATIONS
Spoken and written proficiency in both French and English;
Five plus years of experience working in a legal assistant role;
Legal Assistant or Paralegal diploma from a recognized post-secondary institution;
Above average proficiency in Microsoft applications and typing skills;
Excellent proofreading, spelling and grammar skills;
Superior organizational abilities. Detail oriented;
Preference will be given to applicants with previous litigation experience.
This position will remain posted until successfully filled. Qualified candidates who are interested in this position should send a covering letter and resume to:
Human Resources Cox & Palmer 644 Main Street, Suite 500 Moncton, NB E1C 1E2 Fax: (506) 856-8150 kperreault@coxandpalmer.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Cox & Palmer is committed to diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network (LFDIN) and Pride at Work Canada.
Nov 27, 2018
Full time
Our Moncton Office has an immediate opening for a Evening/Weekend Bilingual Litigation Legal Assistant. Position is permanent, full-time and offers flexible hours (2pm-10pm or 3pm-11pm would be ideal).
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. At Cox & Palmer, our support staff is an essential part of our team effort to deliver outstanding service to our clients.
Cox & Palmer provides a competitive salary and comprehensive benefits:
Employer paid premiums for individual or family health and dental benefits;
Pension with matching employer contribution;
Employee assistance program; and
Annual fitness allowance.
SUMMARY OF RESPONSIBILITIES
Maintain detailed and accurate client and administrative files;
Draft a wide range of legal documents and correspondence;
Proofread, data entry, photocopy, and other office related duties;
Establish and maintain a calendar and reminder system; and
All tasks must be performed with a high degree of accuracy.
SKILLS AND QUALIFICATIONS
Spoken and written proficiency in both French and English;
Five plus years of experience working in a legal assistant role;
Legal Assistant or Paralegal diploma from a recognized post-secondary institution;
Above average proficiency in Microsoft applications and typing skills;
Excellent proofreading, spelling and grammar skills;
Superior organizational abilities. Detail oriented;
Preference will be given to applicants with previous litigation experience.
This position will remain posted until successfully filled. Qualified candidates who are interested in this position should send a covering letter and resume to:
Human Resources Cox & Palmer 644 Main Street, Suite 500 Moncton, NB E1C 1E2 Fax: (506) 856-8150 kperreault@coxandpalmer.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Cox & Palmer is committed to diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network (LFDIN) and Pride at Work Canada.
Siskinds is one of Southwestern Ontario’s leading law firms. We provide local and national service in virtually all areas of the law including personal injury, business and commercial law, class actions, labour and employment, family, estates, and litigation. Our team of over 80 lawyers and more than 100 support staff is dedicated to ensuring our clients receive exceptional service.
Business Law Legal Assistant – Full-time (12 month contract)
This position will require you to perform administrative support for our Business Law Team. These tasks include but are not limited to, opening/closing files, generating accounts, all general administrative tasks, compiling record books, correspondence, organizing minute books, drafting annual resolutions, and management of multiple databases.
Our ideal candidate will have a post-secondary education (Legal Assistant/Law Clerk/Paralegal), 0-2 years’ relevant experience. New grads are welcome to apply. We need an intelligent (“quick to pick up”), enthusiastic and proactive individual. The role requires sound administrative, time management, and organizational skills. It also requires excellent communication skills (verbal, written and grammatical). Attention to detail is also imperative. Regular client contact will occur.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
The following skills and attributes are also essential:
Above average interpersonal skills
Strong organizational skills with the ability to be proactive and follow through.
Superior communication skills (both verbal and written)
Detail-oriented
Ability to multi-task, prioritize, and work to deadlines
Strong client service skills, and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe)
We are a truly a cohesive team, and as such, being a team player as well as having a strong technical ability and a positive attitude will make you a top runner, and ideally our chosen candidate.
We offer a technologically advanced environment with exposure to many specialized computer applications. Our comprehensive in-house training and ongoing support is of the highest level.
We offer competitive compensation and benefits. Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line. Deadline for submissions is Friday, November 16, 2018.
Nov 27, 2018
Contract
Siskinds is one of Southwestern Ontario’s leading law firms. We provide local and national service in virtually all areas of the law including personal injury, business and commercial law, class actions, labour and employment, family, estates, and litigation. Our team of over 80 lawyers and more than 100 support staff is dedicated to ensuring our clients receive exceptional service.
Business Law Legal Assistant – Full-time (12 month contract)
This position will require you to perform administrative support for our Business Law Team. These tasks include but are not limited to, opening/closing files, generating accounts, all general administrative tasks, compiling record books, correspondence, organizing minute books, drafting annual resolutions, and management of multiple databases.
Our ideal candidate will have a post-secondary education (Legal Assistant/Law Clerk/Paralegal), 0-2 years’ relevant experience. New grads are welcome to apply. We need an intelligent (“quick to pick up”), enthusiastic and proactive individual. The role requires sound administrative, time management, and organizational skills. It also requires excellent communication skills (verbal, written and grammatical). Attention to detail is also imperative. Regular client contact will occur.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
The following skills and attributes are also essential:
Above average interpersonal skills
Strong organizational skills with the ability to be proactive and follow through.
Superior communication skills (both verbal and written)
Detail-oriented
Ability to multi-task, prioritize, and work to deadlines
Strong client service skills, and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe)
We are a truly a cohesive team, and as such, being a team player as well as having a strong technical ability and a positive attitude will make you a top runner, and ideally our chosen candidate.
We offer a technologically advanced environment with exposure to many specialized computer applications. Our comprehensive in-house training and ongoing support is of the highest level.
We offer competitive compensation and benefits. Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line. Deadline for submissions is Friday, November 16, 2018.
Toronto - Assistant to the Chief Administrative Officer
Summary:
The Assistant to the Chief Administrative Officer (CAO) will provide administrative assistance and support for the CAO by effectively taking direction to complete a wide variety of administrative tasks and projects, and proactively anticipate current and future requirements. The Assistant to the CAO will perform a wide variety of multifaceted and confidential administrative, analytical and research duties. Duties performed will require considerable confidentiality, attention to detail and independent judgment.
Essential Functions:
Provide full scope support and assistance to the CAO
Manage scheduling and calendar and ensure the execution of required logistics including travel arrangements, meeting planning, conferences, presentation preparation, meeting documentation and materials, meeting follow up, etc.
Establish strong and positive working relations with both internal and external contacts
Conduct a wide variety of research and provide analysis and interpretation as well as develop and understand reports including compiling and interpreting data from across the firm
Develop and manage administrative processes and operational procedures
Draft, prepare and manage confidential correspondence, organizational charts and spreadsheets
Prepare and reconcile expense accounts, multiple credit card statements and other financial records, and liaise with Accounting as required
Assist with onboarding and off boarding processes, including liaising with departing lawyers on file transition issues
Review, edit and proof a wide range of documents, reports and communication pieces
Plan and organize staff training and development events and charitable activities
Provide back-up support on Reception desk and oversee activities in the Client Centre as required
Perform other duties as assigned
Qualifications:
The ideal candidate will have a minimum of 3 years of administrative experience supporting senior level management, preferably gained in a professional services environment
Positive team player and the ability to work at a high level of professionalism with a variety of team members and stakeholders
Ability to handle confidential and sensitive material with discretion and diplomacy
Proactive problem solver and responsive to shifting requirements
Proven research, analytical, problem-solving skills
The ability to work in a demanding and fast-paced environment with competing priorities
Impeccable proofreading, grammar skills and attention to detail
Strong organizational, project coordination and time management skills
Proficiency in Word, Excel and Visio is required
Flexibility to work overtime as required
Apply to:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
Nov 26, 2018
Full time
Toronto - Assistant to the Chief Administrative Officer
Summary:
The Assistant to the Chief Administrative Officer (CAO) will provide administrative assistance and support for the CAO by effectively taking direction to complete a wide variety of administrative tasks and projects, and proactively anticipate current and future requirements. The Assistant to the CAO will perform a wide variety of multifaceted and confidential administrative, analytical and research duties. Duties performed will require considerable confidentiality, attention to detail and independent judgment.
Essential Functions:
Provide full scope support and assistance to the CAO
Manage scheduling and calendar and ensure the execution of required logistics including travel arrangements, meeting planning, conferences, presentation preparation, meeting documentation and materials, meeting follow up, etc.
Establish strong and positive working relations with both internal and external contacts
Conduct a wide variety of research and provide analysis and interpretation as well as develop and understand reports including compiling and interpreting data from across the firm
Develop and manage administrative processes and operational procedures
Draft, prepare and manage confidential correspondence, organizational charts and spreadsheets
Prepare and reconcile expense accounts, multiple credit card statements and other financial records, and liaise with Accounting as required
Assist with onboarding and off boarding processes, including liaising with departing lawyers on file transition issues
Review, edit and proof a wide range of documents, reports and communication pieces
Plan and organize staff training and development events and charitable activities
Provide back-up support on Reception desk and oversee activities in the Client Centre as required
Perform other duties as assigned
Qualifications:
The ideal candidate will have a minimum of 3 years of administrative experience supporting senior level management, preferably gained in a professional services environment
Positive team player and the ability to work at a high level of professionalism with a variety of team members and stakeholders
Ability to handle confidential and sensitive material with discretion and diplomacy
Proactive problem solver and responsive to shifting requirements
Proven research, analytical, problem-solving skills
The ability to work in a demanding and fast-paced environment with competing priorities
Impeccable proofreading, grammar skills and attention to detail
Strong organizational, project coordination and time management skills
Proficiency in Word, Excel and Visio is required
Flexibility to work overtime as required
Apply to:
Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.
Lawson Lundell LLP
Vancouver, British Columbia, Canada
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010, and our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Lawson Lundell LLP is seeking a Junior Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Accounting Department. This role would be a great opportunity for a new graduate or a Junior Administrative Assistant. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Daily and Trust Bank runs
File Opening and Closing
Data and Cost Entry
General Filing
Perform other related duties as required or assigned
Qualifications
Minimum of 1 year experience in a professional environment (deliveries desk/mailroom or reception) is an asset
Proficient in Microsoft Office
Outstanding interpersonal and customer service skills
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Ability to work independently as well as part of a team
Pro-active and service oriented approach is a must
High School Diploma or equivalent
Excellent verbal and written communication skills
If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Kristi Smitas, Human Resources Coordinator.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Nov 26, 2018
Full time
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010, and our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Lawson Lundell LLP is seeking a Junior Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Accounting Department. This role would be a great opportunity for a new graduate or a Junior Administrative Assistant. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Daily and Trust Bank runs
File Opening and Closing
Data and Cost Entry
General Filing
Perform other related duties as required or assigned
Qualifications
Minimum of 1 year experience in a professional environment (deliveries desk/mailroom or reception) is an asset
Proficient in Microsoft Office
Outstanding interpersonal and customer service skills
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Ability to work independently as well as part of a team
Pro-active and service oriented approach is a must
High School Diploma or equivalent
Excellent verbal and written communication skills
If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Kristi Smitas, Human Resources Coordinator.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
