Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Stantec is recruiting for a Corporate Real Estate Assistant to be located in our Edmonton AB office. This is a maternity leave replacement position until approximately May 31, 2020.
Stantec’s real estate portfolio includes 7 million SF of space (primarily commercial/office space, with owned property, residential leases, sublease/tenants and industrial space). The Stantec Corporate Real Estate (CRE) team is responsible for the delivery and execution of a comprehensive real estate strategy that supports Stantec’s global operations in over 250 offices.
Reporting to and working with the Corporate Real Estate Co-ordinator, and as part of a comprehensive CRE team, this position will be involved in a wide variety of corporate real estate support activities throughout Stantec’s corporate real estate portfolio.
Your Key Responsibilities
Facilitating the execution of all lease and other real estate documents in accordance with Stantec’s Signing Authority Matrix
Ensuring all real estate documentation requirements are complete and accurate
Management of all residential leases to be executed in Stantec’s name
Maintaining the department’s electronic and hard copy files, including archiving
Ensuring database uploads are accurate and timely
Developing and running various database reports
Preparing various internal and external memos, letters, correspondence and reports
Maintaining Corporate Real Estate’s Communities website and SharePoint sites
Following up on Security Deposit reimbursements for expired leases
Maintaining team Sharepoint Sites
upporting the preparation and formatting of team reports and publications
Maintaining project status report and status
Setting up meetings and managing room and resource bookings, taking minutes as required
Your Capabilities and Credentials
Excellent working knowledge of MS Office, specifically Word, Excel, MS Outlook, PowerPoint and Adobe Acrobat, and Sharepoint
A thorough and organized approach to managing multiple tasks
Strong attention to detail
Ability to gather and organize data from multiple sources
Ability to prioritize and co-ordinate tasks efficiently ensuring all deadlines are met
Initiative, resourcefulness and problem-solving ability
Excellent communication skills and interpersonal skills, both verbal and written
Able to work independently in a dynamic team environment
Pro-active and enjoys working autonomously and as part of a wider team
Paramount at Stantec is a strong focus on customer service in supporting the needs of the CRE Team and operational locations. A commitment to customer service and excellent communication skills is fundamental to success in this role. The successful candidate will require strong IT skills (Word, Excel, MS Outlook, SharePoint), ability to manage multiple tasks and requests within tight fixed deadlines, an innovative and creative approach that will aid in identifying gaps in CRE processes and procedures and maintaining and enhancing the CRE Communities page and SharePoint sites. Experience supporting a complex team environment is required, and Business Administrative Professional education would be an advantage.
Education and Experience
The ideal candidate has 3-5 years’ administrative experience, preferably in a corporate real estate/legal/paralegal field and/or knowledge of the Real Estate industry.
High School Diploma or equivalent combination of education and experience.
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Administrative Support
Primary Location: Canada-Alberta-Edmonton
Employee Status: Temporary
Job Level: Individual Contributor
Travel: No
Schedule: Full-time
Dec 11, 2019
Contract
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Stantec is recruiting for a Corporate Real Estate Assistant to be located in our Edmonton AB office. This is a maternity leave replacement position until approximately May 31, 2020.
Stantec’s real estate portfolio includes 7 million SF of space (primarily commercial/office space, with owned property, residential leases, sublease/tenants and industrial space). The Stantec Corporate Real Estate (CRE) team is responsible for the delivery and execution of a comprehensive real estate strategy that supports Stantec’s global operations in over 250 offices.
Reporting to and working with the Corporate Real Estate Co-ordinator, and as part of a comprehensive CRE team, this position will be involved in a wide variety of corporate real estate support activities throughout Stantec’s corporate real estate portfolio.
Your Key Responsibilities
Facilitating the execution of all lease and other real estate documents in accordance with Stantec’s Signing Authority Matrix
Ensuring all real estate documentation requirements are complete and accurate
Management of all residential leases to be executed in Stantec’s name
Maintaining the department’s electronic and hard copy files, including archiving
Ensuring database uploads are accurate and timely
Developing and running various database reports
Preparing various internal and external memos, letters, correspondence and reports
Maintaining Corporate Real Estate’s Communities website and SharePoint sites
Following up on Security Deposit reimbursements for expired leases
Maintaining team Sharepoint Sites
upporting the preparation and formatting of team reports and publications
Maintaining project status report and status
Setting up meetings and managing room and resource bookings, taking minutes as required
Your Capabilities and Credentials
Excellent working knowledge of MS Office, specifically Word, Excel, MS Outlook, PowerPoint and Adobe Acrobat, and Sharepoint
A thorough and organized approach to managing multiple tasks
Strong attention to detail
Ability to gather and organize data from multiple sources
Ability to prioritize and co-ordinate tasks efficiently ensuring all deadlines are met
Initiative, resourcefulness and problem-solving ability
Excellent communication skills and interpersonal skills, both verbal and written
Able to work independently in a dynamic team environment
Pro-active and enjoys working autonomously and as part of a wider team
Paramount at Stantec is a strong focus on customer service in supporting the needs of the CRE Team and operational locations. A commitment to customer service and excellent communication skills is fundamental to success in this role. The successful candidate will require strong IT skills (Word, Excel, MS Outlook, SharePoint), ability to manage multiple tasks and requests within tight fixed deadlines, an innovative and creative approach that will aid in identifying gaps in CRE processes and procedures and maintaining and enhancing the CRE Communities page and SharePoint sites. Experience supporting a complex team environment is required, and Business Administrative Professional education would be an advantage.
Education and Experience
The ideal candidate has 3-5 years’ administrative experience, preferably in a corporate real estate/legal/paralegal field and/or knowledge of the Real Estate industry.
High School Diploma or equivalent combination of education and experience.
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Administrative Support
Primary Location: Canada-Alberta-Edmonton
Employee Status: Temporary
Job Level: Individual Contributor
Travel: No
Schedule: Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on-air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Please note, this is a temporary position until October 2, 2020.
Your role
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support to three lawyers (media law and business law) for the Legal Department in Toronto.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for these three lawyers. You will assist in all stages of legal matters, and compile basic data to facilitate requests for current and non-current information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following:
Minimum three (3) years' relevant experience as a legal assistant or legal secretary.
A college diploma as a legal assistant or equivalent would be an asset.
Excellent knowledge of the Windows environment, Word, Excel, and PowerPoint.
Fluency in English (spoken and written).
Knowledge of French would be an asset.
Excellent interpersonal skills: tact and diplomacy.
Strong organizational (able to prioritize effectively) and time-management skills.
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness.
Discretion to perform all duties with complete confidentiality.
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply Online''. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting on our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
********
Travailler à CBC/Radio-Canada
À CBC/Radio-Canada, nous avons pour mission de créer des contenus qui informent, divertissent et rassemblent les Canadiens sur de multiples plateformes. Nos réussites et nos réalisations reposent sur les valeurs auxquelles nous adhérons : la créativité, l’intégrité, l’inclusion et la pertinence.
Vous pensez avoir la capacité et la motivation d’évoluer dans un milieu bouillonnant et en constante transformation? Que ce soit pour travailler devant la caméra, au micro, en ligne ou dans les coulisses, vous pourriez faire partie d’une équipe qui réussit à créer des liens et à présenter des sujets qui passionnent les Canadiens.
Veuillez noter qu’il s’agit d’un poste temporaire jusqu’au 2 octobre 2020.
Votre mandat
À titre d’adjoint juridique, votre objectif principal sera de fournir du soutien administratif à trois conseillers juridiques (droit des médias et droit des affaires) du Service juridique à Toronto.
Plus spécifiquement, vous aurez à coordonner les activités du bureau et à établir les priorités et urgences pour trois conseillers juridiques. Vous fournirez une assistance durant toutes les étapes d’un dossier et compilerez des renseignements de base pour faciliter les réponses aux demandes de renseignements courantes et non courantes.
Vous assurerez la liaison avec les composantes de la Société et les services de soutien au sein de CBC/Radio-Canada ainsi qu’avec des intervenants externes. Vous ferez de la saisie de données et la mise en page de divers documents, vous tiendrez à jour les agendas, organiserez des réunions et/ou des déplacements et remplirez les notes de frais. Vous serez également responsable du classement physique et électronique des dossiers ainsi que de l’organisation du système de classement.
Nous sommes à la recherche d'un candidat répondant au profil suivant:
Minimum de trois (3) ans d'expérience pertinente à titre de secrétaire ou d'assistant juridique;
Diplôme d’études collégiales comme assistant juridique ou l’équivalent - un atout;
Excellentes connaissances de l'environnement Windows, Microsoft Office (Word, Excel et PowerPoint);
Excellente maîtrise de l'anglais (oral et écrit);
La connaissance du français serait un atout;
Excellentes aptitudes pour les relations interpersonnelles. – Tact et diplomatie;
Fortes aptitudes pour l'organisation du travail (capacité d'établir les priorités efficacement), la gestion du temps;
Capacité à travailler avec un minimum de supervision et à faire preuve d’initiative, de rigueur et de précision;
Faire preuve de discrétion pour accomplir ses tâches en toute confidentialité.
Les candidats peuvent être soumis à des tests de compétences et de connaissances.
Si ce poste vous intéresse, cliquez sur ''Postuler en ligne''. Nous remercions les candidats de leur intérêt, toutefois, nous ne communiquerons qu’avec les personnes retenues pour une entrevue.
CBC/Radio-Canada s’engage à être un chef de file dans la représentation de la diversité canadienne. Pourquoi cet engagement? C’est que pour pouvoir créer et raconter des histoires qui rassemblent les Canadiens, nous devons nous appuyer sur un effectif à l’image de la société canadienne en constante évolution. C’est la raison pour laquelle, en tant qu’employeur, nous valorisons l’égalité des chances et favorisons un milieu de travail inclusif, où nos différences individuelles sont non seulement reconnues et mises en valeur, mais se retrouvent également dans tous les services que nous offrons comme diffuseur public du Canada. Pour plus d’information, visitez la section Diversité et Inclusion de notre site web. Si vous avez besoin de mesures d’adaptation à cette étape du recrutement, veuillez nous en informer dès que possible en envoyant un courriel à recrutement@radio-canada.ca.
Nous vous invitons à consulter notre Code de conduite sur notre site institutionnel. Tous les employés doivent adhérer au code de conduite car celui-ci est une condition à l’emploi. Vous êtes également invité à consulter notre politique connexe en matière de conflits d'intérêts. Dans le cas où vous deviendriez un employé, il sera important de nous aviser le plus rapidement possible de toute situation qui pourrait constitué, ou être perçue comme constituant, un conflit d’intérêt compte tenu de vos nouvelles fonctions.
Le genre masculin, utilisé dans cet affichage pour plus de commodité, désigne les personnes de tout genre.
Dec 11, 2019
Full time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on-air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Please note, this is a temporary position until October 2, 2020.
Your role
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support to three lawyers (media law and business law) for the Legal Department in Toronto.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for these three lawyers. You will assist in all stages of legal matters, and compile basic data to facilitate requests for current and non-current information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following:
Minimum three (3) years' relevant experience as a legal assistant or legal secretary.
A college diploma as a legal assistant or equivalent would be an asset.
Excellent knowledge of the Windows environment, Word, Excel, and PowerPoint.
Fluency in English (spoken and written).
Knowledge of French would be an asset.
Excellent interpersonal skills: tact and diplomacy.
Strong organizational (able to prioritize effectively) and time-management skills.
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness.
Discretion to perform all duties with complete confidentiality.
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply Online''. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting on our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
********
Travailler à CBC/Radio-Canada
À CBC/Radio-Canada, nous avons pour mission de créer des contenus qui informent, divertissent et rassemblent les Canadiens sur de multiples plateformes. Nos réussites et nos réalisations reposent sur les valeurs auxquelles nous adhérons : la créativité, l’intégrité, l’inclusion et la pertinence.
Vous pensez avoir la capacité et la motivation d’évoluer dans un milieu bouillonnant et en constante transformation? Que ce soit pour travailler devant la caméra, au micro, en ligne ou dans les coulisses, vous pourriez faire partie d’une équipe qui réussit à créer des liens et à présenter des sujets qui passionnent les Canadiens.
Veuillez noter qu’il s’agit d’un poste temporaire jusqu’au 2 octobre 2020.
Votre mandat
À titre d’adjoint juridique, votre objectif principal sera de fournir du soutien administratif à trois conseillers juridiques (droit des médias et droit des affaires) du Service juridique à Toronto.
Plus spécifiquement, vous aurez à coordonner les activités du bureau et à établir les priorités et urgences pour trois conseillers juridiques. Vous fournirez une assistance durant toutes les étapes d’un dossier et compilerez des renseignements de base pour faciliter les réponses aux demandes de renseignements courantes et non courantes.
Vous assurerez la liaison avec les composantes de la Société et les services de soutien au sein de CBC/Radio-Canada ainsi qu’avec des intervenants externes. Vous ferez de la saisie de données et la mise en page de divers documents, vous tiendrez à jour les agendas, organiserez des réunions et/ou des déplacements et remplirez les notes de frais. Vous serez également responsable du classement physique et électronique des dossiers ainsi que de l’organisation du système de classement.
Nous sommes à la recherche d'un candidat répondant au profil suivant:
Minimum de trois (3) ans d'expérience pertinente à titre de secrétaire ou d'assistant juridique;
Diplôme d’études collégiales comme assistant juridique ou l’équivalent - un atout;
Excellentes connaissances de l'environnement Windows, Microsoft Office (Word, Excel et PowerPoint);
Excellente maîtrise de l'anglais (oral et écrit);
La connaissance du français serait un atout;
Excellentes aptitudes pour les relations interpersonnelles. – Tact et diplomatie;
Fortes aptitudes pour l'organisation du travail (capacité d'établir les priorités efficacement), la gestion du temps;
Capacité à travailler avec un minimum de supervision et à faire preuve d’initiative, de rigueur et de précision;
Faire preuve de discrétion pour accomplir ses tâches en toute confidentialité.
Les candidats peuvent être soumis à des tests de compétences et de connaissances.
Si ce poste vous intéresse, cliquez sur ''Postuler en ligne''. Nous remercions les candidats de leur intérêt, toutefois, nous ne communiquerons qu’avec les personnes retenues pour une entrevue.
CBC/Radio-Canada s’engage à être un chef de file dans la représentation de la diversité canadienne. Pourquoi cet engagement? C’est que pour pouvoir créer et raconter des histoires qui rassemblent les Canadiens, nous devons nous appuyer sur un effectif à l’image de la société canadienne en constante évolution. C’est la raison pour laquelle, en tant qu’employeur, nous valorisons l’égalité des chances et favorisons un milieu de travail inclusif, où nos différences individuelles sont non seulement reconnues et mises en valeur, mais se retrouvent également dans tous les services que nous offrons comme diffuseur public du Canada. Pour plus d’information, visitez la section Diversité et Inclusion de notre site web. Si vous avez besoin de mesures d’adaptation à cette étape du recrutement, veuillez nous en informer dès que possible en envoyant un courriel à recrutement@radio-canada.ca.
Nous vous invitons à consulter notre Code de conduite sur notre site institutionnel. Tous les employés doivent adhérer au code de conduite car celui-ci est une condition à l’emploi. Vous êtes également invité à consulter notre politique connexe en matière de conflits d'intérêts. Dans le cas où vous deviendriez un employé, il sera important de nous aviser le plus rapidement possible de toute situation qui pourrait constitué, ou être perçue comme constituant, un conflit d’intérêt compte tenu de vos nouvelles fonctions.
Le genre masculin, utilisé dans cet affichage pour plus de commodité, désigne les personnes de tout genre.
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
We are currently hiring a Advocacy Law Clerk to provide support to our Professionals. The successful candidate brings strong litigation experience, a proven ability to work in a team environment, and a genuine interest in commercial litigation, insurance, and professional liability.
RESPONSIBILITIES
Assist the professionals in preparing for the various stages in the litigation process including Interlocutory Applications, Questioning, Trial and Appeal;
Liaise with clients, experts, opposing counsel and professionals as required;
Review files to understand the nature of each case, evaluate steps to be taken and ensure critical deadlines are identified and met on an ongoing basis;
Independently draft documentation including but not limited to court documents, correspondence and memoranda to meet the requirements of the Court, the clients, and the Professionals;
Organize, track and maintain documentation relevant to the files and proactively undertake follow-up as required;
Assist the Professionals in preparing expert packages including electronic organization of documentation;
Other duties as assigned.
QUALIFICATIONS
A minimum of a Legal Administrative Assistant Diploma with preference for Paralegal/ Law Clerk Certification from a recognized post-secondary institution;
Litigation experience with a solid understanding of the steps in the litigation process;
Experience in commercial litigation, insurance, and professional liability is preferred;
Strong interpersonal, communication, and teamwork skills, including the ability to take direction and receive mentoring from team members;
Ability to handle a heavy and varied workload;
Ability to adapt to the needs of the clients and the legal professionals;
Strong knowledge of Microsoft Office Suite;
Excellent prioritization and organization skills;
Excellent attention to detail;
Advanced problem solving skills and flexibility, including the ability to set priorities while dealing with conflicting and emerging priorities;
Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required;
Experience with Relativity is an asset.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Dec 09, 2019
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
We are currently hiring a Advocacy Law Clerk to provide support to our Professionals. The successful candidate brings strong litigation experience, a proven ability to work in a team environment, and a genuine interest in commercial litigation, insurance, and professional liability.
RESPONSIBILITIES
Assist the professionals in preparing for the various stages in the litigation process including Interlocutory Applications, Questioning, Trial and Appeal;
Liaise with clients, experts, opposing counsel and professionals as required;
Review files to understand the nature of each case, evaluate steps to be taken and ensure critical deadlines are identified and met on an ongoing basis;
Independently draft documentation including but not limited to court documents, correspondence and memoranda to meet the requirements of the Court, the clients, and the Professionals;
Organize, track and maintain documentation relevant to the files and proactively undertake follow-up as required;
Assist the Professionals in preparing expert packages including electronic organization of documentation;
Other duties as assigned.
QUALIFICATIONS
A minimum of a Legal Administrative Assistant Diploma with preference for Paralegal/ Law Clerk Certification from a recognized post-secondary institution;
Litigation experience with a solid understanding of the steps in the litigation process;
Experience in commercial litigation, insurance, and professional liability is preferred;
Strong interpersonal, communication, and teamwork skills, including the ability to take direction and receive mentoring from team members;
Ability to handle a heavy and varied workload;
Ability to adapt to the needs of the clients and the legal professionals;
Strong knowledge of Microsoft Office Suite;
Excellent prioritization and organization skills;
Excellent attention to detail;
Advanced problem solving skills and flexibility, including the ability to set priorities while dealing with conflicting and emerging priorities;
Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required;
Experience with Relativity is an asset.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Taylor Janis LLP is a boutique human rights, labour and employment law firm, with offices located in Calgary and Edmonton. Our Calgary office is seeking a Legal Assistant for a full-time position, to start as soon as possible. We currently have 7 lawyers in our Calgary office, and we are growing in terms of both lawyers and assistants. Our office has a collegial, professional atmosphere, and we are passionate about our work.
This position involves providing administrative and litigation support to 2 or 3 lawyers, and some reception duties.
The duties and responsibilities for this role include:
Drafting, preparing and typing correspondence, pleadings, etc;
Arranging for court filing of documents;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Entering and maintaining the lawyer’s daily time in PC Law, including generating accounts on a monthly basis and accepting client payment on accounts;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Processing all relevant incoming and outgoing mail;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Maintaining client files in paper and electronic form; and
Providing assistance with reception duties on an as-needed basis.
The successful candidate will have the following skills:
A minimum of two years experience as a legal assistant/paralegal;
A legal assistant certificate or diploma;
Experience in civil litigation and/or employment law would be an asset;
Ability to work both independently and in a team-based environment; and
Strong organizational skills, with an emphasis on attention to detail.
We would thank in advance all candidates who submit their application, however we will be unable to respond to all queries. Those selected for an interview will be contacted directly. Compensation details to be discussed at interview if an interview is granted.
Dec 09, 2019
Full time
Taylor Janis LLP is a boutique human rights, labour and employment law firm, with offices located in Calgary and Edmonton. Our Calgary office is seeking a Legal Assistant for a full-time position, to start as soon as possible. We currently have 7 lawyers in our Calgary office, and we are growing in terms of both lawyers and assistants. Our office has a collegial, professional atmosphere, and we are passionate about our work.
This position involves providing administrative and litigation support to 2 or 3 lawyers, and some reception duties.
The duties and responsibilities for this role include:
Drafting, preparing and typing correspondence, pleadings, etc;
Arranging for court filing of documents;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Entering and maintaining the lawyer’s daily time in PC Law, including generating accounts on a monthly basis and accepting client payment on accounts;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Processing all relevant incoming and outgoing mail;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Maintaining client files in paper and electronic form; and
Providing assistance with reception duties on an as-needed basis.
The successful candidate will have the following skills:
A minimum of two years experience as a legal assistant/paralegal;
A legal assistant certificate or diploma;
Experience in civil litigation and/or employment law would be an asset;
Ability to work both independently and in a team-based environment; and
Strong organizational skills, with an emphasis on attention to detail.
We would thank in advance all candidates who submit their application, however we will be unable to respond to all queries. Those selected for an interview will be contacted directly. Compensation details to be discussed at interview if an interview is granted.
BC Public Service
Surrey, British Columbia, Canada
Legal Assistant Clerk Stenographer R11
An eligibility list may be established. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role. The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The BC Prosecution Service prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The BC Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or Business Manager, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Terri.Wallace@gov.bc.ca, DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent (GED), and successful completion of a recognized legal assistant or paralegal program OR an equivalent combination of education, training, and administrative support/clerical experience in a legal office.
One (1) or more years of experience working in a legal environment OR six (6) months or more of experience working in the BC Prosecution Services.
Experience in word processing, spreadsheets, databases, email, Internet and other standard computer applications in Microsoft Office.
Preference may be given to applicants who have one or more of the following areas:
One (1) or more years of experience (within the last two years) working in a legal office as a legal assistant or paralegal.
Experience working as a legal assistant in the criminal law field and/or the Justice Sector.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. An Enhanced Security Screening will be required. APPLICATION REQUIREMENTS:
Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed. Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire. IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
Dec 08, 2019
Full time
Legal Assistant Clerk Stenographer R11
An eligibility list may be established. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role. The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. The BC Prosecution Service prosecutes offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The BC Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager or Business Manager, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Terri.Wallace@gov.bc.ca, DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent (GED), and successful completion of a recognized legal assistant or paralegal program OR an equivalent combination of education, training, and administrative support/clerical experience in a legal office.
One (1) or more years of experience working in a legal environment OR six (6) months or more of experience working in the BC Prosecution Services.
Experience in word processing, spreadsheets, databases, email, Internet and other standard computer applications in Microsoft Office.
Preference may be given to applicants who have one or more of the following areas:
One (1) or more years of experience (within the last two years) working in a legal office as a legal assistant or paralegal.
Experience working as a legal assistant in the criminal law field and/or the Justice Sector.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. An Enhanced Security Screening will be required. APPLICATION REQUIREMENTS:
Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed. Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire. IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.
Yorkway Management Inc.
181 University Avenue, Suite 2100, Toronto, Ontario, M5H 3M7
Title: Legal Administrative Assistant (German Speaking)
Department: European Practice Group
Terms of Employment: Permanent, Full-Time position
Wage: $24.72/hour
Benefits: Medical, Dental, Vision, Long Term Disability, and 15 days paid vacation
Location of Work: 181 University Avenue, Suite 2100, Toronto, Ontario, M5H 3M7
THE COMPANY
Yorkway Management Inc. (" Yorkway Management" ) is the management company of the law firm Dale & Lessmann LLP (" D&L "). The administrative personnel of D&L is hired and remunerated by Yorkway Management. By way of background, D&L is a business law firm based in Toronto, Canada. The firm has one of Canada's leading law practices devoted to advising European clients – in particular clients from Germany, Austria and Switzerland – with respect to the establishment and expansion of their businesses in the Canadian and NAFTA marketplace. Our clients carry on business in almost every industry sector. As a result of our clients' increasing interest and success in the Canadian business marketplace and our firm's expertise, D&L has established a European Practice Group in the summer of 2007. Today, this practice group has grown to include four multi-lingual lawyers, a multi-lingual immigration consultant and multiple administrative support staff. All lawyers whose practices are devoted to providing legal advice to German, Austrian and Swiss companies are assisted by staff with German educational qualifications and native German language skills appropriate for a law firm environment.
POSITION SUMMARY
D&L is expanding its European Practice Group and we currently have an opening for an Legal Administrative Assistant (German Speaking)
JOB DUTIES
Arrange travel, related itineraries and make reservations;
Review and proofread documents and correspondence to ensure;
compliance with legal procedures and grammatical usage in English and German;
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information in English and German;
Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents in English and German;
Prepare agendas and make arrangements for committee, board and other meetings;
Compile data and prepare papers for consideration and presentation by executive committees and boards of directors;
Submit jobs to the clear legal job board;
Prepare and co-ordinate the production and submission of summary briefs and reports;
Analyze incoming and outgoing memoranda, submissions and reports;
Establish and co-ordinate administrative policies and procedures;
Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings;
Liaise with departmental and corporate officials and with other organizations and associations; and
Conduct research on legal issues in German and English;
Explain Canadian, foreign and domestic policies to governments and nationals of foreign countries.
SKILLS REQUIREMENTS (EDUCATIONS AND WORK EXPERIENCE)
Law degree from either a recognized Canadian or German language University is mandatory;
Minimum of one (1) year of providing similar administrative support in both English and German is mandatory;
Native German-language speaking skills, as appropriate for working in a law environment, is mandatory;
Working knowledge of the following software applications is mandatory: MS Office (Word, Word Perfect, Power Point, Excel, Outlook) and PCLaw.
Dec 08, 2019
Full time
Yorkway Management Inc.
181 University Avenue, Suite 2100, Toronto, Ontario, M5H 3M7
Title: Legal Administrative Assistant (German Speaking)
Department: European Practice Group
Terms of Employment: Permanent, Full-Time position
Wage: $24.72/hour
Benefits: Medical, Dental, Vision, Long Term Disability, and 15 days paid vacation
Location of Work: 181 University Avenue, Suite 2100, Toronto, Ontario, M5H 3M7
THE COMPANY
Yorkway Management Inc. (" Yorkway Management" ) is the management company of the law firm Dale & Lessmann LLP (" D&L "). The administrative personnel of D&L is hired and remunerated by Yorkway Management. By way of background, D&L is a business law firm based in Toronto, Canada. The firm has one of Canada's leading law practices devoted to advising European clients – in particular clients from Germany, Austria and Switzerland – with respect to the establishment and expansion of their businesses in the Canadian and NAFTA marketplace. Our clients carry on business in almost every industry sector. As a result of our clients' increasing interest and success in the Canadian business marketplace and our firm's expertise, D&L has established a European Practice Group in the summer of 2007. Today, this practice group has grown to include four multi-lingual lawyers, a multi-lingual immigration consultant and multiple administrative support staff. All lawyers whose practices are devoted to providing legal advice to German, Austrian and Swiss companies are assisted by staff with German educational qualifications and native German language skills appropriate for a law firm environment.
POSITION SUMMARY
D&L is expanding its European Practice Group and we currently have an opening for an Legal Administrative Assistant (German Speaking)
JOB DUTIES
Arrange travel, related itineraries and make reservations;
Review and proofread documents and correspondence to ensure;
compliance with legal procedures and grammatical usage in English and German;
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information in English and German;
Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents in English and German;
Prepare agendas and make arrangements for committee, board and other meetings;
Compile data and prepare papers for consideration and presentation by executive committees and boards of directors;
Submit jobs to the clear legal job board;
Prepare and co-ordinate the production and submission of summary briefs and reports;
Analyze incoming and outgoing memoranda, submissions and reports;
Establish and co-ordinate administrative policies and procedures;
Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings;
Liaise with departmental and corporate officials and with other organizations and associations; and
Conduct research on legal issues in German and English;
Explain Canadian, foreign and domestic policies to governments and nationals of foreign countries.
SKILLS REQUIREMENTS (EDUCATIONS AND WORK EXPERIENCE)
Law degree from either a recognized Canadian or German language University is mandatory;
Minimum of one (1) year of providing similar administrative support in both English and German is mandatory;
Native German-language speaking skills, as appropriate for working in a law environment, is mandatory;
Working knowledge of the following software applications is mandatory: MS Office (Word, Word Perfect, Power Point, Excel, Outlook) and PCLaw.
Tell us your story. Don't go unnoticed. Explain why you're a winning candidate. Think "TD" if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward.
Stay current and competitive. Carve out a career for yourself. Grow with us.
Department Overview
Under close supervision, provides standard legal assistant and reception support for one or more staff Lawyers; maintains a close and highly responsive relationship to the day-to-day activities of the Lawyer(s)
Job Description
Prepares, through transcription of written or recorded documents, standard legal documents (i.e. correspondence, factums, motions, summonses etc.)
Drafts standard legal documents, correspondence and
pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed. Handles routine inquiries in Lawyer's absence ( i.e., negotiates
extensions of time) Manages lawyer's calendar ( i.e., schedules appointments,
coordinates appearances). Resolves scheduling conflicts with Attorney's approval. Answers select telephone inquiries based on knowledge of case and provide reception coverage for office as needed.
Responds to written or telephone inquiries with a standard letter.
Establishes, maintains, and when necessary, revises lawyer's files.
Performs additional duties as requested such as:
Arranges medical exams.
Maintains lists of witnesses, Subpoenas, fees, etc.
Requests fees for payment from Claims department
Participates in arranging lawyer’s files for easy access during trials
Informs witnesses of scheduled court appearances
Maintains Law Library.
And other miscellaneous duties as may be assigned from time to time.
Job Requirements
You have a secondary school diploma
You have a minimum of six months to one year experience
in an office environment
You have strong computer skills and MS Office
You are able to work in a fast paced office environment
You can juggle multiple tasks simultaneously
You are able to organize and prioritize daily tasks
You maintain a high level of confidentiality
You are customer service oriented
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a clear legal job board workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Dec 07, 2019
Full time
Tell us your story. Don't go unnoticed. Explain why you're a winning candidate. Think "TD" if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward.
Stay current and competitive. Carve out a career for yourself. Grow with us.
Department Overview
Under close supervision, provides standard legal assistant and reception support for one or more staff Lawyers; maintains a close and highly responsive relationship to the day-to-day activities of the Lawyer(s)
Job Description
Prepares, through transcription of written or recorded documents, standard legal documents (i.e. correspondence, factums, motions, summonses etc.)
Drafts standard legal documents, correspondence and
pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed. Handles routine inquiries in Lawyer's absence ( i.e., negotiates
extensions of time) Manages lawyer's calendar ( i.e., schedules appointments,
coordinates appearances). Resolves scheduling conflicts with Attorney's approval. Answers select telephone inquiries based on knowledge of case and provide reception coverage for office as needed.
Responds to written or telephone inquiries with a standard letter.
Establishes, maintains, and when necessary, revises lawyer's files.
Performs additional duties as requested such as:
Arranges medical exams.
Maintains lists of witnesses, Subpoenas, fees, etc.
Requests fees for payment from Claims department
Participates in arranging lawyer’s files for easy access during trials
Informs witnesses of scheduled court appearances
Maintains Law Library.
And other miscellaneous duties as may be assigned from time to time.
Job Requirements
You have a secondary school diploma
You have a minimum of six months to one year experience
in an office environment
You have strong computer skills and MS Office
You are able to work in a fast paced office environment
You can juggle multiple tasks simultaneously
You are able to organize and prioritize daily tasks
You maintain a high level of confidentiality
You are customer service oriented
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a clear legal job board workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Our culture and values are something we’re proud of, and are why we’re recognized as a “Top Company” to work for in Canada. At PwC we create leaders within our organization, within our clients’ organizations and within the community. We know great leaders inspire those around them and bring perspectives together to achieve what matters most. With PwC you’ll have a network for life. When you join us, you become part of an exclusive network of current PwC partners, staff and alumni, that will help you ignite a meaningful career.
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.
To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
Responsibilities include:
Calendar management – Monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material.
E-mail management – Monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer.
Work process management – Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate. Maintaining a tickler system for deadlines. Review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature).
Document Production – Preparing, editing, formatting, printing, scanning and revising a variety of legal documents such as correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material through copy typing or other instructions, while adhering to branding standards.
File Management – Managing files, including opening new files, maintaining large and complex files, ensuring all physical and electronic filing, is organized and up to date regularly. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers
Prepare and submit expense reports and book travel using company approved travel provider (Concur)
Organize and code invoices for payment as directed by lawyers
Docket entry, pre-bill and account preparation
Arranging and preparing for court filings
Requirements:
An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work.
Successful completion of post-secondary education in a related Legal Assistant or Law Clerk/Paralegal program.
1-5 years of work experience in a legal environment; preference will be given to previous experience gained within a large firm environment.
Strong technical skills using MS Office, Workshare Compare, iManage, and Nuance PDF. Experience with Google would be considered an asset. Knowledge of Ecore and Strategis websites.
In-depth knowledge of legal terminology, corporate transaction documents, court rules and procedures.
Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity, and tact.
Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility.
Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail.
Effective listening skills; excellent oral and written communication.
Why you’ll love working for PwC
We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, there’s something for everyone.
Leading benefits for our permanent staff include:
A competitive compensation package
Sponsored investments, pensions and saving plans with matching firm contributions
Flexible working
PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit
Every day recognition and real time appreciation through our rewards and recognition program
Dress for your day with our flexible dress environment
Health, wellness and fitness perks
Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work
Adoption/surrogacy benefits
Back-up child and elder care support
Career defining project work and international experience
Development opportunities including learning on the job, formal learning, learning from others and access to “Vantage” our digital learning system
Award winning programs including “Women in Leadership” and “Enhanced Pursuit Program”
A coach to help develop skills, diversify experiences and achieve career aspirations
See how you can create your future at PwC:
http://https://pwc.to/2kUQFOp
Every day we see how people make businesses great. But it's not only about skills. If your experience is close to what we're looking for, please consider applying. We recognize that experience comes in many forms, and passionate teams reimagine the possible. Create your future at PwC.
Dec 07, 2019
Full time
Our culture and values are something we’re proud of, and are why we’re recognized as a “Top Company” to work for in Canada. At PwC we create leaders within our organization, within our clients’ organizations and within the community. We know great leaders inspire those around them and bring perspectives together to achieve what matters most. With PwC you’ll have a network for life. When you join us, you become part of an exclusive network of current PwC partners, staff and alumni, that will help you ignite a meaningful career.
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.
To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
Responsibilities include:
Calendar management – Monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material.
E-mail management – Monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer.
Work process management – Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate. Maintaining a tickler system for deadlines. Review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature).
Document Production – Preparing, editing, formatting, printing, scanning and revising a variety of legal documents such as correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material through copy typing or other instructions, while adhering to branding standards.
File Management – Managing files, including opening new files, maintaining large and complex files, ensuring all physical and electronic filing, is organized and up to date regularly. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers
Prepare and submit expense reports and book travel using company approved travel provider (Concur)
Organize and code invoices for payment as directed by lawyers
Docket entry, pre-bill and account preparation
Arranging and preparing for court filings
Requirements:
An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work.
Successful completion of post-secondary education in a related Legal Assistant or Law Clerk/Paralegal program.
1-5 years of work experience in a legal environment; preference will be given to previous experience gained within a large firm environment.
Strong technical skills using MS Office, Workshare Compare, iManage, and Nuance PDF. Experience with Google would be considered an asset. Knowledge of Ecore and Strategis websites.
In-depth knowledge of legal terminology, corporate transaction documents, court rules and procedures.
Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity, and tact.
Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility.
Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail.
Effective listening skills; excellent oral and written communication.
Why you’ll love working for PwC
We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, there’s something for everyone.
Leading benefits for our permanent staff include:
A competitive compensation package
Sponsored investments, pensions and saving plans with matching firm contributions
Flexible working
PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit
Every day recognition and real time appreciation through our rewards and recognition program
Dress for your day with our flexible dress environment
Health, wellness and fitness perks
Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work
Adoption/surrogacy benefits
Back-up child and elder care support
Career defining project work and international experience
Development opportunities including learning on the job, formal learning, learning from others and access to “Vantage” our digital learning system
Award winning programs including “Women in Leadership” and “Enhanced Pursuit Program”
A coach to help develop skills, diversify experiences and achieve career aspirations
See how you can create your future at PwC:
http://https://pwc.to/2kUQFOp
Every day we see how people make businesses great. But it's not only about skills. If your experience is close to what we're looking for, please consider applying. We recognize that experience comes in many forms, and passionate teams reimagine the possible. Create your future at PwC.
The Team
Norton Rose Fulbright Canada is currently seeking a permanent full-time Legal Assistant role for our Resource Team. This role will provide support to all departments within the firm. The Resource Team is comprised of legal assistants with experience in all areas of law who have chosen to dedicate their skills to providing absence relief for other assistants. Assistants are expected to maintain familiarity with all technology and policy updates.
The Role
Prepare correspondence and legal documents from precedents, handwritten notes and dictation
Prioritize workflow to ensure completion of accurate work within established deadlines
Maintain files, including daily filing, file organization, opening and closing files
Schedule appointments and boardroom bookings
Handle telephone calls and correspondence
Time entry and bill preparation
Scheduling travel
Other administrative duties as required
Skills and Experience Required:
Legal Assistant Diploma from an accredited institution
6 to 9 years of experience as a legal assistant
Litigation experience considered an asset
Advanced technical skills, particularly with Microsoft Office Suite (Word, Excel, etc.)
Exceptional communication skills
Ability to work both independently and in a team atmosphere
Exceptional attention to detail
Ability to handle multiple competing and urgent deadlines
Excellent organizational and problem solving skills
Highly motivated and personable
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Dec 07, 2019
Full time
The Team
Norton Rose Fulbright Canada is currently seeking a permanent full-time Legal Assistant role for our Resource Team. This role will provide support to all departments within the firm. The Resource Team is comprised of legal assistants with experience in all areas of law who have chosen to dedicate their skills to providing absence relief for other assistants. Assistants are expected to maintain familiarity with all technology and policy updates.
The Role
Prepare correspondence and legal documents from precedents, handwritten notes and dictation
Prioritize workflow to ensure completion of accurate work within established deadlines
Maintain files, including daily filing, file organization, opening and closing files
Schedule appointments and boardroom bookings
Handle telephone calls and correspondence
Time entry and bill preparation
Scheduling travel
Other administrative duties as required
Skills and Experience Required:
Legal Assistant Diploma from an accredited institution
6 to 9 years of experience as a legal assistant
Litigation experience considered an asset
Advanced technical skills, particularly with Microsoft Office Suite (Word, Excel, etc.)
Exceptional communication skills
Ability to work both independently and in a team atmosphere
Exceptional attention to detail
Ability to handle multiple competing and urgent deadlines
Excellent organizational and problem solving skills
Highly motivated and personable
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.
Air Canada is Canada's largest domestic and international airline serving more than 220 airports on six continents and the only international network carrier in North America to receive a Four-Star ranking from independent U.K. research firm Skytrax. In 2019, Air Canada has been voted for the eighth time in ten years, the Best Airline in North America. We are among the 20 largest airlines in the world and in 2018 served nearly 51 million customers. We plan on serving and delighting even more. We are undergoing significant growth and transforming to become a global aviation champion.
We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world.
We are seeking a legal assistant to join our dynamic legal team in Montreal on a permanent basis. Reporting to various legal Counsel, the selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job.
The successful candidate will need to have strong organizational skills and possess meaningful experience in a legal department, law firm or in a comparable position. The person will be called upon to perform the following tasks (among others):
Provide administrative and secretarial support for several Counsels;
Maintain and up-date extensive filing system;
Open, organize and maintain files and documents including computer files for rapid and effective retrieval;
Review and monitor status of files and assist with follow-up;
Maintain and coordinate efficient flow of documents;
Manage and maintain Counsel schedules;
Organize and coordinate meetings/conference calls as well as travel arrangements for Counsel;
Ensure follow-up on status of action items/projects;
Provide accurate word-processing support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts;
Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Qualifications
To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics:
Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position;
Excellent knowledge of MS Office;
Exemplary planning and time management skills;
Ability to multitask and prioritize daily workload;
Discretion and tact;
Minimum of high school degree with 5 years of secretarial and/or administrative work experience;
Availability to work flexible hours, on occasion;
Capable communication and interpersonal skills;
Excellent attention to detail;
A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
Ability to work without immediate and constant supervision;
Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.
Integrity (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour) is assumed.
Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
Dec 06, 2019
Full time
Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.
Air Canada is Canada's largest domestic and international airline serving more than 220 airports on six continents and the only international network carrier in North America to receive a Four-Star ranking from independent U.K. research firm Skytrax. In 2019, Air Canada has been voted for the eighth time in ten years, the Best Airline in North America. We are among the 20 largest airlines in the world and in 2018 served nearly 51 million customers. We plan on serving and delighting even more. We are undergoing significant growth and transforming to become a global aviation champion.
We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world.
We are seeking a legal assistant to join our dynamic legal team in Montreal on a permanent basis. Reporting to various legal Counsel, the selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job.
The successful candidate will need to have strong organizational skills and possess meaningful experience in a legal department, law firm or in a comparable position. The person will be called upon to perform the following tasks (among others):
Provide administrative and secretarial support for several Counsels;
Maintain and up-date extensive filing system;
Open, organize and maintain files and documents including computer files for rapid and effective retrieval;
Review and monitor status of files and assist with follow-up;
Maintain and coordinate efficient flow of documents;
Manage and maintain Counsel schedules;
Organize and coordinate meetings/conference calls as well as travel arrangements for Counsel;
Ensure follow-up on status of action items/projects;
Provide accurate word-processing support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts;
Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Qualifications
To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics:
Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position;
Excellent knowledge of MS Office;
Exemplary planning and time management skills;
Ability to multitask and prioritize daily workload;
Discretion and tact;
Minimum of high school degree with 5 years of secretarial and/or administrative work experience;
Availability to work flexible hours, on occasion;
Capable communication and interpersonal skills;
Excellent attention to detail;
A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
Ability to work without immediate and constant supervision;
Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.
Integrity (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour) is assumed.
Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
Bennett Jones LLP
Vancouver, British Columbia, Canada
Vancouver - Litigation Support Specialist
Essential Functions:
Review and organize client production documents, scanning and coding documents and e-discovery processing
Draft Affidavits of Records
Export load files and import new data
Preparation of production, witness and expert binders
Organization of exhibits, undertakings, pleadings and motion materials
Export network cases to laptop and synching same with network
Provide training to staff and lawyers on e-discovery software
Responsible for maintaining a positive rapport with lawyers, co-workers, court staff and clients
Qualifications:
Minimum of 5 years litigation support/legal assistant experience preferred
Post-secondary education in a Legal Assistant or Paralegal program is an asset
Experience with electronic discovery software
Exceptional organizational skills and time management skills with a strong attention to detail
Ability to respond to everyday tasks with minimum supervision
Ability to work collaboratively within a team environment
Apply To:
Human Resources Bennett Jones Services Limited Partnership 2500 Park Place, 666 Burrard Street Vancouver, BC V6C 2X8 E-mail: hrvancouver@bennettjones.com All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found.
Dec 06, 2019
Full time
Vancouver - Litigation Support Specialist
Essential Functions:
Review and organize client production documents, scanning and coding documents and e-discovery processing
Draft Affidavits of Records
Export load files and import new data
Preparation of production, witness and expert binders
Organization of exhibits, undertakings, pleadings and motion materials
Export network cases to laptop and synching same with network
Provide training to staff and lawyers on e-discovery software
Responsible for maintaining a positive rapport with lawyers, co-workers, court staff and clients
Qualifications:
Minimum of 5 years litigation support/legal assistant experience preferred
Post-secondary education in a Legal Assistant or Paralegal program is an asset
Experience with electronic discovery software
Exceptional organizational skills and time management skills with a strong attention to detail
Ability to respond to everyday tasks with minimum supervision
Ability to work collaboratively within a team environment
Apply To:
Human Resources Bennett Jones Services Limited Partnership 2500 Park Place, 666 Burrard Street Vancouver, BC V6C 2X8 E-mail: hrvancouver@bennettjones.com All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found.
BC Public Service
Vancouver, British Columbia, Canada
Legal Assistant Clerk Stenographer R11
This position is excluded from union membership. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens, per the Public Service Act. We welcome and encourage applications from women, visible minorities, Indigenous Peoples, persons with disabilities, person of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity in the BC Public Service. This posting is for a permanent position that is currently vacant in the Labour, Employment and Human Rights Law Group. An eligibility list may be established for future permanent or temporary opportunities within the Vancouver Office (including the Civil Litigation Group). A career-building opportunity for a talented administrative professional
The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch (LSB) supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. LSB provides legal advice to government and ensures that legal risks associated with government operations are reduced. LSB’s clients include all ministries of the government, Cabinet and certain public agencies.
This position currently provides support to legal counsel in the Labour, Employment and Human Rights Group (LEHR) and may also be required to provide support to lawyers in other practice groups who are located in Vancouver.
Legal Counsel in the LEHR Law Group are also responsible for appearing on behalf of the Attorney General of British Columbia and Her Majesty the Queen in right of the Province of British Columbia before various levels of court, administrative tribunals as well as provide opinion and advice work with respect to Labour, Employment, Human Rights, Teacher Regulation, Private Training Institutions and the Liquor Distribution Branch.
As a Legal Assistant, you will provide administrative and secretarial assistance to legal counsel within the Barristers and/or Solicitors Divisions of the Legal Services Branch. This is a multifaceted position which includes duties such as:
Compiling and organizing pleadings and books in proper form pursuant to Practice Directives and Rules that govern the Supreme Court of British Columbia, the British Columbia Court of Appeal, Supreme Court of Canada and various administrative tribunals; coordinating, and scheduling hearings of interlocutory applications, injunctions, examinations for discovery, pre-trial applications, trials, and appeals.
Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required. The successful candidate will also have a keen attention to detail, as well as exceptional proofreading and editing skills.
Maintaining a physical and electronic filing system.
You must possess effective communication skills, be collaborative team player, be able to take initiative appropriately, and able to work independently under pressure.
If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Gillian.Young@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE : Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below: Secondary school graduation or equivalent. Completion of a Legal Office Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment.
Experience in an administrative/secretarial position.
Preference may be given to applicants with 2 or more years' experience in a legal environment.
Preference may be given to applicants with a litigation background.
Experience in word processing, spreadsheets, databases, email, Internet and other standard computer applications in MS Office.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS:
Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will be required to answer a standard questionnaire.
Dec 05, 2019
Full time
Legal Assistant Clerk Stenographer R11
This position is excluded from union membership. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens, per the Public Service Act. We welcome and encourage applications from women, visible minorities, Indigenous Peoples, persons with disabilities, person of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity in the BC Public Service. This posting is for a permanent position that is currently vacant in the Labour, Employment and Human Rights Law Group. An eligibility list may be established for future permanent or temporary opportunities within the Vancouver Office (including the Civil Litigation Group). A career-building opportunity for a talented administrative professional
The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch (LSB) supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. LSB provides legal advice to government and ensures that legal risks associated with government operations are reduced. LSB’s clients include all ministries of the government, Cabinet and certain public agencies.
This position currently provides support to legal counsel in the Labour, Employment and Human Rights Group (LEHR) and may also be required to provide support to lawyers in other practice groups who are located in Vancouver.
Legal Counsel in the LEHR Law Group are also responsible for appearing on behalf of the Attorney General of British Columbia and Her Majesty the Queen in right of the Province of British Columbia before various levels of court, administrative tribunals as well as provide opinion and advice work with respect to Labour, Employment, Human Rights, Teacher Regulation, Private Training Institutions and the Liquor Distribution Branch.
As a Legal Assistant, you will provide administrative and secretarial assistance to legal counsel within the Barristers and/or Solicitors Divisions of the Legal Services Branch. This is a multifaceted position which includes duties such as:
Compiling and organizing pleadings and books in proper form pursuant to Practice Directives and Rules that govern the Supreme Court of British Columbia, the British Columbia Court of Appeal, Supreme Court of Canada and various administrative tribunals; coordinating, and scheduling hearings of interlocutory applications, injunctions, examinations for discovery, pre-trial applications, trials, and appeals.
Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required. The successful candidate will also have a keen attention to detail, as well as exceptional proofreading and editing skills.
Maintaining a physical and electronic filing system.
You must possess effective communication skills, be collaborative team player, be able to take initiative appropriately, and able to work independently under pressure.
If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.
The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Gillian.Young@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE : Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below: Secondary school graduation or equivalent. Completion of a Legal Office Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment.
Experience in an administrative/secretarial position.
Preference may be given to applicants with 2 or more years' experience in a legal environment.
Preference may be given to applicants with a litigation background.
Experience in word processing, spreadsheets, databases, email, Internet and other standard computer applications in MS Office.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS:
Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will be required to answer a standard questionnaire.
Company Information Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. Job Summary Some advanced skills required to perform non-routine, moderately complex work. Ability to apply experience, skills, and knowledge to procedures, processes, and techniques to the more complex situations of the job. Primary Job Duties & Responsibilities Moderately complex support. Work requires independent planning and execution of multiple tasks. Assignments involve problem resolution, research and interpretation of department procedures and standards. Average project scope is company-wide or multi-phased department initiative, lasting a minimum of 1-2 months in duration. Complex scheduling. Typically involves internal, occasionally external, and company-wide scheduling. Full responsibility for company-wide event and travel planning. Prepares and submits expense accounts and other type expenses. Tracks/maintains/reports actual expenses versus budget; develops or updates budget system. Frequent internal and external contact. May involve interaction with all levels of management within the company. Interacts regularly with difficult callers and often diffuses initial concerns and/or complaints. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. Researches difficult or non-standard issues and provides recommendations to manager. Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. Perform other duties as assigned. Minimum Qualifications High school degree or equivalent required. Education, Work Experience & Knowledge High School education or equivalent preferred. 4+ years of experience preferred. Job Specific & Technical Skills & Competencies Moderate to advanced skill level required for software applications. Advanced database queries, complicated Excel spreadsheets (e.g. vlookup) Equal Employment Opportunity Statement Travelers is an equal opportunity employer. We are committed to providing accommodation by way of the clear legal job board to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
Dec 05, 2019
Full time
Company Information Solid reputation, passionate people and endless opportunities. That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. Job Summary Some advanced skills required to perform non-routine, moderately complex work. Ability to apply experience, skills, and knowledge to procedures, processes, and techniques to the more complex situations of the job. Primary Job Duties & Responsibilities Moderately complex support. Work requires independent planning and execution of multiple tasks. Assignments involve problem resolution, research and interpretation of department procedures and standards. Average project scope is company-wide or multi-phased department initiative, lasting a minimum of 1-2 months in duration. Complex scheduling. Typically involves internal, occasionally external, and company-wide scheduling. Full responsibility for company-wide event and travel planning. Prepares and submits expense accounts and other type expenses. Tracks/maintains/reports actual expenses versus budget; develops or updates budget system. Frequent internal and external contact. May involve interaction with all levels of management within the company. Interacts regularly with difficult callers and often diffuses initial concerns and/or complaints. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. Researches difficult or non-standard issues and provides recommendations to manager. Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. Perform other duties as assigned. Minimum Qualifications High school degree or equivalent required. Education, Work Experience & Knowledge High School education or equivalent preferred. 4+ years of experience preferred. Job Specific & Technical Skills & Competencies Moderate to advanced skill level required for software applications. Advanced database queries, complicated Excel spreadsheets (e.g. vlookup) Equal Employment Opportunity Statement Travelers is an equal opportunity employer. We are committed to providing accommodation by way of the clear legal job board to persons with disabilities. If you require accommodation during the recruitment or interview process we will work with you to accommodate your needs.
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services teams work together, and are respected and valued for their individual contributions.
PROFILE Our Calgary Employment, Labour and Equalities team provides a range of employment and immigration related services as well as guidance on Occupational Health & Safety and Workers’ Compensation matters. Our office represents a wide range of sectors including oil & gas, insurance, energy and agriculture. Additionally, our Calgary professionals advise on a number of employment matters arising out of transactions; including mergers and acquisitions, joint ventures and cross-border deals. We have a robust labour practice, acting exclusively for employers. We regularly appear before the Alberta Labour Relations Board, Alberta Human Rights Commission, all levels of Alberta court and frequently conduct grievance arbitration hearings.
We are looking for a Legal Administrative Assistant with excellent attention to detail, strong organizational skills, and a genuine interest in employment law to join our team.
RESPONSIBILITIES
Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional;
Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
Other duties as assigned.
QUALIFICATIONS
Strong interest in Employment, Labour, & Equalities, with demonstrated experience in this area of law being required;
Experience in litigation is required;
Legal Administrative Assistant Diploma from a recognized post-secondary institution is required;
Ability to handle a heavy and varied workload;
Exceptional organizational and prioritization skills;
Strong computer skills including proficiency with Microsoft Office Suite;
Excellent verbal and written communication skills;
Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Dec 04, 2019
Full time
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services teams work together, and are respected and valued for their individual contributions.
PROFILE Our Calgary Employment, Labour and Equalities team provides a range of employment and immigration related services as well as guidance on Occupational Health & Safety and Workers’ Compensation matters. Our office represents a wide range of sectors including oil & gas, insurance, energy and agriculture. Additionally, our Calgary professionals advise on a number of employment matters arising out of transactions; including mergers and acquisitions, joint ventures and cross-border deals. We have a robust labour practice, acting exclusively for employers. We regularly appear before the Alberta Labour Relations Board, Alberta Human Rights Commission, all levels of Alberta court and frequently conduct grievance arbitration hearings.
We are looking for a Legal Administrative Assistant with excellent attention to detail, strong organizational skills, and a genuine interest in employment law to join our team.
RESPONSIBILITIES
Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional;
Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
Other duties as assigned.
QUALIFICATIONS
Strong interest in Employment, Labour, & Equalities, with demonstrated experience in this area of law being required;
Experience in litigation is required;
Legal Administrative Assistant Diploma from a recognized post-secondary institution is required;
Ability to handle a heavy and varied workload;
Exceptional organizational and prioritization skills;
Strong computer skills including proficiency with Microsoft Office Suite;
Excellent verbal and written communication skills;
Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is a mid-sized business law firm with approximately 240 support staff and lawyers. Our firm successfully balances high standards of professionalism with a congenial and flexible work environment for our staff and lawyers. We are committed to delivering responsive, quality service, advice and technical expertise. We seek support staff that strive for excellence, are committed to client service and enjoy working as part of a team.
Our firm has an immediate opening for an Intermediate Legal Assistant for our litigation group. The successful candidate will have a minimum of three (3) to five (5) years of experience in commercial litigation, is a self-starter, can work independently and as part of a team and has knowledge of the Rules of Civil Procedure.
T* he duties and responsibilities of the Intermediate Legal Assistant include: *
Dicta-typing; filing; keeping lawyers' calendars updated; updating internal database; scheduling examinations for discovery and other appointments
Drafting correspondence and pleadings
Preparing court forms, Affidavits of Documents, Undertakings, and other documents
Opening and closing files; entering dockets; preparing accounts
File organization
Communicating with clients and third parties
Qualifications:
Minimum of 3-5+ years' commercial litigation experience
Excellent computer skills including experience with 2013 MS Word, ACL, Legal Essence
Proficient in Rules of Civil Procedure and Court forms
Customer-service oriented
Excellent organizational skills
Conscientious with attention to detail
A Professional demeanor
Fogler, Rubinoff LLP offers a congenial work environment, competitive salary and benefits. We look forward to meeting the successful candidate and having a long-term professional relationship. We are looking for either an immediate or an early 2019 start.
We thank all applicants who apply by way of the clear legal job board for their interest and advise that only those under consideration will be contacted. No agencies please.
Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
No Agencies Please
Dec 03, 2019
Full time
Fogler, Rubinoff LLP is a mid-sized business law firm with approximately 240 support staff and lawyers. Our firm successfully balances high standards of professionalism with a congenial and flexible work environment for our staff and lawyers. We are committed to delivering responsive, quality service, advice and technical expertise. We seek support staff that strive for excellence, are committed to client service and enjoy working as part of a team.
Our firm has an immediate opening for an Intermediate Legal Assistant for our litigation group. The successful candidate will have a minimum of three (3) to five (5) years of experience in commercial litigation, is a self-starter, can work independently and as part of a team and has knowledge of the Rules of Civil Procedure.
T* he duties and responsibilities of the Intermediate Legal Assistant include: *
Dicta-typing; filing; keeping lawyers' calendars updated; updating internal database; scheduling examinations for discovery and other appointments
Drafting correspondence and pleadings
Preparing court forms, Affidavits of Documents, Undertakings, and other documents
Opening and closing files; entering dockets; preparing accounts
File organization
Communicating with clients and third parties
Qualifications:
Minimum of 3-5+ years' commercial litigation experience
Excellent computer skills including experience with 2013 MS Word, ACL, Legal Essence
Proficient in Rules of Civil Procedure and Court forms
Customer-service oriented
Excellent organizational skills
Conscientious with attention to detail
A Professional demeanor
Fogler, Rubinoff LLP offers a congenial work environment, competitive salary and benefits. We look forward to meeting the successful candidate and having a long-term professional relationship. We are looking for either an immediate or an early 2019 start.
We thank all applicants who apply by way of the clear legal job board for their interest and advise that only those under consideration will be contacted. No agencies please.
Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
No Agencies Please
Mulroney & Company
Victoria, British Columbia, Canada
Mulroney & Company is a boutique law firm in Downtown Victoria that generally handles civil litigation matters. Our office is small with only three lawyers, an articled student and two legal assistants.
We are looking for an assistant who works well in a small office environment and who is willing to handle various office tasks. Our preferred candidate will have either a legal assistant diploma or legal assistant experience.
Dec 03, 2019
Full time
Mulroney & Company is a boutique law firm in Downtown Victoria that generally handles civil litigation matters. Our office is small with only three lawyers, an articled student and two legal assistants.
We are looking for an assistant who works well in a small office environment and who is willing to handle various office tasks. Our preferred candidate will have either a legal assistant diploma or legal assistant experience.
Provides confidential, secretarial and administrative support to the Assistant City Solicitor.
Responsibilities
Provides real estate services including land acquisitions & conveyances, and related closures
Provides litigation and administrative tribunal assistance including preparation of document briefs, documentation - Court, LPAT, Fire Code Commission and other Administrative Tribunals
Prepares variety of agreements such as Access, Environmental Testing, Non-Disclosure, business related etc.
Performs title searches, reviewing reference plans, surveys, historical records to respond to title issues
Responds to and resolves general inquiries by lawyers, consultants, government agencies and internal staff on real estate related issues.
Administers file retention protocols and perform ongoing management of Legal Services files
Prepares Committee of Adjustment Agreements
Processes Industrial Restrictive Covenants
Reviews and/or prepares Engineering and Consulting Agreements for execution if needed
Prepares Trespass to Property Letters,
Assists with Municipal Code/By-law amendments
Requests for Release/Compliance of Agreements
Construction Liens release of funds
Performs reception and telephone duties as needed;
Distributes divisional mail as needed
Reviews and researches files to assist lawyers in division
Performs applicable records management functions
Requirements
Must have 2 years of specialized post-secondary training as a Municipal Law Clerk or a related field.
Must have 4 years related legal office experience.
Must have demonstrated knowledge of legal office structure and procedures for a municipal law environment
Must have a demonstrated understanding of related Provincial and Municipal Legislation, including the Planning Act, Registry Act, Land Titles act, Municipal Act, Rules of Civil Procedure.
Must have previous experience preparing legal documents and correspondence.
Must have previous experience conducting title searches
Must have an ability to work independently and as part of a team
Must have proven public relation and communication skills, in order to provide excellent service to both internal and external customers in a courteous and professional manner
Must have the ability to effectively communicate both written and verbally
Must have excellent organizational skills with an ability to manage multiple tasks and deadlines
Must have strong attention to detail
Must possess mathematical skills and be able to perform calculations accurately
Must be highly proficient with Microsoft Word, Excel, PowerPoint, Outlook and the Internet
Must have proven ability to work independently and meet deadlines under pressure
Must have demonstrated ability to participate as an effective team member
Please note that as per Human Resources Policy #II-110, "Employment of Relatives of Staff Members and Elected Officials":"The immediate relatives of staff of the Human Resources Division, all Directors, Deputy Chief Administrative Officer, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.The immediate relatives of all other Management personnel shall not be employed where such employment would be:1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications.2. Within the same Division in the case of students." We are committed to diversity and inclusion, and thank all applicants in advance. Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. We thank all applicants on the clear legal job board for their interest, however only candidates selected for further consideration will be contacted.
Dec 02, 2019
Full time
Provides confidential, secretarial and administrative support to the Assistant City Solicitor.
Responsibilities
Provides real estate services including land acquisitions & conveyances, and related closures
Provides litigation and administrative tribunal assistance including preparation of document briefs, documentation - Court, LPAT, Fire Code Commission and other Administrative Tribunals
Prepares variety of agreements such as Access, Environmental Testing, Non-Disclosure, business related etc.
Performs title searches, reviewing reference plans, surveys, historical records to respond to title issues
Responds to and resolves general inquiries by lawyers, consultants, government agencies and internal staff on real estate related issues.
Administers file retention protocols and perform ongoing management of Legal Services files
Prepares Committee of Adjustment Agreements
Processes Industrial Restrictive Covenants
Reviews and/or prepares Engineering and Consulting Agreements for execution if needed
Prepares Trespass to Property Letters,
Assists with Municipal Code/By-law amendments
Requests for Release/Compliance of Agreements
Construction Liens release of funds
Performs reception and telephone duties as needed;
Distributes divisional mail as needed
Reviews and researches files to assist lawyers in division
Performs applicable records management functions
Requirements
Must have 2 years of specialized post-secondary training as a Municipal Law Clerk or a related field.
Must have 4 years related legal office experience.
Must have demonstrated knowledge of legal office structure and procedures for a municipal law environment
Must have a demonstrated understanding of related Provincial and Municipal Legislation, including the Planning Act, Registry Act, Land Titles act, Municipal Act, Rules of Civil Procedure.
Must have previous experience preparing legal documents and correspondence.
Must have previous experience conducting title searches
Must have an ability to work independently and as part of a team
Must have proven public relation and communication skills, in order to provide excellent service to both internal and external customers in a courteous and professional manner
Must have the ability to effectively communicate both written and verbally
Must have excellent organizational skills with an ability to manage multiple tasks and deadlines
Must have strong attention to detail
Must possess mathematical skills and be able to perform calculations accurately
Must be highly proficient with Microsoft Word, Excel, PowerPoint, Outlook and the Internet
Must have proven ability to work independently and meet deadlines under pressure
Must have demonstrated ability to participate as an effective team member
Please note that as per Human Resources Policy #II-110, "Employment of Relatives of Staff Members and Elected Officials":"The immediate relatives of staff of the Human Resources Division, all Directors, Deputy Chief Administrative Officer, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.The immediate relatives of all other Management personnel shall not be employed where such employment would be:1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications.2. Within the same Division in the case of students." We are committed to diversity and inclusion, and thank all applicants in advance. Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. We thank all applicants on the clear legal job board for their interest, however only candidates selected for further consideration will be contacted.
Job Description
Under the direction of the Legal Services Manager, prepares time sensitive Superior Court filings as well as supplemental documents that are required in petitioning a patient for court ordered evaluation and treatment in County and Tribal Courts throughout Arizona. This includes performing all necessary filings as to maximize efficiency of patient care needs.
Qualifications:
Education :
Requires a high school diploma or GED. An Associate's or Bachelor's degree in Business, Legal or other field is strongly preferred.
Experience :
Must have a minimum of two (2) years of executive secretarial or legal related experience that demonstrates an understanding of the required knowledge, skills and abilities.
Specialized Training :
None
Certification/Licensure :
Notary Public certification or eligible to obtain certification.
Knowledge, Skills & Abilities :
Must possess extensive computer skills and be proficient with MS Office suite such as Excel, Word, Powerpoint, Outlook, Visio and Access.
Must possess good interpersonal and communication skills both verbally and in writing including knowledge of exceptional grammar, spelling & punctuation.
Requires excellent organizational skills and the ability to maintain confidentiality standards.
Must demonstrate knowledge and sound judgment when working with physicians, attorneys, superior court personnel and staff as well as demonstrating ability to set priorities, detailed oriented and works as a team member.
Requires the ability to read, write and speak effectively in English.
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Nov 30, 2019
Part time
Job Description
Under the direction of the Legal Services Manager, prepares time sensitive Superior Court filings as well as supplemental documents that are required in petitioning a patient for court ordered evaluation and treatment in County and Tribal Courts throughout Arizona. This includes performing all necessary filings as to maximize efficiency of patient care needs.
Qualifications:
Education :
Requires a high school diploma or GED. An Associate's or Bachelor's degree in Business, Legal or other field is strongly preferred.
Experience :
Must have a minimum of two (2) years of executive secretarial or legal related experience that demonstrates an understanding of the required knowledge, skills and abilities.
Specialized Training :
None
Certification/Licensure :
Notary Public certification or eligible to obtain certification.
Knowledge, Skills & Abilities :
Must possess extensive computer skills and be proficient with MS Office suite such as Excel, Word, Powerpoint, Outlook, Visio and Access.
Must possess good interpersonal and communication skills both verbally and in writing including knowledge of exceptional grammar, spelling & punctuation.
Requires excellent organizational skills and the ability to maintain confidentiality standards.
Must demonstrate knowledge and sound judgment when working with physicians, attorneys, superior court personnel and staff as well as demonstrating ability to set priorities, detailed oriented and works as a team member.
Requires the ability to read, write and speak effectively in English.
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Ivanhoé Cambridge Inc.
Technician, Ethic and Compliance
Reference: 5457
Position type : Salaried
Location: Montréal
Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.
Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers.
For more information: ivanhoecambridge.com.
Department : Corporate, Capital Market, Secretariat and Compliance
Position type : Salaried
Specific accountabilities
Reporting to the Senior Director, Legal Affairs, and Chief Compliance Officer, the incumbent works closely with the rest of the Compliance team on day-to-day operations related to enforcing the Code of Ethics and Professional Conduct for Officers and Employees (the Code) and other policies.
Main responsibilities include the following:
Assist in implementing a framework for ethics and compliance; ensure adherence to the Code and other applicable IC policies;
Provide support in enforcing the rules of conduct set out in the Code and other policies and in using tools and systems for compliance and ethics-related activities and operations;
Quickly address requests by employees and managers related to the Code and other policies. Follow up as necessary for questions that are especially complex or require particular care and refer them to the Chief Compliance Officer as needed;
Ensure the quality and accuracy of information, document issues and produce various management reports to inform recommendations and identify the proper course of action or monitor activities for compliance with the Code and all other policies;
Help update, improve and implement processes, procedures, tools and systems related to the Code and other applicable internal policies;
Produce a variety of reference guides and tools to enhance the Compliance Department’s intranet site;
Develop dashboards displaying important data related to activities and matters handled by the Compliance team to help management with decision-making;
Assist with special projects and other team duties as needed;
Carry out all other related tasks as required by the job.
Key requirements
College diploma (DCS) in legal or administrative studies or an equivalent combination of education and experience;
Minimum of five years of experience with a compliance or legal affairs team;
Ability to work in a highly computerized environment;
Focused on optimizing the use of information technology and implementing business best practices;
Highly methodical and detail-oriented with the utmost commitment to confidentiality;
Self-starter; comfortable working independently and as part of a team;
Excellent multitasking and prioritization skills;
Ability to handle tight deadlines;
Strong ability to communicate professionally in both written and spoken French and English.
If you are interested in this challenge, please submit your resume.
You have everything to gain!
When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.
Please apply online at: https://rita.illicohodes.com/go/5ddbd4f4b7f5a643cb814167/55f9bbeb12497d61478f8dce/en
……………………………………………….
Ivanhoé Cambridge Inc.
Technicien, Éthique et conformité
Référence : 5457
Type de poste : Salarié
Endroit : Montréal
Ivanhoé Cambridge développe et investit dans des propriétés, des projets et des sociétés immobilières de grande qualité, qui façonnent la trame urbaine des villes dynamiques à travers le monde. Elle le fait de manière responsable, avec une vision à long terme, afin de générer des rendements optimaux ajustés au risque. Ivanhoé Cambridge s’engage à créer des espaces vivants qui favorisent le bien-être des gens et des communautés, tout en réduisant son empreinte écologique.
Verticalement intégrée au Canada, Ivanhoé Cambridge s’associe ailleurs dans le monde à des partenaires stratégiques et à des fonds immobiliers d’envergure qui sont des chefs de file dans leurs marchés. Par l’entremise de filiales et de partenariats, elle détient une participation dans plus de 1 000 immeubles, principalement dans les secteurs des bureaux, des centres commerciaux, de l’industriel et logistique et du résidentiel. Ses actifs immobiliers s’élevaient à près de 65 G$ CA d’actifs au 31 décembre 2018. Ivanhoé Cambridge est une filiale immobilière de la Caisse de dépôt et placement du Québec (cdpq.com), l’un des plus importants gestionnaires de fonds institutionnels au Canada.
Pour plus de renseignements : ivanhoecambridge.com.
Service : Corporatif, Marché des capitaux, Secrétariat et Conformité
Type de poste : Salarié
Des défis à la hauteur de vos talents!
Le Technicien, Éthique et Conformité exerce ses fonctions sous la responsabilité de la Directrice principale, Affaires juridiques, Chef de la conformité. Le titulaire collabore étroitement avec ses collègues de l’équipe Conformité dans les opérations courantes liées à l’application du Code d’Éthique et de déontologie à l’intention des dirigeants et des employés (Le Code) et autres politiques.
Les principales responsabilités incluent :
Contribuer au déploiement du cadre d’éthique et de conformité et au respect du Code d’éthique et de déontologie et autres politiques en vigueur chez IC;
Assurer le soutien dans le cadre de l’application des règles de conduite établies par le Code et autres politiques ainsi que dans l’utilisation d’outils et de systèmes en lien avec les activités et les opérations liées à la conformité et l’éthique;
Voir à traiter avec diligence les requêtes soumises par les employés et dirigeants en lien avec l’application du Code et autres politiques, effectuer les suivis nécessaires pour les demandes complexes ou nécessitant une attention particulière et les référer à la Chef de la conformité;
Assurer la qualité et la validité de l’information, documenter les dossiers et produire divers rapports d’information de gestion visant à alimenter les recommandations, déterminer les actions à prendre ou à assurer la surveillance des activités et le respect du Code et autres politiques;
Contribuer à l’évolution, la mise à jour et la mise en application de processus, procédures, outils et systèmes en lien avec le Code d’éthique et de déontologie et autres politiques en vigueur chez IC ;
Produire divers guides et outils de référence afin d’enrichir le site intranet du département de Conformité;
Développer des tableaux de bord présentant des données importantes relativement aux activités et cas traités par l’équipe Conformité afin d’accompagner la direction dans leur prise de décisions;
Contribuer aux mandats spéciaux et aux autres fonctions de l’équipe Conformité et éthique, au besoin;
Accomplir toutes autres tâches connexes ou requises par ses fonctions.
Connaissances et aptitudes requises
Diplôme d’études collégiales (DEC) en technique juridique ou en techniques administratives ou toute autre combinaison de formation et d’expérience jugée équivalente;
Minimum de 5 ans d’expérience au sein d’une équipe de conformité ou d’affaires juridiques;
Capable d’évoluer dans un environnement hautement informatisé;
Viser l’utilisation optimale des technologies de l’information et l’application des meilleures pratiques d’affaires;
Faire preuve de rigueur, avoir un grand souci du détail et un comportement irréprochable en matière de confidentialité;
Avoir un esprit d’initiative et favoriser le travail d’équipe tout en étant autonome;
Excellente capacité à travailler sur plusieurs dossiers simultanément et à les prioriser;
Disposition à travailler avec des délais serrés;
Très bonne capacité à communiquer professionnellement en français et en anglais, autant à l’oral qu’à l’écrit.
Si ce défi vous intéresse, faites-nous parvenir sans tarder votre curriculum vitae!
Vous avez tout à gagner
En travaillant chez Ivanhoé Cambridge, vous aurez droit à des avantages sociaux et à un régime de retraite parmi les meilleurs de l’industrie. Grâce à nos nombreux programmes axés sur la santé et le mieux-être, vous pourrez concilier travail et vie personnelle et combler votre envie d’implication sociale, tout en maintenant de saines habitudes de vie. Vous aurez de nombreuses occasions de développer vos compétences et de vous épanouir professionnellement, au Canada ou ailleurs dans le monde. Nos efforts pour créer un cadre de travail exceptionnel, où nos employés peuvent donner le meilleur d’eux-mêmes, ont valu à Ivanhoé Cambridge de figurer parmi les 100 meilleurs employeurs au Canada.
SVP Postulez en ligne au : https://rita.illicohodes.com/go/5ddbd4f4b7f5a643cb814167/55f9bbeb12497d61478f8dce/fr
Nov 25, 2019
Full time
Ivanhoé Cambridge Inc.
Technician, Ethic and Compliance
Reference: 5457
Position type : Salaried
Location: Montréal
Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.
Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers.
For more information: ivanhoecambridge.com.
Department : Corporate, Capital Market, Secretariat and Compliance
Position type : Salaried
Specific accountabilities
Reporting to the Senior Director, Legal Affairs, and Chief Compliance Officer, the incumbent works closely with the rest of the Compliance team on day-to-day operations related to enforcing the Code of Ethics and Professional Conduct for Officers and Employees (the Code) and other policies.
Main responsibilities include the following:
Assist in implementing a framework for ethics and compliance; ensure adherence to the Code and other applicable IC policies;
Provide support in enforcing the rules of conduct set out in the Code and other policies and in using tools and systems for compliance and ethics-related activities and operations;
Quickly address requests by employees and managers related to the Code and other policies. Follow up as necessary for questions that are especially complex or require particular care and refer them to the Chief Compliance Officer as needed;
Ensure the quality and accuracy of information, document issues and produce various management reports to inform recommendations and identify the proper course of action or monitor activities for compliance with the Code and all other policies;
Help update, improve and implement processes, procedures, tools and systems related to the Code and other applicable internal policies;
Produce a variety of reference guides and tools to enhance the Compliance Department’s intranet site;
Develop dashboards displaying important data related to activities and matters handled by the Compliance team to help management with decision-making;
Assist with special projects and other team duties as needed;
Carry out all other related tasks as required by the job.
Key requirements
College diploma (DCS) in legal or administrative studies or an equivalent combination of education and experience;
Minimum of five years of experience with a compliance or legal affairs team;
Ability to work in a highly computerized environment;
Focused on optimizing the use of information technology and implementing business best practices;
Highly methodical and detail-oriented with the utmost commitment to confidentiality;
Self-starter; comfortable working independently and as part of a team;
Excellent multitasking and prioritization skills;
Ability to handle tight deadlines;
Strong ability to communicate professionally in both written and spoken French and English.
If you are interested in this challenge, please submit your resume.
You have everything to gain!
When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.
Please apply online at: https://rita.illicohodes.com/go/5ddbd4f4b7f5a643cb814167/55f9bbeb12497d61478f8dce/en
……………………………………………….
Ivanhoé Cambridge Inc.
Technicien, Éthique et conformité
Référence : 5457
Type de poste : Salarié
Endroit : Montréal
Ivanhoé Cambridge développe et investit dans des propriétés, des projets et des sociétés immobilières de grande qualité, qui façonnent la trame urbaine des villes dynamiques à travers le monde. Elle le fait de manière responsable, avec une vision à long terme, afin de générer des rendements optimaux ajustés au risque. Ivanhoé Cambridge s’engage à créer des espaces vivants qui favorisent le bien-être des gens et des communautés, tout en réduisant son empreinte écologique.
Verticalement intégrée au Canada, Ivanhoé Cambridge s’associe ailleurs dans le monde à des partenaires stratégiques et à des fonds immobiliers d’envergure qui sont des chefs de file dans leurs marchés. Par l’entremise de filiales et de partenariats, elle détient une participation dans plus de 1 000 immeubles, principalement dans les secteurs des bureaux, des centres commerciaux, de l’industriel et logistique et du résidentiel. Ses actifs immobiliers s’élevaient à près de 65 G$ CA d’actifs au 31 décembre 2018. Ivanhoé Cambridge est une filiale immobilière de la Caisse de dépôt et placement du Québec (cdpq.com), l’un des plus importants gestionnaires de fonds institutionnels au Canada.
Pour plus de renseignements : ivanhoecambridge.com.
Service : Corporatif, Marché des capitaux, Secrétariat et Conformité
Type de poste : Salarié
Des défis à la hauteur de vos talents!
Le Technicien, Éthique et Conformité exerce ses fonctions sous la responsabilité de la Directrice principale, Affaires juridiques, Chef de la conformité. Le titulaire collabore étroitement avec ses collègues de l’équipe Conformité dans les opérations courantes liées à l’application du Code d’Éthique et de déontologie à l’intention des dirigeants et des employés (Le Code) et autres politiques.
Les principales responsabilités incluent :
Contribuer au déploiement du cadre d’éthique et de conformité et au respect du Code d’éthique et de déontologie et autres politiques en vigueur chez IC;
Assurer le soutien dans le cadre de l’application des règles de conduite établies par le Code et autres politiques ainsi que dans l’utilisation d’outils et de systèmes en lien avec les activités et les opérations liées à la conformité et l’éthique;
Voir à traiter avec diligence les requêtes soumises par les employés et dirigeants en lien avec l’application du Code et autres politiques, effectuer les suivis nécessaires pour les demandes complexes ou nécessitant une attention particulière et les référer à la Chef de la conformité;
Assurer la qualité et la validité de l’information, documenter les dossiers et produire divers rapports d’information de gestion visant à alimenter les recommandations, déterminer les actions à prendre ou à assurer la surveillance des activités et le respect du Code et autres politiques;
Contribuer à l’évolution, la mise à jour et la mise en application de processus, procédures, outils et systèmes en lien avec le Code d’éthique et de déontologie et autres politiques en vigueur chez IC ;
Produire divers guides et outils de référence afin d’enrichir le site intranet du département de Conformité;
Développer des tableaux de bord présentant des données importantes relativement aux activités et cas traités par l’équipe Conformité afin d’accompagner la direction dans leur prise de décisions;
Contribuer aux mandats spéciaux et aux autres fonctions de l’équipe Conformité et éthique, au besoin;
Accomplir toutes autres tâches connexes ou requises par ses fonctions.
Connaissances et aptitudes requises
Diplôme d’études collégiales (DEC) en technique juridique ou en techniques administratives ou toute autre combinaison de formation et d’expérience jugée équivalente;
Minimum de 5 ans d’expérience au sein d’une équipe de conformité ou d’affaires juridiques;
Capable d’évoluer dans un environnement hautement informatisé;
Viser l’utilisation optimale des technologies de l’information et l’application des meilleures pratiques d’affaires;
Faire preuve de rigueur, avoir un grand souci du détail et un comportement irréprochable en matière de confidentialité;
Avoir un esprit d’initiative et favoriser le travail d’équipe tout en étant autonome;
Excellente capacité à travailler sur plusieurs dossiers simultanément et à les prioriser;
Disposition à travailler avec des délais serrés;
Très bonne capacité à communiquer professionnellement en français et en anglais, autant à l’oral qu’à l’écrit.
Si ce défi vous intéresse, faites-nous parvenir sans tarder votre curriculum vitae!
Vous avez tout à gagner
En travaillant chez Ivanhoé Cambridge, vous aurez droit à des avantages sociaux et à un régime de retraite parmi les meilleurs de l’industrie. Grâce à nos nombreux programmes axés sur la santé et le mieux-être, vous pourrez concilier travail et vie personnelle et combler votre envie d’implication sociale, tout en maintenant de saines habitudes de vie. Vous aurez de nombreuses occasions de développer vos compétences et de vous épanouir professionnellement, au Canada ou ailleurs dans le monde. Nos efforts pour créer un cadre de travail exceptionnel, où nos employés peuvent donner le meilleur d’eux-mêmes, ont valu à Ivanhoé Cambridge de figurer parmi les 100 meilleurs employeurs au Canada.
SVP Postulez en ligne au : https://rita.illicohodes.com/go/5ddbd4f4b7f5a643cb814167/55f9bbeb12497d61478f8dce/fr
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking a Senior Law Clerk to join our Litigation Department.
The right candidate will bring 5+ years of litigation clerking experience in a full service legal environment. The successful candidate will have the ability to work independently as well as part of a team with a strong willingness to learn. The candidate will work closely with all members of our Litigation Department providing our clients with quality work and a high level of customer service.
KEY RESPONSIBILITIES
Receives directions from the professional on the status of the file, the steps required for the conduct of the file, with instructions to meet critical deadlines.
Drafts a variety of documentation, from research, precedents and/or directions, including pleadings, forms, contracts, agreements, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with legislation and/or governing regulations.
Assists the professional to ensure that each action on the file conforms to the requirements of the Courts and/or Governing Tribunals or other Government Department.
Systematically organizes, tracks and maintains document files and case correspondence, using, where appropriate, computer databases and imaging software.
Initiates follow up actions where and when necessary.
Assists the professional in preparation for formal stages of the process, such as Examinations for Discovery; Closings; Court Proceedings, etc.
Liaises with client to obtain and, when directed by the professional, provide information.
Communicates directly with service providers and judicial/tribunal officials in connection with the client’s file.
Prepares reports on an as needed basis.
QUALIFICATIONS
5+ years of Law Clerk experience specifically within Litigation.
Excellent interpersonal and communication skills.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation from the clear legal job board at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Nov 22, 2019
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking a Senior Law Clerk to join our Litigation Department.
The right candidate will bring 5+ years of litigation clerking experience in a full service legal environment. The successful candidate will have the ability to work independently as well as part of a team with a strong willingness to learn. The candidate will work closely with all members of our Litigation Department providing our clients with quality work and a high level of customer service.
KEY RESPONSIBILITIES
Receives directions from the professional on the status of the file, the steps required for the conduct of the file, with instructions to meet critical deadlines.
Drafts a variety of documentation, from research, precedents and/or directions, including pleadings, forms, contracts, agreements, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with legislation and/or governing regulations.
Assists the professional to ensure that each action on the file conforms to the requirements of the Courts and/or Governing Tribunals or other Government Department.
Systematically organizes, tracks and maintains document files and case correspondence, using, where appropriate, computer databases and imaging software.
Initiates follow up actions where and when necessary.
Assists the professional in preparation for formal stages of the process, such as Examinations for Discovery; Closings; Court Proceedings, etc.
Liaises with client to obtain and, when directed by the professional, provide information.
Communicates directly with service providers and judicial/tribunal officials in connection with the client’s file.
Prepares reports on an as needed basis.
QUALIFICATIONS
5+ years of Law Clerk experience specifically within Litigation.
Excellent interpersonal and communication skills.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation from the clear legal job board at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it with the clear legal job board, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking a Legal Administrative Assistant to work within our Litigation Group of our Waterloo Region office.
RESPONSIBILITIES
Organize and expedite the flow of work through the professional’s office, initiating follow-up action.
Prepare legal documents with directions according to general precedents or instructions from professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the professional’s various internal and external contacts, groups and clients at all levels.
Manage the bring forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering and summarizing data.
Exercise initiative and judgement to relieve the professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.
QUALIFICATIONS
A minimum of 2 years as a Legal Administrative Assistant.
Excellent interpersonal and communication skills.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Handle stress in a business-like manner.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Nov 22, 2019
Contract
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it with the clear legal job board, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking a Legal Administrative Assistant to work within our Litigation Group of our Waterloo Region office.
RESPONSIBILITIES
Organize and expedite the flow of work through the professional’s office, initiating follow-up action.
Prepare legal documents with directions according to general precedents or instructions from professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the professional’s various internal and external contacts, groups and clients at all levels.
Manage the bring forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering and summarizing data.
Exercise initiative and judgement to relieve the professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.
QUALIFICATIONS
A minimum of 2 years as a Legal Administrative Assistant.
Excellent interpersonal and communication skills.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Handle stress in a business-like manner.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE We are currently recruiting for an Intellectual Property Assistant – Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.
RESPONSIBILITIES Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions. Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database. Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines. Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO. Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates. Reviewing and taking action on daily diaries, including making updates, coordinating with CIPO, pulling the files and delivering them to the responsible professionals, as applicable. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements. Resolving work-related matters in a professional and timely manner.
QUALIFICATIONS 3-5 years’ experience working as a Patent Assistant. Canadian and Foreign Patent experience. Produce a high quality and quantity of work product, occasionally under tight timelines. Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.
Gowling WLG is proud to offer equal employment opportunities. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let the clear legal job board know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Nov 22, 2019
Full time
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE We are currently recruiting for an Intellectual Property Assistant – Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.
RESPONSIBILITIES Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions. Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database. Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines. Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO. Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates. Reviewing and taking action on daily diaries, including making updates, coordinating with CIPO, pulling the files and delivering them to the responsible professionals, as applicable. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements. Resolving work-related matters in a professional and timely manner.
QUALIFICATIONS 3-5 years’ experience working as a Patent Assistant. Canadian and Foreign Patent experience. Produce a high quality and quantity of work product, occasionally under tight timelines. Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.
Gowling WLG is proud to offer equal employment opportunities. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let the clear legal job board know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Legal/ Corporate Assistant | 1 Year Temporary Full Time | SE Calgary, AB
Do you go to work inspired and ready to make a difference?
90% of AgeCare staff said “Yes”
Since our inception in 1998, AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for the elderly. AgeCare is also committed to making our organization the “Best Place to Work”! Our employees are among the most happy and fulfilled anywhere, with 84% reporting high levels of job satisfaction and enjoyment.
The Opportunity:
The Legal/ Corporate Assistant provides coordination for a variety of functions in support of the vision, mission and business plan of AgeCare. Working under limited guidance, this role is responsible for: Assisting the General Counsel and Director of Corporate Services in a broad range of corporate and health law legal matters, including day to day administrative support, compilation of Board documents, contracts and document management, document drafting and review, provision of resources to clients, research, project management and larger file management.
Top talent, high standards
With 2,400+ employees across Canada, our team includes some of the best in the industry. You'll have the opportunity to apply your full education and experience and rise to your full potential.
A difference you can measure
We’re about improving the lives of those around us and making a difference, every day. You’ll build lasting relationships with team members and residents, learn their unique stories, and many will even feel like family.
Appreciation through and through
We don’t just employ our people — we celebrate them, we support them, and we recognize them for their amazing commitment to providing quality care and service. Your wow moments won’t go unnoticed.
About this Legal/ Corporate Assistant 1 Year Temporary Full Time Role:
What you’ll do:
Responsible for the coordination and/or administration of standardized work methods, protocols, policies and procedures related to on-going corporate services and legal matters
Provides support for all board functions, including preparation and distribution of Board materials, statistics and reports
Offers input and support into the processes of identification to resolution of issues, including follow up
Managers routine issues/situations according to policy/procedure
Conducts factual and legal research: culls relevant information from a variety of sources
What you’ll need:
A minimum of an undergrad degree, paralegal/legal assistant certification
Previous 5 years’ of related legal experience in private and/or public sector legal environment or in an organization of significant size, complexity and diversity is preferred
Ability to demonstrate successful problem solving and conflict resolution skills;
Experience as a team member in project planning, execution, reporting, monitoring and evaluation
Perks & Benefits
Job variety, no two days will be the same
Amazing residents with rich life stories
Being part of a growing organization focused on residents and employee engagement
Send us your cover letter and resume and don’t forget to tell us about yourself, and what your salary expectations are. We want to get to know you — what you’re passionate about, who inspires you and why you’d be an awesome fit for AgeCare?
We want to hear from you if you are a talented and motivated individual and embrace our guiding principles of:
Trust : We act with integrity and fairness
Respect : We treat everyone with dignity and kindness
Quality : We relentlessly pursue excellence in care and service
Teamwork : We uplift each other with positive energy and support
NOTE: In an effort to further protect our vulnerable residents as well as other employees and volunteers, AgeCare requires all new employees to produce a clear Vulnerable Record Search prior to starting work. This search can be obtained through your local police service.
Nov 21, 2019
Contract
Legal/ Corporate Assistant | 1 Year Temporary Full Time | SE Calgary, AB
Do you go to work inspired and ready to make a difference?
90% of AgeCare staff said “Yes”
Since our inception in 1998, AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for the elderly. AgeCare is also committed to making our organization the “Best Place to Work”! Our employees are among the most happy and fulfilled anywhere, with 84% reporting high levels of job satisfaction and enjoyment.
The Opportunity:
The Legal/ Corporate Assistant provides coordination for a variety of functions in support of the vision, mission and business plan of AgeCare. Working under limited guidance, this role is responsible for: Assisting the General Counsel and Director of Corporate Services in a broad range of corporate and health law legal matters, including day to day administrative support, compilation of Board documents, contracts and document management, document drafting and review, provision of resources to clients, research, project management and larger file management.
Top talent, high standards
With 2,400+ employees across Canada, our team includes some of the best in the industry. You'll have the opportunity to apply your full education and experience and rise to your full potential.
A difference you can measure
We’re about improving the lives of those around us and making a difference, every day. You’ll build lasting relationships with team members and residents, learn their unique stories, and many will even feel like family.
Appreciation through and through
We don’t just employ our people — we celebrate them, we support them, and we recognize them for their amazing commitment to providing quality care and service. Your wow moments won’t go unnoticed.
About this Legal/ Corporate Assistant 1 Year Temporary Full Time Role:
What you’ll do:
Responsible for the coordination and/or administration of standardized work methods, protocols, policies and procedures related to on-going corporate services and legal matters
Provides support for all board functions, including preparation and distribution of Board materials, statistics and reports
Offers input and support into the processes of identification to resolution of issues, including follow up
Managers routine issues/situations according to policy/procedure
Conducts factual and legal research: culls relevant information from a variety of sources
What you’ll need:
A minimum of an undergrad degree, paralegal/legal assistant certification
Previous 5 years’ of related legal experience in private and/or public sector legal environment or in an organization of significant size, complexity and diversity is preferred
Ability to demonstrate successful problem solving and conflict resolution skills;
Experience as a team member in project planning, execution, reporting, monitoring and evaluation
Perks & Benefits
Job variety, no two days will be the same
Amazing residents with rich life stories
Being part of a growing organization focused on residents and employee engagement
Send us your cover letter and resume and don’t forget to tell us about yourself, and what your salary expectations are. We want to get to know you — what you’re passionate about, who inspires you and why you’d be an awesome fit for AgeCare?
We want to hear from you if you are a talented and motivated individual and embrace our guiding principles of:
Trust : We act with integrity and fairness
Respect : We treat everyone with dignity and kindness
Quality : We relentlessly pursue excellence in care and service
Teamwork : We uplift each other with positive energy and support
NOTE: In an effort to further protect our vulnerable residents as well as other employees and volunteers, AgeCare requires all new employees to produce a clear Vulnerable Record Search prior to starting work. This search can be obtained through your local police service.
Parlee McLaws LLP is a well-established law firm with over 125 years of experience here in Alberta and we’re looking for an experienced Corporate/Commercial Legal Assistant to support a team of lawyers with a variety of legal and administration tasks. The ideal candidate is highly organized, takes initiative, and is customer service oriented. We are also looking for candidates with wills & estates experience to assist with cross-training. If you are a team player, thrive under pressure and have a high attention to detail, this role could be for you.
Position Overview:
Draft, proofread, and finalize a variety of legal documents relating to multiple types of business transactions and real estate transactions
There may also be a requirement to assist with immigration law as required
Ensure large volumes of time entry, preparation of accounts and billing are completed on a timely basis
Ensure large volumes of documents and emails are saved to each file
Coordinate and schedule meetings and appointments
Manage workflow for a team of lawyers
General administrative tasks including office and file management
Other administrative tasks as required
Requirements:
5 years or more years of relative experience legal experience in the corporate practice area
Previous wills & estates experience and/or immigration law is a strong asset
Post-secondary education from a recognized Legal Assistant or Paralegal program
Experience with Worldox and Elite is an asset
Highly reliable and possesses professional demeanor
Understanding of basic accounting principles
Intermediate to advanced knowledge of MS Office programs
Excellent communication skills, written and verbal
Exhibit attention to detail and is committed to producing accurate and high-quality work
Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative
Must be able to handle confidential information in an ethical and professional manner
Ability to work efficiently as a part of a team as well as independently
Strong customer service and relationship building skills
Readily adapt to changing priorities and effectively work in a changing and high-volume work environment
Possess problem solving skills with a proactive mindset
Must speak, read, and write English fluently
Sound like a good fit? We look forward to hearing from you! Please send your cover letter and resume as a PDF. Your application will be confidential.
We thank all applicants for their interest on the clear legal job board; however only those selected for interviews will be contacted.
Nov 21, 2019
Full time
Parlee McLaws LLP is a well-established law firm with over 125 years of experience here in Alberta and we’re looking for an experienced Corporate/Commercial Legal Assistant to support a team of lawyers with a variety of legal and administration tasks. The ideal candidate is highly organized, takes initiative, and is customer service oriented. We are also looking for candidates with wills & estates experience to assist with cross-training. If you are a team player, thrive under pressure and have a high attention to detail, this role could be for you.
Position Overview:
Draft, proofread, and finalize a variety of legal documents relating to multiple types of business transactions and real estate transactions
There may also be a requirement to assist with immigration law as required
Ensure large volumes of time entry, preparation of accounts and billing are completed on a timely basis
Ensure large volumes of documents and emails are saved to each file
Coordinate and schedule meetings and appointments
Manage workflow for a team of lawyers
General administrative tasks including office and file management
Other administrative tasks as required
Requirements:
5 years or more years of relative experience legal experience in the corporate practice area
Previous wills & estates experience and/or immigration law is a strong asset
Post-secondary education from a recognized Legal Assistant or Paralegal program
Experience with Worldox and Elite is an asset
Highly reliable and possesses professional demeanor
Understanding of basic accounting principles
Intermediate to advanced knowledge of MS Office programs
Excellent communication skills, written and verbal
Exhibit attention to detail and is committed to producing accurate and high-quality work
Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative
Must be able to handle confidential information in an ethical and professional manner
Ability to work efficiently as a part of a team as well as independently
Strong customer service and relationship building skills
Readily adapt to changing priorities and effectively work in a changing and high-volume work environment
Possess problem solving skills with a proactive mindset
Must speak, read, and write English fluently
Sound like a good fit? We look forward to hearing from you! Please send your cover letter and resume as a PDF. Your application will be confidential.
We thank all applicants for their interest on the clear legal job board; however only those selected for interviews will be contacted.
Description
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms with over 400 lawyers based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York. Osler advises many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
The successful candidate will provide administrative support in the Conflicts & New Business Intake Department; perform administrative tasks relating to new business intake, matter openings and conflict of interest searches for the Toronto, Ottawa, Montreal, Calgary, Vancouver and New York offices. Provide back up and support to Ethics and Risk Department. This is a detail-oriented position with focus on time management skills, and ability to thrive in a fast-paced environment.
Major Responsibilities and Duties:
Maintain Firm's client management system and update related client and matter information, including the "critical date reminder" system
Prepare conflict search documentation, exemption forms, compiling reports, update flag list, electronic filing in Department workspace
Provide back up and support for team members as needed including conducting conflict of interest searches and opening new matters
Follow procedures and policies governing the Firm's matter opening and conflict management activities and responsibilities
Provide back up and support for the Ethics & Risk team members as needed including establishing ethical walls, responding to ethical wall inquiries, maintain and manage secured confidential matters and other duties as required
Assist with special projects
Perform additional administrative, clerical and other duties as required
Position Requirements
Education
College diploma in Information Management, Information Systems & Design, Library Science, or Library and Information Technology
1 year of business office experience in a customer service role and/or research.
An equivalent combination of education, training and experience may be accepted.
Legal industry experience is an asset.
Knowledge and Skills
Advanced research and problem-solving skills
Experience in database searching and interpreting data
Demonstrates accuracy and thoroughness; strong attention to detail; results driven
Ability to be flexible, adaptable, and show initiative while working in a high-volume and deadline-driven environment
Advanced time management and organizational skills with the ability to multi-task among detailed-oriented tasks and prioritize conflicting demands
Excellent communication; speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions
Exceptional negotiation and teamwork skills to interact/collaborate with various groups; work effectively as a team member as well as independently; able to balance team and individual responsibilities
Excellent interpersonal and customer service skills responds promptly to requests for service and assistance; meets commitments
Strong interest in technology and strong computer literacy; experience with MSOffice, accounting software and database applications; experience in technical troubleshooting; ability to learn new software and programs and keep up to date with developments
Ability to maintain absolute confidentiality of information
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé via this legal job board by the closing date to:
Apply Now!
Nov 15, 2019
Full time
Description
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms with over 400 lawyers based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York. Osler advises many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
The successful candidate will provide administrative support in the Conflicts & New Business Intake Department; perform administrative tasks relating to new business intake, matter openings and conflict of interest searches for the Toronto, Ottawa, Montreal, Calgary, Vancouver and New York offices. Provide back up and support to Ethics and Risk Department. This is a detail-oriented position with focus on time management skills, and ability to thrive in a fast-paced environment.
Major Responsibilities and Duties:
Maintain Firm's client management system and update related client and matter information, including the "critical date reminder" system
Prepare conflict search documentation, exemption forms, compiling reports, update flag list, electronic filing in Department workspace
Provide back up and support for team members as needed including conducting conflict of interest searches and opening new matters
Follow procedures and policies governing the Firm's matter opening and conflict management activities and responsibilities
Provide back up and support for the Ethics & Risk team members as needed including establishing ethical walls, responding to ethical wall inquiries, maintain and manage secured confidential matters and other duties as required
Assist with special projects
Perform additional administrative, clerical and other duties as required
Position Requirements
Education
College diploma in Information Management, Information Systems & Design, Library Science, or Library and Information Technology
1 year of business office experience in a customer service role and/or research.
An equivalent combination of education, training and experience may be accepted.
Legal industry experience is an asset.
Knowledge and Skills
Advanced research and problem-solving skills
Experience in database searching and interpreting data
Demonstrates accuracy and thoroughness; strong attention to detail; results driven
Ability to be flexible, adaptable, and show initiative while working in a high-volume and deadline-driven environment
Advanced time management and organizational skills with the ability to multi-task among detailed-oriented tasks and prioritize conflicting demands
Excellent communication; speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions
Exceptional negotiation and teamwork skills to interact/collaborate with various groups; work effectively as a team member as well as independently; able to balance team and individual responsibilities
Excellent interpersonal and customer service skills responds promptly to requests for service and assistance; meets commitments
Strong interest in technology and strong computer literacy; experience with MSOffice, accounting software and database applications; experience in technical troubleshooting; ability to learn new software and programs and keep up to date with developments
Ability to maintain absolute confidentiality of information
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé via this legal job board by the closing date to:
Apply Now!
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant in our Toronto office to support the Corporate and Litigation practice groups. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Secretarial Assistant role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.
Nov 14, 2019
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant in our Toronto office to support the Corporate and Litigation practice groups. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail, and ability to work independently in a fast-paced environment. In addition, strong client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Secretarial Assistant role. An equivalent combination of education, training and experience is acceptable.
How To Apply
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.
Ivanhoé Cambridge Inc.
Lease Profile Administrator
Reference: 5445
Position type: 15-month contract
Location: Montréal
Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.
Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers.
For more information: ivanhoecambridge.com.
Department : Finance and Accounting, Retail
Position type : 15-month contract
Specific accountabilities
Reporting to the Manager, Lease Profile Administration and as a member of the Finance and Accounting, Retail, the incumbent will be responsible for lease profile administration and other related duties for tenants in his/her portfolio:
Interpret leasing documentation negotiated with our tenants in commercial properties along with other collateral documentation to capture the legal and financial information in the J.D. Edwards system;
Create and update tenants’ lease abstracts in J.D. Edwards for billing, financial, legal and reporting analytics;
Ensure the accuracy of the data entered and prioritize workload while respecting the policies and procedures;
Perform system lease information audits by corroborating against legal source documents;
Complete special lease administration assignments as required.
Key requirements
Post-secondary Law -clerk/ paralegal degree with a minimum 2 years of experience with commercial and/or office leases;
Or equivalent industry experience in commercial and/or office leases;
Proficiency in MS Office software and knowledge of J.D.Edwards is an asset;
Fluent in French and English (both oral and written) is essential;
Ability to work independently in a fast-paced environment setting priorities (multitasking) and respecting deadlines;
Flexible work schedule;
Ability to work well within a team environment;
Good analytical skills and basic accounting knowledge;
High energy with a positive learning attitude.
If you are interested in this challenge, please submit your resume.
You have everything to gain!
When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.
Please apply online at: https://rita.illicohodes.com/go/5dcac9611a23e80aaaaac02d/55f9bbeb12497d61478f8dce/en
---------------------------------
Ivanhoé Cambridge Inc.
Administrateur, Profil des locataires
Référence: 5445
Type de poste : Contrat de 15 mois
Endroit: Montréal
Ivanhoé Cambridge développe et investit dans des propriétés, des projets et des sociétés immobilières de grande qualité, qui façonnent la trame urbaine des villes dynamiques à travers le monde. Elle le fait de manière responsable, avec une vision à long terme, afin de générer des rendements optimaux ajustés au risque. Ivanhoé Cambridge s’engage à créer des espaces vivants qui favorisent le bien-être des gens et des communautés, tout en réduisant son empreinte écologique.
Verticalement intégrée au Canada, Ivanhoé Cambridge s’associe ailleurs dans le monde à des partenaires stratégiques et à des fonds immobiliers d’envergure qui sont des chefs de file dans leurs marchés. Par l’entremise de filiales et de partenariats, elle détient une participation dans plus de 1 000 immeubles, principalement dans les secteurs des bureaux, des centres commerciaux, de l’industriel et logistique et du résidentiel. Ses actifs immobiliers s’élevaient à près de 65 G$ CA d’actifs au 31 décembre 2018. Ivanhoé Cambridge est une filiale immobilière de la Caisse de dépôt et placement du Québec (cdpq.com), l’un des plus importants gestionnaires de fonds institutionnels au Canada.
Pour plus de renseignements : ivanhoecambridge.com.
Service : Finance et comptabilité, Centres commerciaux
Type de poste : Contrat de 15 mois
Des défis à la hauteur de vos talents!
Relevant de la gestionnaire, Profil des locataires et membre de l’équipe Finance et comptabilité, Centres commerciaux, le titulaire sera responsable de l’administration des profils et de différentes tâches connexes pour un ensemble de locataires dans son portfolio :
Interpréter les baux négociés avec les locataires des propriétés commerciales, ainsi que les documents connexes, afin de saisir l’information juridique et financière qui s’y trouve dans le système JD Edwards;
Rédiger et mettre à jour les paramètres du bail des locataires dans le système JD Edwards en vue de la facturation, de l’analyse financière et juridique et de la production de rapports;
Veiller à l’exactitude des données saisies et classer les tâches par ordre de priorité dans le respect des politiques et des procédures d’Ivanhoé Cambridge;
Vérifier l’information relative aux baux présente dans le système en la comparant aux documents juridiques d’origine;
Effectuer certaines tâches liées à la gestion des baux, au besoin.
Connaissances et aptitudes requises
Diplôme collégial en technique juridique ou para juridique et au moins deux ans d’expérience en administration des baux bureaux et/ou commerciaux OU une expérience pertinente équivalente dans le milieu de l’immobilier (bureaux ou commerciales);
Solide connaissance théorique et pratique de la suite MS Office;
Connaissance de JD Edwards, un atout;
À l’aise en français et en anglais, essentiel (à l’oral comme à l’écrit);
Capacité à travailler de façon autonome dans un milieu où les activités se déroulent à un rythme rapide, à mener plusieurs tâches de front, à établir ses priorités et à respecter les échéanciers;
Horaire de travail flexible;
Capacité à travailler en équipe;
Bonnes capacités d’analyse et connaissances de base en comptabilité;
Personne énergique, positive et prête à apprendre.
Si ce défi vous intéresse, faites-nous parvenir sans tarder votre curriculum vitae!
Vous avez tout à gagner
En travaillant chez Ivanhoé Cambridge, vous aurez droit à des avantages sociaux et à un régime de retraite parmi les meilleurs de l’industrie. Grâce à nos nombreux programmes axés sur la santé et le mieux-être, vous pourrez concilier travail et vie personnelle et combler votre envie d’implication sociale, tout en maintenant de saines habitudes de vie. Vous aurez de nombreuses occasions de développer vos compétences et de vous épanouir professionnellement, au Canada ou ailleurs dans le monde. Nos efforts pour créer un cadre de travail exceptionnel, où nos employés peuvent donner le meilleur d’eux-mêmes, ont valu à Ivanhoé Cambridge de figurer parmi les 100 meilleurs employeurs au Canada.
SVP Postulez en ligne au : https://rita.illicohodes.com/go/5dcac9611a23e80aaaaac02d/55f9bbeb12497d61478f8dce/fr
Nov 14, 2019
Contract
Ivanhoé Cambridge Inc.
Lease Profile Administrator
Reference: 5445
Position type: 15-month contract
Location: Montréal
Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.
Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers.
For more information: ivanhoecambridge.com.
Department : Finance and Accounting, Retail
Position type : 15-month contract
Specific accountabilities
Reporting to the Manager, Lease Profile Administration and as a member of the Finance and Accounting, Retail, the incumbent will be responsible for lease profile administration and other related duties for tenants in his/her portfolio:
Interpret leasing documentation negotiated with our tenants in commercial properties along with other collateral documentation to capture the legal and financial information in the J.D. Edwards system;
Create and update tenants’ lease abstracts in J.D. Edwards for billing, financial, legal and reporting analytics;
Ensure the accuracy of the data entered and prioritize workload while respecting the policies and procedures;
Perform system lease information audits by corroborating against legal source documents;
Complete special lease administration assignments as required.
Key requirements
Post-secondary Law -clerk/ paralegal degree with a minimum 2 years of experience with commercial and/or office leases;
Or equivalent industry experience in commercial and/or office leases;
Proficiency in MS Office software and knowledge of J.D.Edwards is an asset;
Fluent in French and English (both oral and written) is essential;
Ability to work independently in a fast-paced environment setting priorities (multitasking) and respecting deadlines;
Flexible work schedule;
Ability to work well within a team environment;
Good analytical skills and basic accounting knowledge;
High energy with a positive learning attitude.
If you are interested in this challenge, please submit your resume.
You have everything to gain!
When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.
Please apply online at: https://rita.illicohodes.com/go/5dcac9611a23e80aaaaac02d/55f9bbeb12497d61478f8dce/en
---------------------------------
Ivanhoé Cambridge Inc.
Administrateur, Profil des locataires
Référence: 5445
Type de poste : Contrat de 15 mois
Endroit: Montréal
Ivanhoé Cambridge développe et investit dans des propriétés, des projets et des sociétés immobilières de grande qualité, qui façonnent la trame urbaine des villes dynamiques à travers le monde. Elle le fait de manière responsable, avec une vision à long terme, afin de générer des rendements optimaux ajustés au risque. Ivanhoé Cambridge s’engage à créer des espaces vivants qui favorisent le bien-être des gens et des communautés, tout en réduisant son empreinte écologique.
Verticalement intégrée au Canada, Ivanhoé Cambridge s’associe ailleurs dans le monde à des partenaires stratégiques et à des fonds immobiliers d’envergure qui sont des chefs de file dans leurs marchés. Par l’entremise de filiales et de partenariats, elle détient une participation dans plus de 1 000 immeubles, principalement dans les secteurs des bureaux, des centres commerciaux, de l’industriel et logistique et du résidentiel. Ses actifs immobiliers s’élevaient à près de 65 G$ CA d’actifs au 31 décembre 2018. Ivanhoé Cambridge est une filiale immobilière de la Caisse de dépôt et placement du Québec (cdpq.com), l’un des plus importants gestionnaires de fonds institutionnels au Canada.
Pour plus de renseignements : ivanhoecambridge.com.
Service : Finance et comptabilité, Centres commerciaux
Type de poste : Contrat de 15 mois
Des défis à la hauteur de vos talents!
Relevant de la gestionnaire, Profil des locataires et membre de l’équipe Finance et comptabilité, Centres commerciaux, le titulaire sera responsable de l’administration des profils et de différentes tâches connexes pour un ensemble de locataires dans son portfolio :
Interpréter les baux négociés avec les locataires des propriétés commerciales, ainsi que les documents connexes, afin de saisir l’information juridique et financière qui s’y trouve dans le système JD Edwards;
Rédiger et mettre à jour les paramètres du bail des locataires dans le système JD Edwards en vue de la facturation, de l’analyse financière et juridique et de la production de rapports;
Veiller à l’exactitude des données saisies et classer les tâches par ordre de priorité dans le respect des politiques et des procédures d’Ivanhoé Cambridge;
Vérifier l’information relative aux baux présente dans le système en la comparant aux documents juridiques d’origine;
Effectuer certaines tâches liées à la gestion des baux, au besoin.
Connaissances et aptitudes requises
Diplôme collégial en technique juridique ou para juridique et au moins deux ans d’expérience en administration des baux bureaux et/ou commerciaux OU une expérience pertinente équivalente dans le milieu de l’immobilier (bureaux ou commerciales);
Solide connaissance théorique et pratique de la suite MS Office;
Connaissance de JD Edwards, un atout;
À l’aise en français et en anglais, essentiel (à l’oral comme à l’écrit);
Capacité à travailler de façon autonome dans un milieu où les activités se déroulent à un rythme rapide, à mener plusieurs tâches de front, à établir ses priorités et à respecter les échéanciers;
Horaire de travail flexible;
Capacité à travailler en équipe;
Bonnes capacités d’analyse et connaissances de base en comptabilité;
Personne énergique, positive et prête à apprendre.
Si ce défi vous intéresse, faites-nous parvenir sans tarder votre curriculum vitae!
Vous avez tout à gagner
En travaillant chez Ivanhoé Cambridge, vous aurez droit à des avantages sociaux et à un régime de retraite parmi les meilleurs de l’industrie. Grâce à nos nombreux programmes axés sur la santé et le mieux-être, vous pourrez concilier travail et vie personnelle et combler votre envie d’implication sociale, tout en maintenant de saines habitudes de vie. Vous aurez de nombreuses occasions de développer vos compétences et de vous épanouir professionnellement, au Canada ou ailleurs dans le monde. Nos efforts pour créer un cadre de travail exceptionnel, où nos employés peuvent donner le meilleur d’eux-mêmes, ont valu à Ivanhoé Cambridge de figurer parmi les 100 meilleurs employeurs au Canada.
SVP Postulez en ligne au : https://rita.illicohodes.com/go/5dcac9611a23e80aaaaac02d/55f9bbeb12497d61478f8dce/fr
Government of Saskatchewan
Regina, Saskatchewan, Canada
Legal Assistant - ADM016649
Employment Type : SGEU Term 9 months or more
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $19.419 - $24.334 Hourly
Grade : SGEU.04.
Civil Law, within the Ministry of Justice, requires a highly organized and responsible individual to provide confidential legal secretarial and administrative services to lawyers within the Civil Litigation Unit on a one-year term, potentially leading to a permanent position. As the Legal Assistant you will:
Transcribe written notes to prepare a high volume of court and legal documents for civil litigation matters while meeting very tight deadlines;
Prepare or assist with preparation of documents such as Factums, Briefs of Law, Statements of Defence, Statements of Claim, Affidavits, Orders, Affidavit of Documents, legal opinions, memos, correspondence and briefing notes;
Other office duties including filing, diarizing, answering telephones, taking messages, directing calls and answering general inquiries.
This position requires the ability to stand for prolong lengths of time photocopying and involves some heavy lifting of boxes. The successful candidate will also provide back-up secretarial services to other lawyers and support staff.
As the successful candidate you will have:
Demonstrated knowledge of legal terminology and court processes;
Demonstrated you are highly organized, task oriented, productive and calm in a stressful environment in order to meet strict deadlines;
Demonstrated you are thorough, conscientious and attentive to detail to ensure quality work while maintaining confidentiality.
Familiarity with computer hardware and software, including Microsoft Word, Outlook, Excel, and Adobe Acrobat; and
Familiarity with office and administrative procedures, protocols and various types of office equipment such as photocopier, fax, printers and computers.
Typically, the knowledge and skills required for this position would be attained through the completion of a legal secretary course and/or extensive experience in a legal office environment with a solid understanding of legal terminology, legal documents and court processes.
You will have the ability to:
Create, format and edit documents from written notes with speed, accuracy and consistency using various software programs;
Organize and prioritize multiple tasks taking into consideration changing priorities, tight deadlines and frequent interruptions;
Work independently and/or participate as a contributing member of a variety of teams to complete work assignments.
The successful candidate will demonstrate the Saskatchewan Public Service core values of: respect and integrity, serving citizens, practicing excellence and innovation, and acting as One Team, including participating in and contributing to an inclusive workplace culture .
What we offer:
Dynamic, challenging work for talented individuals
Vacation, earned days off (EDO) and other types of leave
A competitive salary
Inclusive work environments
Comprehensive benefits package including pension
Advancement opportunities
Flexible work arrangements
We will be in contact with those persons who are selected for an interview through the clear legal job board.
We are committed to workplace diversity.
Nov 13, 2019
Contract
Legal Assistant - ADM016649
Employment Type : SGEU Term 9 months or more
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $19.419 - $24.334 Hourly
Grade : SGEU.04.
Civil Law, within the Ministry of Justice, requires a highly organized and responsible individual to provide confidential legal secretarial and administrative services to lawyers within the Civil Litigation Unit on a one-year term, potentially leading to a permanent position. As the Legal Assistant you will:
Transcribe written notes to prepare a high volume of court and legal documents for civil litigation matters while meeting very tight deadlines;
Prepare or assist with preparation of documents such as Factums, Briefs of Law, Statements of Defence, Statements of Claim, Affidavits, Orders, Affidavit of Documents, legal opinions, memos, correspondence and briefing notes;
Other office duties including filing, diarizing, answering telephones, taking messages, directing calls and answering general inquiries.
This position requires the ability to stand for prolong lengths of time photocopying and involves some heavy lifting of boxes. The successful candidate will also provide back-up secretarial services to other lawyers and support staff.
As the successful candidate you will have:
Demonstrated knowledge of legal terminology and court processes;
Demonstrated you are highly organized, task oriented, productive and calm in a stressful environment in order to meet strict deadlines;
Demonstrated you are thorough, conscientious and attentive to detail to ensure quality work while maintaining confidentiality.
Familiarity with computer hardware and software, including Microsoft Word, Outlook, Excel, and Adobe Acrobat; and
Familiarity with office and administrative procedures, protocols and various types of office equipment such as photocopier, fax, printers and computers.
Typically, the knowledge and skills required for this position would be attained through the completion of a legal secretary course and/or extensive experience in a legal office environment with a solid understanding of legal terminology, legal documents and court processes.
You will have the ability to:
Create, format and edit documents from written notes with speed, accuracy and consistency using various software programs;
Organize and prioritize multiple tasks taking into consideration changing priorities, tight deadlines and frequent interruptions;
Work independently and/or participate as a contributing member of a variety of teams to complete work assignments.
The successful candidate will demonstrate the Saskatchewan Public Service core values of: respect and integrity, serving citizens, practicing excellence and innovation, and acting as One Team, including participating in and contributing to an inclusive workplace culture .
What we offer:
Dynamic, challenging work for talented individuals
Vacation, earned days off (EDO) and other types of leave
A competitive salary
Inclusive work environments
Comprehensive benefits package including pension
Advancement opportunities
Flexible work arrangements
We will be in contact with those persons who are selected for an interview through the clear legal job board.
We are committed to workplace diversity.
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate the clear legal job board, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE The Legal Administrative Assistant will work in a team environment in our growing Intellectual Property Practice. The successful candidate will bring excellent attention to detail, strong organizational skills, and a genuine interest in Intellectual Property.
RESPONSIBILITIES
Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional and law clerks;
Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
Other duties as assigned.
QUALIFICATIONS
Experience in Intellectual Property is preferred;
Legal Administrative Assistant Diploma from a recognized post-secondary institution;
Ability to handle a heavy and varied workload;
Strong knowledge of Microsoft Office Suite;
Exceptional organizational and prioritization skills;
Strong computer skills including proficiency with Microsoft Office Suite;
Excellent verbal and written communication skills;
Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
Gowling WLG is proud to offer equal employment opportunities. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Nov 07, 2019
Full time
ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate the clear legal job board, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE The Legal Administrative Assistant will work in a team environment in our growing Intellectual Property Practice. The successful candidate will bring excellent attention to detail, strong organizational skills, and a genuine interest in Intellectual Property.
RESPONSIBILITIES
Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional and law clerks;
Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
Other duties as assigned.
QUALIFICATIONS
Experience in Intellectual Property is preferred;
Legal Administrative Assistant Diploma from a recognized post-secondary institution;
Ability to handle a heavy and varied workload;
Strong knowledge of Microsoft Office Suite;
Exceptional organizational and prioritization skills;
Strong computer skills including proficiency with Microsoft Office Suite;
Excellent verbal and written communication skills;
Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
Gowling WLG is proud to offer equal employment opportunities. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.
We are currently seeking an experienced Legal Assistant to join our Criminal Litigation group at our downtown Halifax location, 1801 Hollis.
Reporting to the Office Manager, the Legal Assistant will provide legal & administrative support to designated lawyers within Patterson Law's Criminal Litigation Group. Working as part of the larger Litigation team, the successful candidate will work directly with clients and lawyers, assisting in all steps of the legal process and must value and excel at being part of a high-performing team.
Standard work hours are 34.5 per week. Some flexibility and occasional overtime will be required.
Key Areas of Responsibility
Prepare, review and proofread correspondence and legal documents
Record time, prepare bills of cost and client ledger reconciliations
Assist with internal and external coordination of logistics with respect to examinations for discovery, trials, and hearings
Manage court schedule for the criminal law group
Liaise with multiple court offices to acquire copies of documents from Court files
Assist with preparing, compiling, serving, and filing court documents
General file and project management in collaboration with counsel
Manage incoming emails and correspondence and filing electronically in appropriate shared file management system
Establish and organize client files, monitor calendars, meet deadlines, document actions, and next steps
Take a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are away from the office to attend court or meet with clients
Keep clients informed by maintaining contact and communicating case progress
Accomplish organization goals by accepting ownership for completing new and ad-hoc requests
Manage, prepare and submit client, office expenses and cheque requisitions for disbursements in a timely manner
Prepare forms and follow internal and external protocols
Collaborate with counsel, clients and vendors for the collection, review and production of documents
Assist lawyers with administrative tasks related to travel arrangements, managing both personal and professional calendars
Maintain a reminder/bring forward system
Arrange courier service of documents, assist the team with any other administrative tasks as required
Qualifications
A minimum of three (3) years' experience as a legal assistant in a law firm (criminal law background preferred)
Demonstrated ability to work with minimal supervision, independently and collaboratively within a team environment
Ability to manage a high volume of files, demonstrating good judgment and utmost professionalism at all times and particularly when working under pressure
Excellent communication skills, both written and oral
Ability to maintain a high level of confidentiality and exercise discretion when necessary
Applied knowledge of court rules and procedures
Highly organized, detail-oriented with the ability to multi-task in a fast-paced environment and work well under pressure
Strong attention to detail with the flexibility to accommodate work demands
Ability to work 9:00 am to 5:00 pm with occasional overtime
The new Legal Assistant is needed as soon as possible. If you are interested and meet the requirements of this position, please apply with resume and cover letter by Friday, November 1, 2019 to careers@pattersonlaw.ca.
We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.
About Us Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, and Bridgewater and with clients whose interests range from global to purely local. Our more than 140 lawyers and staff are dedicated to meeting our clients' diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.
Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.
Internal and external candidates may be considered simultaneously for this posting.
Nov 07, 2019
Full time
We are currently seeking an experienced Legal Assistant to join our Criminal Litigation group at our downtown Halifax location, 1801 Hollis.
Reporting to the Office Manager, the Legal Assistant will provide legal & administrative support to designated lawyers within Patterson Law's Criminal Litigation Group. Working as part of the larger Litigation team, the successful candidate will work directly with clients and lawyers, assisting in all steps of the legal process and must value and excel at being part of a high-performing team.
Standard work hours are 34.5 per week. Some flexibility and occasional overtime will be required.
Key Areas of Responsibility
Prepare, review and proofread correspondence and legal documents
Record time, prepare bills of cost and client ledger reconciliations
Assist with internal and external coordination of logistics with respect to examinations for discovery, trials, and hearings
Manage court schedule for the criminal law group
Liaise with multiple court offices to acquire copies of documents from Court files
Assist with preparing, compiling, serving, and filing court documents
General file and project management in collaboration with counsel
Manage incoming emails and correspondence and filing electronically in appropriate shared file management system
Establish and organize client files, monitor calendars, meet deadlines, document actions, and next steps
Take a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are away from the office to attend court or meet with clients
Keep clients informed by maintaining contact and communicating case progress
Accomplish organization goals by accepting ownership for completing new and ad-hoc requests
Manage, prepare and submit client, office expenses and cheque requisitions for disbursements in a timely manner
Prepare forms and follow internal and external protocols
Collaborate with counsel, clients and vendors for the collection, review and production of documents
Assist lawyers with administrative tasks related to travel arrangements, managing both personal and professional calendars
Maintain a reminder/bring forward system
Arrange courier service of documents, assist the team with any other administrative tasks as required
Qualifications
A minimum of three (3) years' experience as a legal assistant in a law firm (criminal law background preferred)
Demonstrated ability to work with minimal supervision, independently and collaboratively within a team environment
Ability to manage a high volume of files, demonstrating good judgment and utmost professionalism at all times and particularly when working under pressure
Excellent communication skills, both written and oral
Ability to maintain a high level of confidentiality and exercise discretion when necessary
Applied knowledge of court rules and procedures
Highly organized, detail-oriented with the ability to multi-task in a fast-paced environment and work well under pressure
Strong attention to detail with the flexibility to accommodate work demands
Ability to work 9:00 am to 5:00 pm with occasional overtime
The new Legal Assistant is needed as soon as possible. If you are interested and meet the requirements of this position, please apply with resume and cover letter by Friday, November 1, 2019 to careers@pattersonlaw.ca.
We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.
About Us Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, and Bridgewater and with clients whose interests range from global to purely local. Our more than 140 lawyers and staff are dedicated to meeting our clients' diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.
Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.
Internal and external candidates may be considered simultaneously for this posting.
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, we rely on our professionals to provide exceptional service, and help our clients by providing advice and insight they can trust. In turn, we offer an environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your opportunity
Our Toronto office is looking for an Administrative Assistant to join our BDO Law team and own the following responsibilities:
Provide general administrative support to the Corporate Law's team of clerks and lawyers in a fast paced, dynamic and team oriented environment.
Administrative support, including opening and closing files, docketing, billing, conducting conflict checks, scheduling meetings and maintaining lawyers’ and clerks’ calendars
Assist lawyers and clerks with document preparation, formatting, execution and filings
Compose general correspondence, memos to file and other material with limited guidance
Maintain filing system (open new files/close files/ensure that daily filing is kept up to date)
Respond efficiently to inquiries and requests, prioritizing work based on level of urgency, and communicating timing expectations to individual assigning work
Answer telephones, screens and re-routes calls
Liaise with clients, auditors and other third parties to gather information, for examination and review of corporate records and prepare packages to be sent by courier
Accounts: printing of pre-bills and reports; entering of time dockets; making changes/corrections of time entries; liaise with accounting department to ensure that bills are prepared according to instructions and prepare expense reports
How do we define success for your role?
You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
You understand your client’s industry, challenges, and opportunities; client describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 2-5 years’ previous experience in a legal environment
You are proficient with MS Office applications, particularly Microsoft Word
You have a strong proficiency with Adobe
You have exceptional organizational/document management skills with a strong attention to detail is essential
You are highly motivated and enthusiastic with a demonstrated ability prioritize multiple assignments
You are a critical thinker with a high level of initiative, while being able to proactively solve problems
You have excellent written and verbal communication skills
You are a flexible team player who is client service oriented with ability to deliver superior standard of service
You are comfortable with a paperless environment for organizing and managing legal files and corporate records
Why BDO?
Our firm is committed to providing an environment where you can be successful in the following ways:
Firm success - We enable you to engage with the firm's strategic plan, and be a key contributor to the success and growth of the firm.
Professional success - We help you be the best professional you can be in our services, industries and markets.
Personal success - Achieve your personal goals outside of the office and make an impact on your community.
Giving back, it adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community. Total rewards that matter : We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and flexible time off through vacation, personal, and volunteer days. We are committed to supporting your overall wellness beyond working hours, and provide reimbursement for wellness initiatives that fit your lifestyle. Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Inclusion and Diversity Officer, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us. Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists. To explore other opportunities at BDO, check out the Clear Legal Job Board.
Nov 05, 2019
Full time
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, we rely on our professionals to provide exceptional service, and help our clients by providing advice and insight they can trust. In turn, we offer an environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your opportunity
Our Toronto office is looking for an Administrative Assistant to join our BDO Law team and own the following responsibilities:
Provide general administrative support to the Corporate Law's team of clerks and lawyers in a fast paced, dynamic and team oriented environment.
Administrative support, including opening and closing files, docketing, billing, conducting conflict checks, scheduling meetings and maintaining lawyers’ and clerks’ calendars
Assist lawyers and clerks with document preparation, formatting, execution and filings
Compose general correspondence, memos to file and other material with limited guidance
Maintain filing system (open new files/close files/ensure that daily filing is kept up to date)
Respond efficiently to inquiries and requests, prioritizing work based on level of urgency, and communicating timing expectations to individual assigning work
Answer telephones, screens and re-routes calls
Liaise with clients, auditors and other third parties to gather information, for examination and review of corporate records and prepare packages to be sent by courier
Accounts: printing of pre-bills and reports; entering of time dockets; making changes/corrections of time entries; liaise with accounting department to ensure that bills are prepared according to instructions and prepare expense reports
How do we define success for your role?
You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
You understand your client’s industry, challenges, and opportunities; client describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains and attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
Your experience and education
You have a minimum of 2-5 years’ previous experience in a legal environment
You are proficient with MS Office applications, particularly Microsoft Word
You have a strong proficiency with Adobe
You have exceptional organizational/document management skills with a strong attention to detail is essential
You are highly motivated and enthusiastic with a demonstrated ability prioritize multiple assignments
You are a critical thinker with a high level of initiative, while being able to proactively solve problems
You have excellent written and verbal communication skills
You are a flexible team player who is client service oriented with ability to deliver superior standard of service
You are comfortable with a paperless environment for organizing and managing legal files and corporate records
Why BDO?
Our firm is committed to providing an environment where you can be successful in the following ways:
Firm success - We enable you to engage with the firm's strategic plan, and be a key contributor to the success and growth of the firm.
Professional success - We help you be the best professional you can be in our services, industries and markets.
Personal success - Achieve your personal goals outside of the office and make an impact on your community.
Giving back, it adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community. Total rewards that matter : We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and flexible time off through vacation, personal, and volunteer days. We are committed to supporting your overall wellness beyond working hours, and provide reimbursement for wellness initiatives that fit your lifestyle. Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Inclusion and Diversity Officer, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us. Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists. To explore other opportunities at BDO, check out the Clear Legal Job Board.
We are the leading social selling beauty company in North America. After 130 years, we have emerged as a brand-new, privately-held organization with $1 billion in sales from which to launch. Working in a start-up environment, you will be presented with new challenges every day. Unlike opportunities at established companies, where you job is often to execute already created plans with a narrow focus, in our environment you will contribute to building many things from scratch.
The Legal Assistant will have to provide administrative support to the Legal Department. The incumbent will, with minimal supervision, follow up on confidential administrative files related to legal affairs and employment issues.
Duties and responsibilities
Manages and updates databases for leases, franchise agreements and trademarks;
Obtains and coordinates all information related to the opening of new stores and new franchisees;
Supports in drafting, reviewing and proofreading various legal documents;
Responsible for correspondence and enquiries between Head Office and retail stores;
Follows up on renewals of different permits (Occupancy, direct sales, Business Licence, Stuffed items) or issuance of new permits and ensure compliance with municipal and provincial regulations;
Communicates and negotiates non-business provisions contained in lease documentation directly with Landlords, lawyers and other third parties and reviews business provisions;
Coordinates the execution of all leases and related documents in a timely manner;
Preparation of daily updates of lease documentation status on outstanding files for internal use and tracking;
Liaises with various stakeholders internally and externally in response to leasing related matters;
Provides administrative support for all tasks and files under the department's control;
Initiates and completes other projects and duties as assigned.
Qualifications
A recognized college level Paralegal Technology program
3 to 5 years of experience in a similar position
Experience with commercial leases (contracts, quotes, clauses, reports) is required
Experience with intellectual property (trademark searches) would be considered an asset
Experience in the retail industry or working with franchises (acquisitions, retail sales) would be considered an asset
Perfectly bilingual in both English and French (spoken and written)
Proficiency in MS Office particularly Word and Excel
Strong understanding/experience with lease administration and legal correspondence
Strong ability to work as part of a team, show initiative and also work independently
Excellent communications skills with fundamental problem-solving and analytical skills
Strong attention to detail and accuracy
Strong ability to safeguard confidential information
Ability to work in a fast-paced environment and changing priorities
Must have superior organizational skills, be dedicated and have a positive attitude
Why Work for Avon?
Dynamic and exciting work environment
Excellent career and growth opportunities
Competitive salaries and benefits package
We are an equal opportunity employer. While we appreciate all expressed interest in joining our team, only candidates selected for interviews will be contacted.
Nov 04, 2019
Full time
We are the leading social selling beauty company in North America. After 130 years, we have emerged as a brand-new, privately-held organization with $1 billion in sales from which to launch. Working in a start-up environment, you will be presented with new challenges every day. Unlike opportunities at established companies, where you job is often to execute already created plans with a narrow focus, in our environment you will contribute to building many things from scratch.
The Legal Assistant will have to provide administrative support to the Legal Department. The incumbent will, with minimal supervision, follow up on confidential administrative files related to legal affairs and employment issues.
Duties and responsibilities
Manages and updates databases for leases, franchise agreements and trademarks;
Obtains and coordinates all information related to the opening of new stores and new franchisees;
Supports in drafting, reviewing and proofreading various legal documents;
Responsible for correspondence and enquiries between Head Office and retail stores;
Follows up on renewals of different permits (Occupancy, direct sales, Business Licence, Stuffed items) or issuance of new permits and ensure compliance with municipal and provincial regulations;
Communicates and negotiates non-business provisions contained in lease documentation directly with Landlords, lawyers and other third parties and reviews business provisions;
Coordinates the execution of all leases and related documents in a timely manner;
Preparation of daily updates of lease documentation status on outstanding files for internal use and tracking;
Liaises with various stakeholders internally and externally in response to leasing related matters;
Provides administrative support for all tasks and files under the department's control;
Initiates and completes other projects and duties as assigned.
Qualifications
A recognized college level Paralegal Technology program
3 to 5 years of experience in a similar position
Experience with commercial leases (contracts, quotes, clauses, reports) is required
Experience with intellectual property (trademark searches) would be considered an asset
Experience in the retail industry or working with franchises (acquisitions, retail sales) would be considered an asset
Perfectly bilingual in both English and French (spoken and written)
Proficiency in MS Office particularly Word and Excel
Strong understanding/experience with lease administration and legal correspondence
Strong ability to work as part of a team, show initiative and also work independently
Excellent communications skills with fundamental problem-solving and analytical skills
Strong attention to detail and accuracy
Strong ability to safeguard confidential information
Ability to work in a fast-paced environment and changing priorities
Must have superior organizational skills, be dedicated and have a positive attitude
Why Work for Avon?
Dynamic and exciting work environment
Excellent career and growth opportunities
Competitive salaries and benefits package
We are an equal opportunity employer. While we appreciate all expressed interest in joining our team, only candidates selected for interviews will be contacted.
Legal Assistant – Business/Real Estate Law Group (14 Month Contract)
Are you seeking an exciting opportunity to work in a high-volume and fast-paced environment? We are currently recruiting for a full-time, temporary position in our Business Law Group as a Real Estate Legal Assistant.
This role ensures accurate legal documentation is prepared by set timelines, assists with managing the day-to-day operations of the Lawyer and performs a variety of administrative duties, including but not limited to; obtaining title searches; preparing mortgage and closing documents; drafting correspondence for clients; lenders and other law firms; preparation and invoicing accounts; scheduling appointments and managing calendars and bring-forward system for the Lawyer.
The successful candidate ideally has the following qualifications:
2-5 years’ in primarily in Real Estate, and Law Business Law;
Working knowledge of Conveyancer and Teraview;
Proficient knowledge of Microsoft Office and standard legal industry software;
Hard working and dynamic self-starter;
Time management skills to manage a thriving practice;
Highly organized and detail oriented;
Ability to learn quickly;
Team player.
Harrison Pensa is a full-service law firm based in London, Ontario, with expertise in business law, litigation and personal legal services including family, wills and estates, and personal injury law. Personal and business clients throughout Southwestern Ontario, across Canada and internationally turn to us every day for our proven skills and trusted counsel.
We encourage all candidates with an interest in the position to apply.
We offer a salary commensurate with experience, health care coverage, a friendly environment and free membership in our on-site fitness centre.
For more information about our firm, please visit our website at www.harrisonpensa.com
We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that takes into account an applicant’s accessibility needs.
While all submissions are appreciated, only those candidates selected for an interview will be contacted.
All applications will be held in strictest confidence.
Job Types: Full-time, Temporary, Contract
Oct 30, 2019
Contract
Legal Assistant – Business/Real Estate Law Group (14 Month Contract)
Are you seeking an exciting opportunity to work in a high-volume and fast-paced environment? We are currently recruiting for a full-time, temporary position in our Business Law Group as a Real Estate Legal Assistant.
This role ensures accurate legal documentation is prepared by set timelines, assists with managing the day-to-day operations of the Lawyer and performs a variety of administrative duties, including but not limited to; obtaining title searches; preparing mortgage and closing documents; drafting correspondence for clients; lenders and other law firms; preparation and invoicing accounts; scheduling appointments and managing calendars and bring-forward system for the Lawyer.
The successful candidate ideally has the following qualifications:
2-5 years’ in primarily in Real Estate, and Law Business Law;
Working knowledge of Conveyancer and Teraview;
Proficient knowledge of Microsoft Office and standard legal industry software;
Hard working and dynamic self-starter;
Time management skills to manage a thriving practice;
Highly organized and detail oriented;
Ability to learn quickly;
Team player.
Harrison Pensa is a full-service law firm based in London, Ontario, with expertise in business law, litigation and personal legal services including family, wills and estates, and personal injury law. Personal and business clients throughout Southwestern Ontario, across Canada and internationally turn to us every day for our proven skills and trusted counsel.
We encourage all candidates with an interest in the position to apply.
We offer a salary commensurate with experience, health care coverage, a friendly environment and free membership in our on-site fitness centre.
For more information about our firm, please visit our website at www.harrisonpensa.com
We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that takes into account an applicant’s accessibility needs.
While all submissions are appreciated, only those candidates selected for an interview will be contacted.
All applications will be held in strictest confidence.
Job Types: Full-time, Temporary, Contract
Field Law
Yellowknife, Northwest Territories, Canada
PROFILE
Ideal candidate will possess a recognized Legal Assistant Diploma or Certificate and have 3 + years of legal experience. 5 + years Secretarial and Administrative support experience will also be considered.
QUALIFICATIONS
Advanced computer skills
Pro-active and self-sufficient
Excellent organizational skills with strong attention to detail
Strong analytical skills and problem solving with minimal supervision
Ability to prioritize effectively and handle high pressure deadlines
Exceptional multi-tasker
Proficiency in MS Office required
PRIMARY RESPONSIBILITIES
answer the telephone, schedule appointments, questionings and meetings, greet visitors and handle administrative and business details
supporting local and remote lawyer practices
prepare, draft and revise legal documents
develop and maintain client relationships
transcribe correspondence and legal documents from digital recordings or handwritten notes
manage lawyers diaries and update electronic calendar
review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries
review and proofread outgoing documents to ensure they are correct and comply with legal procedures
access and use online legal resources
operate office equipment such as voice mail messaging systems, photocopying machines and computer scanning equipment
handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
perform general office duties as required
Oct 29, 2019
Full time
PROFILE
Ideal candidate will possess a recognized Legal Assistant Diploma or Certificate and have 3 + years of legal experience. 5 + years Secretarial and Administrative support experience will also be considered.
QUALIFICATIONS
Advanced computer skills
Pro-active and self-sufficient
Excellent organizational skills with strong attention to detail
Strong analytical skills and problem solving with minimal supervision
Ability to prioritize effectively and handle high pressure deadlines
Exceptional multi-tasker
Proficiency in MS Office required
PRIMARY RESPONSIBILITIES
answer the telephone, schedule appointments, questionings and meetings, greet visitors and handle administrative and business details
supporting local and remote lawyer practices
prepare, draft and revise legal documents
develop and maintain client relationships
transcribe correspondence and legal documents from digital recordings or handwritten notes
manage lawyers diaries and update electronic calendar
review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries
review and proofread outgoing documents to ensure they are correct and comply with legal procedures
access and use online legal resources
operate office equipment such as voice mail messaging systems, photocopying machines and computer scanning equipment
handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
perform general office duties as required
Government of Saskatchewan
Regina, Saskatchewan, Canada
Legal Assistant - ADM016524
Employment Type : Permanent Full-time
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $19.419 - $24.334 Hourly
Grade : SGEU.04.
The Constitutional Law Branch of the Ministry of Justice is looking for a highly-motivated, responsible, well-organized individual to provide administrative support. The Branch consists of 11 lawyers who specialize in constitutional law, Aboriginal law, human rights law, and trade law. The work of the branch includes providing legal advice to various ministries and agencies within government; representing the government before administrative tribunals, trade panels, and at all levels of court including the Supreme Court of Canada; providing legal assistance in negotiations on a broad range of topics; and providing training to government officials and others with respect to these matters.
In this position, the successful candidate will be responsible for:
Litigation support duties including the independent preparation of court documents such as Acknowledgements of Service, Statements as to Documents and Books of Authorities and correspondence to other lawyers;
Maintaining the branch filing system, both paper and electronic, in accordance with government policies and procedures such as ARMS and ORS;
Receiving and reviewing invoices, arranging for payment, credit card reconciliations, and preparing monthly expenditure statements all in accordance with government policies and procedures such as MIDAS.
Arranging meetings, conferences, and making travel arrangements for lawyers;
Maintaining the branch library including ordering textbooks, updating loose-leaf texts, and updating a number of binders of case law and academic articles that are kept by the branch;
General office duties such as typing and formatting correspondence, memorandums, briefing notes, cabinet information items, and various reports including statistical reports and the various court documents referred to above.
As the successful candidate, you will have demonstrated your knowledge of legal terminology with a familiarity of case law and legislation and an ability to analyze legal information and find cases, legislation, and academic articles on electronic databases such as Publications Saskatchewan, CanLII, QuickLaw, and Westlaw/Carswell. You will have an understanding of the Canadian court system, including all levels of court in Saskatchewan, the Federal Court, the Supreme Court of Canada, and certain administrative tribunals. In addition, you will have the ability to maintain confidentiality, prioritize tasks, and have an eye for detail in order to ensure the highest quality of work.
Typically, the knowledge and abilities required for this position would have been obtained though completion of a diploma in office education or office administration and/or related experience in a legal setting.
We are committed to workplace diversity.
Oct 29, 2019
Full time
Legal Assistant - ADM016524
Employment Type : Permanent Full-time
Location(s) : SK-Regina and Area-Regina
Ministry : 003 Justice
Salary Range : $19.419 - $24.334 Hourly
Grade : SGEU.04.
The Constitutional Law Branch of the Ministry of Justice is looking for a highly-motivated, responsible, well-organized individual to provide administrative support. The Branch consists of 11 lawyers who specialize in constitutional law, Aboriginal law, human rights law, and trade law. The work of the branch includes providing legal advice to various ministries and agencies within government; representing the government before administrative tribunals, trade panels, and at all levels of court including the Supreme Court of Canada; providing legal assistance in negotiations on a broad range of topics; and providing training to government officials and others with respect to these matters.
In this position, the successful candidate will be responsible for:
Litigation support duties including the independent preparation of court documents such as Acknowledgements of Service, Statements as to Documents and Books of Authorities and correspondence to other lawyers;
Maintaining the branch filing system, both paper and electronic, in accordance with government policies and procedures such as ARMS and ORS;
Receiving and reviewing invoices, arranging for payment, credit card reconciliations, and preparing monthly expenditure statements all in accordance with government policies and procedures such as MIDAS.
Arranging meetings, conferences, and making travel arrangements for lawyers;
Maintaining the branch library including ordering textbooks, updating loose-leaf texts, and updating a number of binders of case law and academic articles that are kept by the branch;
General office duties such as typing and formatting correspondence, memorandums, briefing notes, cabinet information items, and various reports including statistical reports and the various court documents referred to above.
As the successful candidate, you will have demonstrated your knowledge of legal terminology with a familiarity of case law and legislation and an ability to analyze legal information and find cases, legislation, and academic articles on electronic databases such as Publications Saskatchewan, CanLII, QuickLaw, and Westlaw/Carswell. You will have an understanding of the Canadian court system, including all levels of court in Saskatchewan, the Federal Court, the Supreme Court of Canada, and certain administrative tribunals. In addition, you will have the ability to maintain confidentiality, prioritize tasks, and have an eye for detail in order to ensure the highest quality of work.
Typically, the knowledge and abilities required for this position would have been obtained though completion of a diploma in office education or office administration and/or related experience in a legal setting.
We are committed to workplace diversity.
Clark Wilson LLP
Vancouver, British Columbia, Canada
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Litigation Legal Administrative Assistant to join our growing i nsurance defense practice group. This is a full time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
setting court dates, discoveries and communicating with registries;
arranging court filings and applications;
preparing and drafting various correspondence and documents, including court pleadings;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers and clients on file progress; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
a minimum of 3-5 years of experience as a litigation Legal Administrative Assistant, working in the area of insurance defense an asset;
solid understanding of BC civil litigation practices and procedures;
very familiar with the BC Supreme Court Civil Rules;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
An RRSP-matching program
An annual education/tuition allowance
Ongoing continuing education
Health and dental coverage
Short and long term disability insurance
Personal days to help balance outside commitments
Employee assistance program
Monetary incentive for employee referrals
Casual day every Friday
Plenty of opportunity to get to know your co-workers during our various social events throughout the year
See for yourself by checking out our Blog under our Culture section of our website.
HOW TO APPLY
You can apply for this position through the careers section (www.cwilson.com) by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.
Oct 28, 2019
Full time
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Litigation Legal Administrative Assistant to join our growing i nsurance defense practice group. This is a full time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
setting court dates, discoveries and communicating with registries;
arranging court filings and applications;
preparing and drafting various correspondence and documents, including court pleadings;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers and clients on file progress; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
a minimum of 3-5 years of experience as a litigation Legal Administrative Assistant, working in the area of insurance defense an asset;
solid understanding of BC civil litigation practices and procedures;
very familiar with the BC Supreme Court Civil Rules;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
An RRSP-matching program
An annual education/tuition allowance
Ongoing continuing education
Health and dental coverage
Short and long term disability insurance
Personal days to help balance outside commitments
Employee assistance program
Monetary incentive for employee referrals
Casual day every Friday
Plenty of opportunity to get to know your co-workers during our various social events throughout the year
See for yourself by checking out our Blog under our Culture section of our website.
HOW TO APPLY
You can apply for this position through the careers section (www.cwilson.com) by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.
Government of Saskatchewan
Battleford, Saskatchewan, Canada
Judicial Assistant - 50% Position - COU000864
Employment Type : Permanent Part-time
Location(s) : SK-NorthBattleford and Area-Battleford
Ministry : 003 Justice
Salary Range : $3,879 - $5,046 Monthly
Grade : Order-in-Council
Judicial Assistant
Battleford Court of Queen’s Bench
Permanent Part-time Position (50%)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Battleford Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench, go to www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting and issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgements and fiats and coordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court.
Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction; exhibit exceptional organization, verbal and written communication skills; and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council. The successful candidate will be required to work four half-days per week, the scheduling of which will be in consultation with the Court of Queen’s Bench judges.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Oct 28, 2019
Full time
Judicial Assistant - 50% Position - COU000864
Employment Type : Permanent Part-time
Location(s) : SK-NorthBattleford and Area-Battleford
Ministry : 003 Justice
Salary Range : $3,879 - $5,046 Monthly
Grade : Order-in-Council
Judicial Assistant
Battleford Court of Queen’s Bench
Permanent Part-time Position (50%)
Order-in-Council Position
The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Battleford Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench, go to www.sasklawcourts.ca/.
As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting and issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgements and fiats and coordinating hotel/travel arrangements.
The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court.
Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction; exhibit exceptional organization, verbal and written communication skills; and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves.
Appointment will be made by Order-in-Council. The successful candidate will be required to work four half-days per week, the scheduling of which will be in consultation with the Court of Queen’s Bench judges.
We are committed to workplace diversity.
Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment.
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Government of New Brunswick
Fredericton, New Brunswick, Canada
Administrative Legal Services Level 4
Department of Justice and Office of the Attorney General in Fredericton, NB
Department of Justice and Office of the Attorney General Public Prosecution Services Administrative Services Level 4 Open Competition Head Office - Fredericton
The Department of Justice and Office of the Attorney General is seeking an individual to join Public Prosecution Services as an Administrative Assistant for the Head Office in Fredericton.
As a member of the Public Prosecutions team, the successful candidate will be responsible to provide administrative support and reception services. The successful candidate will be responsible for reception; responding to inquiries; managing all aspects of the in-house file management system including filing, data-entry and archiving; providing files for disclosure and tracking of same; preparing legal documents and submissions for all levels of court as required; maintaining office equipment; as well as other related duties as may be assigned. Work will involve face to face and telephone communication with lawyers, police, witnesses, victims, accused persons and government agencies.
ESSENTIAL QUALIFICATIONS: High School Diploma or GED equivalency is required, with a minimum of one year related post-secondary education; and a minimum of five (5) years of related work experience OR a high school diploma or GED with a minimum of six (6) years related work experience.
An equivalent combination of training and experience may be considered.
Written and spoken competence in English and French is required. Please state your language capability.
Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
ASSET QUALIFICATIONS: Preference may be given to candidates that demonstrate:
a minimum of one year in the legal field such as filing documents in all levels of court, formatting legal documents and applying Rules of Court
Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.
BEHAVIOURAL COMPETENCIES: The successful candidate will possess the following behavioural competencies: Concern for order, Effective Interactive Communication, Flexibility, Teamwork and Cooperation, and Self-control & Stamina.
TECHNICAL COMPTENCIES: The successful candidate will possess the following technical competencies: Ability to Use Office Technology, Software and Applications; Knowledge of the department's Administrative Processes, Practices and Procedures; Planning and Organizing Skills
Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
Salary: from $ 1,644 to $1,997 bi-weekly, depending on education and experience.
We encourage applicants to apply on-line or by mail at the following address by October 29, 2019 indicating competition number R44-2019 20-959 . This competition may be used to fill future vacancies at the same level.
Department of Justice and Office of the Attorney General Human Resource Services Marysville Place 20 McGloin St., 3rd Floor P.O. Box 6000 Fredericton, NB E3A 5T8 Tel: (506) 453-2719 HRcompetitions.concoursRH@gnb.ca
We thank all those who apply on the clear legal job board in New Brunswick however only those selected for further consideration will be contacted.
As per the Civil Service Act, candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.
We promote a scent reduced environment. We are an Equal Opportunity Employer.
The New Brunswick Public Service: Improving the lives of New Brunswickers every day!
Oct 26, 2019
Full time
Administrative Legal Services Level 4
Department of Justice and Office of the Attorney General in Fredericton, NB
Department of Justice and Office of the Attorney General Public Prosecution Services Administrative Services Level 4 Open Competition Head Office - Fredericton
The Department of Justice and Office of the Attorney General is seeking an individual to join Public Prosecution Services as an Administrative Assistant for the Head Office in Fredericton.
As a member of the Public Prosecutions team, the successful candidate will be responsible to provide administrative support and reception services. The successful candidate will be responsible for reception; responding to inquiries; managing all aspects of the in-house file management system including filing, data-entry and archiving; providing files for disclosure and tracking of same; preparing legal documents and submissions for all levels of court as required; maintaining office equipment; as well as other related duties as may be assigned. Work will involve face to face and telephone communication with lawyers, police, witnesses, victims, accused persons and government agencies.
ESSENTIAL QUALIFICATIONS: High School Diploma or GED equivalency is required, with a minimum of one year related post-secondary education; and a minimum of five (5) years of related work experience OR a high school diploma or GED with a minimum of six (6) years related work experience.
An equivalent combination of training and experience may be considered.
Written and spoken competence in English and French is required. Please state your language capability.
Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
ASSET QUALIFICATIONS: Preference may be given to candidates that demonstrate:
a minimum of one year in the legal field such as filing documents in all levels of court, formatting legal documents and applying Rules of Court
Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.
BEHAVIOURAL COMPETENCIES: The successful candidate will possess the following behavioural competencies: Concern for order, Effective Interactive Communication, Flexibility, Teamwork and Cooperation, and Self-control & Stamina.
TECHNICAL COMPTENCIES: The successful candidate will possess the following technical competencies: Ability to Use Office Technology, Software and Applications; Knowledge of the department's Administrative Processes, Practices and Procedures; Planning and Organizing Skills
Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
Salary: from $ 1,644 to $1,997 bi-weekly, depending on education and experience.
We encourage applicants to apply on-line or by mail at the following address by October 29, 2019 indicating competition number R44-2019 20-959 . This competition may be used to fill future vacancies at the same level.
Department of Justice and Office of the Attorney General Human Resource Services Marysville Place 20 McGloin St., 3rd Floor P.O. Box 6000 Fredericton, NB E3A 5T8 Tel: (506) 453-2719 HRcompetitions.concoursRH@gnb.ca
We thank all those who apply on the clear legal job board in New Brunswick however only those selected for further consideration will be contacted.
As per the Civil Service Act, candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.
We promote a scent reduced environment. We are an Equal Opportunity Employer.
The New Brunswick Public Service: Improving the lives of New Brunswickers every day!
Legal Assistant – Litigation
Parlee McLaws LLP is a well-established law firm with over 125 years of experience here in Alberta and we’re looking for an experienced Legal Assistant to support lawyers in the litigation department. The ideal candidate is highly motivated, takes initiative and is customer service oriented. If you are a team player, thrive under pressure and have a high attention to detail, this role could be for you.
Position Overview:
Conduct court searches
Draft correspondence, court, and financing legal documents
Prepare a variety of legal documents including statement of claims, briefs, and client letters
Schedule various applications and questionings
Manage incoming workflow from a team of lawyers/paralegal
Calendar management including coordinating and scheduling meetings
Preparation of accounts and time entry
Generate reporting as required for insurance companies
General administrative tasks including office and file management
Other tasks as required
Requirements:
Previous Insurance Defence Litigation experience
Post-secondary education from a recognized Legal Assistant/Paralegal program
Highly reliable and possesses professional demeanor
Understanding of basic accounting principles
Intermediate to advanced knowledge of MS Office programs
Ability to learn and use several different software
Excellent analytical, communication, and interpersonal skills
Exhibit attention to detail and is committed to producing accurate and high-quality work
Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative
Must be able to handle confidential information in an ethical and professional manner
Ability to work efficiently as a part of a team as well as independently
Strong customer service and relationship building skills
Readily adapt to changing priorities and effectively work in a changing and high-volume work environment
Possess problem solving skills with a proactive mindset
Ability to collaborate within a team as well as achieve results individually
Must speak, read, and write English fluently
Sound like a good fit? We look forward to hearing from you by the clear legal job board! Please send your cover letter and resume. Your application will be confidential.
Oct 23, 2019
Full time
Legal Assistant – Litigation
Parlee McLaws LLP is a well-established law firm with over 125 years of experience here in Alberta and we’re looking for an experienced Legal Assistant to support lawyers in the litigation department. The ideal candidate is highly motivated, takes initiative and is customer service oriented. If you are a team player, thrive under pressure and have a high attention to detail, this role could be for you.
Position Overview:
Conduct court searches
Draft correspondence, court, and financing legal documents
Prepare a variety of legal documents including statement of claims, briefs, and client letters
Schedule various applications and questionings
Manage incoming workflow from a team of lawyers/paralegal
Calendar management including coordinating and scheduling meetings
Preparation of accounts and time entry
Generate reporting as required for insurance companies
General administrative tasks including office and file management
Other tasks as required
Requirements:
Previous Insurance Defence Litigation experience
Post-secondary education from a recognized Legal Assistant/Paralegal program
Highly reliable and possesses professional demeanor
Understanding of basic accounting principles
Intermediate to advanced knowledge of MS Office programs
Ability to learn and use several different software
Excellent analytical, communication, and interpersonal skills
Exhibit attention to detail and is committed to producing accurate and high-quality work
Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative
Must be able to handle confidential information in an ethical and professional manner
Ability to work efficiently as a part of a team as well as independently
Strong customer service and relationship building skills
Readily adapt to changing priorities and effectively work in a changing and high-volume work environment
Possess problem solving skills with a proactive mindset
Ability to collaborate within a team as well as achieve results individually
Must speak, read, and write English fluently
Sound like a good fit? We look forward to hearing from you by the clear legal job board! Please send your cover letter and resume. Your application will be confidential.
Mathews Dinsdale & Clark LLP
Calgary, Alberta, Canada
Qualifications
Experience:
legal assistance, 8 years (Required)
litigation support, 5 years (Required)
Full Job Description
A highly recognized national boutique law firm specializing in Labour & Employment law is looking for a legal assistant with exceptional qualities to work primarily with a senior partner in a very dynamic and interesting practice.
Only candidates with at least five years' experience as a legal assistant, and three years in the area of litigation will be considered. Preference will be given to those applicants who have previous experience in labour & employment.
The successful candidate will possess a legal assistant diploma from a recognized institution, strong interpersonal skills, and the ability to multi-task successfully. Practise and client management skills are also a must.
Preference will also be given to legal assistants with outstanding technical skills, someone who takes initiative, possesses a high level of professionalism and who has a team-oriented approach to their work and contributing to the Firm's continued success.
Duties, Responsibilities & Further Qualities
Daily correspondence, document preparation, dictation, drafting and filing court documents;
File preparation and management;
Book court dates, discoveries and communicate with registries;
Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
Conduct searches and carry out investigations through internet and other means;
General administrative duties including entering timesheets and coordinating the billing cycle;
Other duties as required;
Knowledge and familiarity with the Rules of Court (Alberta);
Understanding and familiarity with various litigation legal precedents and procedures;
Capable of interpreting instructions and preparing required documentation;
Accurate and detail-oriented, and possesses sound judgement and initiative;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to achieve creative solutions; and
Ability to maintain highest levels of discretion and confidentiality.
Oct 22, 2019
Full time
Qualifications
Experience:
legal assistance, 8 years (Required)
litigation support, 5 years (Required)
Full Job Description
A highly recognized national boutique law firm specializing in Labour & Employment law is looking for a legal assistant with exceptional qualities to work primarily with a senior partner in a very dynamic and interesting practice.
Only candidates with at least five years' experience as a legal assistant, and three years in the area of litigation will be considered. Preference will be given to those applicants who have previous experience in labour & employment.
The successful candidate will possess a legal assistant diploma from a recognized institution, strong interpersonal skills, and the ability to multi-task successfully. Practise and client management skills are also a must.
Preference will also be given to legal assistants with outstanding technical skills, someone who takes initiative, possesses a high level of professionalism and who has a team-oriented approach to their work and contributing to the Firm's continued success.
Duties, Responsibilities & Further Qualities
Daily correspondence, document preparation, dictation, drafting and filing court documents;
File preparation and management;
Book court dates, discoveries and communicate with registries;
Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
Conduct searches and carry out investigations through internet and other means;
General administrative duties including entering timesheets and coordinating the billing cycle;
Other duties as required;
Knowledge and familiarity with the Rules of Court (Alberta);
Understanding and familiarity with various litigation legal precedents and procedures;
Capable of interpreting instructions and preparing required documentation;
Accurate and detail-oriented, and possesses sound judgement and initiative;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to achieve creative solutions; and
Ability to maintain highest levels of discretion and confidentiality.
243 Consumers Road, Toronto, Ontario, M2J 4W8
C’est toute une décision que de se joindre à une entreprise. Nous offrons des perspectives d’emploi à des personnes qui, comme vous, sont travaillantes, dynamiques et fiables.
Pourquoi ce role est-il important?
Comment R é ussir:
Chez Loblaw, nous recherchons toujours des personnes formidables pour continuellement renforcer notre culture. Nous croyons que les gens formidables façonnent nos valeurs, sont authentiques, bâtissent la confiance et créent des liens.
Si cela vous ressemble et que vous êtes ouvert d’esprit, que vous avez une bonne attitude face aux changements et que vous aimez les défis d’un environnement de travail aux détails dynamiques, postulez aujourd’hui.
En outre, nous croyons que la conformité aux lois consiste à faire ce qu'il faut. Le respect de la loi fait partie de notre Code de conduite; il renforce ce que nos clients et nos parties prenantes attendent de nous.
Type d'emploi:
Temps plein
Role:
Poste régulier
Loblaw considère que la diversité culturelle du Canada est une source de fierté nationale et un symbole de force. Nous nous sommes donné comme priorité de refléter la diversité croissante du Canada dans les produits que nous vendons, les gens que nous embauchons et notre culture d’entreprise. Des accommodements sont disponibles sur demande pour les postulants et collègues atteints d’un handicap.
Remarque : Si vous avez accès à Libre-service de l’employé (ESS) dans Workday, veuillez postuler à cet emploi en utilisant l’application Workday.
Oct 22, 2019
Full time
243 Consumers Road, Toronto, Ontario, M2J 4W8
C’est toute une décision que de se joindre à une entreprise. Nous offrons des perspectives d’emploi à des personnes qui, comme vous, sont travaillantes, dynamiques et fiables.
Pourquoi ce role est-il important?
Comment R é ussir:
Chez Loblaw, nous recherchons toujours des personnes formidables pour continuellement renforcer notre culture. Nous croyons que les gens formidables façonnent nos valeurs, sont authentiques, bâtissent la confiance et créent des liens.
Si cela vous ressemble et que vous êtes ouvert d’esprit, que vous avez une bonne attitude face aux changements et que vous aimez les défis d’un environnement de travail aux détails dynamiques, postulez aujourd’hui.
En outre, nous croyons que la conformité aux lois consiste à faire ce qu'il faut. Le respect de la loi fait partie de notre Code de conduite; il renforce ce que nos clients et nos parties prenantes attendent de nous.
Type d'emploi:
Temps plein
Role:
Poste régulier
Loblaw considère que la diversité culturelle du Canada est une source de fierté nationale et un symbole de force. Nous nous sommes donné comme priorité de refléter la diversité croissante du Canada dans les produits que nous vendons, les gens que nous embauchons et notre culture d’entreprise. Des accommodements sont disponibles sur demande pour les postulants et collègues atteints d’un handicap.
Remarque : Si vous avez accès à Libre-service de l’employé (ESS) dans Workday, veuillez postuler à cet emploi en utilisant l’application Workday.
The Team
Norton Rose Fulbright Canada is currently seeking a permanent full-time Legal Assistant role for our Resource Team. This role will provide support to all departments within the firm. The Resource Team is comprised of legal assistants with experience in all areas of law who have chosen to dedicate their skills to providing absence relief for other assistants. Assistants are expected to maintain familiarity with all technology and policy updates.
The Role
Prepare correspondence and legal documents from precedents, handwritten notes and dictation
Prioritize workflow to ensure completion of accurate work within established deadlines
Maintain files, including daily filing, file organization, opening and closing files
Schedule appointments and boardroom bookings
Handle telephone calls and correspondence
Time entry and bill preparation
Scheduling travel
Other administrative duties as required
Skills and Experience Required:
Legal Assistant Diploma from an accredited institution
6 to 9 years of experience as a legal assistant
Litigation experience considered an asset
Advanced technical skills, particularly with Microsoft Office Suite (Word, Excel, etc.)
Exceptional communication skills
Ability to work both independently and in a team atmosphere
Exceptional attention to detail
Ability to handle multiple competing and urgent deadlines
Excellent organizational and problem solving skills
Highly motivated and personable
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Oct 21, 2019
Full time
The Team
Norton Rose Fulbright Canada is currently seeking a permanent full-time Legal Assistant role for our Resource Team. This role will provide support to all departments within the firm. The Resource Team is comprised of legal assistants with experience in all areas of law who have chosen to dedicate their skills to providing absence relief for other assistants. Assistants are expected to maintain familiarity with all technology and policy updates.
The Role
Prepare correspondence and legal documents from precedents, handwritten notes and dictation
Prioritize workflow to ensure completion of accurate work within established deadlines
Maintain files, including daily filing, file organization, opening and closing files
Schedule appointments and boardroom bookings
Handle telephone calls and correspondence
Time entry and bill preparation
Scheduling travel
Other administrative duties as required
Skills and Experience Required:
Legal Assistant Diploma from an accredited institution
6 to 9 years of experience as a legal assistant
Litigation experience considered an asset
Advanced technical skills, particularly with Microsoft Office Suite (Word, Excel, etc.)
Exceptional communication skills
Ability to work both independently and in a team atmosphere
Exceptional attention to detail
Ability to handle multiple competing and urgent deadlines
Excellent organizational and problem solving skills
Highly motivated and personable
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Job Summary
The Legal Assistant provides legal and administrative assistance to counsel and participates in the delivery of a full range of legal and administrative support services.
Identify and analyze legal and administrative information on various issues.
Organize, prepare and process documents for filing in legal proceedings before the Federal Court and other Courts or tribunals.
Prepare, proofread and/or edit correspondence and reports etc. for counsel according to rules of procedures, legal correspondence standards, Department of Justice, CSIS and Unit policies and procedures.
Monitor, review and sort, both electronic and paper correspondence to determine nature of the issues, prioritize and action as required.
Correspond and liaise with the Court/Tribunal, Department of Justice, CSIS and other government officials, etc. regarding a variety of issues (either legal or administrative in nature).
Coordinate meetings and presentations for counsel and manage their agendas, which can include taking minutes of meetings, retrieving and analysing relevant information for counsel, developing agendas, and providing appropriate follow-up services.
Perform basic legal research, locate and retrieve case law and legislation, by using a variety of databases.
Maintain legal files by monitoring developments, (including use of bring forward BF system) organizing, reviewing, maintaining general knowledge of issues in accordance with legal practice standards and Department of Justice procedures.
Participate in the delivery of support services as part of the legal and administrative support team.
Education
Community College Certificate (1 year) in Law, Law Clerk, Paralegal and/or Legal Assistant and four (4) years of related experience*.
The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.
Experience
Experience as a Legal Assistant or Paralegal in a legal firm/office/department and/or experience working as an Administrative Assistant where legal matters constituted a substantial part of the day to day work.
Candidates must also possess:
Experience with Microsoft Office Suite, including extensive experience with Word
Experience having searched and retrieved information from Canlii, Quicklaw or Westlaw
Experience in providing services related to litigation matters or in providing legal research services used by counsel in developing and providing legal advice
Competencies
Adaptability/Flexibility
Judgement
Organizational Skills/Multitasking
Reliability
Rigour
Conditions of Employment
Flexibility is required in relation to the work scheduled that may extend beyond core hours of work based on operational requirements.
Notes
Not applicable
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to diversity and inclusion and the equitable participation of all Canadians. Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
Oct 20, 2019
Full time
Job Summary
The Legal Assistant provides legal and administrative assistance to counsel and participates in the delivery of a full range of legal and administrative support services.
Identify and analyze legal and administrative information on various issues.
Organize, prepare and process documents for filing in legal proceedings before the Federal Court and other Courts or tribunals.
Prepare, proofread and/or edit correspondence and reports etc. for counsel according to rules of procedures, legal correspondence standards, Department of Justice, CSIS and Unit policies and procedures.
Monitor, review and sort, both electronic and paper correspondence to determine nature of the issues, prioritize and action as required.
Correspond and liaise with the Court/Tribunal, Department of Justice, CSIS and other government officials, etc. regarding a variety of issues (either legal or administrative in nature).
Coordinate meetings and presentations for counsel and manage their agendas, which can include taking minutes of meetings, retrieving and analysing relevant information for counsel, developing agendas, and providing appropriate follow-up services.
Perform basic legal research, locate and retrieve case law and legislation, by using a variety of databases.
Maintain legal files by monitoring developments, (including use of bring forward BF system) organizing, reviewing, maintaining general knowledge of issues in accordance with legal practice standards and Department of Justice procedures.
Participate in the delivery of support services as part of the legal and administrative support team.
Education
Community College Certificate (1 year) in Law, Law Clerk, Paralegal and/or Legal Assistant and four (4) years of related experience*.
The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.
Experience
Experience as a Legal Assistant or Paralegal in a legal firm/office/department and/or experience working as an Administrative Assistant where legal matters constituted a substantial part of the day to day work.
Candidates must also possess:
Experience with Microsoft Office Suite, including extensive experience with Word
Experience having searched and retrieved information from Canlii, Quicklaw or Westlaw
Experience in providing services related to litigation matters or in providing legal research services used by counsel in developing and providing legal advice
Competencies
Adaptability/Flexibility
Judgement
Organizational Skills/Multitasking
Reliability
Rigour
Conditions of Employment
Flexibility is required in relation to the work scheduled that may extend beyond core hours of work based on operational requirements.
Notes
Not applicable
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to diversity and inclusion and the equitable participation of all Canadians. Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. Our Toronto office is looking for a Legal Assistant to join our Patent Team. In this role you will work on a dynamic team providing operational support to the Patent lawyers and agents. Responsibilities:
Prepare, file, and amend U.S., Canadian, PCT and Foreign patent applications
Coordinate and manage new file openings
Organize client requests, monitor deadlines, and handle time sensitive matters
General administrative duties including inbox management, time entry, preparation of invoices, and file management
Communicate with clients, USPTO, CIPO, Foreign Associates and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience:
Legal Administrative Assistant Diploma, or relevant combination of education and experience
A minimum of 3 to 5 years of experience with patents or intellectual property is required.
Strong proficiency with accounting and billing procedures
Excellent interpersonal and communication skills, including the ability to deal directly with internal and external clients
This role is English essential, but French language skills would be an asset
Team player with the ability to work under pressure and take on additional responsibilities
Excellent attention to detail, highly organized, proactive, able to handle multiple priorities in a fast paced environment
Highly proficient in MS Office and ability to learn new software and technology quickly
Located in the heart of downtown, close to transit and amenities, Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Family friendly policies including a 35-hour workweek
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firms and the broader legal profession. We welcome application from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. Smart & Biggar is proud to have been selected as one of Canada’s 2019 Top Small and Medium Employers. Find out why! We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Oct 19, 2019
Full time
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. Our Toronto office is looking for a Legal Assistant to join our Patent Team. In this role you will work on a dynamic team providing operational support to the Patent lawyers and agents. Responsibilities:
Prepare, file, and amend U.S., Canadian, PCT and Foreign patent applications
Coordinate and manage new file openings
Organize client requests, monitor deadlines, and handle time sensitive matters
General administrative duties including inbox management, time entry, preparation of invoices, and file management
Communicate with clients, USPTO, CIPO, Foreign Associates and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience:
Legal Administrative Assistant Diploma, or relevant combination of education and experience
A minimum of 3 to 5 years of experience with patents or intellectual property is required.
Strong proficiency with accounting and billing procedures
Excellent interpersonal and communication skills, including the ability to deal directly with internal and external clients
This role is English essential, but French language skills would be an asset
Team player with the ability to work under pressure and take on additional responsibilities
Excellent attention to detail, highly organized, proactive, able to handle multiple priorities in a fast paced environment
Highly proficient in MS Office and ability to learn new software and technology quickly
Located in the heart of downtown, close to transit and amenities, Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Family friendly policies including a 35-hour workweek
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firms and the broader legal profession. We welcome application from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. Smart & Biggar is proud to have been selected as one of Canada’s 2019 Top Small and Medium Employers. Find out why! We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Job Type: Permanent Primary Location: Vancouver, British Columbia, Canada All Available Locations: Vancouver
Be encouraged to deepen your technical skills…whatever those may be. Experience a firm where wellness matters. Be part of a firm where you are valued for your unique strengths and where everyone feels a sense of belonging
Are you an experienced corporate legal assistant looking for a new challenge?
What will your typical day look like?
You will be providing excellent administrative support to the lawyers and paralegal including calendar management, meeting support, travel arrangements, drafting correspondence and emails with a high level of discretion and confidentiality. You will also be responsible for the maintenance of our client’s corporate records and will communicate directly with clients about their annual reports and other general corporate matters. You will be representing the Firm in a professional and confident manner, in both written and verbal communications.
About the team
Deloitte Legal Canada LLP (DLC) is a national law firm with offices in Vancouver, Calgary, Toronto and Montreal. Our Vancouver lawyers have extensive experience in the areas of tax controversy and tax litigation, and in advising on the legal aspects of all tax issues and transactions. In addition, the Vancouver office has a thriving corporate records practice and you will have an active role with that practice.
Enough about us, let’s talk about you
We are looking for an individual with the following qualifications:
Minimum 2 years' work experience in a law firm, supporting a corporate practice
Excellent English verbal and written communication skills – Chinese proficiency also a definite asset
Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
Ability to work with minimal supervision and direction
Strong attention to detail
Confident communication and active listening skills are critical
Experience with document management systems
Exceptional commitment to client service and continuous improvement
Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint)
Why Deloitte?
Launch your career with The One Firm where you can make an impact that matters in a way that you never thought possible. With endless opportunities at every turn, and a culture built to support and develop our people to be the very best they can be, Deloitte is The One Firm for you to learn, grow, create, connect, and lead. We do this by making three commitments to you:
You will lead at every level: We grow the world’s best leaders so you can achieve the impact you seek, faster.
You can work your way: We give you the means to be flexible in how you need and want to work, and we have innovative spaces, arrangements and the mindset to help you be wildly successful.
You will feel included and inspired: We create a deep sense of belonging where you can bring your whole self to work.
The next step is yours
Sound like The One Firm. For You?
At Deloitte we are all about doing business inclusively – that starts with having diverse colleagues of all abilities! We encourage you to connect with us at accessiblecareers@deloitte.ca if you require an accommodation in the recruitment process from the clear legal job board, or need this job posting in an alternative format. We’d love to hear from you!
By applying to this job you will be assessed against the Deloitte Global Talent Standards. We’ve designed these standards to provide our clients with a consistent and exceptional Deloitte experience globally.
Oct 18, 2019
Full time
Job Type: Permanent Primary Location: Vancouver, British Columbia, Canada All Available Locations: Vancouver
Be encouraged to deepen your technical skills…whatever those may be. Experience a firm where wellness matters. Be part of a firm where you are valued for your unique strengths and where everyone feels a sense of belonging
Are you an experienced corporate legal assistant looking for a new challenge?
What will your typical day look like?
You will be providing excellent administrative support to the lawyers and paralegal including calendar management, meeting support, travel arrangements, drafting correspondence and emails with a high level of discretion and confidentiality. You will also be responsible for the maintenance of our client’s corporate records and will communicate directly with clients about their annual reports and other general corporate matters. You will be representing the Firm in a professional and confident manner, in both written and verbal communications.
About the team
Deloitte Legal Canada LLP (DLC) is a national law firm with offices in Vancouver, Calgary, Toronto and Montreal. Our Vancouver lawyers have extensive experience in the areas of tax controversy and tax litigation, and in advising on the legal aspects of all tax issues and transactions. In addition, the Vancouver office has a thriving corporate records practice and you will have an active role with that practice.
Enough about us, let’s talk about you
We are looking for an individual with the following qualifications:
Minimum 2 years' work experience in a law firm, supporting a corporate practice
Excellent English verbal and written communication skills – Chinese proficiency also a definite asset
Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
Ability to work with minimal supervision and direction
Strong attention to detail
Confident communication and active listening skills are critical
Experience with document management systems
Exceptional commitment to client service and continuous improvement
Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint)
Why Deloitte?
Launch your career with The One Firm where you can make an impact that matters in a way that you never thought possible. With endless opportunities at every turn, and a culture built to support and develop our people to be the very best they can be, Deloitte is The One Firm for you to learn, grow, create, connect, and lead. We do this by making three commitments to you:
You will lead at every level: We grow the world’s best leaders so you can achieve the impact you seek, faster.
You can work your way: We give you the means to be flexible in how you need and want to work, and we have innovative spaces, arrangements and the mindset to help you be wildly successful.
You will feel included and inspired: We create a deep sense of belonging where you can bring your whole self to work.
The next step is yours
Sound like The One Firm. For You?
At Deloitte we are all about doing business inclusively – that starts with having diverse colleagues of all abilities! We encourage you to connect with us at accessiblecareers@deloitte.ca if you require an accommodation in the recruitment process from the clear legal job board, or need this job posting in an alternative format. We’d love to hear from you!
By applying to this job you will be assessed against the Deloitte Global Talent Standards. We’ve designed these standards to provide our clients with a consistent and exceptional Deloitte experience globally.
