22 Legal Secretary jobs

We currently have an opening for an Evening Legal Assistant (Document Support). This position requires a client-serviced individual who can produce large volumes of high quality work under tight deadlines. The successful candidate will have exceptional technical skills (able to work with corrupt/damaged documents) and the ability to work both independently as well as in a team environment. In addition, the incumbent must be detail and results oriented, with superior proofreading and organizational skills. If you are a self-starter who shows strong initiative, then this may be the position for you! Hours of Work: 5:00 p.m. - 12:30 a.m.; Monday to Friday. Position Requirements Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint), be a team player, have a positive attitude and professional image, and possess a minimum of 1 years of experience in a similar role. An equivalent combination of education, training and experience is acceptable. How To Apply We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to: Human Resources Osler, Hoskin & Harcourt LLP P.O. Box 50, 1 First Canadian Place Toronto, Ontario M5X 1B8 Fax: 416-862-6666

RESPONSIBILITIES Documents Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group. Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner. Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity. Litigation Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements. Preparing basic court pleadings or other courtroom visuals. Coordinating service and filing of proceedings with agencies and courts. Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering. Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable. File and Time Management Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate. Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities. Lawyer / Client Support Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports. Updating contact names and addresses in the client database on a regular basis. Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment. Mail, Fax and Phone Reception Functions Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required. Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required. Financial and Administrative Functions Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process. Working with Finance to coordinate new Client and Matter openings (KYC); Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed. Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team. Other Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities. Other duties as assigned. QUALIFICATIONS Legal Assistant Diploma or equivalent. Minimum 5 years of experience as a litigation legal assistant. In-depth knowledge of legal terminology, court rules and procedures. Strong attention to detail and superior word processing, spelling, proofreading and editing skills. Capacity to perform duties with speed and accuracy. Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines. Ability to follow-up on files and delays with minimal supervision. High level of discretion and confidentiality. Flexibility to occasionally work overtime. Qualified candidates are invited to submit their resume to: E-mail : recruit@mccarthy.ca McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Legal Secretary - Public Prosecutions-Meadow Lake - ADM015187 Employment Type : Permanent Part-time Location(s) : SK-NorthBattleford and Area-Meadow Lake Ministry : 003 Justice Salary Range : $20.971-$26.280 Hourly Grade : SGEU.05.   The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Public Prosecutions Office in Meadow Lake is seeking a candidate who will pay close attention to detail, is dependable and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality. To learn more about the Prosecutions office, go tohttp://www.justice.gov.sk.ca/publicprosecutionsdivision As a member of a small team of professionals, you will establish and maintain accurate and up to date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information's, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbent, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, the Justice Automated Information Network (JAIN) and the Prosecution Automated Data and Document System (PADDS). The programs have now been replaced by EPIC and CJIMS Typically, you will have developed your knowledge and skills through the completion of a two year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents and the various levels of court as it relates to criminal law. As the successful candidate you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position. To learn more about the Courts of Saskatchewan go to www.sasklawcourts.ca/ We are committed to workplace diversity.

      L’équipe  Norton Rose Fulbright Canada est à la recherche d’une personne désirant à titre de réserviste de soir à son bureau de Montréal.  Le rôle  Le ou la réserviste de soir effectue du travail à partir des réservations prises dans la journée. Il ou elle peut avoir à travailler pour une ou plusieurs personnes dans la même soirée.  Principales tâches  Créer, mettre en pages et modifier des documents (Word, Excel, PowerPoint) à partir de dictées ou de documents manuscrits S’acquitter de toute autre tâche connexe au travail de soutien administratif (photocopies, étiquettes, mises à jour, etc.) Les compétences et l’expérience requises  Excellente connaissance des fonctions avancées des logiciels Word, Excel et PowerPoint Excellente maîtrise du français et de l’anglais (oral et écrit) Très grande autonomie, esprit d’initiative et rapidité d’exécution Polyvalence et souplesse              

Judicial Assistant Regina Court of Queen’s Bench Temporary Position (18 months) Order-in-Council Position The Ministry of Justice has a career opportunity for a conscientious and dependable professional to work as a Judicial Assistant with the Regina Court of Queen’s Bench Judges’ Chambers. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. For further information about the Saskatchewan Courts and the Court of Queen’s Bench go to http://www.sasklawcourts.ca/. As a Judicial Assistant, you will provide administrative support to the Judiciary. Common job duties include transcribing court documents; proofreading, formatting, issuing judicial decisions; and developing and maintaining filing systems. You will also be responsible for distributing judgments and fiats, and co-ordinating hotel/travel arrangements. The ideal candidate will have developed knowledge and skills through formal training such as a legal secretarial course and/or related work experience in a court/legal administrative environment. You will have considerable knowledge of court operations and procedures, and the ability to use WordPerfect and Microsoft Office computer programs. You will be well versed in legal terminology and able to accurately reference legislation, regulations and the Rules of Court. Your ability to deal with issues of a sensitive and confidential nature with tact and diplomacy will prepare you to work effectively in this demanding environment. Our candidate of choice will also work with limited direction, exhibit exceptional organizations, verbal and written communication skills, and have the ability to build and maintain productive working relations with key stakeholders. You must also demonstrate good character in order to maintain the integrity of the justice system and the people it serves. Appointment will be made by Order-in-Council. We are committed to workplace diversity. Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment. Salary: $3878 - $5046 per month   Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons   Hours of Work : M - Monthly Out of Scope Number of Openings : 1

Vancouver - Corporate/Securities Paralegal Bennett Jones is seeking an experienced Corporate/Securities Paralegal. The candidate should have intermediate level skills including SEDAR filings, AGMs, drafting and revising documents required for a variety of securities transactions. The individual must be knowledgeable of the securities regulatory framework; rules, procedures and documents required for a variety of securities transactions such as public and private equity and debt financings; offering documents, annual and special general meetings and proxy related materials; stock option plans and stock option grants; corporate organization and reorganization among other transactions. Apply to: Human Resources Bennett Jones Services Limited Partnership Suite 2200 – 1055 West Hastings Street Vancouver, BC V6E 2E9 E-mail: hrvancouver@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found.

Toronto - Assistant to the Chief Administrative Officer Summary: The Assistant to the Chief Administrative Officer (CAO) will provide administrative assistance and support for the CAO by effectively taking direction to complete a wide variety of administrative tasks and projects, and proactively anticipate current and future requirements. The Assistant to the CAO will perform a wide variety of multifaceted and confidential administrative, analytical and research duties. Duties performed will require considerable confidentiality, attention to detail and independent judgment. Essential Functions: Provide full scope support and assistance to the CAO Manage scheduling and calendar and ensure the execution of required logistics including travel arrangements, meeting planning, conferences, presentation preparation, meeting documentation and materials, meeting follow up, etc. Establish strong and positive working relations with both internal and external contacts Conduct a wide variety of research and provide analysis and interpretation as well as develop and understand reports including compiling and interpreting data from across the firm Develop and manage administrative processes and operational procedures Draft, prepare and manage confidential correspondence, organizational charts and spreadsheets Prepare and reconcile expense accounts, multiple credit card statements and other financial records, and liaise with Accounting as required Assist with onboarding and off boarding processes, including liaising with departing lawyers on file transition issues Review, edit and proof a wide range of documents, reports and communication pieces Plan and organize staff training and development events and charitable activities Provide back-up support on Reception desk and oversee activities in the Client Centre as required Perform other duties as assigned Qualifications: The ideal candidate will have a minimum of 3 years of administrative experience supporting senior level management, preferably gained in a professional services environment Positive team player and the ability to work at a high level of professionalism with a variety of team members and stakeholders Ability to handle confidential and sensitive material with discretion and diplomacy Proactive problem solver and responsive to shifting requirements Proven research, analytical, problem-solving skills The ability to work in a demanding and fast-paced environment with competing priorities Impeccable proofreading, grammar skills and attention to detail Strong organizational, project coordination and time management skills Proficiency in Word, Excel and Visio is required Flexibility to work overtime as required Apply to: Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 Fax: 416.863.1716 E-mail: hrdepttor@bennettjones.com Please note that relatives of current employees are not eligible for consideration. All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. We have been recognized by Chambers Canada as the #1 regional law firm in the country, by Canadian Lawyer magazine as the #1 regional firm in British Columbia, Alberta and the territories since 2010, and our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world. Lawson Lundell LLP is seeking a Junior Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Accounting Department. This role would be a great opportunity for a new graduate or a Junior Administrative Assistant. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm. Standard Responsibilities Daily and Trust Bank runs File Opening and Closing Data and Cost Entry General Filing Perform other related duties as required or assigned Qualifications Minimum of 1 year experience in a professional environment (deliveries desk/mailroom or reception) is an asset Proficient in Microsoft Office Outstanding interpersonal and customer service skills Ability to multi-task, meet deadlines and solve problems in a fast paced environment Ability to work independently as well as part of a team Pro-active and service oriented approach is a must High School Diploma or equivalent Excellent verbal and written communication skills If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Kristi Smitas, Human Resources Coordinator. Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.

Come join a talented group of professionals dedicated to the administration of justice. The Calgary Court of Queen's Bench Judicial has a Departmental Opportunity. Court Coordinators are senior frontline representatives of the Court and Alberta Justice, supporting the Judiciary, counsel, and litigants in the Alberta Justice system. You will be responsible for managing all administrative functions relating to scheduling and coordination of Half Day Special Chambers hearings, one hour Family Law Specials, Emergency Protection Order Reviews (with Viva Voce) and other scheduling duties as required. You will also provide back-up to the other Court Coordinator positions. Your excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise. You will ensure proper compliance with legislation, rules, practice notes and notices to the profession, while at the same time assisting in the efficient scheduling of trials and various other matters before the court. You will have daily contact with the judiciary, lawyers, court personnel, unrepresented accused, litigants and the public. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during and subsequent to court proceedings. Competencies for these positions include: good communication and judgment, time management skills, attention to detail, punctuality, multi-tasking, ability to work independently and without supervision, conflict management, dependability, professionalism, diplomacy and a good working knowledge of criminal or civil procedures and practices. The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta. For more information about the Alberta Public Service Competency Model, go to: http://www.psc.alberta.ca/Practitioners/?file=learning/apscompetencies/titlepage&cf=   Qualifications   - Two-year diploma in a related field and a minimum of 5 years progressively responsible related experience. Successful completion of the Queen's Bench Paralegal Course is an asset. - Equivalencies will be considered - Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.   Competencies   Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies Please include the critical competencies with examples of how they relate to the role being recruited to, a list of the competencies are below to assist you in this Agility; Drive for Results; Develop Self and Others; Build Collaborative Environments; Develop Networks; Systems Thinking; Creative Problem Solving.

Legal Assistant Clerk Stenographer R11 Currently 1 Regular Full Time position available in Vancouver and 1 Regular Full Time available in Richmond. An eligibility list may be established for future opportunities in Vancouver, Richmond and North Vancouver. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgementand initiative to this specialized role The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. BC Prosecution Service prosecuteoffences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager, District Administrator or Deputy Director, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Maureen.Wiekenkamp@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS . For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time , and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below: Grade 12 graduation or equivalent. Successful completion of a recognized Legal Assistant certificate/Paralegal program, OR a combination of 4 years of education, training, and administrative support/clerical experience. One year of experience working in a legal office OR a minimum 3 months of recent experience working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service. Preference may be given to those with experience within the last two years. Preference may be given to one or more of the following areas: Completion of a Legal Assistant certificate or a Paralegal program. One year of recent experience ( within the last two years ) working in a legal office as a Legal Assistant OR a minimum of 3 months of recent experience ( within the last two years) working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service. Recent ( within the last two years ) experience working as a Legal Assistant in the criminal law field and/or the Justice Sector. Provisos: Some travel may be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required. APPLICATION REQUIREMENTS: Cover letter required: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume required: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Online Questionnaire: YES - As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. Make the most of your skills and take the opportunity to grow and develop your career. You can expect a competitive salary, comprehensive benefits and a challenging work environment. Drive your career with us. ICBC is committed to being an inclusive employer, one that reflects the diversity of the people and communities of British Columbia. Position Highlights ICBC is hiring a Legal Secretary! Working as a team member of our Corporate Law Department, located at the North Vancouver Head Office, this is an excellent opportunity for you to contribute to the success of ICBC. You will enjoy interesting and challenging work related to the corporate side of our business, specifically, strategic sourcing processes resulting in IT and general purchase agreements, corporate litigation and other corporate related matters such as marketing, competition law, privacy, environmental matters and real property as well as project related work with public bodies. If you thrive on being challenged and pushing your skills and abilities to the next level this is the perfect opportunity. Position Requirements Key to this role is a thorough knowledge of corporate law procedures along with a legal secretarial diploma or certificate and several years' experience in progressively responsible legal secretarial positions involving preparation of contracts and related agreements, an understanding of litigation documentation, preparation of and/or understanding of corporate documentation, experience conducting legal searches, preparation of power point presentations and use of excel for statistical reporting or a combination of the foregoing. Additionally, your qualifications include: Successful completion of a legal secretarial program, and several years’ recent legal secretarial experience with sound knowledge of administrative procedures/practices Self-motivated, strong organizational and time management skills to be able to handle a high volume of critical information & ensure deadlines are met Attention to detail to ensure accuracy and completeness in correspondence, legal documentation, research and reports Experience with responding to enquiries, or explaining contract terminology, legal entity status and contract processes and procedures Experience with opening files, tracking activities, organizing, classifying and categorizing information Ability to work well as part of team Superior knowledge of business English, spelling, punctuation, and arithmetic The ability to prioritize and adapt to changing demands, including managing conflicting priorities Superior interpersonal and judgment skills Keyboarding speed of 55nwpm at a 90% accuracy level; PC competency and the capability to learn software related to the job.

About Us The Public Prosecution Service is responsible for the prosecution of offences under the Criminal Code and Provincial Statutes and undertakes inquiries pursuant to the Fatality Investigations Act.   The Nova Scotia Public Prosecution Service prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.   Cases are handled by lawyers called Crown Attorneys. About 80 Crown Attorneys across the province handle about 40,000 cases each year in Nova Scotia. About Our Opportunity Under the direction of two or more lawyers, the Legal Assistant provides high quality, specialized legal administrative assistance and file management support.   As our Legal Assistant, you will provide support to lawyers who are assigned files in areas of Crown law such as: administrative decision making, regulatory enforcement, government finance, privacy and information access.   This role requires strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You must be able to perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting.   Duties include, but are not limited to: preparing correspondence, presentations and documents from handwritten material and dicta/digital dictation, organizing and maintaining files, answering phones, e-mails and responding to inquiries from internal and external clients and the public, scheduling meetings and booking boardrooms, mail duty, making travel arrangements and preparing travel expenses, occasional reception coverage and working in a team environment providing coverage for others within the division. About You You possess a certificate/diploma from a Paralegal Training program or Legal Assistant program, as well as 3 years related experience working in a legal practice. An acceptable combination of training and experience will be considered.   As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management systems.   While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses, and accused persons.   As our successful candidate, you will demonstrate strong prioritization and organizational skills, and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement, and problem-solving skills. Other Considerations Your knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.   We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Satisfying the world’s thirst is a big job, and we’re proud to do it.   If you’re looking for a company where you can do your best work and make millions of people smile a little bit each day, you’ve come to the right place.   The world’s best brand wouldn’t be possible without the world’s best employees.   Around here, we are all Leaders and brand ambassadors. The Leadership Behaviors we are passionate about are: Driving Innovation, Acting Like an Owner, Collaborating with Key Stakeholders, Inspiring Others, and Developing Self. These are not just words; these are actions that we live by.   Happiness comes in many packages.   The Executive Assistant – Legal provides confidential administrative support to the VP, General Counsel & Secretary and the broader legal department at Coke Canada. This role requires discretion, confidentiality and a detailed knowledge of the organization’s operations, procedures, and people. The Executive Assistant - Legal advises, supports, assists, coordinates, and collaborates on projects which are highly complex, and involve creation and oversight of support in the Legal team. They will act as link between the VP and managers, staff, outside agencies and the public. They will provide full administrative assistance including scheduling and organizing meetings (including board meetings), preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls and drafting letters and official information releases. The Executive Assistant - Legal will also book travel via the booking system and handle diary management.   Provides technical, customer relations, and personnel management for major programs and projects Coordinates, tracks and manages work-flow through the Legal department Manages multiple calendars, and organizes complex activities such as company events, corporate meetings and routine meetings of the senior leadership team Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations Handles Expense Reports Supports with Calendar and Meeting request, Travel, SAP (Invoice Payments)   Administrative Duties:   Answer and direct telephone calls, and take messages as appropriate Handle confidential correspondence and files Interface with customer and maintain internal and external relationships   Position Requirements:   High School - GED or Diploma, post-secondary education preferred Experience supporting a senior executive in Legal/ Law firm environment Ability to work in English and French is preferred, but not required Experience managing travel logistics   Coca-Cola Canada Bottling Limited is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us at 1-888-818-HeRe (4373) or by emailing here@cokecanada.com, please include a description of the specific accommodation you are requesting and a description and location of the position for which you are applying.   Coca-Cola Canada Bottling Limited requires applicants to undergo a background verification process prior to commencing employment with the company. Employment with Coca-Cola Canada Bottling Limited is contingent on the satisfactory completion of a pre-employment background check.

Job Summary   Junior Legal Secretary CLERK Stenographer 9 1 Position available Position available in Victoria This position is Full Time Contribute to the administration of justice in a diverse legal environment Under the supervision of the Legal Office Manager, this position provides administrative assistance to the Paralegals and Legal Counsel in the Victoria and Vancouver offices. Legal Services Branch provides legal advice and services to fulfill the Attorney General’s role as official legal advisor to government.  The Branch is responsible for performing a central agency role to ensure the administration of public affairs is in accordance with the law; prepares and advises on new legislation and regulations; advises ministries on all matters of law and coordinates conduct of all litigation for or against the Crown or any ministry.  Legal Services Branch also operates the Ministry Library that maintains the central law collection and a province wide legal reference service for government.  The Branch functions within an organizational model that allows lawyers to practice law.  Branch management responsibilities, including administration, finance, information technology, ad-hoc counsel contract management, communications and the library are concentrated in the Management and Administrative Services Division.  Lawyers who serve similar clients or practice in similar areas of law work together in organizational clusters that are free from administrative responsibilities.  The Branch uses a private enterprise service delivery model under which new or enhanced legal services are provided to client ministries on a base budget recovery basis. Within the Legal Services Branch, the lawyers of the Barristers Division represent government in all levels of court, before tribunals and at inquests.  They also provide both written and oral legal advice on government operations, legislation and potential lawsuits.  The Civil Litigation Group is divided between Victoria and Vancouver.  The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more.   With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see  What We Offer For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact sonia.mckinnon@gov.bc.ca . D O NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below: Must have some post-secondary school education or higher in a related field (law, legal services, administration, etc.) Preference may be given to applicants with a certificate, diploma or higher in a related field, (law, legal services, administration, ect.) Three (3) or more years of experience working in an office environment. Preference may be given to candidates with experience working in a legal office environment. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.  A Criminal Record Check (CRC) will be required. APPLICATION REQUIREMENTS Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Questionnaire - YES (COMPREHENSIVE) As part of the application process you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire. IMPORTANT: Comprehensive Questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.  

Lightspeed is currently seeking a dynamic and hardworking Legal Assistant to support its Legal Department. The successful candidate will provide critical administrative support on a range of legal matters. You must be trustworthy, have the ability to think analytically, possess strong attention to detail and be able to prioritize and multitask. If you are a meticulous and articulate legal administrator who loves and thrives in fast-paced working environments, this may be the position for you. Now we get to brag about us: Lightspeed provides retailers and restaurateurs the simplest way to build, manage, and grow their business while crafting a better customer experience. Lightspeed empowers small business owners with a complete overview of their business in one place - more than 50,000 businesses processing over $15 billion in transactions annually use Lightspeed's mobile Point of Sale software ( https://www.lightspeedhq.com/pos/retail/ ) and eCommerce platform to manage inventory, customer preferences, sales, and analytics to get a complete overview of their business in one place. Founded in 2005 with offices in Canada, USA, and Europe, Lightspeed has received one of the largest funding for a Canadian tech company which has us well positioned to become Canada's next great technology success story. We're passionate about enabling people to do their best work. Come work with us and find out what you can do. Primary Responsibilities: Reviewing contracts and managing the contract database Carrying out legal research and organizing data Drafting and reviewing legal documentation, proofreading documents Investigation and fact checking General legal and non-legal administrative duties and special projects Improve compliance procedures and internal policies Requirements: 2 - 4 years of relevant experience Excellent attention to detail Reliable and dependable Possess excellent oral and written communication skills in English and French Ability to prioritize effectively and work with tight deadlines Be a self-starter who is capable of working independently Strong willingness to learn and grow Legal knowledge Proficiency with Word, Excel and Powerpoint Assets: Experience in both corporate environments and private firms Experience working within a global corporate environment Familiarity with the software industry And the rest? In addition to the perks you see in the Careers page, you'll get access to: Flexible working hours - No punch in no punch out! Brand new office in a castle, one of the best development centres in Montreal An environment that encourages initiatives and leadership Tech talks - Sharing is caring : ) Happy hour every Friday afternoon Birthday treats every month - 375 people in Montreal, that's a lot of cakes! Fun activities with your teammates - be part of the Lightspeed family Work with highly skilled people A direct strategic influence on the future of retail!

Employment Type :     SGEU Term 9 months or more Location(s) :     SK--Regina and Area-Regina       Ministry :     003 Justice Salary Range :     $20.971-$26.280   Hourly Grade :     SGEU.05.   The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.   As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders.  You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.   Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.    You will also be required to cover some court sittings in your home location.  This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment.  You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.   The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.   Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented.  The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.   Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.   To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/   Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below Diversity Groups :     Aboriginal persons, Persons with disabilities, Visible minority persons   Hours of Work :     A - SGEU Office 36 - one day off every two weeks Criminal Record Check Requirement :     The successful candidate shall be subject to a Criminal Record Check as a condition of employment  

Vacancy ID#: 2018-72 (LRA/Grade 2) Location: Toronto, ON Canada Type: Permanent Full-time Group/Grade: Bargaining Unit 2 /Grade 2 Rate: $57,308.24 (start) - $71,633.18 Date: August 22, 2018 Founded in 1973, the Ontario Nurses’ Association (ONA) is a leading health-care union representing more than 65,000 registered nurses and health professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry. ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment. ONA advocates for the highest standards of health care for all Ontarians. Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders. ONA is seeking to hire a Labour Relations Assistant for our South District Service Team (SDST), Toronto Office. The successful candidate will provide administrative support by handling legal and administrative tasks, document database management, transcribing amendments to contracts to support our Labour Relations Officers and Litigators in the field and providing general office coordination. Our ideal candidate will demonstrate expertise, judgment and independence to provide advanced-level administrative coordination and support across their team with a professional and service-focused approach. With high attention to detail and exemplary initiative, the successful candidate will be accountable for providing support to members and staff, and in collaboration with our Labour Relations Officers, in a manner that is consistent with our member values. This is what else you can expect from this dynamic role:  Make observable contributions to the success of other team members and the overall performance of the team.  Records management (electronically and hard copy); identify priorities within the tracking system.  Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.  Draft and prepare correspondence.  Photocopy and scan documents and correspondence.  Convert documents from various versions to Word, and/or onto templates provided.  Produce and proofread materials/documents for our Labour Relations Officers.  Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals.  Summarize records and maintain files of arbitration awards for rights and interest cases.  Maintain information specific to grievances/arbitrations tracking.  Distribute new and amended collective agreements.  Calendar management including booking meetings, coordinating appointments and scheduling calls; at times, process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.  Receive inquiries by telephone and in person and direct callers to the appropriate team member.  Coordinate and maintain ongoing organizational projects as assigned.  Provide administrative support to officers, specialists, lawyers, articling students, and staff as required and requested. What we are looking for: The successful candidate will possess -  Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.  Three (3) to five (5) years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or litigation matters (or equivalent combination of education/experience satisfactory to ONA).  Records management experience.  Certificate, courses and/or experience in project management/coordination is an asset.  Advanced knowledge of Microsoft Office (including Word, Excel and PowerPoint); and demonstrated experience in database management.  The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions. High level of accuracy and strong attention to detail.  The ability to work professionally with people from various levels of the organization; impeccable interpersonal, presentation, written and verbal communication skills.  Adaptable and flexible individual who can work effectively as part of a team. If you are seeking an opportunity to make a difference in the lives of others as well as your own, visit our website and apply today! Please submit your resume to recruitment@ona.org by end of day September 5, 2018. Please include the vacancy ID#2018-72 in the subject line. The Ontario Nurses’ Association is committed to employment and pay equity within its staff. Applications are encouraged from equity groups including individuals of Indigenous descent, racialized individuals, individuals with disabilities, and LGBTQ+ persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources. Thank you for your interest in joining us. Only those selected for an interview will be contacted.

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.       Job Level NV-05     The person in this position assumes various operational support responsibilities related to activities and processes in the unit that require processing, analysis, and follow-up with the person in charge of the file, using activity reports, debriefings and statistics, etc.   General Information on the Position   Main responsabilities To provide confidential administrative support to Legal Counsel. Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports). Using computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports. Receive, filter and refer telephone calls. Open, sort and distribute mail and/or email in our paperless environment. Transcribe and compile (from dictated and/or written material memos, court and FSCO arbitration and/or LAT pleadings, reports and correspondence for Legal Counsel. Arrange appointments pertaining to meetings, mediations, FSCO and/or LAT arbitrations and examinations for discovery. Brief and organize file material including medical records. Compile affidavits of documents and assist in preparing matters for trials or arbitrations Update and maintain legal publications in law library. Assume additional duties for department as required (i.e. workload redistribution   Qualifications Minimum post-secondary diploma in a legal secretary discipline. Law Clerk's Program Certificate would be an asset. Minimum 1 to 3 years relevant working experience is required with relevant Bodily Injury or Accident Benefits experience. Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work is required. Superior and accurate transcription skills using a Dictaphone with keyboarding skills of 50 wpm. Proficient with our in-house & other computer systems (i.e., MS Office (e.g. Word, Excel, Outlook), Adobe Acrobat An advanced level of English (both verbal and written) is required. Customer Service Oriented Action and Results Oriented Attention to Detail Proven Time Management & Organizational Skills Initiative Team Player Integrity/Trustworthy Technical Learning Approachability   Other working conditions Number of jobs available : 2   Job Family Clerical Support   Work Location 4950 Yonge St. North York  

Healthy, productive, and engaged employees drive organizational performance and success. Morneau Shepell’s Employee Support Solutions (ESS) is comprised of industry-leading programs and services that work together to deliver a unique and holistic Total Health Solution to our clients, helping them engage their people. Morneau Shepell is also the largest Employee and Family Assistance Program (EFAP) provider in the world. Confidential professional support is available to employees and family members in-person and telephonically, as well as digitally through E-Counselling, Video Counselling, First Chat (online chat), and our My EAP mobile device application, to help resolve work, health, and life challenges. Our award winning innovations and technology help to ensure that our support solutions are available anytime, anywhere.   Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within Morneau Shepell to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. The successful candidate for this role will be fluently Bilingual and capable of managing all responsibilities, and associated communication (verbal and written) in both English and French.   The duties and responsibilities of a Contract Administrator include the following:   Contract Generation   Generates Contract Agreements and Letters for new and existing Employee Support Solutions customers using the appropriate templates, as well as creating customized Contract Agreements and Letters as required. Generates Contracts in web-based Client Management database. Ensures the quality, accuracy and formatting of the documents, and updates Contract Summaries upon renewal. Distributes Contract Summary and Renewal Checklists to stakeholders for processing upon client approval. Monitors progress of contract preparation and delivery. Conducts Q/A of contracts received prepared by other team members for accuracy.   Database Updates   Maintains client database records, updates/corrects database for new contracts. Posts all e-mail updates to Contract Summary, contracts and communications in Client Folders and forwards instruction and information to the appropriate parties (i.e. Finance, Account Management, Business Development, etc.)   Tracking and Reporting   Records each stage of the renewal by date as completed on the appropriate report and/or database. Updates and maintains the accuracy of the master report for all renewal contracts.   Other   Maintains data integrity and consistent quality in all tasks performed. Participates in meetings and liaise with other departments as required or deemed necessary. Provides backup support to other Contract Administration team members as required and/or requested. Supports other Administrators generating New Contracts, Cover Letters for new ESS accounts using the appropriate templates.   Succeeding as a Contract Administrator will require the following core qualifications and skills:   Bilingual fluency in English and French is an asset. University Degree or College Diploma required, Business Administration or Legal educational background preferred. 1-2 years of related experience in a corporate environment required. EFAP & Human Resources industry experience an asset. Excellent verbal and written communication skills required. Excellent multi-tasking and prioritization skills required. Superior interpersonal skills required. Advanced knowledge of MS Sharepoint, and MS Office (specifically Excel) required. Intermediate knowledge of web-based database applications preferred. You are comfortable working in a fast-paced environment, able to handle a wide variety of projects, and are a dedicated and flexible team player with a high energy level and solid organizational skills.   Morneau Shepell   Morneau Shepell is in the business of helping organizations help their people because we believe that engaged people are the driving force for society. Every day, the expertise of our almost 4,000 employees is recognized as essential to the financial security, health, and productivity of our clients and their people.   We're always looking for talented professionals and strategic leaders who will listen and work together with colleagues and clients to form long-term relationships, and to deliver integrative solutions that fit.   As we continue to grow, we're presently engaging with exceptional candidates interested in a range of exciting career opportunities. At www.morneaushepell.com you can explore our careers page to learn more about the solutions we deliver and the great people who help us do it. Follow us on LinkedIn and Twitter (Morneau_Shepell, Shepell).   We are thankful for your interest, but unfortunately, we can only personally connect with those selected for an interview.

Position Purpose Provides general administrative, operational, coordination and technical support for the Law Practice Program (LPP). The LPP offers legal students with a Canadian undergraduate degree (J.D. or equivalent) an option leading to accreditation and admission to the Bar of Ontario. The objective of the LPP is to facilitate the transition between study and the practice of law. Designed by experienced lawyers in their respective areas of law and known for their community involvement, our innovative curriculum will teach our candidates how to think and act like lawyers. The mission of the University of Ottawa's LPP is to promote access to justice for Francophones by training highly qualified lawyers able to provide quality legal services in French. Essential Qualifications High School Diploma; completion of postsecondary training in office administration preferred Minimum of two years office administration experience, specifically data entry Excellent communication (oral and written) skills in French, highly refined interpersonal and customer service skills Strong organizational, problem solving, and time management skills Superior accuracy and attention to detail Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software Ability to build harmonious working relationships with co-workers as well as external partners (lawyers, judges, professors, other members of the Francophone legal community and several distinguished guests) Ability to work independently, solve problems and show initiative. Ability to interact appropriately with the public. Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

The Administrative Assistant , Legal Services, is accountable to four (4) Legal Counsels and the Legal Services Executive Assistant, administrative and secretarial support (including supporting the ongoing management of the departments “Incorporation for Physicians” program) for the Legal Services Department.   administer and support all aspects of the OMA Incorporation related services for physicians program, including creating and filing corporate Articles of Amendment and preparing relevant reports; respond to inquiries from members regarding general legal information;   support legal counsel in answering routine questions from physicians about professional corporations and the Incorporation Service;   provide secretarial and administrative support to the department including: word processing, proof readinglegal documentation, composing correspondence, establishing and maintaining a filing system, photocopying, collating documents, faxing, answering telephones, arranging appointments, conferences/seminars; committee meetings, processing of department financial matters, travel and hotel accommodations;   perform special projects and departmental duties as assigned by Legal Counsel.     Education: 3 years post-secondary degree in secretarial science or related field.   Experience: 2 years administrative/secretarial. General knowledge of Corporate Law and Medicine Professional Corporations would be an asset.   Resumes, including salary expectations, should be forwarded by January 15, 2018 to hr@oma.org   We regret that only those selected for an interview will be contacted.   Ontario Medical Association is an equal opportunity employer.  We will accommodate your needs under the Ontario Human Rights Code.

This position perform some or all of the following duties: Set up and maintain physical and electronic filing systems for support of the Director and enforcement functions, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage Schedule appointments, meetings and conferences for Director, MACD and Senior Manager, Enforcement and Legal Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director of MACD, the Enforcement and Legal unit, and with other MACD units, IESO business units or organizations, as appropriate Determine and establish office procedures and routines Manage information in litigation support and enforcement case management information systems May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda May perform other general office work as required including preparing financial statements. Prepare correspondence and legal documents, such as notices and letters General: Provide executive-level administrative support to MACD Director, Senior Manager Enforcement & Legal, lawyer(s) and enhance office effectiveness Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc. Answer and direct phone calls Assist Director of MACD, Senior Manager Enforcement & Legal and MACD lawyers in the preparation and coordination of hearings and trials Record and monitor court appearance dates, pleadings and filing requirements Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts Schedule and coordinate discoveries, expert witnesses or other hearings Monitor and follow-up with respect to evidence gathering Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates Prepare and submit expense reports Maintain contact lists   Selection Criteria   Strong knowledge of legal theory and administrative practices to carry out responsibilities and associated activities.   Strong knowledge of technical, business and legal writing to prepare effective reports and correspondence.   Significant exposure to legal operations to develop a good overall understanding of legal, regulatory or enforcement administration.   Considerable exposure to law practices and procedures, including legislation.   Computer experience including exposure to legal software and tools, desktop software applications, computer data conversion, various PC-based query and calculation tools, and computer system interfaces.   Experience in researching the practices and procedures of other regulatory jurisdictions is preferred.   Ability to handle high-volume workflow and ability to prioritize.   Strong ability to use discretion and judgment in a law enforcement environment involving sensitive and confidential subject matter   Relevant experience is typically acquired working in an administrative capacity in support of senior partners within a law firm or executives within a legal department in a regulatory agency.   Excellent written and oral communication skills, in order to prepare reports and communicate effectively with all contacts involved in accomplishing the work objectives.   Requisite knowledge is considered to be normally acquired either through the successful completion of a 2 year diploma, such as a Legal Assistant and/or Law Clerk diploma.   A period of over 8 years up to and including 10 years is usually considered necessary to gain this experience.   All employees please submit your application through SuccessFactors. Deadline for submitting your application is December 18, 2017 at 11:59 PM EST   Industry Utilities Oil & Energy Employment Type Temporary Job Functions Administrative Legal