12 Legal Secretary jobs

Edmonton, Alberta   Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger. Your Opportunity The Contract Reviewer (CR) works closely with Stantec's lawyers, Project Managers and project staff. The CR provides assistance and expertise in reviewing, drafting and negotiating contract terms for professional services according to Stantec policies. Your Responsibilities Reviewing, drafting and negotiating contract documents according to Stantec policies; Identifying and communicating to project staff the negotiation items and other contract issues that must be resolved between Stantec and their clients, subconsultantsand contractors prior to the execution of all contracts; Assisting with the negotiation of contractual issues with Stantec clients when requested; Reviewing and analyzing contract exceptions and modifications submitted by Stantec's clients; Reviewing requests for proposals from a legal risk and Stantec policy perspective; Customizing standard contract forms for specific projects when necessary; Keeping management informed of contract negotiation status and issues; Entering contract information and other data into database. Your Skills and Qualifications Minimum of 2 years experience in clerical/administrative work. Minimum educational achievement equivalent to graduation from high school. Legal assistant training would be an asset. Proficiency with Microsoft Office Suite, including Access, Word, Excel, Outlook is required. Thorough knowledge of English composition and grammar with excellent proof reading skills, attention to detail and ability to learn new concepts (French literacy would be highly valued). In addition to above responsibilities, candidate must have a ‘can-do' philosophy and be prepared to assist with other administration tasks in the office when necessary. Keen attention to detail is a must. This description is not a comprehensivelisting of activities, duties or responsibilities that may be required of theemployee and other duties, responsibilities and activities may be assigned ormay be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. Job: Contract Administration Primary Location: Canada-Alberta-Edmonton Organization: BC-1198 Risk Management-Canada Employee Status: Regular Job Level: Individual Contributor Travel: No Schedule: Full-time Job Posting: Jun 28, 2018, 9:41:28 AM Req ID: 180000UD

      L’équipe  Norton Rose Fulbright Canada est à la recherche d’une personne désirant à titre de réserviste de soir à son bureau de Montréal.  Le rôle  Le ou la réserviste de soir effectue du travail à partir des réservations prises dans la journée. Il ou elle peut avoir à travailler pour une ou plusieurs personnes dans la même soirée.  Principales tâches  Créer, mettre en pages et modifier des documents (Word, Excel, PowerPoint) à partir de dictées ou de documents manuscrits S’acquitter de toute autre tâche connexe au travail de soutien administratif (photocopies, étiquettes, mises à jour, etc.) Les compétences et l’expérience requises  Excellente connaissance des fonctions avancées des logiciels Word, Excel et PowerPoint Excellente maîtrise du français et de l’anglais (oral et écrit) Très grande autonomie, esprit d’initiative et rapidité d’exécution Polyvalence et souplesse              

Employment Type :     SGEU Term 9 months or more Location(s) :     SK--Regina and Area-Regina       Ministry :     003 Justice Salary Range :     $20.971-$26.280   Hourly Grade :     SGEU.05.   The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.   As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders.  You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.   Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.    You will also be required to cover some court sittings in your home location.  This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment.  You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.   The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.   Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented.  The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.   Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.   To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/   Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below Diversity Groups :     Aboriginal persons, Persons with disabilities, Visible minority persons   Hours of Work :     A - SGEU Office 36 - one day off every two weeks Criminal Record Check Requirement :     The successful candidate shall be subject to a Criminal Record Check as a condition of employment  

Justice    Legal Services Technician 1(A)-(B)-2, Term, HALIFAX       Competition # 15821         About Us     The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia.  As such, the lawyers in the Legal Services Division are accountable for providing legal services on a broad range of matters to the Government and many of its agencies, boards and commissions.       About Our Opportunity     In accordance with departmental and government policies, professional standards, legislation, regulations and procedures, the Legal Services Technician (Paralegal) is responsible for providing the Division with a variety of file and case management services.  As our Paralegal, your duties include preparation and processing of legal documentation and correspondence and assisting litigators in preparation for hearings, pre-trial procedures and trials.  You will assist solicitors to complete various corporate, commercial and real estate transactions, carry out comprehensive legal research, maintain databases, and perform due diligences searches, along with other related tasks as assigned.          About You     You have a High School diploma, and have successfully completed a two-year paralegal technology course from a recognized institution.  An equivalent combination of training and experience will be considered.     In this role, you must have proficient computer skills, which includes knowledge of Document Management Software, MS Office and Adobe.     As the successful candidate, you have a high level of initiative, judgement and decision-making skills.  You are security-conscious, and maintain confidentiality at all times.  You achieve a high degree of accuracy while handling a high volume of information, balancing conflicting demands and meeting timelines.  Our Paralegal functions well independently and as part of a team.   We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.       Other Considerations     This is a term opportunity, with an anticipated end date of June 21, 2019.       Pay Grade:   TE 13 - TE 19       Salary Range:  $1,404.00 - $2,038.00 Bi-Weekly   This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU) .     If applying from outside a g overnment office, e mployees must apply correctly via this link:  

Vacancy ID#: 2018-72 (LRA/Grade 2) Location: Toronto, ON Canada Type: Permanent Full-time Group/Grade: Bargaining Unit 2 /Grade 2 Rate: $57,308.24 (start) - $71,633.18 Date: August 22, 2018 Founded in 1973, the Ontario Nurses’ Association (ONA) is a leading health-care union representing more than 65,000 registered nurses and health professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry. ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment. ONA advocates for the highest standards of health care for all Ontarians. Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders. ONA is seeking to hire a Labour Relations Assistant for our South District Service Team (SDST), Toronto Office. The successful candidate will provide administrative support by handling legal and administrative tasks, document database management, transcribing amendments to contracts to support our Labour Relations Officers and Litigators in the field and providing general office coordination. Our ideal candidate will demonstrate expertise, judgment and independence to provide advanced-level administrative coordination and support across their team with a professional and service-focused approach. With high attention to detail and exemplary initiative, the successful candidate will be accountable for providing support to members and staff, and in collaboration with our Labour Relations Officers, in a manner that is consistent with our member values. This is what else you can expect from this dynamic role:  Make observable contributions to the success of other team members and the overall performance of the team.  Records management (electronically and hard copy); identify priorities within the tracking system.  Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.  Draft and prepare correspondence.  Photocopy and scan documents and correspondence.  Convert documents from various versions to Word, and/or onto templates provided.  Produce and proofread materials/documents for our Labour Relations Officers.  Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals.  Summarize records and maintain files of arbitration awards for rights and interest cases.  Maintain information specific to grievances/arbitrations tracking.  Distribute new and amended collective agreements.  Calendar management including booking meetings, coordinating appointments and scheduling calls; at times, process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.  Receive inquiries by telephone and in person and direct callers to the appropriate team member.  Coordinate and maintain ongoing organizational projects as assigned.  Provide administrative support to officers, specialists, lawyers, articling students, and staff as required and requested. What we are looking for: The successful candidate will possess -  Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.  Three (3) to five (5) years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or litigation matters (or equivalent combination of education/experience satisfactory to ONA).  Records management experience.  Certificate, courses and/or experience in project management/coordination is an asset.  Advanced knowledge of Microsoft Office (including Word, Excel and PowerPoint); and demonstrated experience in database management.  The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions. High level of accuracy and strong attention to detail.  The ability to work professionally with people from various levels of the organization; impeccable interpersonal, presentation, written and verbal communication skills.  Adaptable and flexible individual who can work effectively as part of a team. If you are seeking an opportunity to make a difference in the lives of others as well as your own, visit our website and apply today! Please submit your resume to recruitment@ona.org by end of day September 5, 2018. Please include the vacancy ID#2018-72 in the subject line. The Ontario Nurses’ Association is committed to employment and pay equity within its staff. Applications are encouraged from equity groups including individuals of Indigenous descent, racialized individuals, individuals with disabilities, and LGBTQ+ persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources. Thank you for your interest in joining us. Only those selected for an interview will be contacted.

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.       Job Level NV-05     The person in this position assumes various operational support responsibilities related to activities and processes in the unit that require processing, analysis, and follow-up with the person in charge of the file, using activity reports, debriefings and statistics, etc.   General Information on the Position   Main responsabilities To provide confidential administrative support to Legal Counsel. Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports). Using computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports. Receive, filter and refer telephone calls. Open, sort and distribute mail and/or email in our paperless environment. Transcribe and compile (from dictated and/or written material memos, court and FSCO arbitration and/or LAT pleadings, reports and correspondence for Legal Counsel. Arrange appointments pertaining to meetings, mediations, FSCO and/or LAT arbitrations and examinations for discovery. Brief and organize file material including medical records. Compile affidavits of documents and assist in preparing matters for trials or arbitrations Update and maintain legal publications in law library. Assume additional duties for department as required (i.e. workload redistribution   Qualifications Minimum post-secondary diploma in a legal secretary discipline. Law Clerk's Program Certificate would be an asset. Minimum 1 to 3 years relevant working experience is required with relevant Bodily Injury or Accident Benefits experience. Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work is required. Superior and accurate transcription skills using a Dictaphone with keyboarding skills of 50 wpm. Proficient with our in-house & other computer systems (i.e., MS Office (e.g. Word, Excel, Outlook), Adobe Acrobat An advanced level of English (both verbal and written) is required. Customer Service Oriented Action and Results Oriented Attention to Detail Proven Time Management & Organizational Skills Initiative Team Player Integrity/Trustworthy Technical Learning Approachability   Other working conditions Number of jobs available : 2   Job Family Clerical Support   Work Location 4950 Yonge St. North York  

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify, on your application form, cover letter, or on your resume. Duties The Legal Services Technician provides lawyers with a variety of case and file management services, and assists with the conduct of various stages of litigation. In this role, one can expect to collect, prepare, organize and process legal documentation while assisting litigators to prepare for pleadings, motions, discoveries, pre-trial procedures and trials. The Legal Services Technician assumes responsibility for tasks ranging from drafting correspondence to carrying out comprehensive legal research. The incumbent will maintain legal databases, which involves coding, indexing and characterization of evidence and information related to litigation, as well as searching and retrieving documents and information. Ensuring accuracy and integrity of paper and electronic data is part of this role, including working and complying with policies, legislation, regulations and procedures. Qualifications Completion of a 2-year para-legal technology course from a recognized institution, or an equivalent combination of training and experience may be acceptable Must be highly skilled in the use of a computer, including document management software, Microsoft Office package and Adobe software. Experience working with a litigation support database and e-discovery software The following would be considered assets in this role: Proficiency using WestlawNext Canada software to conduct legal research Experience working in a litigation environment Knowledge and experience scanning documents and manipulating scanned images The successful candidate will demonstrate a high level of initiative, judgement and decision-making skills, along with the ability to work under pressure to meet strict deadlines. The incumbent must be able to handle high volumes of information within time constraints while maintaining a high degree of accuracy and balancing conflicting demands. The successful candidate will function independently and as a member of a team, and recognize the importance of maintaining security and confidentiality of records at all times. Pay Grade: TE 13 - TE 19 Salary Range: $1,384.00 - $2,008.00 Bi-Weekly This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU) . If applying from outside a g overnment office, e mployees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified c ivils ervice bargaining unit candidates. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer . We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact Competitions@novascotia.ca .

Healthy, productive, and engaged employees drive organizational performance and success. Morneau Shepell’s Employee Support Solutions (ESS) is comprised of industry-leading programs and services that work together to deliver a unique and holistic Total Health Solution to our clients, helping them engage their people. Morneau Shepell is also the largest Employee and Family Assistance Program (EFAP) provider in the world. Confidential professional support is available to employees and family members in-person and telephonically, as well as digitally through E-Counselling, Video Counselling, First Chat (online chat), and our My EAP mobile device application, to help resolve work, health, and life challenges. Our award winning innovations and technology help to ensure that our support solutions are available anytime, anywhere.   Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within Morneau Shepell to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. The successful candidate for this role will be fluently Bilingual and capable of managing all responsibilities, and associated communication (verbal and written) in both English and French.   The duties and responsibilities of a Contract Administrator include the following:   Contract Generation   Generates Contract Agreements and Letters for new and existing Employee Support Solutions customers using the appropriate templates, as well as creating customized Contract Agreements and Letters as required. Generates Contracts in web-based Client Management database. Ensures the quality, accuracy and formatting of the documents, and updates Contract Summaries upon renewal. Distributes Contract Summary and Renewal Checklists to stakeholders for processing upon client approval. Monitors progress of contract preparation and delivery. Conducts Q/A of contracts received prepared by other team members for accuracy.   Database Updates   Maintains client database records, updates/corrects database for new contracts. Posts all e-mail updates to Contract Summary, contracts and communications in Client Folders and forwards instruction and information to the appropriate parties (i.e. Finance, Account Management, Business Development, etc.)   Tracking and Reporting   Records each stage of the renewal by date as completed on the appropriate report and/or database. Updates and maintains the accuracy of the master report for all renewal contracts.   Other   Maintains data integrity and consistent quality in all tasks performed. Participates in meetings and liaise with other departments as required or deemed necessary. Provides backup support to other Contract Administration team members as required and/or requested. Supports other Administrators generating New Contracts, Cover Letters for new ESS accounts using the appropriate templates.   Succeeding as a Contract Administrator will require the following core qualifications and skills:   Bilingual fluency in English and French is an asset. University Degree or College Diploma required, Business Administration or Legal educational background preferred. 1-2 years of related experience in a corporate environment required. EFAP & Human Resources industry experience an asset. Excellent verbal and written communication skills required. Excellent multi-tasking and prioritization skills required. Superior interpersonal skills required. Advanced knowledge of MS Sharepoint, and MS Office (specifically Excel) required. Intermediate knowledge of web-based database applications preferred. You are comfortable working in a fast-paced environment, able to handle a wide variety of projects, and are a dedicated and flexible team player with a high energy level and solid organizational skills.   Morneau Shepell   Morneau Shepell is in the business of helping organizations help their people because we believe that engaged people are the driving force for society. Every day, the expertise of our almost 4,000 employees is recognized as essential to the financial security, health, and productivity of our clients and their people.   We're always looking for talented professionals and strategic leaders who will listen and work together with colleagues and clients to form long-term relationships, and to deliver integrative solutions that fit.   As we continue to grow, we're presently engaging with exceptional candidates interested in a range of exciting career opportunities. At www.morneaushepell.com you can explore our careers page to learn more about the solutions we deliver and the great people who help us do it. Follow us on LinkedIn and Twitter (Morneau_Shepell, Shepell).   We are thankful for your interest, but unfortunately, we can only personally connect with those selected for an interview.

Position Purpose Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP). The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario. The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers. The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French. Essential Qualifications High School Diploma; completion of postsecondary training in office administration preferred Minimum of two years office administration experience, specifically data entry Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills Strong organizational, problem solving, and time management skills Superior accuracy and attention to detail Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests) Ability to work independently, solve problems and show initiative. Ability to interact appropriately with the public. Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

The Administrative Assistant , Legal Services, is accountable to four (4) Legal Counsels and the Legal Services Executive Assistant, administrative and secretarial support (including supporting the ongoing management of the departments “Incorporation for Physicians” program) for the Legal Services Department.   administer and support all aspects of the OMA Incorporation related services for physicians program, including creating and filing corporate Articles of Amendment and preparing relevant reports; respond to inquiries from members regarding general legal information;   support legal counsel in answering routine questions from physicians about professional corporations and the Incorporation Service;   provide secretarial and administrative support to the department including: word processing, proof readinglegal documentation, composing correspondence, establishing and maintaining a filing system, photocopying, collating documents, faxing, answering telephones, arranging appointments, conferences/seminars; committee meetings, processing of department financial matters, travel and hotel accommodations;   perform special projects and departmental duties as assigned by Legal Counsel.     Education: 3 years post-secondary degree in secretarial science or related field.   Experience: 2 years administrative/secretarial. General knowledge of Corporate Law and Medicine Professional Corporations would be an asset.   Resumes, including salary expectations, should be forwarded by January 15, 2018 to hr@oma.org   We regret that only those selected for an interview will be contacted.   Ontario Medical Association is an equal opportunity employer.  We will accommodate your needs under the Ontario Human Rights Code.

This position perform some or all of the following duties: Set up and maintain physical and electronic filing systems for support of the Director and enforcement functions, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage Schedule appointments, meetings and conferences for Director, MACD and Senior Manager, Enforcement and Legal Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director of MACD, the Enforcement and Legal unit, and with other MACD units, IESO business units or organizations, as appropriate Determine and establish office procedures and routines Manage information in litigation support and enforcement case management information systems May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda May perform other general office work as required including preparing financial statements. Prepare correspondence and legal documents, such as notices and letters General: Provide executive-level administrative support to MACD Director, Senior Manager Enforcement & Legal, lawyer(s) and enhance office effectiveness Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc. Answer and direct phone calls Assist Director of MACD, Senior Manager Enforcement & Legal and MACD lawyers in the preparation and coordination of hearings and trials Record and monitor court appearance dates, pleadings and filing requirements Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts Schedule and coordinate discoveries, expert witnesses or other hearings Monitor and follow-up with respect to evidence gathering Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates Prepare and submit expense reports Maintain contact lists   Selection Criteria   Strong knowledge of legal theory and administrative practices to carry out responsibilities and associated activities.   Strong knowledge of technical, business and legal writing to prepare effective reports and correspondence.   Significant exposure to legal operations to develop a good overall understanding of legal, regulatory or enforcement administration.   Considerable exposure to law practices and procedures, including legislation.   Computer experience including exposure to legal software and tools, desktop software applications, computer data conversion, various PC-based query and calculation tools, and computer system interfaces.   Experience in researching the practices and procedures of other regulatory jurisdictions is preferred.   Ability to handle high-volume workflow and ability to prioritize.   Strong ability to use discretion and judgment in a law enforcement environment involving sensitive and confidential subject matter   Relevant experience is typically acquired working in an administrative capacity in support of senior partners within a law firm or executives within a legal department in a regulatory agency.   Excellent written and oral communication skills, in order to prepare reports and communicate effectively with all contacts involved in accomplishing the work objectives.   Requisite knowledge is considered to be normally acquired either through the successful completion of a 2 year diploma, such as a Legal Assistant and/or Law Clerk diploma.   A period of over 8 years up to and including 10 years is usually considered necessary to gain this experience.   All employees please submit your application through SuccessFactors. Deadline for submitting your application is December 18, 2017 at 11:59 PM EST   Industry Utilities Oil & Energy Employment Type Temporary Job Functions Administrative Legal  

Company The City of Vancouver is striving to become the greenest city in the world by 2020 and we are proud to be one of BC's Top Employers, Canada's Best Diversity Employers, and one of Canada's Greenest Employers. With employees that have helped Vancouver consistently rank as one of the world's most livable cities, the City values a diverse workforce which represents the vibrant community we so proudly serve. Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace. The Legal Administrative Assistant will be responsible for customer service/reception and office administration duties for the Legal Services Department, and will also be responsible for legal document and matter management support for departmental Paralegals and Legal Assistants. Key Contacts and Reporting Relationships The incumbent will report to the Administrative Manager – Legal and will receive instructions and guidance from a Paralegal or Legal Assistant. Specific Duties & Responsibilities Following detailed instructions or departmental guidelines/procedures, provides legal document management support, including: prepares, revises and formats legal documents or correspondence; generates blacklined documents; prepares indexes and lists of documents; creates and/or updates checklists, templates, standard form documents and precedents; applies consistent and acceptable legal paragraph numbering to documents; converts legal documents into departmentally acceptable formats; Following Instructions, Provides Legal Matter Management Support, Including opens, updates (including data entry and scanning of documentation) and closes legal files (paper and electronic); performs legal searches (ie. Land Title Office, BC Assessment, Court Services and Corporate Registry); photocopies, scans, assembles (including binding) and/or organizes a variety of material, documents and information; Provides Customer Service Support And Office Administration Support, Including operates a multi-line switchboard; greets members of the public and staff from other City departments in a professional manner and responds to routine and non‑routine inquiries; liaises with internal staff, the general public or external contacts to obtain or provide information; receives, opens, records and distributes mail, including couriers, hand deliveries and faxes; co-ordinates and monitors courier pick-ups; Provides Administrative Support For The Administrative Manager – Legal, Including scans and appropriately saves historical materials following established guidelines; organizes, files (hard copy and electronic into appropriate systems following established policies and procedures), prints, photocopies, scans (including scan to OCR), faxes a variety of material from various sources, as requested; maintains departmental information in Quickfind; orders, receives (SAP Materials Management), distributes and maintains general office supplies for all departmental locations key operator for Ricoh copiers/printers, including supplies/service requests; reviews and codes P-card statements for miscellaneous purchases; performs SAP time-entry duties, as required; co-ordinates meetings and books meeting rooms, as requested; requests building maintenance services; maintains departmental closed file room and prepares materials for transfer off-site as necessary; assists in preparation of legal files for transfer to Corporate Records Centre, including arranging for retrieval/return of legal files and documenting and coordinating the transfer of new records off site; updates various library materials; enters data into department matter management system and maintains department records as directed assists with facilitating lawyer training sessions (for mandatory professional development), including retrieving and organizing course materials and updating of training logs; assists with reconciling department imprest chequing account on a regular basis; reviews specified department invoices for completeness, enters data in departmental systems and assists with preparation of required payment forms; performs department deliveries and pickups (throughout City Hall campus) as required other duties/responsibilities as assigned. Education And Experience Qualifications Completion of Grade 12 supplemented by legal office administration or legal administrative assistant courses and at least two years’ experience as a legal administrative assistant in a law firm or legal department. Knowledge, Skills And Abilities Considerable knowledge of various types of legal documents; Advanced word processing skills utilizing the MS Office suite of tools; Considerable knowledge of legal terminology relating to solicitor work and litigation; Considerable knowledge of legal office or legal department operations, procedures and policies; Ability to take directions and to understand and follow oral and written instructions; Ability to work well under pressure, in a high volume environment, with frequent interruptions, changing priorities, tight time frames and multiple tasks; Ability to prioritize matters effectively; Ability to maintain a high level of accuracy and attention to detail in work product; Ability to exercise discretion when dealing with confidential matters and information; Considerable knowledge of modern office practices and procedures; Working knowledge of legal document management and legal matter management systems; Ability to learn and adapt to new systems and technology; Thorough knowledge of business English, spelling, grammar and punctuation; Working knowledge of structure of civic organization and Council procedures; Ability to compile, draft and maintain spreadsheets and reports; Ability to deal tactfully and effectively with the public. Business Unit/Department: Law Department (1040) Affiliation: CUPE 15 Non Pks Employment Type: Regular Full Time Salary Information: Pay Grade GR-016: $25.33 to $29.77 per hour Application Close: November 17, 2017 We thank all applicants for their interest. However, only those selected for an interview will be contacted. Learn more about our commitment to diversity and inclusion.