12 Legal Secretary jobs

Job description Req Id: 169300   Bell is a truly Canadian company with over 137 years of success. We are defined by the passion of our team members and their belief in our company’s vast potential.   To ensure we continue to be recognized as Canada’s leading communications company, we’re committed to finding and developing the next generation of leaders. This means creating best-in-class career and development opportunities for our employees.   If you’re passionate, driven and find yourself seeking interesting work, new challenges and continuous learning opportunities, then we want you to join our team.   Corporate Groups offers best practice services to support the organization, including Finance, Legal & Regulatory, Brand, Corporate Services - including HR, Communications, Real Estate, Security and Procurement & Value Creation.   The Legal team is seeking a professional and results oriented Executive Assistant who possesses a broad base of administrative and coordination skills in a fast paced and challenging environment to support Bell Media Programming lawyers and extended team. The team works closely with various departments and corporate groups.   Job Duties / Accountabilities   Answer phones of the Legal team and direct calls appropriately Manage the agenda of the Legal team, including all related logistical information Plan, organize and coordinate meetings, conference/videoconferencecalls and events Prepare reports and documents, such as legal agreements and charts/tables Provide general administrative support to the Legal team and liaise with its business and management teams Make travel arrangements and reservations Process invoices and expense accounts Manage general correspondence and filing Be responsible for contract management and related coordination Order office supplies as well as handle phone, printer and workstation requirements Other duties consistent with job classification   Critical Qualifications/ Competencies   Strong organizational skills, self motivation and able to handle multiple demands by prioritizing effectively Excellent oral and written communication skills Effective decision-making abilities Demonstrated ability to maintain the strictest confidentiality Keen attention to detail and ability to work autonomously Very good knowledge of Microsoft software (Word, Excel, Power Point, Outlook) and Explorer Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner Demonstrated ability for team work, working under pressure and respecting deadlines Flexibility and willingness to work outside normal working hours when required   Preferred Competencies   Post-secondary education Experience as an Executive Assistant in the legal field   BCE:WKP #Feature   Bilingualism is an asset (English and French)   Additional Information   Position Type: Management   Job Location: Canada :Ontario : Toronto   Application Deadline: 06/16/2017   Please apply directly online to be considered for this role. Applications through email will not be accepted.   Bell is committed to fostering an inclusive, equitable, and accessible environment where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and where every team member has the opportunity to reach their full potential.   Created: Canada, ON, Toronto

Legal Assistant is needed for our client in the Employment and Labour sector Downtown Toronto. The ideal candidate is expected to have 5+ years of related experience. This is full time permanent position with excellent benefits, competitive salary, and a chance to join a growing team! Roles and Responsibilities Administrative duties including management of calendars, travel arrangements, and other relative duties as needed Assisting managing partners and associates Preparing documents for tribunals and trails as required Drafting documents, agreements, and client correspondence Coordinating general liaison- clients and apposing counsels Other duties as needed Qualifications and Experience 5+ years' relevant experience in labour and employment or civil litigation Proficiency in MS Office and PC LAW Must be detail oriented and highly organized Must have ability to prioritize in a fast paced environment Strong communication skills both verbal and written

  Open competition   May 9, 2017   Judicial Clerk/Senior Judicial Clerk   Justice and Solicitor General   If you are an individual who is motivated, hardworking, and ready to face challenges head on, then this is your perfect opportunity! Fort McMurray Court of Queen's Bench has a temporary six-month position. To be successful in this role, you must excel in a fast paced environment and enjoy the challenges of working within all areas of Court of Queen's Bench.   Fort McMurray Court is looking for professional individuals to provide quality work as a frontline representative. If you are a professional individual dedicated to client service and would like to be a part of an enthusiastic and diverse team, we have the opportunity for you!   As a Judicial Clerk/Senior Judicial Clerk, you will represent the administration of the Courts in a responsible and professional manner that reflects the fair and equitable delivery of justice in Alberta. The shifting priorities between the courtroom and assisting the public and lawyers at the counter provides diversity on a daily basis.   Your key responsibilities will include court, counter and office duties and will be the following but are not limited to:   Organizing and managing administrative processes within the courtroom for both civil and criminal proceedings. Maintaining the court record, including operation of the digital recording system; maintaining the decorum of the court Entering and being responsible for exhibits entered into the record Liaising with judiciary, lawyers, police and general public Reviewing and filing documents in adherence with the Alberta Rules of Court and various Provincial and Federal statutes Providing assistance to the public and legal community at the counter General office duties, including telephone, fax and incoming mail Travel to Circuit Court locations   The Ideal Candidates Will Possess   Outstanding interpersonal and communication skills Strong problem solving skills Keen attention to detail and ability to multi-task A high degree of accuracy while meeting high volume demands Exceptional time management skills Ability to adapt to changing environments and ability to handle high stress situations Excellent keyboarding skills   High School diploma and minimum six months of related experience.   Knowledge of MS Office (Word, Excel, and Outlook) is required. Preference will be given to candidates with relevant experience in a courthouse or as a legal assistant/paralegal.   Customer service experience, along with experience dealing with cash register/balancing are considered assets.   Knowledge of Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), along with the digital recording system (FTR) is also considered assets.   A Legal Assistant or Paralegal Certificate or Diploma would be beneficial.   Equivalencies will be considered.   Judicial Clerk: $1,616.31 to $1,970.04 bi-weekly   Senior Judicial Clerk: $1,902.55 to $2,335.00 bi-weekly   A valid Driver's License (class 5) (please mention it on the resume).   This position requires Canadian Citizenship in order to obtain a Justice of the Peace appointment.   This position may require extended periods of sitting and/or standing.   The candidate must have the ability to lift files/exhibits to a weight of 25 lbs.   Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.   This competition may be used to fill future permanent and temporary full-time and part-time vacancies. Please note there could be a possibility that this position is extended beyond six (6) months. Final candidates will be asked to undergo a security screening.   Please submit your application on-line by clicking on the button "APPLY NOW" below. Applicants can track competition status on-line. Only one file can be uploaded. Please ensure your cover letter; resume and any other related documents are submitted in one file. Applicants who apply online will be able to track the status of this competition. YOUR E-MAIL ADDRESS AND JOB ID 1041937 MUST BE INCLUDED IN YOUR APPLICATION. If you are unable to apply online, please submit your cover letter and resume, to: Jennifer Montes, Alberta Justice and Solicitor General, 2640 AMEC Place, 801 - 6 Avenue SW, Calgary, AB, T2P 3W2. Fax: 403-355-4747.   It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) -   We thank all applicants for their interest. All applications will be reviewed. Only the most suitable candidate(s) will be selected from this competition. If you require any further information on this job posting, please contact Jennifer Montes at phone: 403-355-4740.    

  Administrative Assistant, Criminal Law Services Regular Full Time Moncton, NB The New Brunswick Legal Aid Services Commission (NBLASC) is seeking an individual to join the Criminal Law Services as an Administrative Assistant to Criminal Lawyers, working in the Moncton office. Criminal Law Services provides legal assistance to low income individuals, who are eligible under the Criminal Code of Canada, Controlled Drugs and Substance Act, Youth Criminal Justice Act, and other Federal statutes within the scope of services provided by NBLASC. In the Role as an Administrative Assistant, the successful candidate will be responsible for: Ensuring that a high standard of administrative support is available to a team of staff lawyers such as: layout of motions, affidavits, and any other required documents, etc ; Scheduling appointments, managing client case files, schedules, and bring forward system; Liaising with clients, private bar, and other members of the justice system; Maintaining file management system; Working with Intake Officers to ensure good client service (answering routine calls and corresponding, general reception, etc.); Dealing with routine inquiries; Referring clients to appropriate services; Performing other duties as assigned. Essential Qualifications: High School Diploma or GED; One year post-secondary diploma in an office administration, paralegal, legal assistant, or other related discipline program; Written and spoken competence in English & French (please state language capability). Preference may be given to candidates that demonstrate the following Asset Qualifications: Experience drafting legal documents; High proficiency in office technology and MS Suite; Knowledge of law office practices and procedures; Minimum two (2) years of related experience; An equivalent combination of education, training, and experience may be considered. Behavioural Competencies: Concern for order; Client Service Orientation; Effective Interactive Communication; Analytical Thinking/Judgement; Information Seeking; Flexibility. Salary and benefits will be commensurate with skill level and experience : $1,411 - $1,710 bi-weekly (NBLASC Administrative Series I). Applicants interested in this opportunity must respond by May 5, 2017 Send your resume to: New Brunswick Legal Aid Services Commission PRIVATE AND CONFIDENTIAL Att: Marie-Michèle Dugas, Human Resources MONCTON ADMIN ASSIST COMPETITION 500 Beaverbrook Court Suite 501 Fredericton, NB E3B 5X4 Or by email: Marie-Michele.Dugas@gnb.ca *Please state “Moncton Admin Assist Competition” in your email Note : To be given consideration under this competition, applicants are required to demonstrate on their application how, when, and where they acquired the qualifications required for this position. This competition may be used to fill future vacancies at the same level. We are an Equal Opportunity Employer and we promote a scent-reduced environment. We thank all those who apply; however, only those selected for further consideration will be contacted.  

Description WHY APPLY?   You wish to join a seasoned team of lawyers specialised in intellectual property?   Our client is looking for a Legal Assistant with experience in Civil Litigation.   Our client offers you an exceptionally dynamic and stimulating work environment and a beautiful opportunity to evolve alongside high-level professionals.   YOUR ROLE You will assist two dynamic lawyers with interesting cases in Civil Litigation. It is a beautiful position with varied tasks in a law firm that offers great social benefits.   Your responsibilities will most specifically include: -     Managing the agenda of the lawyers. -     Drafting their letters and emails. -     Drafting their proceedings, as well as filing them and following up on them.  -     Rigorously following up on deadlines of all Civil Litigation cases. -     Organising and indexing Civil Litigation cases. -     Preparing billing.   YOUR STRENGTHS You have a minimum of 5 years of experience as a Legal Assistant in Civil Litigation. If you have experience at the Federal Court, it is an asset. You are bilingual, spoken and written. You are highly proficient in Office Suite. You have strong drafting skills. You are a great team player. You are extremely detail-oriented, rigorous and thorough. You are able to manage multiple cases simultaneously and to respect deadlines while ensuring high quality of delivery.   THE EMPLOYER The employer we represent is a nationally renowned law firm located in downtown Montreal. The firm is easily accessible by public transportation. Our client offers very interesting social benefits.     Interested in this challenge? Please submit your application to Kim St-Germain: kstgermain@groupemontpetit.com by specifying the number of the job offer (17-0065P).   *We thank you for your interest in Groupe Montpetit. Please note that only chosen candidates will be contacted.*

  We are seeking a Litigation Support Specialist to join our Litigation team. This role can be located at a Miller Thomson office of the incumbent’s choice. Reporting to the Litigation Case Manager, the incumbent will be responsible for the analysis, extraction, conversion, reporting, normalization, searching, and quality control of electronic data from various sources for purposes of e-discovery and litigation support. In this role, you will: Provide hands-on litigation technology support, including projects such as database creation and maintenance; importing images, data, and transcripts into databases; exporting data; reformatting and converting data; and scanning, OCR, and coding Format and process data for legal review using electronic discovery software tools and technology Perform searches and manage the technical administration of document reviews Provide training to legal professionals on the use of litigation support applications Analyze user document and data requirements and translate them into processing requests and specifications for data loading and e-production teams. Troubleshoot litigation support applications and databases. Provide training and user support on litigation support applications/technologies. Other duties as required To be successful in this role, you possess: Minimum of 5 years’ experience in a litigation support role Working knowledge of litigation processes and a strong understanding of the use of technology to support litigation efforts, with an emphasis on discovery, document production, electronic document management, coding and scanning procedures, and trial support Experience utilizing and administering litigation technology platforms and databases, specifically Eclipse SE , and Relativity . Strong written and oral communications skills. Ability to interact effectively and professionally with all levels of the firm, including clients, lawyers, law clerks/paraprofessionals, legal assistants and the IT department Ability to analyze incoming electronic data to determine appropriate processing requirements Ability to plan, organize, prioritize, and carry out multiple deliverables Strong analytical skills Highly detail-oriented Demonstrated ability to work independently and in a team environment. Demonstrated problem-solving ability and a willingness to learn new skills and take on new challenges. Our ideal candidate is proactive, creative and always exploring ways to improve efficiencies and meet the needs of lawyers, staff and clients.

ob description     Executive and Legal Assistant Member Regulation Policy - Toronto Full-time   The Executive and Legal Assistant will be primarily responsible for providing administrative support to the Vice President, Member Regulation Policy and the other members of the Member Regulation Policy Team.       Key Responsibilities: Provide administrative support, including calendar co-ordination, meeting scheduling, travel arrangements and meeting material preparation, to the Vice President, Member Regulation Policy and Director, Member Regulation Policy Provide administrative support in the preparation of monthly, quarterly and annual management reports, reports to advisory committees, presentations, memos, Board materials, documents to be published on the IIROC website, and other work related documents Provide administrative support to the Member Regulation Policy Team, including, in the preparation, review and editing of documents for rules, guidance, technical notices and other regulatory instruments Act as coordinator for the Joint Rule Review Protocol process, including liaising with the securities regulators on the filing of proposed and final rules Assist with the publication process of material on IIROC.ca Assist in the maintenance of the electronic record of the Dealer Member Rule Book Provide general file management support to the Member Regulation Policy Team Assist in organizing meetings, seminars and training for the Member Regulation Policy Team Answer telephones, provide information, and refer callers to appropriate individuals using good judgment; greet visitors as required Prepare and/or edit routine correspondence, memos and letters (both internal and external) as required Monitor, review and obtain approval for invoices submitted by advisory committees and sub-committees and TEEP requests submitted by committee members and submit to IIROC accounting department for payment Provide back-up support, as required from time to time, to the Committee Coordinator and IIROC advisory committees       Education/Experience: Minimum of 5 years of experience in a similar position, preferably in a legal or regulatory environment Completion of a recognized secretarial/administrative/legal assistant program       Key Skills and Competencies: Solid knowledge and proficiency in Microsoft Office applications, including Word, Excel, Powerpoint, Sharepoint, UBSS database Ability to: prepare various regulatory documents according to standardized procedures, precedents and instructions work independently and exercise excellent judgment to follow instructions with minimal supervision manage time effectively and handle pressure, while remaining calm when working within time constraints Self-motivated with demonstrated initiative and the ability to effectively communicate and deliver results, both verbally and in writing Strong organizational, investigative, fact-finding, analytical and problem solving skills Knowledge of IIROC rules, and processes relative to area of responsibility is an asset Knowledge of the structure and content of the relevant working language including word meaning, spelling, rules of composition and grammar       While we appreciate all applicants, only those who most closely match the position requirements may be contacted for interview.               Link to career site : http://www.iiroc.ca/Pages/Careers. Please quote 2017508 when applying,

Job description   Build your future with Cadillac Fairview!   At Cadillac Fairview, we are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Cadillac Fairview is where you can make a difference, and where it all comes together.     Role Summary:   To provide ongoing leadership support and expertise to regional and property staff relating to lease interpretation and tenant queries along with managing the administration of signed documents such as Leases, Lease Amending Agreements, Specialty Leasing Agreements and License Agreements ensuring the tenant is billed in accordance to the legal document at all times.   You will: Analyze Tenant Proposal Forms validating information and identifying potential financial losses to the organization. Consult with Leasing Executive highlighting such risks and recommending alternative solutions Manage TPF through every stage of the Leasing process ensuring deals are imported in CTI on a timely basis Help facilitate accurate financial and operational reporting. Review Document Request Forms prepared by the General Managers ensuring amendment has been tracked correctly in CTI. Manage the administration of signed documents such as Leases, Lease Amending Agreements, Specialty Leasing Agreements and License Agreements ensuring the tenant is billed in accordance to the legal document at all times. Identify Lease exceptions as they relate to recoveries. Manage the administration of these exceptions by tracking them in CTI and in the Recovery Manual. Complete lease exceptions analysis determining the financial impact of selected exception deals. Provide ongoing leadership support and expertise to regional and property staff relating to lease interpretation and tenant queries. Monitor the set-up of the deals in CTI ensuring that Revenue policies and procedures have been followed at all times. Analyze and consolidate regional monthly and quarterly occupancy calculations. Provide training to property and regional staff relating to the Commercial Management section of CTI and SSLE. Work with Director, Lease Administration and Revenue Control to promote and implement new system initiatives and Revenue Procedures Act as a Project Leader for the Region on special projects as they relate to CM and SSLE initiatives     You have:   Minimum 3-5 years’ experience in Property Management University degree in accounting, finance, commerce, business or legal Advanced knowledge in Word and Excel Proven yourself to be a self-starter, a team player and proactive in dealing with issues Exceptional organizational skills, able to deal with multiple tasks and deadlines The ability to interact well with others at all levels of management Excellent analytical and problem solving skills Strong verbal and written communications skills (French and English in Québec) Training and facilitating skills Ability to work independently   Are you up for the challenge? At CF, we believe our people are core to our success. Join our award-winning team, where your talent and commitment to excellence are welcomed, valued and respected!   Accommodation for applicants with disabilities during the recruitment, assessment, and/or selection process is available.

The Disability Subrogation Assistant will handle general correspondence and telephone inquiries from lawyers, claimants, DMSOs and BPOs. The incumbent will manage follow-ups on subrogation including calculating quantums and identifying urgent and critical issues and ensuring priority handling. The incumbent will also manage post-dated cheque diaries and collection agency invoices. You will be accountable for: Handling general correspondence and phone calls from lawyers, claimants, DMSOs and BPOs, and identifying and managing urgent requests on a priority basis Processing Overpayment and Subrogation recoveries. Preparing memos with regard to subro closures, and providing necessary information and direction to the DMSOs and BPOs Handling follow-up letters and diaries as necessary, including pulling files and correspondence Responding to and redirecting general mail and telephone requests on a timely basis Processing invoices from collection agencies, including calculations of commissions and tax, requesting cheques and settling invoices. Managing cheque diaries and post-dated cheques. Writing out for new post-dated cheques when necessary Responding to inquiries for status updates and handling follow up letters Qualifications and Competencies: A self starter who has proven organization skills with the ability to manage multiple tasks and adjust to shifting priorities. Excellent verbal and written communication skills Strong mathematical aptitude Proficient in using Outlook, Word and Excel Ability to work with minimal direction as a part of a team and independently. Strong problem solving skills and can do attitude You will consent to a criminal background check as well as the Government of Canada enhanced security screening, the cost will be covered by Great-West Life Discover your opportunity…. Apply with cover letter and resume today! Together Great-West Life, London Life and Canada Life serve the financial security needs of 12 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations. We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. Candidates who are selected for an interview will be contacted.

Legal Secretarial Assistant, Litigation Closing Date Mar 30, 2017 Location Vancouver Description Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 450 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. Osler is currently recruiting for a Legal Secretarial Assistant to join the Litigation group in our Vancouver office.  We are looking for an energetic individual with the ability to produce high volumes of quality work under tight deadlines.  This position requires an excellent multi-tasker with strong legal secretarial skills to work in a fast-paced environment.  The successful candidate will have excellent client service, organizational and practice management skills. Major Responsibilities and Duties: Working primarily in support of a litigation practice (including federal and provincial tax litigation) with the ability to support a diverse corporate practice. Tax litigation experience is an asset. Top notch communication, organizational and technical expertise are crucial for this position Must be a self-starter who is detail oriented, show strong initiative and display an interest in developing his/her knowledge of various practice areas Strong client organizational skills and practice management abilities How To Apply We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé to: Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666 e-mail: hrvancouver@osler.com Closing date: March 30, 2017

SECRETARY TO THE CHIEF JUSTICE Organization: Ministry of the Attorney General Division: Court Services City: Toronto Job Term: 1 Temporary (up to 12 months) Job Code: EO012 - Office Administration 12 (Excl) Salary: $29.49 - $35.30 Per Hour Understanding the job ad - definitions Posting Status: Open Job ID: 104593   Are you proficient in oral and written French, and are you also known for your level of executive support and attention to detail? If so, consider this opportunity to provide senior level support within Office of the Chief Justice of Ontario at the Ministry of the Attorney General. What can I expect to do in this role? You will: • provide private and confidential executive secretarial services to the Chief Justice of Ontario • manage the Chief Justice's calendar, schedule meetings with other courts, associations, levels of government and take meeting minutes • review and prioritize all incoming mail, draft responses where appropriate and proofread and format all outgoing correspondence and memoranda • establish and maintain a variety of official and personal filing systems, as well as update internal telephone/information directories (i.e. Intranet) • manage expense records and submissions of expenses for the Office of the Chief Justice How do I qualify? Mandatory: • you are proficient in English as well as oral and written French at the advanced-minus level (Your level of proficiency will be tested) • you can type 50 words per minute (testing will be carried out before the interviews) Communication and Interpersonal Skills: • you can screen all incoming calls, facilitate communication between the Chief Justice's Office and a variety of contacts (e.g. members of the judiciary, senior Federal/Provincial government officials, lawyers, the public and press) • you can respond to routine matters or inquiries on own initiative, while maintaining confidentiality and remaining tactful and professional during stressful conversations or situations • you have experience maintaining accuracy while typing a range of material from handwritten notes and verbal instructions • you can prepare a variety of materials and edit documents for correct spelling, punctuation, grammar and syntax Executive Administrative Experience: • you have knowledge of executive secretarial procedures and practices to provide secretarial services to the Chief Justice of Ontario, respond to inquiries, ensure the efficient flow of information and ensure effective coordination of materials for the Chief Justice of Ontario • you have demonstrated knowledge of executive protocols to respond to a range of queries • you have knowledge of budget administration procedures to administer various funds assigned to the Chief Justice of Ontario Technical Knowledge: • you have the ability to acquire knowledge and apply an understanding of the Court of Appeal procedures • you have knowledge of legal terminology to type a range of materials (e.g. judgements, reports and orders) • you have the ability to interpret and apply an understanding of the Canadian Judicial Council Standards to ensure compliance (e.g. judgements are typed to specific standards) Organizational and Time Management Skills: • you have experience prioritizing, planning and managing the Chief Justice's calendar and schedule, including making appointments and travel arrangements on short notice • you can review and prioritize all incoming mail and other material addressed to the Chief Justice, organize material for consideration and future reference Computer Skills: • you have knowledge of the operations and capabilities of various systems and software (e.g. Court Office system, Microsoft Word and Excel) and database software to enter information into systems, maintain computerized filing systems and type a variety of materials • you have knowledge of Dictaphone equipment to take dictation by Dictaphone Additional Information: Address: 1 Bilingual Temporary, duration up to 12 months, 130 Queen St W, Toronto, Toronto Region, General Screening Requirement Compensation Group: Excluded Understanding the job ad - definitions Schedule: 3 Category: Legal Services   Note: This ad is also available in French. In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position. You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.) A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. T-AG-104593/17 How to apply: You must apply online . Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources . Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us. Read the job description to make sure you understand this job. OPS employees are required to quote their WIN EMPLOYEE ID number when applying. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.   All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment. Remember: The deadline to apply is Wednesday, March 8, 2017 11:59 pm EST . Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted. Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website. Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site. The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code . Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

Job Description Consultant, Legal Administration - Ongoing Contract R2 Scarborough, ON   Job Opportunity:   Toyota Canada Inc. currently has an exciting opportunity for a Legal Administrative Coordinator to support our Legal Department. This is an ongoing contract opportunity and will report to the General Counsel but contributes to the effectiveness of the entire Legal team. The selected candidate will be responsible for all aspects of department administration including budgeting monitoring and administration; litigation management and administration - including defence claim information gathering and coordinating, monitoring status and actions required for all matters, including superior court and class actions; insurance provider liaison and coordinator; department metrics monitoring and reporting; external legal fee monitoring and administration; invoice administration, drafting  correspondence and managing responses for information and support requests from lawyers, law enforcement, crown attorneys, customers, insurers, etc.; general office administration, including travel and meetings.     What you’ll be doing:   Performance Metrics and Budget Track and produce monthly department metrics and reports Review and process invoices accounts, obtain approvals and submit for payment Maintain and update legal department budget on a monthly basis, Submitting monthly accruals Review and process invoices accounts, obtain approvals and submit for payment   Litigation Management Manage litigation files by updating and tracking litigation chart of Class Action, Superior Court and Small Claims Court files and updating metrics on a monthly basis Receive and direct complaint and litigation related calls and correspondence from dealers, insurers and outside counsel Research, obtain and organize vehicle and customer information from various internal departments relating to complaints and litigation claims   Dept. Management Manage all incoming and outgoing mail, general telephone and email inquires Manage General Counsel calendar Book travel arrangements Department supplies – anticipating shortages, ordering   Document Management Maintain all physical and electronic legal department files Updating and re-categorizing files in company drive Establishing and implementing document retention schedules and administration Closing files and transferring to on-site storage facility   What you bring: College diploma 5+ years of experience in a Legal and Administrative capacity Excellent attention to detail and accuracy, with strong organizational & written communication skills. Excellent time management and prioritization skills essential, with the ability to multi-task in a busy environment with unexpected interruptions Excellent interpersonal skills and judgement, with a demonstrated ability to deal with sensitive or confidential matters with discretion and tact. Excellent follow-up skills and  initiative Proficiency in Microsoft Word, Excel, PowerPoint   What You Should Know:   Toyota Canada Inc. is committed to employment equity and encourages applications from Aboriginal persons, persons with disabilities, members of visible minority groups and women. We’re also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.